Minutes of the Board of Regents of Stephen F. Austin State University. 2004, Volume No. 198

              Stephen F. Austin
State University
Minutes of the
Board of Regents
Nacogdoches, Texas
April 20,2004 (as amended on October 14,2004)
Corrected on August 19,2011
Volume 198
Correction of Minutes: The Board of Regents met on July 19, 2011, and heard a report by the
Department of Audit Services of a Tuition and Fees Audit as of May 31, 2011, which found the
following:
The Board of Regents met on April 20, 2004. The board book for the meeting includes a
schedule entitled "Changes to Schedule of Course Fees-FY 2005". The minutes do not reflect
that any action was taken on the course fees. It appears that a clerical error resulted in the
omission of the approval in the official minutes.
This is a corrected version of those April 20, 2004, minutes including the Changes of Schedule of
Course Fees-FY 2005 as Appendix 3.2 and the approval of those changes as part of Board Order
04-34.
TABLE OF CONTENTS
Page
04-26 Election of Board Officers 1
04-27 Approval of Minutes: October 23, 2003, November 12, 2003; February 4, .
2004; February 18, 2004; March 18, 2004; March 24, 2004 1
04-28 Election of President 1
04-29 Election of University Representative for External Relations 1
04-30 Election General Counsel 2
04-31 Election of Director of Audit Services 2
04-32 Personnel 2
A. Staff Appointments for 2004-2005 2
B. Faculty Appointments for 2004-2005 2
C. Changes of Status 4
D. Promotions 5
E. Tenure 6
F. Faculty Development Leaves for 2004-2005 7
04-33 Academic and Student Affairs 7
A. Faculty Workload Report for Spring 2004 7
B. Curriculum 7
C. Underenrolled Classes 7
D. Proposal to Offer a Master of Science in Resource Interpretation 7
04-34 Financial Affairs 7
A. Room and Board Rates 7
B. Food Service Contract with ARAMARK 7
D. Tuition and Fee Schedule FY 2005/Changes to Course Fees 7
E. Property Purchase 203 Feazell Street 7
F. Architectural Services 7
G. Adoption of Summer 2004 Budget 8
H. Resolution to Renew the Investment Management Contract with
Merrill Lynch 8
I. Budget Changes Less Than $50,000 8
J.. Equipment Purchases for Speech Pathology, Counseling, and Special
Education 8
04-35 Financial Affairs
C. Privatization of University Bookstore - Selection of Barnes & Noble ...8
04-36 Buildings and Grounds
A. University Center Parking Garage 8
04-3 7 Buildings and Grounds
B. Paving Projects 8
C. Vehicle Purchases 8
D. Charter School Space 9
E. Arboretum and Native Plant Center Trails 9
04-38 University Policies and Procedures
A. Policy Revisions 9
Reports
A. Faculty Senate
1. Senate Business
2. Faculty Recruitment
3. Faculty Issues
4. Education Trends Potential At SFASU
B. Student Government Association
1. Housing Advancement Progress
2. Recreational Center Research
C. President
1. Coordinating Board Meeting (April 22 & 23, 2004)
2. Reception at Juanita Curry Boynton Home following conceit (April 25,
2004)
3. Music Extravaganza at Fredonia Hotel (April 30, 2004)
4. Campus Picnic (May 6, 2004)
5. Big Dip (May 7, 2004)
6. Spring Commencement (May 15, 2004)
7. Sixth Grade Commencement @ Christ Episcopal School (May 21, 2004)
8. SFA Lettermen's Association Golf Tournament @ Kingwood Country
Club (June 4, 2004)
9. First Round of Freshman Orientation Sessions (June 6-8, 2004)
10. Coordinating Board Meeting (July 15 & 16, 2004)
11. Answer Questions from Members of the Board of Regents
D. Marketing Update - Stamats
Appendix No. 1 - Curriculum Changes 10
Appendix No. 2- Underenrolled Classes 18
Appendix No. 3 - Room and Board Rates 20
Appendix No. 3.1 Changes to Tuition and Fee Schedules FY 2005 20.1
Appendix No. 3.2 Changes to Schedule of Course Fees FY 2005 20.2
Appendix No. 4 - Budget Changes Less Than $50,000 21
Appendix No. 5 - Policy Revisions 22
A-14 Minimum Length of Courses PI
A-18A Summer Teaching Appointments P2
A-21 Guest Lecturers P3
A-25 Library Gifts P4
A-57 Developmental Education and the Texas Success Initiative
(formerly Texas Academic Skills Program) P5
A-59 Academic Advising for Undergraduate Students P14
B-3 Austin Building Conference Rooms P16
C-12 Distribution of Payroll P17
D-3 Animals on University Property P19
D-12 Faculty/Staff Traffic Appeals P22
D-24 Parking and Traffic Regulations P26
D-41 Compliance with the Americans with Disabilities Act P45
E-4 Affirmative Action P47
E-8N Classified Pay Plan P49
E-ll Discipline and Discharge P57
E-16 Employee Enrolling for Courses P64
E-25N Grievance and Appeals P65
E-41N Reduction in Force of Non-Academic Employees P70
E-45 Service Awards P73
E-46 Discrimination Complaints/Sexual Harassment P74
E-47.1 Sick Leave Pool P81
E-49 Temporary Employment P88
E-51.1N Time Clock ZZZ'Z P90
E-54 Vacation/Sick Leave Report P92
E-57 Performance Management Plan P93
F-10 Emergencies P96
F-16 Accessibility for Persons with Disabilities P98
F-33 Academic Accommodation of Students w/Disabilities PlOO
F-34 Appeal Procedure Relating to the Provision of
Accommodations for Students with Disabilities P104
New Out-of-State Electronic fee P106
New Reasonable Workplace Accommodations for
Disabilities P107
A-43 Summer Teaching Assignments and Receipt of
Grant Funds PHO
E-48A Summer Contracts PI 11
C-2 Annual Budget Preparation Addendum
C-41 Investments Addendum
MINUTES OF THE MEETING
BOARD OF REGENTS
STEPHEN F. AUSTIN STATE UNIVERSITY
NACOGDOCHES, TEXAS
April 20, 2004
The meeting was called to order at 9:02 a.m. by Chair Kenneth James. Board members
present in Room 307: Margarita de la Garza Grahm, Joe Max Green, Kenneth James,
Gary Lopez, Paul Pond, Mike Wilhite and Fred Wulf. Absent: Lyn Stevens.
Others present in Board Room 307: Tito Guerrero, Mary Cullinan, Roland Smith, Baker
Pattillo, Jerry Holbert, Miles McCall, Yvette Clark, and other SFA administrators, staff,
and visitors.
04-26
Upon motion of Regent Lopez on behalf of the Nominating Committee: Lyn Stevens and
Margarita de la Garza-Grahm, seconded by Regent James, with all members voting aye,
it was ordered that Fred Wulf be elected Board Chair, Kenneth James be elected Vice
Chair, and Lyn Stevens be elected Secretary.
Executive Session was announced at 9:45, and the Board returned to Open session at
12:55.
04-27
Upon motion of Regent Wilhite, seconded by Regent Pond, with all members voting aye,
it was ordered that the minutes of October 23,2003, November 12,2003, February 4,
2004, February 18,2004, March 18, 2004 and March 24, 2004 be approved.
04-28
Upon motion of Regent James, seconded by Regent Lopez, with all members voting aye,
it was ordered that Dr. Tito Guerrero be elected President, at a salary of $230,000 for
100% time for twelve months effective September 1,2004, and that the deferred
compensation annuity be immediately funded for the last year and this year at an annual
rate of $10,000 (total of $20,000) to vest in accordance with the plan (3 years from date
of contribution), only if he remains employed as President of SFA for that designated
period.
04-29
Upon motion of Regent James, seconded by Regent Ertz, with all members voting aye, it
was ordered that Dr. Lupe Guerrero be elected University Representative for External
Relations at a salary of $35,000 for 50% time for twelve months, effective May 1, 2004.
04-30
Upon motion of Regent James, seconded by Regent Ertz, with all members voting aye, it
was ordered that Yvette Clark be elected General Counsel, at a salary of $112,000 for
100% time for twelve months effective September 1, 2003.
04-31
Upon motion of Regent James, seconded by Regent Lopez, with all members voting aye,
it was ordered that Steve McGee, at a salary of $76,000 for 100% time for twelve months
effective September 1, 2004.
04-32
Upon motion of Regent Pond, seconded by Regent Ertz, with all members voting aye, it
was ordered that the following Personnel Items be approved:
A. Staff Appointments for 2004-2005
1. UC Operations
Mr. Nathan Armer, Programmer/Analyst I, at a salary of $29,500 for
100% time for twelve months, effective March 22, 2004.
2. Athletics
Mr. Jeremy Stolfa, Coordinator of Athletic Operations at a salary of
$29,500 for 100% time for twelve months, effective April 1, 2004.
3. Academic Advising
Ms. Debra R. Kiesel, Director, M.A. (University of Louisiana), at a salary
of $40,000 for 100% time for twelve months, effective January 5, 2004.
4. Band
Dr. David Campo, Director of Marching Band, Ph.D. (University of
Oklahoma), at a salary of $47,000 for 100% time for nine months,
effective September 1, 2004.
5. Office of Research and Sponsored Programs
Dr. Carrie Brown, Director, Ph.D. (University of Texas), at a salary of
$72,000 for 100% time for twelve months, effective April 12,2004.
B. Faculty Appointments for 2004 - 2005
1. Elementary Education
Ms. Jeri D. Meredith, Instructor, M.A. (SFA University), at a salary of
$41,000 for 100% time for nine months, effective January 15, 2004.
2. Nursing
Ms. Debrah D. Archer, Clinical Instructor, M.A. (University of Texas), at
a salary of $30,000 for 75% time for nine months, effective January 5,
2004.
3. Philosophy & Classical Studies
Dr. Owen M. Smith, Assistant Professor, Ph.D. (University of Texas), at a
salary of $36,000 for 100% time for nine months, effective September 1,
2004.
4. Philosophy & Classical Studies
Dr. Anne Collins Smith, Lecturer, Ph.D. (University of Texas), at a salary
of $15,000 for 50% time for nine months, effective September 1,2004.
5. Political Science, Geography & Public Administration
Ms. Heather L. Wyatt, Assistant Professor, M.A. (Old Dominion
University), at a salary of $36,000 for 100% time for nine months,
effective September 1, 2004 , contingent upon completion of doctorate by
September 30, 2004.
6. Political Science, Geography & Public Administration
Dr. Julie Harrelson-Stephens, Assistant Professor, Ph.D. (University of
North Texas), at a salary of $36,000 for 100% time for nine months,
effective September 1, 2004.
7. Political Science, Geography & Public Administration
Dr. Unna Lassiter, Assistant Professor, Ph.D. (University of Southern
California), at a salary of $36,000 for 100% time for nine months,
effective September 1, 2004.
8. English & Philosophy
Dr. Michael J. Martin, Assistant Professor, Ph.D. (Illinois State
University), at a salary of $36,000 for 100% time for nine months,
effective September 1,2004.
9. English & Philosophy
Dr. Kirsten E. Escobar, Assistant Professor, Ph.D. (Baylor University), at
a salary of $36,000 for 100% time for nine months, effective September 1
2004.
10. Mathematics
Dr. Lesa L. Beverly, Assistant Professor, Ph.D. (Virginia Polytechnic
Institute and State University), at a salary of $46,000 for 100% time for
nine months, effective September 1, 2004.
C. Changes of Status
1. English
Dr. Barbara Carr, from Professor and Interim Chair at a salary of $80,936
for 100% time for eleven months, to Professor and Chair at a salary of
$85,500 for 100% time for eleven months, effective September 1, 2004.
2. Human Services
Dr. William Bryan, from Professor and Interim Chair at a salary of
$56,832 for 100% time for nine months, to Professor and Chair at a salary
of $90,000 for 100% time for twelve months, effective June 1,2004.
3. Secondary Education
Dr. Betty Alford, from Associate Professor and Interim Chair at a salary of
$53,425 for 100% time for nine months, to Associate Professor and Chair
at a salary of $90,000 for 100% time for twelve months, effective June 1,
2004.
4. Social Work
Dr. Linda Morales, from Assistant Professor at a salary of $42,631 for
100% time for nine months, to Interim Associate Dean and Director of
School of Social Work at a stipend of $11,611 per semester until the
position is filled, effective January 1, 2004.
5. Mathematics
Dr. Kenneth H. Price, from Associate Professor at a salary of $52,606 for
100% for 9 months, to Associate Professor at a salary of $39,455 for 75%
for 9 months, effective January 15, 2004.
6. Forestry
Mr. Jeffrey M. Williams, from Graduate Research Assistant at a salary of
$1,833 for 50% for 12 months, to Systems Administrator at a salary of
$38,000 for 100% for 12 months, effective January 1, 2004.
7. Research & Sponsored Programs
Ms. Heather Slough, from Interim Director at a salary of $45,641.04 for
100% time for twelve months, effective October 1, 2003, to Assistant
Director of Research & Sponsored Programs at a salary of $39,641.04 for
100% time for twelve months, effective April 12, 2004.
