Minutes of Board of Regents of Stephen F. Austin State University. 1990, Volume No. 48

              MINUTES OF
Board of Regent-of
Stephen F. Austin State University
VOLUME NO. 48
January 19, 1980
Nacogdoches, Texas
INDEX
Minutes of the Meeting
Stephen F. Austin State University
Board of Regents
held in Nacogdoches, Texas
January 19, 1980
VOLUME NO. 48
Page
80-35 Approval of Minutes of October 27, 1979 48-2
80-36 Election of President 48-2
80-37 Faculty and Staff Appointments 48-2
80-38 Changes in Status 48-4
80-39 Resignations 48-5
80-40 Retirements 48-6
80-41 Approval of Underenrolled Classes for 1980 Spring
Semester 48-6
80-42 Approval of Faculty Workload Report for 1980
Spring Semester 48-6
80-43 Approval of Vocational Supervisors Certificate 48-7
80-44 Approval of Specialization Area in Physical
Education for Professional Secondary Teacher
Education Certificates 48-7
80-45 Twelfth Class Day Enrollment Report--1979 Fall Semester 48-7
80-46 Last Class Day Enrollment Report--1979 Fall Semester 48-7
80-47 Approval of Final Transfers Between Elements of Cost
(FY79 Appropriations) 48-7
80-48 Approval of Budget Adjustments'for FY80 48-9
80-49 . Approval of Room and Board Rates for FY81 48-9
80-50 Approval to Increase Student Service Fee for 1980
Fall Semester 48- n
80-51 Authorization to Purchase from Rockford Business
Interiors Loose and Movable Furniture and
Equipment—Student Apartment Project and Apart
ments on Corner of Clark Blvd. fT Starr Avenue 48-11
80-52 Authorization to Purchase from Abel Contract
Furniture Company Loose and Movable Furniture
and Equipment—Student Apartment Project and
Apartments on Corner of Clark Blvd. § Starr Ave. 48-11
80-53 Approval of Plans for Loose and Movable Furniture and
Equipment — University Center Project 48- n
80-54 Authorization to Rebid the Home Economics South Bldg. 48-n
80-55 Approval of Special Projects for Summer 1980 48-12
80-56 Approval of Preliminary Plans for Storm Sewer Improve
ment Project 48-12
80-57 Approval of Energy Conservation Measure Project 48-12
80-58 Approval of Facilities Use Policy 48-12
80-59 Naming of Buildings 48-20
80-60 Approval of Change Order No. 3--Student Apartments
Project 48-20
80-61 Resolution Commending Coach Simmons, his Staff and
Team 48-21
MINUTES OF THE MEETING
BOARD OF REGENTS
STEPHEN F. AUSTIN STATE UNIVERSITY
HELD IN NACOGDOCHES, TEXAS
January 19, 1980
The meeting was called to order by Mrs. Tom Wright, Vice Chairman of
the Board of Regents, at 9:30 a.m. January 19, 1980.
PRESENT:
Members: James I. Perkins of Rusk
Walter C. Todd of Dallas
Mrs. Tom Wright of Nacogdoches
Joe Bob Golden of Jasper
Robert E. Samuel, Jr. of Madisonville
Glenn Justice of Dallas
Mrs. George Cullum, Jr. of Dallas
Ted Bowen of Houston
Absent: Homer Bryce of Henderson
PRESENT: C. G. Haas, Secretary to the Board
Dr. Williajn R. Johnson, President of the University
Dr. Billy J. Franklin, Vice President for Academic
Affairs
Dr. Baker Pattillo, Vice President for Student
Affairs
Robert Provan, Legal Counsel
PRESENT: Blake Sill - President RHA
Ken Lackney - Vice President RHA
Susan Williamson - SFASU Pine Log
Marty McConnell - University News Service
80-35
Upon motion of Regent Todd, seconded by Regent Cullum, with all members
voting aye, it was ordered that the minutes of the meeting of October 27
1979, be approved. ' '
80-36
Upon motion of Regent Todd, seconded by Regent Perkins, with all members
voting aye, it was ordered that Dr. William R. Johnson be elected President
of the University for the period September 1, 1980 to August 31, 1981.