8. Library
Ms. Susan D. Clarke, from Library Associate II at a salary of $25,651 for
100% time for twelve months, to Librarian I at a salary of $35,000 for
100% time for twelve months, effective March 1, 2004.
9. Athletics
Mr. John Branch, from Coordinator of Athletic Operations at a salary of
$29,603 for 100% time for twelve months, to Assistant Athletic Director
for External Affairs at a salary of $45,000 for 100% time for twelve
months, effective March 1, 2004.
10. College of Business
Dr. Violet Rogers, from Professor and Interim Dean at a salary of
$108,411 for 100 percent time for twelve months, to Professor and Dean at
a salary of $113,611 for 100 percent time for twelve months, effective
June 1,2004.
D. Promotions
To Assistant Professor:
Ms. Debra Scott Music **
Dr. Cynthia McCarley Nursing
** Contingent upon completion of Ph.D. by August 2004
To Associate Professor:
Dr. Wanda Mouton Communication
Dr. Robin R. Rumph Human Services
Dr. Faye Hicks-Towns Secondary Education
Dr. Sandra Harris Secondary Education
Dr. Daniel Unger Forestry
Dr. Jerry L. Williams Sociology
Dr. Steve Taaffe History
Dr. Michael Walker Psychology
Dr. Charles F. Abel Political Science & Geography
Dr. Chris Barker Geology
Dr. Roy Harris Mathematics
Dr. Alex Frantzen Chemistry
Dr. Paul Steinbach Chemistry
Dr. Robert Friedfield Physics & Astronomy
F. Faculty Development Leave for 2004-2005
Fall 2004:
Dr. Nancy Wisely Sociology
04-33
Upon motion of Regent de la Garza-Grahm, seconded by Regent Ertz, with all members
voting aye, it was ordered that the following Academic and Student Affairs Items be
approved:
A. Faculty Workload Report for Spring 2004
B. Undergraduate and Graduate Curriculum Changes listed in Appendix No. 1
C. Spring 2004 Underenrolled Class List
D. Proposal to Offer a Master of Science in Resource Interpretation
04-34
Upon motion of Regent Green, seconded by Regent Ertz, with all members voting aye, it
was ordered that the following Financial Affairs Items be approved:
A. Room and Board Rates - a 1% increase in room and board rates was approved
for FY 2004 - 2005 in accordance with the schedule presented in Appendix No. 3.
B. Food Service Contract with ARAMARK - a 4% rate increase for the 2004 -
2005 academic year was approved, and the president was authorized to sign the
contract
C. Privatization of the University Center Bookstore (was not included in this
motion. See separate Board action, below.)
D. Tuition and Fee Schedule FY 2005 - schedule shown in Appendix No. 3.1 was
approved, effective for Fall 2004. Changes to Schedule of Course Fees FY 2005
was approved in Appendix 3.2, effective for Fall 2005.
E. Property Purchase the University was authorized to request Coordinating Board
approval to purchase the property at 203 Feazell Street, and to complete the
purchase at the appraised value of $55,900 upon that approval. The President was
authorized to sign documents necessary to complete the purchase.
F. Architectural Services - this item was removed from consideration.
G. Adoption of Summer 2004 Budget - faculty and staff salaries and benefits included in
the annual budget were increased by $490,208 to provide funding for the education and
general portion of the 2004 summer budget. In addition, the total summer budget of
$4,192,901 was approved as presented.
H. Resolution to Renew the Investment Management Contract with
Merrill Lynch - the contract with Merrill Lynch was renewed for a period of two
years.
I. Budget Changes Less Than $50,000 - no board action was required.
J. Equipment Purchases for Speech Pathology, Counseling, and
Special Education - the University was authorized to seek bids for the purchase
of a closed circuitry television system for the clinics in the new Human Services
Building, and the President was authorized to sign the purchase orders as
necessary, at a cost not to exceed $70,000. Source of funds: $60,000 from gift
accounts and $10,000 from current year HEAF Instructional Capital.
04-35
Upon motion of Regent Pond, seconded by Regent Lopez, with all members voting aye,
it was ordered that Barnes and Noble be selected to operate the University Bookstore.
04-36
Upon motion of Regent Wilhite, seconded by Regent Wulf, with all members voting aye,
it was ordered that the administration be authorized to seek Coordinating Board approval
for the University Center Parking Garage at a cost not to exceed %5,5OO,OOO. Two
resolutions were adopted: 1) authorizing issuance, pending Coordinating Board approval,
of a request for financing the project through the Texas Public Finance Authority; 2)
reimbursing project costs from bond proceeds. Pending Coordinating Board approval,
the administration was authorized to issue a RFP for parking garage architectural
services, and also to issue a RFP for parking garage construction manager services.
Further authorization was given for all items required by the University to proceed with
the project.
04-37
Upon motion of Regent Wilhite, seconded by Regent Pond, with all members voting aye,
it was ordered that the following Buildings and Grounds Items be approved:
B, Paving Projects - the Physical Plant was authorized to serve as general contractor
for the paving projects, at a cost not to exceed $278,000 ($200,000 HEAF and $78,000
auxiliary). The President was authorized to sign contracts and purchase orders.
C- Vehicle Purchases - the Physical Plant was authorized to replace 4 vehicles at a
HEAF cost not to exceed $105,000. Vehicles will be purchased by low bid or state
contract. Cost above 2004 HEAF allocation will be supported from current department
budgeted funds.
D. Charter School Space - the Physical Plant was authorized to convert two rooms
in Human Sciences to a classroom with a restroom to accommodate the addition of the
fifth grade, to convert and remodel a classroom in Human Sciences South to
accommodate classes previously taught in the fifth grade space, and to modify the
fenced-in the area between Human Sciences and Early Childhood for a playground. The
president was authorized to sign the required purchase orders and contracts. Cost is not
to exceed $50,000. Source of funds is HEAF.
E. Arboretum and Native Plant Center Trails - the University was authorized to
expand the accessible trails in the Arboretum and Native Plant Center, with the Physical
Plant acting as general contractor, at a cost not to exceed $150,000. Source of funds is
2004 HEAF.
04-38
Upon motion of Regent Wilhite, seconded by Regent Ertz, with all members voting aye,
it was ordered that the policy revisions shown as Appendix No. 5 be approved.
REPORTS
A. Faculty Senate Chair, Dr. Darrel McDonald
B. Student Government Association President, Chad Harrison
C. President
D. Marketing Update - Stamats
Meeting adjourned at 3:02 p.m.
Appendix No. 1
10
Appendix No. 1
11
Appendix No. 1
12
Appendix No. 1
13
Appendix No. 1
14
GRADUATE COURSE PROPOSALS
SPRING, 2004
Notes
Adding new options in AGR major - 2 sch
Lab course for ANS 542 - 1 sch
Cross-listed with ART 425. Provides broader coverage.
Cross-listed with ART 489. New option for grad. students.
New option in designing with type
New option for graduate students
Replaces special topics course
Replaces special topics course
Cross-listed with BIO 402.
Cross-listed with BIO 406, but with 3 sch instead of 4 sch
New option for graduate students
Creates new elective
Co-requisite with BTC 548
Creates new elective
Co-requisite with BTC 549
Creates new elective
Elective for several majors
Biochemical calculations and concepts
Reading and interpreting scientific publications
Continuation of BTC 553
Preparation for thesis research and writing - 1 sch
Provides new option for graduate major
Provides new elective course
COU 592 Rhb. Of Persons with Severe Dis.
ELE 543 PBIC Internship - Distant
EPS 563 Individual Case Consultation
HMS 501 Service Mgt. In the Hospitality Ind.
HMS 502 Employee Dev. Issues in Hosp. Ind.
HMS 531 Supervised Practice for Dietetic Interns
MGT 585 Seminar in Entrepreneurship
MLG 580 Develop. Self-disciplined Learners
MTE 578 Probability Theory
MTE 580 Statistical Reasoning
MTE 584 Modern Algebra & Number Theory
MTE 586 Survey of Mathematics II
MUE 549 Intro to On-line Music Courses
PHI 490G Adv. Studies in Philosophy
PSY 521 Positive Psychology
PSY 530 History and Systems
PS Y 540 Human Assessment
RDG 518 Reading Meth. For Early Childhood
RDG 519 Reading Meth. For Upper Level
SED 543 Synthesis Seminar
SED 545 PBIC Internship - Distant
SPA 435G Special Stu. in Lat. Amer. Lit.
SPA 445G Specia Stu. in Pennisular Lit.
Course Changes
Course
AED599
ART 517
ART 540
ART 561
Title
Synthesis in Ed. Leadership
Advanced Photographic Processes
Graduate Art Metal/Jewelry
Advanced Digital Media
Counseling
PBIC
Sch. Psych.
Fam & Cons.
Fam & Cons.
Fam & Cons.
MBA
ELE
MTeach
MTeach
MTeach
MTeach
MusEd
Multiple
Psych
Psych
Psych
PBIC
PBIC
PBIC
PBIC
Multiple
Multiple
Cross-listed with RHB 490
Adds separate course for those outside 100-mile range
Adds required course for majors
Adds option in graduate offerings
Adds option in graduate offerings
Required for accreditation
New option for several majors
New course on discipline for middle school
Secondary math teaching requirement
Secondary math teaching requirement
Secondary math teaching requirement
Secondary math teaching requirement
Elective course for 1 sch
New option for graduate students
Cross-listed with PSY 400
Cross-listed with PSY 420
Cross-listed with PSY 490
Adds new emphasis for EC reading
Adds new emphasis for upper level reading
New capstone course for PBIC students
Adds separate course for those outside 100-mile range
Adds option for graduate credit
Adds option for graduate credit
Type Notes
Revision Change in title, description, emphasis
Revision Change in title, description, broadens offerings
Revision Change in title and description
Revision Change in title and description
CD
O\
3
< Z
UNDER-ENROLLED CLASSES
SPRING 2004 oo
DATE APPROVAL PAGE 1
UNDER-ENROLLED CLASSES
SPRING 2004
DATE APPROVAL PAGE 2
Appendix No. 3
Stephen F. Austin State University
Room and Board Rates for 2004-2005
Residence Hall
3 Unit III
5 Wisely Hall
7 ToddHall
9 North Hall
10 Hall 10
11 Mays Hall
12 South Hall
13 Wilson Hall
14 Hall 14
15 Griffith Hall
16 Hall 16
17 Steen Hall
18 Ken-Hall
20 Hall 20
Rates above include sales tax for Board
Apartments Number Rent
Classification 1
Hall 5,9, 17,20
Classification II
Hall 7, 13,14, 15,16,18
Classification HI
Hall 3
Enrichment Halls
Hall 10,11
12 Month Hall
Hall 12
$1,281
$1,168
$1,059
$1,207
$1,433
$477
$438
$404
$477
$552
Additional Fee Charged for Private Room per semester
Fall/Spring
Classification I Halls $600
Classification 11 Halls $500
Classification HI Hall $600
Enrichment Halls $500
12 Month Hall $600
Summer 1 or II
All Halls $200
Meal plans
20
Appendix No. 3.1
Stephen F. Austin State University
Proposed Changes to Tuition and Fee Schedules
FY 2005
Notes:
[1] Semester Credit Hour
[2] Designated tuition will be allocated to
departments to offset the revenue
reduction resulting from elimination of
the general course fee
[3] Designated tuition is capped at $1,024
per semester-the cost of 16 semester
credit hours
[4] In addition to statutory and
designated tuition
Tuition and Fee Changes for Fall 2004.xls
20.1
APPENDIX 3.2
Stephen F. Austin State University
CHANGES TO SCHEDULE OF COURSE FEES - FY2005
20.2
APPENDIX 3.2
20.3
APPENDIX 3.2
(1) Charged instead of tuition. Graduate tuition and student service fee
waived when this fee is charged.
(2) Fee is effective for classes beginning Summer 2004.
20H
Appendix No. 4
Stephen F. Austin State University
Schedule of Budget Changes
January 20, 2004 to March 30, 2004
TOTAL 131,669
21
Appendix No. 5
Policies for Board Review
April 20,2004
22
Appendix No. 5
23
Appendix No. 5
24
Minimum Length of Courses A"14
Original Implementation: February 4, 1986
Last Revision: April 18,2000 April 20, 2004
Stephen F. Austin State University requires that each course (except individual
instruction) that it offers offered for degree credit shall conform, in format, to the Rrules
and Regulations of the Texas Higher Education Coordinating Board.
Permission to offer a course in a shortened format must be given by the appropriate
academic dean and the Provost and Vice President for Academic Affairs, who shall
determine that the format and content make it appropriate for shortened duration, and that
the quality of the course is equal to or better than a course offered under a regular format.
A student enrolled in such a course must meet the regular admissions requirements of the
University.
Source of Authority: Texas Higher Education Coordinating Board, President, Vice
President for Academic Affairs
Cross Reference; Poliov. Procedures and Format Guidelines, Texas Higher Education
Coordinating Board, 1992
Chapter 4, Subchapter A, Section 4.6, Texas Higher Education Coordinating Board, May
27, 2003.
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None
PI
Summer Teaching Appointments A-18A
Note: A-18A Replaces University Policies A-43 and E-48A
Original Implementation: April 20, 2004
Last Revision: None
The University offers no guarantee of summer a employment summer teaching
appointment to any faculty member except as specifically contracted. All summer
instructional contracts are contingent upon sufficient class enrollments and availability of
funding.
Utilizing faculty input, each department or college is required to adopt a written policy
concerning the allocation of summer teaching assignments. These policies will define
priority for summer course offerings and set criteria for allocating teaching assignments
among the eligible faculty, including the impact of grant funds on summer employment.
Each department will develop its policy regarding the effect of utilising grant funds on
summer faculty teaching assignments, These policies and procedures are subject to the
approval of the academic dean and Provost.. Vioo President for Aoademio Affairs. Once
approved, a copy of the policy will be placed on file with the dean and provost and
distributed to the departmental faculty. The policy must be reviewed by the departments
or colleges on no less than five year intervals. A oopy of the approved policy will be
placed on file and/or revised reviewed on a regular basis, by October I of each year if
needed and retained in the office of the Provost and Vice President for Academic Affairs
and the academic dean. Once approved, copies of the policy will be distributed to the
departmental faculty.
Source of Authority: Provost and Vice President for Academic Affairs
Cross Reference: Faculty Handbook http://www.sfasu.edu/acadaffairs/tocfachb.htm
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None
P2
Guest Lecturers A-21
Original Implementation; October 1, 1980
Last Revision: April 18,2000 April 20, 2004
Occasionally, a faculty member may find it desirable to have a guest lecturer not
affiliated with the University address his/her class. When guest lecturers not affiliated
with the University are utilized in the conduct of a class, it is the obligation of the faculty
member to assure that the principles of academic responsibility are upheld. Except as
provided under policy governing absences from classes by faculty, the faculty member
will be present when a guest lecturer addresses his/her class.
Source of Authority: Provost and Vice President for Academic Affairs
Cross Reference: Faculty Handbook http://www.sfasu.edu/acadaffairs/tocfachb.htm
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None
Return to Policy & Procedure Main Page
P3
Library Gifts A-J25
Original Implementation: March, 1982
Last Revision: January 25,2000 April 20, 2004
The purpose of the Library's gift program is to supplement library acquisitions by
accepting materials and/or monetary donations for the purchase of library materials.
Accepting Gifts. It is the policy of the University that gifts of materials be accepted only
with the understanding that upon receipt the Library reserves the right to determine their
retention, cataloging treatment, and other considerations related to their use or
disposition.
Factors which will be considered in deciding whether to accept a gift include the needs of
the collection, technical processing costs, physical condition, location and space,
maintenance requirements and accompanying restrictions.
Major Gifts. The acceptance of major gifts (i.e. gifts requiring an extraordinary
commitment of space or gifts accompanied by specific management requirements) will be
negotiated and authorized by the Library Director and the Vice President for University
Advancement.
Restricted Gifts. Gifts that carry restrictions will not be accepted unless specifically
authorized by the Library Director and the Vice President for University Advancement.
Appraisals. The Library does not appraise gifts. The cost of an outside appraisal is borne
by the donor.
Acknowledgements. The Library Director will acknowledge outstanding gifts and notify
the Vice President for University Advancement of any gifts of materials valued at $100
or more.
Source of Authority: Provost and Vice President for Academic Affairs
Cross Reference: None
Contact for Revision: Library Director
Forms: None
P4
Developmental Education and the Texas A-57
Success Initiative (formerly Texas
Academic Skills Program)
Original Implementation: April 18, 2000
Last Revision: April 22, 2003April 20, 2004
The Texas Success Initiative is a program mandated by State law that requires
skills testing of students before they entemroll in a Texas institution of higher
education. The Initiative prescribes developmental education for all students
whose test scores, according to levels set by the Coordinating Board, indicate they
lack reading, writing, and/or mathematical skills needed to succeed in college
courses, according to levels set by the Coordinating Board.
The SFASU Texas Aoademio SkilkDevelopmental Education Program policy
elaborates the requirements established by the Texas Higher Education
Coordinating Board. Ambiguities or omissions in the following policy are to be
resolved in accordance with Coordinating Board regulations as set out in the
current rules for the Texas Success Initiative, issue of the Board's publication,
TASP Policy Manual. The purposes of this policy are:?
• To provide for quality and accountability of the developmental education
programraad;
• To promote improvement in, and the effective delivery of, the
developmental education programT/
• To provide for an effective program of individualized and flexible
developmental programming.
TASP is a program mandated by State law that requires skills testing of most
students boforo they enter a Texas institution of higher education, and that
proscribes developmental education for all students whoso test scores indicate they
lack reading, writing, and/or mathematical skills needed to succeed in college
courses.
Exemption from Testing
Students are exempt from TASP the testing requirement if, and only if, they meet
one of the following criteria. (Please note that certain minimum TASP scores,
SAT scores, or ACT scores are required of students entering teacher education at
the time they seek formal admission into that program even if students meet one or
more of the following exemptions.)
P5
1. Student earned at least three semester hours of college credit before September
1 1999
2. Student is legally deaf or legally blind and earned at least three semester hours
of college credit before September 1,1995.
/. Student possesses an associate or baccalaureate degree from an accredited
institution of higher education,
2$. Student earned scores as specified in the TASP Policy Manually Texas Higher
Education Coordinating Board-Rules foren the exit-level Texas Assessment of
Academic Skills test (TAAS), the Texas Assessment of Knowledge and Skills
(TAKS), the ACT test, or the Scholastic Assessment Test (SAT). Such scores must
have been earned within the time spms-limitations specified in the TASP Policy
Manualby the Coordinating Board.
4. Student is 55 years of age or older and is not seeking a degree.
3#. Student is enrolled temporarily at SFASU? and is not seeking a degree from
SFASU, and is also enrolled in a private or out of state institution of higher
education or has graduated from an institution of higher education.
6. Student is participating in the National Student Exchange Program from another
state and is not seeking a degree from a Texas institution of higher education.
7. Student is a citizen of a country other than the United States of America and is
not a matriculated degree seeking student at SFASU.
4%. Student transfers has earned college-level credit hours from an accredited
higher education institution private or out of state institution to SFASU and
eemed-with the grade of "BC" or better on designated courses in reading, writing,
and mathematics.
9. Student possesses a baccalaureate degree from an accredited institution of
higher education.
10. Student graduated from high school with a 3.5 or higher grade point average
(GPA), AND graduated in the "recommended" or Madvanced/distinguishedff
academic program. Enrollment at a state supported college or university must
occur within 2 years of high sohool graduation.
P6
5. Student has previously attended^ a public institution of higher education in
Texas and has been determined to have met collegiate readiness standards by that
institution.
6. Student is serving on active duty as a member of the armed forces of the United
States, the Texas National Guard, or as a member of a reserve component of the
armed forces of the United States and has been serving for at least three years
preceding enrollment.
7. Student was honorably discharged, retired, or released from active duty as a
member of the armed forces of the United States or the Texas National guard or
serve as a member of a reserve component of the armed forces of the United States
on or after August 1, 1990.
Testing Requirements
Every non-exempt undergraduate student must have test scores on file prior to
registration at SFASU The Coordinating Board has approved the following
assessment instruments: ASSET and COMPASS (ACT); ACCUPLACER (College
Board); Texas Higher Education Assessment [THEA, formerly TASPJ (National
Evaluation Systems). With only tho exceptions noted below, all non exempt
students must have TASP Test scores or their equivalent on file at SFASU before
registering for classes at SFASU. Only initial testing may be accomplished with
alternative tests; all subsequent testing must employ the TASP test. Approved
alternative tests and minimum passing scores and conditions are specified in the
TASP Policy Manual There is no restriction on the use of any instrument for
initial or subsequent testing except that there must be at least a thirty day period
between administrations of the same test-
Exceptions:
No non-exempt student may register for classes more than once without
appropriate TASP-testing. Non-exempt students may initially register for classes
without TASP or equivalentapproved test scores under only the following
circumstances:
1. Student suffered documented illness or injury or other bona fide
emergency that prevented testing.
2. Student possesses documented disability for which reasonable and
appropriate accommodations could not be provided in a timely manner.
P7
3. Student is legally deaf and has not yet taken the Stanford Achievement
Tost. (Such students must take the Stanford Achievement Test at the first
available opportunity.)
5.4t- Student, through no personal fault, has still not been tested after all
reasonable institutional testing opportunities have passed.
4$. Upon recommendation of student's academic dean, it is concluded that
student's best interests will be served by delaying testing until the next
available testing date.
Students without scores on file during the first semester of enrollment and who
cannot demonstrate collegiate readiness in Writing and Reading, according to the
provisions of the present policy, are required to enroll in developmental
coursework in those areas. The student may not enroll in college-level
mathematics courses during that semester.
Developmental Education Program and Advising
Non-exempt students who do not pass one or more parts of the TASP Testa
relevant assessment instrument or alternative test must engage in appropriate,
continuous developmental education — beginning immediately. Precollegiate
heading and writing deficiencies must be remediated through appropriate
developmental education during the first term of enrollment. In exceptional
circumstances, part-time students may petition to seek remediation of reading and
writing deficiencies sequentially rather than simultaneously. Upon the successful
satisfaction of^fASP-developmental education requirements for reading, the
student must engage in immediate and continuous developmental mathematics
education, if such remediation is required.
Students are advised with respect to TASP mandated developmental education fey
a TASP advisor in the Office of the Dean of Liberal Arts or in the Center for
Academic Advising. All students with l^ASP-collegiate readiness deficiencies
must contact the TASP advisorCenfer before registering for classes each semester.
Most students who are required to participate in developmental education will be
referred to appropriate course-based remediation, but other alternatives will be
recommended when warranted. All academic advising not mandated by TASP the
Texas Success Initiative is conducted by advisors in the department of the student's
major, or, in the case of students who have not declared a major, in the Center for
Academic Advising of Undecided Majors.
P8
Meeting Developmental Requirements
For each part oftheTASP testae assessment not passed, students must continue
in assigned developmental education until they (a) pass the designated part of the
TASFflfl approved test, or (b) satisfy the developmental education requirement
through an alternate mechanism, and (b) earn a grade of "C" or better in assigned
course-based remediation. Only students who earn a score of 270 or higher on the
mathematics and reading parts of the TASP test are exempt from the foregoing
requirement for a "C."
For course-based developmental work (ENG 099, MTH 099, RDG 098), a grade
ofC or higher will recognize that the student is college ready. The student may
proceed to credit-bearing courses on this basis. For non-course-based
developmental work, the student will be required to re-test to the minimum pass
rate set by the Coordinating Board,
Meeting Developmental Requirements by the "B-Rulc" Alternative
Instead of passing the relevant part of the TASP test, students may satisfy TASP
requirements as follows:
1. Make a ffC" or better in the relevant, assigned developmental course.
2. Retake the TASP test during the semester in which enrolled in
developmental course.
3. Sign a "B Rule Contract" in the TASP office.
4. Take an appropriate course in the area of TASP deficiency, as specified in
the TASP Policy Manual,
5. Do not drop the approved "Brulo" course.
6. Earn a grade of "B" or better in the approved "B Rule" course.
7. Students who initiate the MB rule" procedure at SFA must satisfy its
requirements with courses taken at SFA. Students who satisfy another institution's
"B rule" requirements receive credit at SFA for having dono so.
P9
8, Students who attempt to satisfy TASP requirements using the MB Rule"
procedure, but who fail to earn the required "Bff may only be permitted to attempt
the "B-Rulen procedure again with approval of the TASP advisor.
Requirements for Retesting
The Coordinating Board specifies two levels of score for each assessment
instrument: Passing and Minimal Competence.
1. If the student's original assessment score fell between the Board's Minimal
Competence level and Passing, there is no obligation to retest once the
developmental education requirement has been met at SFA.
2. If the student's original score was below the Minimal Competence
threshold set by the Board, then the student must retest before the
developmental education requirement is met The student is required to
achieve at least Minimal Competence level on the retest in order to
complete the readiness requirement
Students may re-test at any time on any of the four approved tests, but they may
not take the same test within a thirty day period.
Transcripts
In accordance with Coordinating Board regulations, the Registrar shall indicate
each student *s readiness in reading, mathematics, and writing on the transcript as
soon as practicable and feasible.
Status of Transfer Students
1. Students who have satisfied '^^-developmental education requirements
in a particular area at another institution have satisfied those requirements at
SFA. Coordinating Board rules require that all Texas institutions of higher
education indicate successful completion of readiness requirements on every
college transcript
2. If a student has completed developmental courses at another institution but
has not fully satisfied that institution's collegiate readiness requirements, the
student may be subject to SFA's developmental education
po/zcyDevelopmental courses taken at another institution in an area in which
the transfer student has not yet satisfied TASP developmental education
requirements do not necessarily satisfy SFA's developmental requirements.
P10
All transfer students entering SFA whose college transcripts do not indicate
satisfaction of all collegiate readiness requirements will with outstanding TASP
developmental education obligations arebe advised by the TASP Advisor
Academic Advising Center as to their appropriate developmental program. The
transcripts of students transferring from SFA to another institution will indicate
the student's TASP status, and will contain a record of the developmental courses
they have completed.