80-37
Upon motion of Regent Perkins, seconded by Regent Cullum, with all members
voting aye, it was ordered that the following individuals be employed for
the positions, dates, and salaries indicated:
1. School of Applied Arts and Sciences (Fall Semester, 1979)
Dr. Don Fare Longview $ ■ 736.00
Ms. Chandice Harris Rusk ' 220 00
Dr. William Heeney Jasper/Humble 1,000 00
Ms. Valdyne Henderson Carthage 397 00
Dr. Harold Hill Longview 1,236.'00
Dr. Jerry Irons Longview 1,236 00
Dr. Langston Kerr Longview 1^236*00
Dr. Morgan Moses Elkhart '6Oo!oo
Mr. James Robertson Rusk 220*00
Dr. Beverlyanne Robinson Carthage 397^00
Dr. Dwane Russell Longview 1,236*00
Dr. John Thornton Longview 1*236*00
Dr. Grady Willingham Longview 1*236.00
Ms. Mary Alice Crowe11, 46, M.B.Ed. (Stephen F..Austin State Uni
versity), Instructor in the School of Applied Arts and Sciences at a
salary rate of $6,000 for 100% time for the Spring Semester, 1980.
2. Department of Agriculture
Dr. Thomas A. Quarles, 27, Ed.D. (Oklahoma State University)
Assistant Professor of Agriculture and Head Teacher Trainer in Agri
cultural Education, at a salary rate of $14,375 for the period of
January 1 through August 31, 1980.
3. Division of Continuing Education
Dr. John.Lewis, Associate Professor of Finance, as Coordinator of
the East Texas Institute of Banking at a salary rate of ,4:3,600 for the
1979-80 academic year.
48-2
4. Department of Psychology
Dr. Anita C. Rosario, 31, Ph.D. (University of Texas-Austin),"
Assistant Professor of Psychology, at a salary rate of $7,000 for
100% time for the Spring Semester, 1980.
Mr. Glenn S. Colton, 27, M.A. (Stephen F. Austin State University),
Assistant Instructor of Psychology, at a salary rate of $4,500 for
100% time for the Spring Semester, 1980, only.
5. Department of School Services
Dr. Marie Ann Curtis, 31, Ed.D. (University of Arizona), Assistant
Professor of School Services, at a salary rate of $15,000 for 100%
time for nine months, effective Spring Semester, 1980.
6. Department of Secondary Education
Mr. Malcolm Rector, 46, M.Ed. (Stephen F. Austin State University),
Lecturer in Secondary Education at a salary rate of $1,000 for 20%
time for the Spring Semester, 1980, only.
7. Department of Management and Marketing
Mr. James D. Simpson, 23, M.B.A. (Stephen F. Austin State University),
Assistant Instructor in the Department of Management and Marketing
at a salary rate of $6,000 for 100% time for the Spring Semester
1980, only.
8. Sex Desegregation Assistance Center for the Southwest
Ms. Estelle Perez, 33, B.A. (Texas Tech University), Program Specialist
at a salary rate of $18,542.00 for 100% time for twelve months, ef
fective January 1, 1980.
9. Student Affairs
Ms. Doris Land, Manager of Special Services for the University Center,
at a salary rate of $7,500 for twelve months, effective October 8
1979. '
10. Physical Plant
Mr. Percy W. Samford, 32, Safety Officer at a salary rate of $16,500
for twelve months, effective December 1, 1979.
48-3
80-38
Upon motion of Regent Todd, seconded by Regent Justice, with all members
voting aye, it was ordered that the following changes in status be approved:
1. School of Applied Arts and Sciences
Dr. Connie B. Mayer, 27, J.D. (University of Houston), Lecturer
in the School of Applied Arts and Sciences at a salary rate of
$3,000 for 50% time for the Spring Semester, 1980, only. Dr. Mayer
is currently employed for 25% time at $1,500 and this change in
status will serve to employ her for 75% time at a total salary rate
of $4,500 for the Spring Semester, 1980.
2. Department of Biology
Dr. Charles Mims, from Associate Professor of Biology to Associate
Professor and Chairman of the Department of Biology, effective
September 1, 1980, at a salary rate of $28,500 for eleven months.
3. School of Education
Dr. Robert T. McKibben, from Professor of Secondary Education and"
Dean of the School of Education to Professor of Secondary Education
at a salary to be determined, effective September 1, 1980. Dean
McKibben plans to retire at the end of the Fall Semester, 1980.
4. Department of English and Philosophy
Dr. T. J. Kallsen, from a nine months appointment at $28,118 to a
twelve months appointment at $37,491, effective beginning Fall
Semester, 1979. Dr. Kallsen plans to retire at the end of the Summer
Session, 1980.
Dr. James E. Magruder, Assistant Professor of Philosophy, from
100-4 time to 75% time for the Spring Semester, 1980, only. Dr
Magruder desires a reduction in teaching time in order to pursue other
academic interests."
Ms. Annette Dawson, from 75% employment for the Fall 1979 to 2S
employment for the Spring, 1980 at a salary rate of $1,609 for the
Spring Semester, as Lecturer in English. The additional appointment
is needed to accommodate the reduction in teaching for Dr. Magruder.
5. Department of Home Economics
Ms. Sally Ann Basey, Lecturer in Home Economics, for an additional
?300 to cover courses in Home Economics 147 druing Dr. Gloria Durr's
absence from campus.
48-4
6. Department of Physics
Dr. Thomas 0. Callaway, from Associate Professor of Physics and
Interim Chairman of the Department of Physics at a salary rate- of
$20,525 to Associate Professor of Physics and Chairman of the De
partment of Physics at a salary rate of $26,000 for eleven months,
effective December 10, 1979.
Dr. John P. Decker, from Professor of Physics and Chairman of
the Department of Physics at a salary rate of $36,293 for twelve
months to Professor of Physics at a salary rate of $26,886 for nine
months, effective October 5, 1979. Dr. Decker will devote his
energies to research and teaching.
7. Fiscal Affairs
Ms. Janis Ann Anderson, from Assistant Buyer, Purchasing at a
♦ t1^ ^ll o£.*7'113 t0 Buyer l> Purchasing, at a salary rate of
$8,592, effective November 19, 1979.
'^-nNorma L' Doan> from huyer> Purchasing, at a salary rate of
o lLt0 Assistant Director of Purchasing at a salary rate of
2,5jp_i^ffejcjy^e_j^jvember 19, 1979.
80-39
Upon motion of Regent Bowen, seconded by Regent Cullum, with all members
voting aye, it was ordered that the following resignations be accepted:
1. Department of Agriculture
Dr. Sebum Langham, Assistant Professor of Agriculture, effective
December 22, 1979. Dr. Langham has accepted employment elsewhere.
2. Department of Modern Languages
Dr. Carl Keul, Professor of Modern Languages, has resigned his 25%
teaching assignment for the Spring Semester, 1980, only.
3. Department of Psychology
Dr. David Goldstein, Assistant Professor of Psychology, effective
January 15, 1980. Dr. Goldstein was on a terminal appointment and
has now accepted employment elsewhere.
4. Department of Secondary Education
Ms Hilda Harris, Instructor of Secondary Education, effective
December 31, 1979. Ms. Harris is moving to Arkansas.
48-5
5. Student Affairs
Mr. Joe M. McCallister, Program Advisor for the University Center,
effective October 12, 1979. Mr. McCallister has accepted employment
elsewhere.
Dr. Paul Harris, Dean of Student Development, effective January 1,
1980. Dr. Harris is taking a position with the University of
Arkansas.
Mr. David L. Smith, Traffic Office for the University Police,
effective December 14, 1979. Mr. Smith has accepted a position with
the Tyler Police Department.
6. Fiscal Affairs
Ms. Bonita Cessna, Assistant Director of Purchasing, effective
November 9, 1979. Ms. Cessna accepted another position.
80-40
Upon motion of Regent Justice, seconded by Regent Cullum, with all members
voting aye, it was ordered that the following retirements be accepted:
1. Department of Agriculture
Mr. Oran Standley, Assistant Professor of Agriculture, effective
May 31, 1980.
2. Department of Chemistry
Mr. Kurth C. Booker, Supervisor of Stores, effective October 31
1979.
3. Department of English and Philosophy
Ms. Maurice Cecil, Associate Professor of English, effective
December 31, 1979.
Dr. T. J. Kallsen, Professor of English, effective August 31, 1980.
80-41
Upon motion of Regent Todd, seconded by Regent Samuel, with all members
voting aye, it was ordered that the Chairman of the Board be authorized
to approve for retention the underenrolled classes as submitted for the
Spring Semester, 1980.
80-42
Upon motion of Regent Todd, seconded by Regent Bowen, with all members
voting aye, it was ordered that the Chairman of the Board be authorized
to approve the Faculty Workload Report for the Spring Semester, 1980.
48-6
80-43
Upon motion of Regent Justice, seconded by Regent Cullum, with all members
SrtJfiSt' i* WaS °rdfed thf the Pr°P°sal for a Vocational Supervisors Certificate be approved as submitted.
80-44
Upon motion of Regent Todd, seconded by Regent Cullum, with all members
PhvsiLfPH 'V33 °rdef-Vhat the Proposal for a specialization area in
Physical Education for Professional Secondary Teacher Education Certifi
cates be approved as submitted.