Status of High School Students
High school students who wish to enter any concurrent enrollment programs must
take a test approved for !rAS9-readiness assessment purposes prior to enrollment
in any collegiate-level courses unless they are otherwise exempt. For students in
the high school graduating class of 2005, cEligibility to take dual credit courses
may also be established by achieving passing scores on the English/Language Arts
and/or Mathematics sections of the Texas Assessment of Knowledge and Skills
(TAKS) test established by the State Board of Education. High school students
who fail one or more portions of a test approved for TASP purposes must not be
allowed to take subsequent college level work related to failed portions of the test
while still in high school. However, high school students may take collegiate-level
courses related only to test sections that have been passed.
Status of Casual/Enrichment Students
Casual/enrichment students must take a test for :£ASP-developmental education
purposes prior to enrolling in any collegiate level coursework unless the student is
otherwise exempt or an exceptional circumstance prevents the student from testing
prior to enrollment.
In exceptional circumstances, developmental education for students who are not
seeking a degree may bo deferred. However, no student will be allowed to proceed
beyond the 60-hour limit until all sections of a test approved for TASP purposes
have been passed or tho student has achieved a grade of "B" or better in
appropriate authorized courses.
Attendance, Grades, and Academic Standing
Students taking developmental courses because of :fASP-readiness deficiencies
may not drop any developmental course without permission of the Academic
Advising Center, are required to attend classes. Students who miss more than 300
unexcused minutos, or more than 450 total minutes of a required developmental
class will receive an "FM in that class. Earning an "F" due to excessive absences in
Pll
q required developmental course results in academic probation. Earning another
"F" duo to excessive absences in the following semester in a required
developmental course results in academic suspension. Attendance at required
developmental courses is to be monitored by the instructors of those courses and
recorded in the TASP Office. Developmental coursework does not count toward
degree requirements at SFA and is not calculated into the SFA grade point
average.
Limitations on Course Enrollment
Students who have not satisfied all :£ASfL-readiness requirements are limited in the
courses for which they are permitted to enroll, as follows:
1. Students who have not satisfied TASP-Writing requirements may not take
college-level English courses.
2. Students who have not satisfied TASP-Mathematics- requirements may not
take college-level mathematics courses.
Students who have earned a score of less than 270 on the TASP mathematics test,
and who have failed to achieve a satisfactory score on tests specified by the
Department of Mathematics, must earn a grade of "C" or better in Mathematics
099 before being permitted to take college level mathematics courses.
3. Students who have not fully satisfied their TASP requirements, and whose total
semester hours earned plus the semester hours currently registered for exceed 59,
may not take courses numbered 300 or higher.
Mechanisms and Standards for Evaluating Developmental Education
Effectiveness
Beginning in the 2000 2001 2004-2005 academic year, and every third year
thereafter, the TASP-Director of the Academic Advising Center will conduct a self-study
of the effectiveness of developmental education at SFA. Self-study
procedures recommended by the Texas Higher Education Coordinating Board will
be employed.
TASP Developmental Education and Admission to Teacher Education
Students may be required to present TASP readiness test results at the time when
they seek formal admission into the teacher education program which would
usually be after they have completed 66 or more semester hours. TASP
P12
Requirements for admission into teacher education, including exemptions from
TASP testing and TASP passing MoroGdcvclopmcntal education obligations, may
be different from those described in the present document. Students seeking
admission into teacher education should contact the Teacher Education Office.
Source of Authority: Provost and Vice President for Academic Affairs
Cross References: Texas Higher Education Coordinating Board Rules, TiiSP
Policy ManualSections 4.51-4.60, 4.85; Texas Education Code, Section 51.3062
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None
P13
Academic Advising for Undergraduate Students A-59
Original Implementation: October 31, 2000
Last Revision: Nene, April 20, 2004 \
Introduction
The mission of undergraduate academic advising at SFASU is to support students in
reaching their full potential through personal exploration, goal setting and academic
mastery. Advisors provide information and encouragement as students define, plan and
accomplish their educational and vocational objectives.
Each Academic oolleges, schools and departments academic unit will should provide all
its theif undergraduate students, both full-time and part-time, with a systematic, effective
advising program. All students who are required and those who choose to be advised
prior to every registration period are to be advised individually according to the following
guidelines:
• all students with fewer than 64-60 earned hours of credit and all students on
academic probation must be advised prior to each registration period; by which
time tho student should have on file an offioial degree plan;
• students with more than &k50 or more earned hours of credit must be advised on
an annual basis and may be advised more frequently if desired, and should have
an official degree plan on file;
• individual Colleges academic units -may specify additional requirements of
students for mandatory advising, by working with the offioo of Information
Technology Services to implement additional registration holds;
•—tho advising process includes releasing tho hold that will allow tho student to
Each aoadomio unit responsible for advising students must have an appropriate number of
advisors available daily during tho specified datos for advising prior to oach registration
period. The responsibilities of the advisor wiH may include buHttay are not be limited to
the following areas of planning and mentoring:
• Exploring and clarifying educational, career and life goals
• Creating short- and long-term plans to accomplish their educational objectives
• Selecting a program of study to reflect their goals, interests and abilities
• Understanding and following academic regulations, procedures and
requirements
• Identifying and registering for appropriate courses
P14
Each academic unit responsible for advising students must have an appropriate number of
advisors available on a published schedule daily during the specified dates for advising
prior to each registration period for the following tasks:
• advising the student on degree requirements such as core, major or other required
courses, proper sequencing of courses, minimum credit hours of credit, minimum
grade-point averages, removal of withheld grades and time limits for completion
of degree programs;
• advising the student on University requirements such as minimum course load to
be classified as a full-time student, impact of repeat courses on grade point
average, timetable for dropping individual courses and the impact on grade point
average, residency requirements;
• assisting the student with the prooeoo of applying for graduation, referring the
student to the Office of the Dean at the appropriate time for completing the signed
degree plan and/or final graduation plan.
Academic advising programs for undergraduate students must be appropriately
evaluated and included in the annual unit assessment report, including information on
how the results of the assessment will be used to enhance effective assistance to
students.
SOURCE OF AUTHORITY: Provost and Vice President for Academic Affairs
CROSS REFERENCE: Geweftt-General Bulletin, Student Handbook.
CONTACT FOR REVISION: Provost and Vice President for Academic Affairs
FORMS: None
P15
Austin Building Conference Rooms B-3
Original Implementation: June 10, 1986
Last Revision: January 30, 200\April 20, 2004
The provisions of the policy on the Use of University Facilities govern the use of all buildings,
facilities, equipment, and grounds, hereafter referred to as facilities, under the control of Stephen F.
Austin State University. That policy provides that the University may establish additional procedures
for the reservation and use of specific facilities; therefore, the following provisions apply to Room 305
and Room 307 in the Austin Building.
Both conference rooms are available to faculty and staff for group meetings held for the purpose of
conducting University business or related activities. Neither room is available for use by student
groups.
Room 305, Small Conference Room, will accommodate groups of twelve to fifteen people. Groups of
this size will routinely be scheduled in 305 unless it is reserved. Room 307, Board of Regents
Conference Room, will accommodate groups of 14 to 20 with conference-style seating, and much larger
groups if seating areas around the perimeter of the room are utilized. This room is scheduled for routine
meetings only if Room 305 is too small or is unavailable. Individuals reserving Room 307 are
responsible for seeing that desk pads (available in 307) are placed on the conference table prior to the
meeting and are removed at the conclusion of the meeting. Because of the formal nature of the room and
its furnishings, beverages are discouraged and food is prohibited.
Reservations for either room may be made by telephone or in person with the Executive Assistant to
the President (extension 2201; Austin building, Room 315).
SOURCE OF AUTHORITY: President
CROSS REFERENCE: None
CONTACT FOR REVISION: Executive Assistant to the President
FORMS: None
P16
Distribution of Payroll Cheeks
Original Implementation: Unpublished
C-12
Last Revision: January 30, 2001 April 20, 2004
University employees are paid monthly or semi-monthly for work done in the previous
month. Salaried employees are paid on the 1st of the month. Hourly employees are paid
on the 1st and 15th of the month. If thelst or 15th falls on a weekend or holiday,
employees are paid on the first working day following the weekend or holiday.
Employees may choose to receive their payroll by direot deposit or check. It is SFA 's
intent to pay all employees by direct deposit. Employees selecting must complete a
direct deposit must complete a form, which is available in the payroll department of the
Controller's Office. Direct deposits may-cart be made electronically to any financial
institution that accepts electronic transfers. Beoauoe banks require a test period for direct
deposit, tho first payroll after the diroot deposit option is selected form is submitted to
Payroll will bo in the form of a oheok. It is the employee's responsibility to insure that
their pay has been deposited into their account.
Unless If an employee has not authorized direct deposit, a payroll check will be produced.
Payroll checks are released at the Business Office at 11:00 a.m. on paydays,, except as
listed below. Employees at the following sites may obtain their paychecks at their own
locations:
Athletics Physical Plant
Health Clinic Purchasing/Central
Receiving
Housing University Center
Library University Police
Picture identification is required of each person picking up a payroll check.
Release of payroll check to another person
An employee wishing to have his/her payroll check released to another individual must
provide that individual with signed authorization. The authorization must be presented to
the Business Office, along with picture identification of both the employee and the person
obtaining the check. The employee's identification must also include a sample of the
employee's signature, which can be compared with the signed authorization (e.g., a state
driver's license).
Mailing of payroll check
P17
An employee wishing to have his/her payroll check mailed must provide a signed
authorization and self-addressed stamped envelope to the Business Office. The check will
be mailed on the payday.
SOURCE OF AUTHORITY: Vice President for Business Affairs
CROSS REFERENCE: None
CONTACT FOR REVISION: Univoroity Controller
FORMS: None
P18
Animals on University Property D-3
Original Implementation: Unpublished
Last Revision: April 30, 2001 April 20, 2004
Service animals are welcome in all buildings on campus and may attend any class,
meeting, or other event. Reasonable behavior is expected from the animals while on
campus. If the animal exhibits unacceptable behavior, the handler is expected to employ
the proper training techniques to correct the situation.
Consideration of others must be taken into account when providing maintenance and
hygiene of service animals. Additionally, specific guidelines have been established
concerning service animals living in a campus residency environment.
Definitions:
Handler: Is a person with a disability using a service animal.
Service Animal: Is an animal specially trained to assist a person with a disability and: a)
is used by a person with a disability who has completed a training program, and b) animal
has been trained by an organization recognized by rehabilitation agencies as qualified.
Service animals may include: guide dogs, hearing dogs, attendant animals, or seizure
response animals. The animal must have had specific training to work the handler's
disability.
Pet: A domestic animal housed for sport, companionship, or other non-service functions.
Pets are not allowed within university facilities. An exception would be small birds in
cages and fish in a 10 gallon or less aquarium.
Unauthorized Animal: A pet or any animal that is neither a service animal, nor that is on
campus for the specified limited use of classroom education or research.
Faculty, Staff, and Student Responsibility
Permit service animals to accompany the handler to all areas of the facility were the
handler is normally allowed to go. A handler may not be segregated from other similar
members of the campus community, except where there is real danger to the animal or
where the natural organisms carried by the service animal would adversely affect
research. Exceptions to the exclusions will be reviewed on a case-by-case basis.
Do not pet, feed, or deliberately startle/disturb a service animal.
Do not separate, or attempt to separate, service animals from their handlers.
Provide handlers living in campus housing with an area for relieving and grooming the
animals.
P19
Documentation and Animal Owner's Responsibility
For classroom or campus housing settings, handlers must provide appropriate
documentation of a disability to either the department of housing or disability services.
Documentation for use of services animals should include diagnosis, need for service
animal, and how the service animal specifically meets the needs of the handler's
disability.
The animal must have specific training to work the handler's disability.
Handlers must abide by all state laws, Nacogdoches city ordinances, and SFA guidelines
related to animals in the city of Nacogdoches, including:
All animals in the city p*epeF-must have a valid license and tag issued by the city of
Nacogdoches. The license and tag must be renewed annually.
The handler is required to provide a collar or harness for the license and vaccination tags
to be affixed. Handler shall see that the animal wears the collar and tags at all times.
Handler is liable for damages done by service animal.
Handler must have full control of the animal at all times. Animals are expected not to run
at large, a leash or harness is required.
Observe housing and food service establishment guidelines.
Animal's Heath/Cleanliness: All service animals must have an annual clean bill of hea/th
from a licensed veterinarian. Also, cleanliness is mandatory in the campus situation.
Vaccination must be current, and based on the veterinarian's recommendations.
Daily grooming and occasional baths (at a vet or a family home) should keep the service
animal's odor to a minimum.
Flea control is essential, and adequate preventative measures must be taken. If a flea
problem develops, it should be dealt with immediately and in an effective manner. In the
event e£a flea problems is not eliminated by the handler, the housing department will
exterminate the property and assess the student the standard extermination fee.
Housing and Food Service Guidelines:
Service animals will always be kept under control; and will always be on a leash except in
the student's room with the door closed.
Disturbing animal vocalization will be kept to an absolute minimum.
Handlers must relieve animals in designated locations.
Animal food should be kept in a covered storage container to deter pests.
P20
Animal's paws must be kept off tables, trays and food service counters at all times.
Unauthorized Animals:
The University Police Department should be notified of any unauthorized animal
discovered on, or in, university property. Upon receipt of a report, an officer will be
dispatched to take appropriate action. Occupants of university housing are not permitted
to keep pets except small birds in cages and small fish in aquariums.