80-45
Upon motion of Regent Samuels, seconded by Regent Bowen, with all members
of tS 7eUll T °rd.6r6d that the minutes reflect receiPt by the Regents
SS day enrollment report id b l
.tes v 7 • as required by House Bill loiO,
May 1977. (This report is for the Fall Semester, 1979.)
80-46
Upon motion of Regent Justice, seconded by Regent Bowen, with all members
voting aye it was ordered that the minutes reflect receipt by the Regents
?Q77 rru ? enrollment report as required by House Bill 1010, May
iy/7. (This report is for the Fall Semester, 1979.)
80-47
Upon motion of Regent Justice, seconded by Regent Cullum, with all members
voting aye, it was ordered that the final transfers between Elements of
Cost of appropriations for FY79 be approved, as shown hereafter.
48-7
STEPHEN F. AUSTIN STATE UNIVERSITY
Nacogdoches, Texas
FINAL TRANSFERS BETWEEN ELEMENTS OF COST FOR FY79
Elements of Cost
President
All Other Gen. College Adm.
Gen. Institutional Expense
Staff Benefits
Faculty Salaries
Departmental Operating
Instructional Administration
Organized Activities
Vocational Teacher Training
Library
Organized Research
Physical Plant
General Services
Campus Security
Building Maintenance
Custodial Services
Grounds Maintenance
Utilities
Utilities-Special Approp.
Forestry Research
Stone Fort Museum
Water Pollution Research
Soils Testing Laboratory
Division of Nursing
Scholarships
Unallocated Bal. - Prior Year
TOTALS
(3)
(6) (7) (8)
Transfers To and From*
Unexpended Beg. hlT. E§G Rev.
Legislative 9-1-79 Over FY79
Approp. Unallocated Leg. Est.
$ $ ' $
3,605.34*
83,543.08*
5,418.69
93,921.18*
24,569.30*
22,737.13*
111,437.05
62.68
91,517.78
4,978.54*
(9)
Unapprop.
Ending
Bal.8-31-79
$
93,921.18
82,148.53*
45,774.28*
75,853.16*
21,482.45
96,118.70 96,118.70*
34,970.25
46,281.13*
105,902.00 105,902.00*
14,596.39*
101.32
7,215.62*
2,170.58
2,962.04*
195.40
652,083.04*
75,853.16
46,281.13
14,596.39
7,215.62
2,962.04
652,083.04
89,113.99 899,878.02* 82,148.53* 892,912.56
Note A: Includes $224,017.20)ecial Utilities Appropriation Returned
80-48
Upon motion of Regent Todd, seconded by Regent Samuels, with all members
voting aye, it was ordered that the following budget adjustments for
FY80 be approved:
No. Amount Description Source of Funds
1. $ 6,000
2.
3.
4.
$ 876
$ 12,000
$ 6,250
5. $ 8,340
6. $ 8,000
7. $110,000
8. $ 600
9. $ 50,000
10. $ 6,000
Computer Cable--Fine Arts, Rusk,
Library, Home Eco., Agri. Bldgs.
Band trip to E.T.S.U. Football Game
Forestry Research
1980 Summer Workshop for Elementary
Music Teachers
Student Apartment Project Sanitary
Sewer Cost Sharing with City of
Nacogdoches
Auto Fleet Insurance Policy
Capital Equipment for Instructional
Depts.
Opthalmascopes for Nursing Dept.
Library Books
Student Assistants - Library
E § G Surplus
Aux. Enterprises
E § G Surplus
E P7 G Surplus
Pledged Property
E§G Surplus
E § G Surplus
EfTG Surplus
E § G Surplus
E . •§ G Surplus
80-49
Upon motion of Regent Todd, seconded by Regent Perkins, with all members
voting aye, it was ordered that the room and board rates for FY81 be
approved as. shown on the following page.
48-9
STEPHEN F. AUSTIN STATE UNIVERSITY
Nacogdoches, Texas
ROOM AND BOARD RATES FOR 1980-81
Fall or Spring Semester
10
-fication I
9,12,17 $352.00
Lfication II
7,10,13,14,
,18 $337.00
ification III
1,2,3,5,8,11 $260.00
w/5 Day
15 Meals
$695.00
695.00
695.00
695.00
772.00
.695.00
787.00
772.00
695.00
787.00
772.00
772.00
772.00
772.00
787.00
772.00
Nos. i - 70
74 - 96
127 - 166
200 - 299
301 - 316
r Apartments 1 - 133
rsity Woods 401 - 432
^counting Purposes Only:
5 - 5 #
$230.00
1 bedroom
2 bedroom
W/7 Day
13 Meals
$708.00
708.00
708.00
708.00
785.00
708.00
800.00
785.00
708.00
800.00
785.00
785.00
785.00
785.00
800.00
785.00
Rent for Month
$118.00*
134.00*
134.00*
152.00*
280.00*
187.00**
230.00***
320.00***
5 - 15
$435.00
$352.00
$337.00
$260.00
12.87%
7 - 13
$448.00
$352.00
$337.00
$260.00
W/7 Day
20 Meals
$721.00
721.00
721.00
721.00
798.00
721.00
813.00
798.00
721.00
813.00
798.00
798.00
798.00
798.00
813.00
798.00
Summer Term
W/7 Day, 20
Meals, 6 weeks
$279.00
279.00
279.00
279.00
298.00
279.00
304.00
298.00
279.00
304.00
298.00
298.00
298.00
298.00
304.00
298.00
*Includes utilities and
television cable
**Includes utilities,
television cable and
centrex phone.
***Television cable only.
7-20 7-20(6 weeks
$461.00
$352.00
$337.00
$260.00
ge increase over 1979-80 -
ge nine-month increase in dollars - $172.00
lable for students with at least 66 semester hours.
$172.00
$132.00
$126.00
$107.00
48-10
11
80-50
Upon motion of Regent Bowen, seconded by Regent Perkins, with all members
voting aye, it was ordered that the Student Service Fee be increased by
$10 per student for each fall or spring semester, apportioned by semester
credit hours enrollment and by $5 per student for each six weeks summer
term, apportioned by semester credit hours- enrollment effective with the
Fall I emester, 1980.
80-51
Upon motion of Regent Perkins, seconded by Regent Todd, with all members
voting aye, it was ordered that the bid of Rockford Business Interiors
for $131,724.78, for the loose and movable furniture and equipment to go
into the new student apartments and the apartments on the corner of Clark
Boulevard and Starr Avenue (formerly Faculty Apartments), be approved
and the University be authorized to issue a purchase order.
Source of Funds: $75,341--New Student Apartment Project
Bond Proceeds; and,
$56,383--Pledged Property Surplus
80-52
Upon motion of Regent Perkins, seconded by Regent Todd, with all members
voting aye, it was ordered that the bid of Abel Contract Furniture
Company for $6,611.25 for the loose and movable furniture and equipment to
go into the new Student Apartments and the apartments on the corner of
Clark Boulevard and Starr Avenue (formerly Faculty Apartments), be ap
proved and the University be authorized to issue a purchase order.
Source of Funds: $3,818--New Student Apartment Project
Bond Proceeds; and,
$2,793--Pledged Property Surplus
80-53
Upon motion of Regent Perkins, seconded by Regent Todd, with all members
voting aye, it was ordered that the proposed plans for loose and movable
furniture and equipment to go in the University Center be approved and
the University be authorized to obtain bids for contracting in the
April, 1980, Regents meeting.
80-54
Upon motion of Regent Golden, seconded by Regent Cullum, with all members
voting aye, it was ordered that the University be authorized to rebid the
Home Economics South Building to permit contracting for its construction
m the April, 1980, Regents meeting.
48-11
12
80-55
Upon motion of Regent Perkins, seconded by Regent Todd, with all members
voting aye, it was ordered that the following special projects for
Summer 1980 be approved and the University be authorized to obtain bids.
Estimated Cost:
$ 45,000.00 1. Total interior repainting of Dorm 17 West Tower
$ 95,000.00 2. Construction of three new parking lots on the
south edge of the campus
$ 30,000.00 3. Refloor the Guidance Office area in the Austin
Building
$102,000.00 4. Replace the Carrier Refrigeration Machine in
Plant 1 serving the Austin, Rusk, and
Ferguson Buildings
$25,000.00 5. Remove and replace certain portions of ceiling in
the Kennedy Auditorium
80-56
Upon motion of Regent Todd, seconded by Regent Perkins, with all members
voting aye, it was ordered that the preliminary plans for Storm Sewer
Improvement Project, as engineered by Love, Friberg, and Associates of
Fort Worth, Texas, be approved and the University be authorized to obtain
bids to permit a contract in the April, 1980, Regents meeting.
80-57
Upon motion of Regent Todd, seconded by Regent Perkins, with all members
voting aye, it was ordered that the Energy Conservation Measure Project
as engineered by Love, Friberg, and Associates of Fort Worth, Texas be'
approved and the University be authorized to obtain bids to permit a
contract in the April, 1980, Regents meeting.