For specific information regarding accessibility, refer to Policy F-16, Accessibility for
Persons with Disabilities. For specific information regarding resolution of disagreements,
refer to Policy F-34, Appeal Procedure Relating to the Provision of Accommodations for
Students with Disabilities. Issues related to Discrimination or Harassment refer to Policy
E-46, Discrimination Complaints/ Sexual Harassment.
Source of Authority: Vice President for University Affairs
Cross Reference: Accessibility for Persons with Disabilities F-16 , Appeal Procedure
Relating to the Provision of Accommodations for Students with Disabilities F-34,
Discrimination Complaints/ Sexual Harassment E-46.
Contact For Revision: Chief of University Police and Director of Disability Services
Forms: None
P21
Faculty/Staff Traffic Appeals D-12
Original Implementation: March 2, 1981
Last Revision: January 30, 2001 April 20, 2004
The purpose of this procedure is to insure due process of law to any faculty/staff member
charged with a violation of the University's parking regulations.
Any faculty/staff member at Stephen F. Austin State University may appeal a parking
citation by submitting an application for appeal to the Faculty/Staff Traffic Appeals
Board within seven (7) working days of the issuance of the citation. Applications for
appeal are obtained at the University Police Department. On the application the
faculty/staff member will select which of the listed hearing dates are compatible with
his/her schedule.
Composition and Jurisdiction of Faculty/Staff Traffic Appeals Board
Composition
1. The Faculty/Staff Traffic Appeals Board shall be composed of seven (7) faculty/staff
members appointed by the President, in consultation with the Vice President for
Academic Affairs, the Vice President for Business Affairs, the Vice President for
University Affairs, and the Faculty Senate. The Student Traffic Appeals Board and the
Faculty/Staff Traffic Appeals Board shall select one of its members to serve as an ex
officio member on the other board with all privileges of membership except the right to
vote and to hold office. The Faculty/Staff Traffic Appeals Board shall elect its
Chairperson.
2. The members of the Faculty/Staff Traffic Appeals Board shall serve three-year
staggered terms.
3. Any member of the Board who receives three (3) or more traffic (including parking)
citations within any regular semester shall be disqualified as a member and replaced for
the unexpired term. Vacancies will be filled with the appointment of a new member by
the President.
Jurisdiction
The Faculty/Staff Traffic Appeals Board shall have original jurisdiction over all parking
citations issued by the University Police Department.
Summoning Procedure
Notice
P22
Within ten (10) days of the appeal application date, the Chairperson of the Faculty/Staff
Traffic Appeals Board shall inform the applicant in writing of the time and place of
his/her hearing. The hearing will be within thirty (30) days of the appeal application date.
Failure to Appear
The failure of the appellant to appear at the time appointed for his/her hearing shall
forfeit his/her right to a hearing and shall constitute a waiver of the rights granted by
these procedures, unless the Faculty/Staff Traffic Appeals Board excuses the absence for
good cause shown.
Conduct of Hearing
Sessions
The Faculty/Staff Traffic Appeals Board shall determine in September of each year the
schedule of hearing dates for the fall and spring semesters and publish these dates on the
appeals application form. The Chairperson may cancel a hearing if, in his/her judgment, it
is not required due to the lack of appeals brought to the Board. Hearings will be
scheduled by the Chairperson as required during the summer.
The hearings shall be heard during regular business hours of the University. Where
possible, they shall be scheduled by the Chairperson at a time convenient to both the
parties and the panel members. The University and its police department shall be parties
in all appeals brought before the Board.
Appellant's Rights
The appeals application form and the hearing notice from the Faculty/Staff Traffic
Appeals Board shall, among other things, inform the faculty/staff member of his/her
rights:
1. to be accompanied by one (1) representative;
2. to know the identity of the police officer who issued the citation;
3. to summon his/her own witnesses, produce evidence, and to speak in his/her own
defense;
4. to cross-examine witnesses testifying against him/her;
5. to inspect and copy the record of the hearing at his/her cost.
Rules of Procedure
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1. The Board may hear appeals for parking citations for which an application to appeal
has been filed in accordance with these rules.
2. Each citation shall be appealed separately.
3. Each appeal shall be heard and decided on its own merit.
4. The Board may examine, cross-examine, call, recall, and dismiss any witness.
5. The Board may limit the number of witnesses whose testimony will be repetitious and
establish time limits for testimony so long as all viewpoints are given a reasonable
opportunity to be expressed.
6. The Board shall maintain an adequate record of each hearing. Summary notes shall be
deemed an adequate record for this purpose.
7. The Chief of the University Police Department, or his/her delegate, may represent the
University in any hearing.
8. The Board may enter into closed session for deliberation at the conclusion of the
presentation of evidence.
9. The Board's judgment must be rendered within three (3) working days of the hearing.
10. A member of the Board must excuse himself/herself from any appeal in which he/she
is involved, or in which a member of his/her family is involved.
Findings and Sanctions
Findings
The Board shall decide only whether or not the defendant is guilty of the parking offense
as charged in the citation.
Sanctions
The service charges for each offense are established by the Board of Regents and may not
be reduced or eliminated by the Faculty/Staff Traffic Appeals Board if the individual is
found guilty of the parking offense.
Source Of Authority: President
Cross Reference: None
Contact For Revision: President
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Forms: None
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Parking and Traffic Regulations D-24
Original Implementation: September 1, 1961
Last Revision: April 22, 2Q03April 20, 2004
General Information
1. These regulations are approved by the Board of Regents of Stephen F. Austin State
University.
2. The University Police Department has the responsibility and the legal authority for the
enforcement of the traffic and parking regulations listed in this booklet.
3. The University considers the use of a vehicle on campus a convenience and is not
obligated to furnish unlimited parking space to accommodate all vehicles. The University
will, however, attempt to provide a reasonable number of parking spaces in keeping with
available resources.
4. Every person operating a motor vehicle on University property is held responsible for
obeying all University traffic and parking regulations as well as all city and state parking
and traffic regulations. All vehicles operated on the University property must display
a valid parking permit 24 hours a day 365 days a year.
5. The term "University property" is interpreted to include all properties under the control
and jurisdiction of the Board of Regents of Stephen F. Austin State University.
6. The term "visitor" is interpreted to mean an individual with no official connections
with Stephen F. Austin State University as either a student, faculty, or staff member, or
employee of private contractors assigned to Stephen F. Austin State University.
7. Visitor parking is set aside for special interest areas of the University. These spaces
may not be utilized by University personnel, students, or employees of private
contractors assigned to Stephen F. Austin State University. These spaces are reserved
for bonafide visitors to the University. Visitors should obtain a visitor parking permit
from the University Police Department or Information Booth on Vista Drive. Visitors are
required to show a valid Driver's License to obtain a visitors permit.
8. Handicapped parking is provided in all parking lots on campus. These spaces are
reserved 24 hours a day, seven (7) days a week for the holders of handicapped
parking permits. A current SFA parking permit is also required.
9. The University Police Department offers escort service upon request between dusk and
dawn to individuals requiring transportation to and from residence halls, academic
buildings, and/or vehicles. To receive an escort, request in person at the University Police
Department, or by telephone at 468-2608. The University Police Department also
provides escort 24 hours a day to local hospitals for emergencies where an ambulance
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with immediate medical care is not needed. For further information on the escort service,
call the University Police Department at 468-2608.
10. If a vehicle becomes temporarily disabled and cannot be parked in its assigned area, it
must be reported to the University Police Department. The fact that the vehicle is
temporarily disabled will be recorded and an officer will either render assistance or
authorize temporary parking. Temporary parking will only be authorized for 24 hours or
less. If parking for a longer period is necessary it must be renewed at 24 hour intervals.
Temporary parking will not be authorized in areas that are not parking spaces (tow away
or no parking zones, etc.) or in Handicap Parking.
11. A permit may not be purchased for display on a disabled vehicle. For these purposes,
a disabled vehicle is a vehicle that has been disabled for more than three weeks.
12. Services such as jump starts and unlocking vehicles are offered by the University
Police Department as time permits. The University Police Department does not change
flats, push cars or perform any major automotive service.
Vehicle Registration
1. All faculty, staff, students (full or part-time), or employees of private contractors or
other government agencies assigned to Stephen F. Austin State University, who operate a
vehicle on University property, regularly or occasionally, are REQUIRED to obtain a
parking,permit. In order to purchase a Faculty/Staff permit after September of the
Academic year, the Faculty/Staff member must first go to the Business Office located on
the second floor of the Austin Building and pay for the permit. After payment is made,
bring the receipt to the Permits Office at the University Police Department and a
Faculty/Staff permit will be issued. Vehicles may be registered at the University Police
Department 24 hours a day.
2. The registration of all vehicles parked on campus is required, but registration in itself is
no guarantee of a parking space near the place where one works, resides or attends
classes. The responsibility of finding a LEGAL parking space rests with the vehicle
operator and lack of space is not a valid excuse for violations of any parking regulations.
3. A permit must be obtained for each academic year or portion thereof.
4. Permits for the current academic year may be obtained at any time during the academic
year. Persons may obtain permits for the next academic year beginning August 1 for
faculty, staff, and employees of private contractors assigned to campus and August 20 for
students.
5. A permit must be displayed on the vehicle no later than the first University business
day that the vehicle is brought on campus.
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6. The permit must be displayed as designated by the University Police Department. Only
the permit for the current academic year should be displayed.
7. Vehicles owned by students may not normally be registered in the name of a faculty or
staff member.
8. Faculty, staff, or employees of private contractors or other government agencies
assigned to Stephen F. Austin State University changing permit status or students
changing permit status or vehicles must obtain a new permit no later than the first
University business day after the change takes place. If an identifying portion of the
original permit is presented at the time of replacement, replacement permits will be issued
for $5.00 each. Otherwise the regular fee will be charged. A vehicle should not be sold
with the parking permit still displayed.
9. Should a parking permit become mutilated or obliterated in any way, a new permit
must be obtained from the University Police Department. When the remnants of the old
permit are presented, a replacement will be issued for $5.00.
10. The permit holder is held responsible for all violations. A citation is not excused on
the plea that another person was driving the vehicle.
11. Fees for vehicle registration:
a. Faculty, Staff, or Employees of Private Contractors or Other
Government Agencies
Salary Salary
under $20,000 or
$20,000 more
(1) Full Year First Vehicle $35 $45
Second $25 $30
Vehicle
(2) After First Vehicle $25 $30
Jan. 1
Second $75 $25
Vehicle
(3) Summer $10 $15
b. Campus Resident Parking
(l)Full First Vehicle $30
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Year Second Vehicle $20
(2) After First Vehicle $20
Jan. 1
Second Vehicle $15
(3) Summer $10
c. Commuters (Off Campus Residents) and Motorcycles
(1) Full $20
Year
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Required Display of Permit
Registration is not complete until a current registration permit is properly displayed as
follows:
1. Proper Display
To be properly displayed, the permit must be permanently affixed in the position listed
below for vehicle type. Taping or clipping the permit is not considered as permanent
placement (except faculty/staff permit, visitor permit, vendor, and temporary permit).
a. Student permits must be displayed on front windshield within 2 inches
of the State Registration sticker.
b. Motorcycle and trailer permits must be displayed where they can be
seen without difficulty.
c. Faculty and staff, temporary, vendor and visitor permits shall be
displayed from the rear view mirror in a manner to be visible from both
the front and rear of the vehicle. If vehicle does not have a rear view
mirror, the permit shall be placed face up on the driver's side of dash, but
not obstructing view of the vehicle identification number. Faculty and staff
permits may be displayed on any vehicle to be used by the permit holder.
d. The procedure for Faculty/Staff to follow in the instance that their
permit is lost or stolen is as follows:
L Come to the University Police Department as soon as you
discover that the permit is missing and file a police report.
2. Come to the Permits Office after a police report is filed and we
will issue a Temporary Permit for 30 days. If the permit is not
found during those 30 days, the Faculty/Staff member will be
required to purchase a NEW permit.
2. Permit Not Transferable
A permit is not transferable from the person to whom it is issued. A student permit is not
transferable from the vehicle for which it is issued. Faculty, staff, vendor or private
contractor permits may be moved from one vehicle to another and can be displayed on
any vehicle used by the permit holder. Resale of parking permits is prohibited and will be
considered as a false or fictitious permit.
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Types of Permits
1. Permanent Permits:
a. Faculty, Staff, or Private Contractor
These permits are issued to employees (non-student) of the University, to
employees (non-student) of private contractors or other government
agencies assigned to the campus, or as authorized by the Chief of Police.
These permits designate a particular lot assignment. Holders of this type of
permit may use available faculty and staff spaces outside their assigned
lots to conduct University business on a temporary basis. In order for
Faculty/Staff to receive a second permit for a Spouse's vehicle, said
Spouse MUST also be employed at SFA. At that time the second permit
can be purchased for a discounted rate. These permits must be returned
to the University Police Department if employment on campus ceases.
b. Campus Resident Parking
These permits are issued to students who live in on-campus housing only.