80-58
Upon motion of Regent Todd, seconded by Regent Bowen, with all members
voting aye, it was ordered that the policy for use of University facili
ties by persons or organizations other than the University be approved
as follows: • '
48-12
13
POLICY ON USE OF UNIVERSITY FACILITIES
All Stephen F. Austin State University buildings, facilities, equipment,
and grounds shall be used only in the pursuit of the stated objectives of the
University — academic, cultural, and public service. Groups not affiliated
with the University may be granted use of the University facilities according
to the general policies provided herein and an agreement to adhere to the
specific rules and procedures governing the use of the individual facilities.
It is the responsibility of the user to become acquainted with and abide
by these specific rules.
I. Definitions
1. "Student" means a person who is currently enrolled for academic instruction
or research at the University.
2. "Campus" shall mean all real property over which the University has
possession and control by law.
3. "University group" shall mean a registered student organization, other
student group, or faculty and staff group. No groups shall be considered
a University group if it includes a person who is not a student, faculty
member, or employee of the University unless that person is a member of
the immediate family of a student, faculty member, or employee of the
University.
4. "Outside group" shall mean any organization or group that is not included
within the term university group."
5. "Sponsoring organization" shall mean a University group which vouches for
an outside group's use of University facilities.
6. "University official" means a person charged with the responsibility for
supervising the use of a University facility.
7. "University agency" shall mean an academic school, department, or program,
or a University council, committee or auxiliary enterprise.
II. Priorities and Limitations for Use of University Facilities
1. Mission of the University
Nothing contained in this policy shall be construed to prohibit or
hinder the operation of the University in fulfilling its mission as a
public institution of higher education. All activities associated with
that mission shall have priority in the use of the University's facilities.
48-13
14
2. Individuals
Individuals engaged in 'the educational mission of the University shall
have the right to use the University's facilities in accordance with federal,
state and local laws, as well as the rules and regulations of the University.
As a general rule, priority for the use of the University's facilities
shall go first to the students and second to faculty and staff. However,
exceptions to this rule may be made in certain instances by the University
administration.
Immediate family members of students, faculty and staff may be granted
limited use of Uniyersity facilities through established programs designed
to promote the enrichment of campus life and to enhance the living-learning
environment of the University.
Groups
a.
b.
Only organized groups (no individuals) sponsored by a University agency
conducting an activity which is within its established role and scope
shall be allowed the use of University facilities.
However, outside groups without a sponsor shall be permitted to use the
facilities of the University Center, subject to all other appropriate
guidelines contained in this policy.
III. Reservations
1. Application
a. Application for use of University facilities by University agencies
shall be made to the appropriate University official as provided
below:
Facility Appropriate University Official
Classroom auditorium and
office space
University Center
Residence Halls
Library Carrels and Seminar
Rooms
University Coliseum and
Stadium
Health and Physical Education
Complex and Tennis Courts
Other Outside Recreational
Areas
Dean of School having jurisdiction
over that space
Director, University Center
Director, University Housing
Director, Steen Library
Vice President for Fiscal Affairs
and Director of Athletics
Coordinator of Department of Health
and Physical Education
Director of Intramurals
-2-
48-14
15
b. Application for use of University facilities by outside groups shall
be made to the Vice President for Fiscal Affairs.
2. Identification of Sponsor
. The user may not assign or delegate any control or responsibility to
any other user or co-sponsor, agent, or third party without prior written
approval of the appropriate University official. All users or co-sponsors
of an event must be clearly identified prior to confirmation of a reserva
tion. Reservations_for. presenting one event may not be used for presenting
a different event without written approval by the appropriate University
official. J
.3. Assignment of Reservations
No reservation may be assigned in whole or in part.
IV. Fees
# The current approved use fee schedule will be available from the appropriate
University official. Fees for outside groups are established at rates which will
at a minimum, ensure recovery of that part of the operating cost of the facility '
that is attributable directly or indirectly to such use by an outside group.
1. Deposit
An advance deposit (specified in the use fee schedule) may be required
tor reservations for an event conducted by an outside group.
2. Bond and Insurance
Outside groups who use.a University facility may be required to provide
a contract.performance bond. They may be required to provide liability
insurance covering injury to persons, including those resulting in death
and property damage insurance, including damage to the University facility
in amounts and under policies satisfactory to the Vice President for Fiscal
Affairs. Copies of such policies shall be furnished to the Vice President
tor Fiscal Affairs no later than thirty (30) days prior to the event and in
all cases prior to announcement of the event.
V. Financial Policies
1. University agency/groups
# Excess income over expenses, including the fee for use of the facility
derived from an event sponsored by a University agency/group, may be retained
by the University agency/group to further its activities and programs. Excess
expenses over income of an event shall be absorbed by the sponsoring Univer
sity agency/group. ^
2. Outside group
If an outside group (other than a public entity) using a University
48-15
16
facility charges^those attending an event any admission or registration fee,
or accepts donations from those in attendance, a complete accounting of all
funds collected and of the actual cost of the event shall be submitted to the
Vice President for Fiscal Affairs within thirty (30) days after the event. If
the funds collected exceed the actual cost of the event, the user is required
to remit such excess funds to Stephen F, Austin State University as an addition
al charge for use of the facility. The University reserves the right to audit
all records pertaining to income and expenses, to prescribe methods of collec
tion and to participate in audits of funds at the point of receipt.
3. Payment for Damages
All users and sponsors shall.be responsible for payment for damages to
the University facility, its fixtures, and equipment, whether caused by the
user or its patrons, ordinary wear and tear excepted.
4, Broadcast and Recording Rights ,
Ihe University reserves all rights and privileges for radio and tele
vision broadcasts, whether live or transcribed for delayed transmission, and
all visual or audio recordings originating from the University facility.
Broadcasting and recording, and the allocation of revenues derived therefrom,
may be negotiated as part of a contract for use of the University facility.
Should the University grant to the user such privilege, the University has
the right to require advance payment of any estimated related costs to the
University, such as installation of equipment. Such permission must be ob
tained in writing by the University President in advance of broadcast or
recording.
VI, Policies for Outside Users
Any proposed use of the University facility must be appropriate and suited
to the size, structure, purpose and operating costs of the facility. For outside
groups, there must be good reason to expect that a proposed event will require
features unique to the facility or which are otherwise unavailable in the commu
nity. All proposed events must be conducted in accord with applicable state and
federal laws and regulations, as well as the rules, regulations and policies of
the University Board of Regents. Users must demonstrate to the satisfaction of
the.appropriate University official that they have the staff, experience, contract
ing authority, financial status and other qualifications necessary for carrying
out the proposed events in a satisfactory manner.
1. Review of Contracts
All contracts related to the presentation of an event, including con
tracts between users and performers, speakers, sub-contractors, managers
and otehrs, are subject to review and approval by the General Counsel and
the Vice President for Fiscal Affairs.
2. Hazards
If the University, in its sole discretion, determines that a proposed
event poses a potential hazard to public safety, the event may be cancelled
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or denied. No user may install or operate any equipment, fixture or device,
nor operate or permit to be operated any engine, motor or other machinery,
or use gas, electricity or flammable substances in the facility except with
prior written approval of the appropriate University official, under such
conditions and restrictions as the University official may specify. All
electrical connections must be made by University personnel under direction
of the staff of the appropriate University official and all house equipment
must be operated by University personnel. No equipment, device or fixture
may be used which, in the opinion of the University official, endangers the
structural integrity of the facility.
3. Conflict with University Activities
An event shall not be permitted for any purpose which, although in
accord with the general purposes of the University, is of such character
or occurs at such time or in such circumstances that they are likely to
interfere or cause major conflict with any University activity, program
or event, or are inimical to the interests of the University.
4. Management Functions
Management functions are retained by the University and may be delegated
to users or others only with the written permission of the Vice President for
Fiscal Affairs. These functions include, but are not limited to, the follow
ing:
All facets of ticketing and ticket policies, including scaling,
acquisition, distribution and sale.
All matters of staffing, crowd control, technical arrangements,
promotions, and advertising.
5. Concessions and Catering
Use of the University facility does not carry the right for the user
to control concessions. Sale and distribution of food, beverages, souvenirs,
or other concession items are reserved to the University or its concession
aires.
6. Signs and Displays
KTo signs, messages or other materials may be posted, displayed, distri
buted or announced in, on or adjacent to, the University facility by user
or sponsor without prior written approval of the University official. Such
materials may not be fastened to any part of the facility except in spaces
provided for this purpose and may not be permitted to interfere with crowd
movement and safety.
7. Religious Organizations
m A religious organization applying for use of a facility must submit
written evidence to the appropriate University official from the Internal
Revenue Service that that organization has been granted an exemption from
taxation under Section 501 (c) (3). of Title 26 of the United States Code
(Internal Revenue Code), and shall be permitted to use the facility no more
than one (1) time during a calendar year.
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8. Political Organizations
A political organization applying for use of the facility must present
written evidence to the appropriate University official that the organization
had candidates for either national, state, district or local offices listed
on the ballot at the last general election, and shall be permitted to use the
facility no more than, one (1) time during a calendar year.