Holders of these permits may park in any area designated as "Campus
Resident" parking or "All Permit" parking. A valid student ID and proof of
liability insurance on the vehicle being registered is required.
c. Commuters (Students not Living in University Housing)
These permits are issued to students not living in University housing or
faculty, staff or students who wish to park in areas designated as "All
Permit" parking areas. Holders of these permits may park in areas
designated as "All Permit" area parking. A valid student ID and proof of
liability insurance on the vehicle being registered is required.
d. Motorcycle
These permits are issued to faculty, staff, students, or employees of private
contractors assigned to Stephen F. Austin State University. Holders of
these permits may park in areas designated as motorcycle parking.
Motorcycle permits are separate in themselves from Faculty/Staff, Student,
or Vender permits and must be purchased as such. A valid student ID and
proof of liability insurance on the vehicle being registered is required.
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e. Trailer
These permits are issued to faculty, staff, students, or employees of private
contractors assigned to Stephen F. Austin State University who need to
park trailers on campus. Trailers may not exceed 21 feet in length. Holders
of these permits may park the trailer in any legal parking space in which
the permit holder's vehicle is assigned.
f. Vendor
These permits are issued to vendors to the University community upon
approval of the Chief of Police or his designated representative.
g. Occupied Recreational Vehicles
The owner or operator of any recreational vehicle parked and occupied
(used as place of lodging either permanent or temporary while on the
campus of Stephen F. Austin State University) must register that vehicle
with the University Police Department as a recreational vehicle. A permit
will be issued for the vehicle. There is no fee for the use of a recreational
vehicle on campus for up to four nights per semester. Beginning on the
fifth night per semester a recreational vehicle is occupied, a fee of $20 per
night will be due and will be due for each subsequent night that the vehicle
is occupied. Permits may be obtained and fees paid at the University
Police Department. Permits must be obtained and fees must be paid in
advance of each nights stay. The valid permit must be displayed in the
front window of the vehicle or the front window of the tow vehicle near
the vehicle inspection sticker. The fee is for parking only. No facilities are
provided. A recreational vehicle owned by a student living on campus may
be registered as a regular vehicle, but may not be occupied as a
recreational vehicle on campus unless it is also registered as a recreational
vehicle. If this vehicle is occupied, the recreational vehicle fees are due in
accordance with this policy in addition to the regular parking permit fee.
2. Handicapped Permits:
a. Handicapped Permits and Temporary Handicapped Permits are issued
by the County Tax Assessor-Collector of any Texas County.
b. Only vehicles displaying a Handicapped Permit or Temporary
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Handicapped Permit may park in "Reserved for Handicapped" parking
spaces or any other area designed for disabled persons such as an access
ramp or curb cut. These vehicles must also display a valid Stephen F.
Austin State University parking permit.
c. A vehicle displaying a valid SFA parking permit and a valid
handicapped permit may
park in any non-reserved parking space on campus. Reserved parking
places are
reserved 24 hours a day, seven (7) days a week for service vehicles,
residence hall
directors, and loading zones.
d. Permits assigned to vehicles displaying appropriate Disabled Parking
Placards will
be issued in compliance with Texas Transportation Code: section
0681.0006
Parking Privileges: Persons with Disabilities and section 0681.0008
Parking
Privileges: Veterans with Disabilities.
e. Faculty/Staff members who have a valid Handicap Placard or License
Plate issued by the State of Texas may purchase a Commuter Permit for
$20.00 in lieu of a Faculty/Staff permit.
3. Temporary Permits:
a. Substitute Vehicle
If a vehicle other than the vehicle registered with the University must be
parked on campus, a temporary permit must be obtained at the University
Police Department no later than the first University business day after the
vehicle is brought on campus. Those permits are froo of ohargo to holders
of regular porking permits. When a vehicle (with a valid permit) is sold
and the permit is not removed, a temporary parking permit can be issued
for two (2) weeks and renewed for an additional two (2) weeks for the
substitute vehicle. This will give the owner time to retrieve the parking
permit. If unable to get the old permit during this time, a new permit must
be purchased. A valid student ID and current proof of liability insurance
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on the vehicle being registered is required. A Temporary Permit may be
given to a student who has already purchased a current permit and needs
to use a different vehicle temporarily. The temporary permit may be
issued in two week increments and can be renewed once after it is
originally issued free of charge. After this one month period, the student
will be required to pay a $2.00 fee per week for the temporary permit.
Temporary Employees paid by the University may receive a free
temporary permit for one month after which they will be required to
purchase a regular Faculty/Staff permit or pay a weekly charge of $2.00
per week for the temporary permit.
b. Short Term Vehicle
Operators not having a vehicle registered with the University who need to
operate a vehicle on campus for a short period of time may purchase a
temporary permit for $2.00 per week. This permit must be obtained at the
University Police Department no later than the first University business
day after the vehicle is brought on campus. A valid student ID and current
proof of liability insurance on the vehicle being registered is required.
c. Loading and Unloading Permit
A temporary permit may be obtained at no charge for loading or unloading
heavy equipment, supplies, bulky class projects, etc., in an area other than
the area designated on one's regular valid permit. Vehicle must be parked
in a legal parking space in the assigned lot for loading/unloading. These
permits may be obtained at the University Police Department.
d. Temporarily Sick or Injured Permit
A temporary permit may be obtained by a person who is temporarily
disabled, due to illness or injury, to park in areas other than the area
designated on his/her regular valid permit. An application for this permit
must be accompanied by a doctor's statement. Parking assignments will be
made in keeping with available resources.
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Parking Regulations
1. The University reserves the right to enforce parking and traffic regulations:
a. through the issuance of citations and the collection of fees for offenses.
b. through the impoundment of vehicles in place or removal by towing of
vehicles interfering with the movement of vehicular or pedestrian traffic or
involved in specified parking offenses.
c. by the suspension or revocation of permits for repeated offenses.
d. by barring re-admission of any student for non-payment of outstanding
fees.
e. by withholding a student's official transcript and/or diploma.
f. by other such methods as are commonly employed by city or state police
in the control of traffic.
2. Parking areas are designated by metal signs. These signs indicate the type of permit
holder for which the area is reserved. Certain lots are reserved for permit holders assigned
to that lot only.
3. Parking areas are generally reserved for the type of permit holder indicated by signs
from 6:00 a.m. to 4:00 p.m., Monday through Friday, except as otherwise indicated.
Parking lots iW (North of Education Building) and 15 (Early Childhood Lab/Outdoor
Pool) are reserved Monday through Friday until8:00 p.m. A portion of Lot 47,
(Commuter Lot) as identified by metal signs, is reserved for Band Practice on Tuesday
aftd-Wednesday and Thursday after 3:30 P.M. Vehicles will be towed, at owner's
expense, from this area during this designated time.
• a. A valid parking permit is required for parking at the Health Clinic.
b. Pecan Park (Lot 54): All spaces facing the pavilion are reserved for Park
Patrons ONLY.
4. Unpaid charges for parking offenses are recorded in the name of the person who has
registered the vehicle with the University Police Department or in the name of the person
in whose name the vehicle is registered with some official state motor vehicle registration
department or agency. NOTE: If a student has the same family name and/or home address
as the registered owner, then the unpaid charges on non-permitted vehicles will be
recorded in the student's name. Parking permits and parking fines not paid will be subject
to collection. Any charges associated with collection will be your responsibility.
5. A temporarily sick or injured person with a temporary "Special" permit may park only
in those areas specified on the permit by the University Police Department. Vehicle must
have a valid permanent parking permit.
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6. Several parking spaces, regardless of the area in which they are located, are reserved 24
hours a day, seven (7) days a week for service vehicles, Residence Hall Directors
Handicapped, or as loading zones. This also includes UPD Business, Police Vehicles
Only and VIP Parking at Hall 20 spaces.
7. Several parking spaces too small for conventional vehicles have been designated for
motorcycles by curb markings. Spaces so marked are for two-wheeled motor vehicles
only.
8. Certain parking spaces have been designated as "20 minute" parking spaces. These
spaces are so designated to provide short-term parking for business access to the Stephen
F. Austin State University Post Office, University Center offices and other designated
areas. Overparking in these spaces is prohibited. Citations may be issued for each 21-
minute segment of overparking. STUDENTS, FACULTY, STAFF, AND PRIVATE
CONTRACTORS MUST HAVE A VALID SFA PERMIT DISPLAYED WHILE
PARKED IN 20-MINUTE PARKING.
9. All vehicles, except motorcycles, must park head-in and within a defined space in lots
and streets having angle or head-in parking.
10. Vehicles are prohibited at all times from parking in reserved spaces without a proper
permit, no parking zones, tow-away zones, fire lanes, crosswalks, loading zones or
service driveways, on lawns, curbs or sidewalks, barricaded areas or in any manner which
obstructs the flow of vehicular or pedestrian traffic.
11. Students, faculty, staff and employees of private contractors or other government
agencies assigned to Stephen F. Austin State University are expected to be familiar with
and abide by these regulations at all times. The fact that a certain citation is not issued
when a vehicle is illegally parked does not mean or imply that the regulation or law is no
longer in effect.
12. The responsibility for obtaining knowledge of all laws and regulations in force rests
with the motor vehicle operator.
Violations and Enforcement of Parking Regulations
1. General Violations:
a. Parking a vehicle displaying a valid permit, but in violation of lot or
area assignment.
• Fee: $15.00
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Above parking control will apply from 6:00 a.m. to 4:00 p.m., Monday
through Friday. Reserved lots are reserved until times indicated by
signage.
b. Parking backward in a parking space.
• Fee: $15.00
c. Failing to properly display a valid parking permit.
• Fee: $25.00 and purchasing appropriate permit for
vehicle if registered to an owner or operator who is a
faculty, staff, student, or employee of a private contractor
assigned to campus.
d. Failing to park properly within the lines of a parking space.
• Fee: $15.00
Above parking controls will apply 24 hours a day, seven (7) days a
week.
e. Parking in a space designated "20 minute parking" for more than 20
minutes with a valid permit.
• Fee: $15.00
Above parking control will apply from 6:00 a.m. to 4:00 p.m. Monday
through Friday.
f. Display permit assigned to another vehicle.
• Fee: $15.00
Above parking control will apply 24 hours a day, seven (7) days a
week.
g. Display two or more valid permanent permits.
• Fee: $15.00
Above parking controls will apply 24 hours a day, seven (7) days a
week.
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2. Flagrant Violations:
a. Parking in a reserved space without displaying a proper permit.
• Fee: $25.00 plus tow fee if vehicle is removed by tow away.
b. Parking a vehicle in a no parking zone.
• Fee: $25.00 plus tow fee if vehicle is removed by tow
away.
c. Parking in any manner which obstructs vehicular traffic.
• Fee: $25.00 plus tow fee if vehicle is removed by tow
away.
d. Parking in any manner which obstructs a crosswalk.
• Fee: $25.00 plus tow fee if vehicle is removed by tow
away.
e. Parking in a fire lane.
• Fee: $25.00 plus tow fee if vehicle is removed by tow
away.
f. Parking in a tow away zone.
• Fee: $25.00 plus tow fee if vehicle is removed by tow
away.
g. Parking in a loading zone or service driveway.
• Fee: $25.00 plus tow fee if vehicle is removed by tow
away.
h. Parking on any lawn, curb, sidewalk or other area not set aside for
parking.
• Fee: $25.00 plus tow fee if vehicle is removed by tow
away.
i. Parking on campus while parking privileges are suspended.
• Fee: $25.00 plus tow fee if vehicle is removed by tow
away.
j. Moving any barricade or parking within any barricaded area.
• Fee: $25.00 plus tow fee if vehicle is removed by tow
away.
k. Using a forged, altered, false, er fictitious or stolen permit.
• Fee: $50.00 plus tow fee if vehicle is removed by tow
away.
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I. Falsifying or altering vehicle registration information.
• Fee: $50.00 plus tow fee if vehicle is removed by tow
away.
m. Parking in a "Reserved for Handicapped" parking space or any other
area designed for disabled persons such as an access ramp or curb cut
without displaying a proper permit or any other area designed for disabled
persons such as an access ramp or curb cut.
• Fee: $50.00 plus tow fee if vehicle is removed by tow
away.
n. Parking in violation of the directions of a Traffic Control Officer.
• Fee: $25.00 plus tow fee if vehicle is removed by tow
away.
Above parking controls will apply 24 hours a day, seven (7) days a
week.
3. Citations for Parking Violations:
a. Citations will be issued to vehicles for violation of parking regulations.
b. Fees for parking violations may be paid in person at the University
Business Office between 8:00 a.m. and 4:00 p.m. Monday through Friday
or mailed to:
Stephen F. Austin State University
Business Office
P. O. Box 13053, SFA Station
Nacogdoches, Texas 75962-30534.
4. Impoundment in Place
a. A vehicle may be impounded in place if:
(1) it is parked anywhere on campus without displaying a current
permit and has 3 or more unresolved citations; or
(2) the owner or operator violates the terms of a conditional
release; or
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(3) it is parked illegally in a handicap space without displaying a
proper permit; or
(4) the owner or operator illegally uses a handicap permit to obtain
parking privileges; or
(5) it is parked in any space without a permit for that area.
b. A vehicle impounded in place shall be released if:
(1) the owner or operator agrees to pay for all outstanding
citations on the vehicle plus a fee of $25.00 and purchases a
valid permit.
(2) the University Chief of Police authorizes the release of
the vehicle.
5. Tow Away
a. A vehicle impounded in place may be towed away if:
(1) disposition of all citations for the vehicle is not made within
three (3) days of the impoundment;
(2) the owner or operator removes or attempts to remove the
impounding equipment attached to the vehicle.
b. A vehicle that has to be moved to a different location on campus due to
a violation shall be assessed a fee of $45 for such move.
fee. A vehicle may be towed away if the owner or operator:
(1) parks in any manner which obstructs vehicular traffic;
(2) parks in any manner which obstructs a crosswalk;
(3) parks in a loading zone or service drive way;
(4) parks in a no parking zone;
(5) parks in a fire lane;
(6) parks in a tow away zone;
(7) parks on campus while parking privileges are
suspended;
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(8) moves any barricade or parks in any barricaded area;
(9) parks in a reserved space without displaying a proper
permit;
(10) parks in a "Reserved for Handicapped" space without
displaying a proper permit or any other area designed for
disabled persons such as an access ramp or curb cut;
(11) violates the terms of a conditional release;
(12) parks in violation of the directions of a Traffic Control
Officer;
(13) parks in any space without a permit for that area.
ed. A vehicle that has been removed by tow away shall be released if:
(1) the owner or operator of the vehicle agrees to pay the
fees for all outstanding citations on the vehicle plus a
commercial wrecker service fee of (to be determined by
competitive bid and posted at the University Police
Department) and storage charges of (to be determined by
competitive bid and posted at the University Police
Department); or
(2) the University Chief of Police authorizes the release of
the vehicle.
de. When the removal of a vehicle has been authorized and the owner or
operator of the vehicle appears at the vehicle after the wrecker has arrived
and the wrecker driver has made a hook-up or signed the tow order for
custody of the vehicle, the vehicle shall not be towed away if the owner or
operator:
(1) pays the wrecker driver a fee of $25.00 in lieu of
towing; and
(2) agrees to move the vehicle.
(3) agrees to pay outstanding fees.
e/ When the removal of a vehicle has been authorized and the owner or
operator appears at the vehicle before the arrival of the wrecker, the
vehicle shall not be towed away if the owner or operator:
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(1) agrees to move the vehicle.
(2) agrees to pay outstanding fees.
fg. No vehicle may be towed without the express approval of the
University Chief of Police or his designated representative.
g. Fees for tow away will be included on their SFA bill if a student, faculty
or staff. Others may pay at the University Police Department
Permits/Citations Office between 7:30 a.m. and 5:00 p.m. Monday through
Friday or the Police Dispatch Office after 5:00 p.m. and on Saturday and
Sunday
6. Suspension of Parking Privileges
a. Parking and Traffic Regulations and Information are rules adopted by
the Board of Regents under the authority of the Texas Education Code. All
vehicles operated on the properties of the University are required by law to
comply with University Parking and Traffic Regulations and Information.
Notices of parking violations may constitute a suspension of parking
privileges and any fee assessed is for reinstatement of parking privileges
for operators of vehicles registered with the University.
All violations involving registration of vehicles operated on the properties
of the University are violations of the law and University Parking and
Traffic Regulations and Information. Disposition of these citations at the
University is a privilege extended by the University which may be
withdrawn at the University's option.
Violation of University Parking and Traffic Regulations is a misdemeanor
punishable by a fine of up to $200.
Any parking violation may be filed in a Justice or Municipal court as a
violation of University Parking and Traffic Regulations.
b. Violation of suspension of parking privileges shall result in removal of
the vehicle by tow away.
7. Appeal of Citation, Impoundment, and Tow Away:
If a person receives a citation and believes it is unwarranted, he/she may
enter a plea of not guilty at the University Police Department. All pleas
must be entered at the University Police Department within seven (7) class
days of the date of the citation. Appeal forms and other information may
be obtained at the University Police Department.
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Student citations shall be appealed through the Student Supreme Court.
All decisions of this body are final. Faculty and staff citations shall be
appealed through the Faculty/Staff Traffic Appeals Board.
Bicycle Registration and Regulations
1. Registration:
a. The University does not require the registration of bicycles, however
owners are encouraged to have bicycles marked for identification purposes
at the University Police Department.
(1) The University Police Department will record bicycle serial
number and description and issue a bicycle permit for a $5.00
charge; or
(2) The University Police Department will record bicycle serial
number and description and make available an engraving tool to
mark bicycles for identification. There is no charge for this service.
2. Regulations:
a. Every person operating a bicycle on University property must give the
right-of-way to pedestrians at all times, keep to the right of the roadway
and obey all traffic signals.
b. Bicycles may not be parked on sidewalks or in University buildings at
any time. Bicycles are to be parked in bicycle racks. Bicycles may not be
left on porches or walkways and may not be chained to trees, light poles,
shrubs, art objects, handrails or stairways.
c. Bicycles parked in violation may be impounded and removed to the
University Police Department and a $5.00 fee charged for its release.
Traffic Regulations
1. Speed Limits:
The speed limit within the campus area is 20 MPH unless otherwise
posted, except the speed limit for all parking lots is 10 MPH.
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2. Moving Violations:
All vehicles driven on Stephen F. Austin State University property are
subject to all University traffic regulations, State of Texas Motor Vehicle
Codes and City of Nacogdoches, Motor Vehicle Laws. Moving violations
may be issued on a City of Nacogdoches Traffic Citation or filed in the
office of the appropriate Justice of the Peace.
3. Right-of-Way:
Pedestrians have the right-of-way at all marked crosswalks. Motor vehicle
operators must yield the right-of-way to pedestrian traffic in marked
crosswalks.
University Police
The Board of Regents of Stephen F. Austin State University is authorized to employ
campus police personnel. Such officers are commissioned as Texas peace officers and are
vested with all powers, privileges and immunities of peace officers in the performance of
their duties. As Texas peace officers, Stephen F. Austin State University Police Officers
have county-wide jurisdiction in all counties in which the University owns property.
All persons on University property are required to identify themselves to such officers
when requested. Failure to produce identification upon request of an officer may result in
arrest and appearance before a magistrate.
The University Police shall be vested with the authority to refuse to allow persons having
no legitimate business to enter upon any property under the control and jurisdiction of
Stephen F. Austin State University and to eject any unauthorized persons from said
property upon their refusal to leave peaceably upon request.
The University Police are authorized to enforce the Texas Motor Vehicle Code, the Texas
Penal Code, the applicable Ordinances of the City of Nacogdoches, the parking and
traffic regulations of the University and all other laws.
All accidents, thefts, and other offenses that occur on University property or anywhere
within the campus area should be reported to the University Police immediately. Accident
reports should be made prior to moving vehicles. One-vehicle accidents should also be
reported. Always keep your vehicle locked.
Source of Authority: Texas Education Code, sec. 51.201 et seq.: Board of Regents;
President; Vice President for University Affairs
Cross Reference: Parking and Traffic Regulations and Information
Contact for Revision: Chief of University Police
Forms: None
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Compliance with the Americans with D-41
Disabilities Act-
Original Implementation: October 19, 1993
Last Revision: Auguot \,2000April 20, 2004
The Americans with Disabilities Act signed into law on July 26, 1990, acknowledges the
findings of congress that some forty three millions of Americans have one or more
physical or mental disabilities. The legislation provides a comprehensive national
mandate for the elimination of discrimination against individuals with disabilities.
It is the intent of the Board of Regents of Stephen F. Austin State University to comply
with both the letter and the spirit of the Americans with Disabilities Act ("ADA ") as well
as the Rehabilitation Act of 1973 and other laws protecting the rights of persons with
disabilities. Compliance measures should address the necessity to provide opportunities
to qualified persons with disabilities in employment and in access to education, where
this will not pose an undue burden or fundamentally alter the programs of the institution.
The Board recognizes that compliance with ADA requires increased awareness of all
University employees and a commitment of institutional resources. Further, it is the intent
of the Board to continue this institution's strong commitment to meeting the special needs
of individuals with disabilities, and that this commitment remain an integral part of the
educational mission and service component of Stephen F. Austin State University.
It is the intent of this institution that ADA compliance measures shall include the
following:
• Diligently pursue the identification and elimination of physical, communication
and attitudinal barriers to activities, programs, or series operated or sponsored by
the institution, including employment, academic criteria, student and public
services, and facilities.
• Implement procedures for raising awareness of the requirements of ADA
throughout the institution;
• Provide coordinated and timely response to requests from individuals with
disabilities;
• Create a task force to support the efforts of an ADA Coordinator and ensure
continued sensitivity to special needs of individuals with disabilities.
University policy prohibits discrimination against faculty, staff or students on the basis of
race, color, religion, sex, age, national origin, disability or disabled veteran status.
Source of Authority: The Americans with Disabilities Act of 199042 USC Sec. 12101 et
seq., Rehabilitation Act of 1973 (29 U.S.C.706(8)) Board of Regents, President
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Cross Reference None
Contact for Revision: ADA CoordinatorD/rector of Human Resources
Forms: None
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Affirmative Action E-4
Original Implementation: Unpublished
Last Revision: July 17, 2001 April 20, 2004
Stephen F. Austin State University is fully committed to the national and state goal of
affording equal employment opportunity to all persons without regard to race, color, sex,
religion, age, national origin, veteran status, or physical or mental disability. The
University's fundamental policy will be to provide equal employment opportunity in all
of its operations and in all areas of employment practices and to assure that there shall be
no discrimination against any employee or applicant for employment on the grounds of
race, color, sex, religion, age, national origin, veteran status, or physical or mental
disability. The University policy extends to recruiting, hiring, training, compensation,
overtime, job classifications, work conditions, promotions, transfers, employee treatment,
suspensions, terminations, layoffs, return from layoffs, tuition aid, recreational programs,
and all other terms, conditions, and privileges of employment. The following special
guidelines apply to University employment practices.
1. Provide equal pay for equal work.
2. Provide hiring standards that do not discriminate on the basis of race, color,
national origin, religion, sex, age, disability, and Vietnam Era veterans.
3. Take affirmative action that will open up job opportunities on all levels to
women, to minorities, to disabled individuals, and to Vietnam era veterans.
In general, an employer may hire the individual best qualified to perform a particular job.
Federal regulations require proof that the search for the best qualified applicant was
conducted actively among those groups usually discriminated against and that a major
effort was made to find the best qualified individual by actively seeking applications
from such groups.
4. Requirements must be job related and qualifications must be the minimum
needed for entrance to a given job, not the maximum expected after experience is
acquired.
5. Recruiting efforts must reach minority and women applicants.
6. Selections must be made following strict guidelines that prevent discrimination
in all phases of the selection process: job analysis, uniform classification,
retention and maintenance of applications, interview practices, and notification of
results of the selection process. Appointments must be made considering only job
related factors.
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Additional information concerning the University's affirmative action policy, guidelines
for recruiting, screening, interviewing, employee selection, record keeping, employee
training, performance management and new employee orientation can be obtained from
the Director of Human Resources.
Source of Authority: U.S. Constitution, Amendment XIV; 8 U.S.C., sec. 1324a et seq.;
20 U.S.C., sec. 1681 et seq.; 29 U.S.C., sec. 206, sec. 621 et seq.; 29 U.S.C., sees. 793
and 794; U.S.C., sec. 1500 et seq.; 42 U.S.C., sec. 2000d et seq., sec. 2000e et seq., sec.
6101 et seq.; Texas Civil Practice and Remedies Code, Chapter 106; Texas Human
Resources Code, sec. 121.001 et seq.; V.T.C.S., art. 4413(31) and art. 5221K; Texas
Constitution Article I, sec. 3a; General Appropriations Act; President; Vice President for
Business Affairs
Cross Reference: None
Contact for Revision: Director of Human Resources and General Counsel
Forms: None
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Classified Pay Plan E-8N
Original Implementation: September, 1990
Last Revision: April 30, 2001 April 20, 2004
GENERAL
All funds disbursed by the University are subject to University regulation and control,
regardless of original source. Therefore, all classified employees are covered by this
policy, regardless of the source of funds.
This document has been developed to assist in administering the Classified Pay Plan
("Plan") for Stephen F. Austin State University. It includes the current fiscal year Salary
Schedule consisting of approved pay grades, the table of approved job titles and codes,
and an alphabetical listing of all job codes and titles.
Human Resources (HR) must be contacted if the need arises for a new job code or title.
Otherwise, only the job codes or titles which appear in this Plan apply.
Recommendation for employment of a person will be made on a Personnel Action
Request Form ("PAR"). This form shall reflect the job title, job code, pay grade, and the
salary for the position being filled. The appointee may not be employed and shall not be
allowed to work until the PAR has been fully approved through proper channels.
Regardless of source of funds, rates of pay for positions included in the Plan shall be
consistently and equitably administered whether the employee is full-time, part-time, or
temporary.
All classified positions, except temporary positions, shall be posted with HR for a
minimum of five work days. All vacancies will be posted on the Human Resources
Website. Temporary positions are not required to be posted for five work days. HR
recruitment sources will receive job posting notices on a regular basis.
Approval of promotions, transfers or demotions made in accordance with University
policies and procedures is delegated to the Director of HR and the appropriate Vice
President.