9. Individual Candidates for Political Office
Individual political candidates and their.election organizations are
not permitted to reserve a University facility. However, if a candidate is
invited by a University group, then he or she may appear in the facility,
provided that the group extending the invitation is responsible for reserving
the facility and meeting all costs related to the event.
10. Advertising
All news releases, handbills, advertisements, television and radio
announcements or other media utilized to inform the public of a non-Univer
sity event to be held in a University facility must carry a disclaimer,
approved by the General Counsel, to the effect that use of Stephen F. Austin
State University facilities does not imply endorsement of the event or the
sponsoring organization by the University.
VII. Penalty and Hearing
1. Suspension
If a user or sponsor violates the provisions of this policy, or the laws
regulating the use of state property, the appropriate University official with
the approval of the Vice President to whan he or she reports may suspend the
use of University facilities, or certain University facilities, by the user or
sponsor for a specified period of time not to exceed one (1) year. Suspension
shall mean that reservation requests by the user or sponsor shall be denied by
the University during the specified period of time.
2. Notice of Suspension
When a University official suspends a user or sponsor from the use of
University facilities, he shall notify the user or sponsor in writing of the
suspension. The written notice shall contain all of the following:
a. that the user or sponsor may not use University facilities, or certain
designated University facilities, for a specified period of time, not
to exceed one (1) year from receipt of the notice;
b. the name and title of the University official imposing the suspension,
along with an address where the University official may be contacted
during regular working hours;
c. a brief statement of the acts or omissions resulting in the suspension;
and
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d. notification that the suspended user or sponsor is entitled to a hearing
on the suspension.
3. Request for Hearing
a. A suspended user or sponsor may subrait a written request for a hearing
on the suspension to the appropriate University official within fourteen
(14) days from the date of receipt by the user or sponsor of the notice
of suspension. The University official shall grant a hearing not later
than seven (7) days from the date of receipt of the request and shall
immediately mail written notice of the time, place, and date of the
hearing to the person.
b. The hearing shall be.held before a discipline ccranittee appointed by the
University President. In no case shall the University official imposing
the suspension serve on the discipline committee reviewing the suspension
in question.
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80-59
Upon motion of Regent Todd, seconded by Regent Samuels, with all members
voting aye, it was ordered that:
Dormitory 13 be named the WALTER F. WILSON HALL, and the
University Student Health Services Building be named the
STEPHEN B. TUCKER BUILDING, and the
L. E. Griffith Fine Arts Building Auditorium be named the
WILLIAM M. TURNER AUDITORIUM.
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Upon motion of Regent Perkins, seconded by Regent Todd, with all
members voting aye, it was ordered that Change Order No. 3 to add
$8,915 to the contract with Temple Associates, Inc., for the construction
or the Student Apartments Project be approved and the Chairman of the
Board be authorized to sign the Change Order.
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80-61
Upon motion of Regent Todd, seconded by Regent Cullum, with all members
voting aye, it was ordered that a Resolution be approved commending
Coach Simmons, his staff and team, for their outstanding success"in the
Fall 1979, as follows: (See Page 22)
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RESOL UT10N OF THE BOA RD OF REGENTS
STEPHEN F A USTIN STA TE UNI VERSITY
WHEREAS, Mr. Charles Simmons, Athletic Director and Head Football Coach at
Stephen F. Austin State University, led the Lumberjack football team through a most successful
season, with a record of 8 wins and 3 losses; and
WHEREAS, Coach Charles Simmons has been recognized by the Lone Star Conference
as Coach of the Year, reflecting credit upon Stephen F. Austin State University;
NOW THEREFORE BE IT RESOLVED that the Board of Regents of Stephen F
Austin State University expresses its congratulations to Coach Simmons on his very successful
1979 football season and'his selection as Coach of the Year, and extends its best wishes for his
con tinued success; and
BE IT FURTHER RESOL VED that this resolution be spread upon the minutes of the
Board of Regents of Stephen F Austin State University and Coach Charles Simmons be
provided with a copy.
/s/ Homer Bryce
Homer Bryce, Chairman of the
Board of-Regents
Attest:
Is I C. G. Haas
C. G. Haas, Secretary
January 19, 1980
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CERTIFICATION
In accordance with the request of the Board of Regents, the President
of the University and the Vice President for Fiscal Affairs certify,
to the best of their knowledge and belief, that:
1. All accounting reports submitted to the Board of Regents
contain information resulting from procedures that are in
compliance with State law and regulations are correct; and,
2. That all funds are on deposit with approved depositories as
authorized by the Board on July 29, 1978.
Meeting adjourned at 12:00 noon
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