Recommendations for promotion, transfer or demotion shall be submitted to the Director
of HR on a PAR with appropriate justification as may be necessary. Such submission
shall be made prior to any commitment being made and prior to the effective date of the
proposed change of status to provide for review of the request, determination as to the
availability of funds, and compliance with all University policies.
The Plan shall be approved annually by the Board of Regents on the recommendation of
the President.
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CLASSIFIED EMPLOYEES
The Plan governs all positions except executive, administrative, professional and faculty
positions and is reviewed and approved periodically by the President. The basic
responsibility for development, continued maintenance, and administration of the Plan is
assigned to the Director of HR.
Classified employees are identified by job code. Each job title has been assigned a unique
code to facilitate reporting and preparation of the current operating budget as well as
various state and federal reports.
A pay grade (pay range) has been established for each job code. Each classified employee
must be within the pay grade for his or her job title.
Some employees have attained a pay rate greater than the maximum for their job codes.
This occurred due to employment policies in effect prior to September 1, 1993. Such
employees will retain their "out of grade" status until such time as their employment
ceases or they are promoted to a higher job classification.
ENTRY LEVEL PAY RATES
All vacant positions will normally be filled at the entry level (minimum of the pay range)
for the position. Employees being hired into apart-time position will receive a
percentage of the minimum of the range (Example: Part-time employee being hired at
50% FTE will be paid at 50% of the minimum of the range). However, provision has
been made to allow an employee to be hired at a rate higher than the minimum, under the
following conditions:
a) Two percent may be added to the minimum of the pay range for each year of relevant
experience in excess of the minimum requirements. The experience may be in a similar
position in higher education, in state or federal government, or in private industry. No
more than eight percent may be added to the minimum of the pay range under this
provision.
b) Two percent may be added for each two years of formal education training above the
minimum requirement for the position. Training must be related to the position being
filled. No more than four percent may be added to the minimum of the pay range under
this provision.
The entry level salary may not be greater than the current budgeted salary for the vacant
position. No more than a total of eight percent may by added to the minimum of the pay
range under these two provisions combined.
Each request for an entry level salary that is less than or greater than the minimum of the
pay range must be approved in advance by the appropriate Vice President and Director of
HR before any offer of employment is made to the applicant
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MERIT INCREASES
Employees may be eligible to receive a merit increase based upon the results of their
performance rating for the prior year. Merit increases will normally be granted only at the
beginning of the fiscal year (September 1) unless otherwise approved by the appropriate
Vice President and the President.
Merit increases will be determined by:
a) the availability of funds,
b) the employee's demonstrated work performance being consistently equal to or above
the fully acceptable level (as defined in the Performance Management Plan),
c) the employee's length of service,
d) comparable salaries paid to other employees within the University who have the same
job title, and
e) maximum increase limits as determined by the President on an as needed basis.
Any merit increase must be within the pay range for the position. There are no
exceptions.
In no case will a merit increase be granted that will result in a pay rate above the
maximum established for the pay grade of the employee concerned. (See Section on
Reclassification and Promotion.) However, an employee whose current rate is above the
maximum for the position may receive a "performance incentive bonus" increase if their
performance rating is equal to or above the fully acceptable level as defined in the
Performance Management Plan. The performance incentive bonus increase is defined as a
one time payment processed with the September payroll which does not increase the
employee's base salary but rewards the employee for outstanding and exceptional
performance.
Merit Increases must be submitted by the immediate supervisor through appropriate
administrative channels at the time of budget planning and must be consistent with
performance documentation.
An employee may be eligible for a merit increase when the following criteria have been
met:
a) the employee has been employed for at least six continuous months, and
b) the employee was employed during the performance review period which is being
rewarded with merit, and
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c) at least six months have elapsed since the employee's last promotion or merit increase,
and
d) the supervisor has completed a timely review of the employee's performance and the
performance rating is fully acceptable, commendable, or outstanding.
Legislated general "across-the-board" or "cost-of-living" increases will be applied
according to the legislation. Depending on the availability of funds, merit increases may
be granted in addition to the general increase.
If the employee's base salary is below the salary range minimum for his/her job, it will be
adjusted to the minimum of the range on September 1 of each year provided that the
employee is performing at the "fully acceptable" level or above.
This is the sole basis for salary increases except for equity adjustments that must be
approved by the Director of HR and the appropriate Vice President.
RECLASSIFICATION
Rectification is defined as a change in the job description for a budgeted position. It
does not relate to the employee who currently fills the position. The purpose of
reclassification is to more accurately describe the functions of the position. It may or may
not involve a change in the existing rate of pay for the position.
Reclassification is the reassignment of a given position to a different title within the Plan.
Reclassification is warranted when:
a) the span of control increases, i.e., increased number of employees to supervise,
b) when new responsibilities have been added, or
c) the function of the position in the department warrants a change to an existing job
description in a higher or lower pay grade.
Rectifications shall be determined by an analysis of the duties, level of
responsibilities, minimum required qualifications, reporting relationships, and availability
of resources for the position. Reclassification may result in a higher or lower pay grade.
Reclassification of a position shall not be made to fit the qualifications of an individual
employee but to reflect the qualifications required for the duties to be performed. The
reclassification process shall not be used to request pay raises for incumbent employees.
Employees who remain in positions which are reclassified to a higher or lower pay grade
will be compensated at their current rate of pay or at the minimum of the range for the
new classification, whichever is greater.
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The reclassification process is as follows:
a) The director or chair determines that the functions of a classified position within the
department have changed.
b) A Reclassification Request Form ("Request Form") and a Position Questionnaire
("Questionnaire") must be obtained from HR. The department chair or director is
responsible for completing both forms.
c) The Request Form and Questionnaire shall be completed in accordance with the
instructions. Statements about the incumbent employee are unacceptable. The forms are
forwarded to the Dean, if applicable, and then to the appropriate Vice President. If the
Vice President concurs with the request, he or she will approve the Request Form and
forward both forms to HR. Otherwise, the forms will be returned to the originating
department.
d) The Director of HR shall analyze and verify job information provided. Areas of
concern will be resolved with the person submitting the request. Information used to
analyze the request will be provided to the Reclassification Review Committee
("Committee").
e) The Committee will consist of the Vice Presidents who report to the President and the
President. The Committee is not a standing committee, and will function only when
reclassification requests are to be evaluated.
f) The Committee will make the final decision regarding the reclassification requests and
report the findings to the Director of HR who will notify the originating departments.
g) Approved requests will be forwarded to the Director of Financial Services and the Vice
President for Business Affairs for inclusion in the operating budget.
h) Reclassified positions and salary adjustments if any, will take effect only on
September 1.
i) Once a reclassification request is approved, the originating department may then
proceed with the process of filling the position. However, the new salary and title
approved in the reclassification process will only become effective on September 1.
PROMOTIONS
Promotions are defined as an increase in job responsibilities and a change in job title to a
higher pay grade. An example is a change from Accounting Clerk I to Accounting Clerk
II.
INTERNAL PROMOTIONS
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a) The possibility for an internal promotion may result from a position reclassification or
a position with a higher pay grade becoming vacant.
b) It is not required that a vacant position be publicly advertised if it is to be filled by
internal promotion. However, it must be posted within the University to allow all
employees an opportunity to apply for the position.
c) An employee who is promoted shall receive a two percent increase or the minimum of
the range for the new position, whichever is greater. However, if the employee's
experience and formal education exceeds the minimum requirements for the position, the
salary may be increased according to the same criteria used for hiring an outside
applicant. (See Section for "Entry Level Pay Rates")
d) The promotion must be approved in advance by the appropriate Vice President and the
Director of HR.
e) The request for promotion must be supported by past performance evaluations.
f) It is the department's responsibility to prepare the necessary PAR for a promotion and
to submit the form at an appropriate time. Promotional increases will not be retroactive.
They will be effective on the date the promotion is approved.
VACANT POSITIONS
a) In order to process filling a vacant position, the HR Form 10 ("PER-10") must be
completed, approved, and forwarded to HR.
b) A vacant position must be advertised through HR recruitment sources before an
applicant is selected. The decision to advertise a vacant position in the media is a joint
decision between the Director of HR and the department manager. The requesting
department pays any advertising costs.
c) If the selection of a current employee to fill the vacant position results in a higher pay
grade for the employee, the minimum salary paid to the employee must be equal to the
employee's current salary plus two percent, or the minimum of the pay grade for the new
position, whichever is greater. However, if the employee's experience and formal
education exceeds the minimum requirements for the position, the salary may be
increased according to the same criteria used for hiring an outside applicant. (See Section
for "Entry Level Pay Rates").
d) The promotion of a current employee to fill a vacant position must be approved in
advance by the appropriate Vice President and the Director of HR.
e) The request for promotion must be supported by past performance.
TRANSFERS
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When an employee is transferred to another position having the same or different title,
but the same pay grade, the employee shall be given the same salary as before the
transfer.
An employee being transferred to a position that represents a change to a lower pay grade
constitutes a demotion. (See Section on Demotions.)
Employees accepting transfer from one job to another requiring substantially different
qualifications or promotion to a position of added qualifications shall not be subject to the
180 day probationary period.
DEMOTIONS
Demotion is the assignment of an employee to a position with a lower pay grade, fewer
responsibilities, and simpler duties.
The employee's salary will be adjusted to an appropriate level within the new salary
range as agreed upon by the director or chair of the department and the Director of HR.
The new rate shall be determined by consideration of the circumstances related to the
demotion and the employee's longevity and job performance.
A request for demotion of the employee may be submitted to the Director of HR. The
Director of HR and other appropriate University personnel will determine whether the
supervisor has ample documentation to support the demotion request.
An employee may make a written request to the Director of HR for a demotion to a lower
classification.
All demotions are subject to approval through the appropriate administrative channels
prior to the action occurring.
ESTABLISHMENT OF NEW POSITIONS
New classified positions are those created for the first time and to which no incumbent is
assigned. Establishment of new classified positions, regardless of source of funds,
requires the prior approval of the President.
The requesting director or chair shall prepare a New Position Request Form with details
of the position requested and forward this form through the normal channels for approval.
The Director of HR shall evaluate the new position using existing job analysis and
evaluation procedures.
The Director of HR shall recommend a starting salary to the Vice President for Business
Affairs for certification of funds.
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ADDITIONS OR DELETIONS TO THE PLAN
The Director of HR shall constantly review the Plan for relevance and fairness and make
recommendations for adjustments of the Plan to the Vice President for Business Affairs.
After review, the Vice President for Business Affairs will make recommendations for
Plan modifications to the President.
PROBATIONARY PERIOD
All new classified employees will be hired for a 180 day probationary period at the rate
specified in the Pay Plan for the position. There is no automatic increase in pay after
completion of the probationary period.
During and at the completion of the 180 day period, the employee's supervisor will
review his or her performance and make a recommendation whether the employee is to
be retained or dismissed.
PERFORMANCE REVIEW
Review of the employee's job performance is best provided through continuous open
communication between the employee and the immediate supervisor.
Supervisors are required to perform annual evaluations for all classified employees.
The Director of HR will provide consultation to supervisors on performance evaluation
methods.
RE-EMPLOYMENT OF FORMER EMPLOYEES
Appointments of former employees shall be governed by the rules on entry level rates.
Source of Authority: Vice President for Business Affairs
Cross Reference: None
Contact for Revision: Director of Human Resources
Forms: Personnel Action Request, see Index E-39; Classified Position Personnel
Requisition; New Classified Position/Reclassification Request; Performance
Management Plan and Review (all available in Human Resources or University Printing
Services)
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Discipline and Discharge E-ll
Original Implementation: December 6, 1983
Last Revision: October 23, 2001 April 20, 2004
This policy shall apply to all regular non-academic employees including both classified
and non-classified staff. The non-renewal of non-academic employees with contracts,
temporary employees, at-will employees, or dismissal during the probationary period
shall not be covered by this policy. The probationary period of an employee shall be one
hundred eighty (180) calendar days.
Supervisory efforts should be concentrated on preventing serious personnel problems
rather than on disciplining employees for misconduct. However, supervisors shall have
the right to discipline or summarily discharge an employee for cause. If disciplinary
measures are to be imposed, it is essential that each problem be investigated so that the
facts of the situation are known and that any action taken be primarily corrective rather
than punitive. An employee being disciplined should be told what they have done wrong
and should be clearly instructed on what is expected of them. Except in cases of
discharge, the employee should be given a reasonable period of time to improve their
performance or correct their actions or attitude. An employee may be discharged when
reasonably corrective or rehabilitative methods have failed or when the serious nature of
a violation or the accumulation of violations, warrants immediate separation.
This policy shall apply to all regular non academic employees. Tho non renewal of non
academic employees with contracts, temporary employees, at will employees, or
dismissal during the probationary poripd shall not be covered by this policy. The
probationary period of an employee shall bo one hundred eighty (180) calendar days.
Definitions of Minor Rule Violations
Rule violations of a minor nature may have little or no effect on the continuity,
efficiency, and safety of University work, but will not be tolerated. The following are a
few examples of minor rule violations, which may result in either oral or written
warnings for entry into an employee's record. Continuation of an offense may result in
stronger disciplinary action. This list is not all inclusive.
1. Unautho