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Stephen F. Austin State University Minutes of the Board of Regents Nacogdoches, Texas April 20,2004 (as amended on October 14,2004) Corrected on August 19,2011 Volume 198 Correction of Minutes: The Board of Regents met on July 19, 2011, and heard a report by the Department of Audit Services of a Tuition and Fees Audit as of May 31, 2011, which found the following: The Board of Regents met on April 20, 2004. The board book for the meeting includes a schedule entitled "Changes to Schedule of Course Fees-FY 2005". The minutes do not reflect that any action was taken on the course fees. It appears that a clerical error resulted in the omission of the approval in the official minutes. This is a corrected version of those April 20, 2004, minutes including the Changes of Schedule of Course Fees-FY 2005 as Appendix 3.2 and the approval of those changes as part of Board Order 04-34. TABLE OF CONTENTS Page 04-26 Election of Board Officers 1 04-27 Approval of Minutes: October 23, 2003, November 12, 2003; February 4, . 2004; February 18, 2004; March 18, 2004; March 24, 2004 1 04-28 Election of President 1 04-29 Election of University Representative for External Relations 1 04-30 Election General Counsel 2 04-31 Election of Director of Audit Services 2 04-32 Personnel 2 A. Staff Appointments for 2004-2005 2 B. Faculty Appointments for 2004-2005 2 C. Changes of Status 4 D. Promotions 5 E. Tenure 6 F. Faculty Development Leaves for 2004-2005 7 04-33 Academic and Student Affairs 7 A. Faculty Workload Report for Spring 2004 7 B. Curriculum 7 C. Underenrolled Classes 7 D. Proposal to Offer a Master of Science in Resource Interpretation 7 04-34 Financial Affairs 7 A. Room and Board Rates 7 B. Food Service Contract with ARAMARK 7 D. Tuition and Fee Schedule FY 2005/Changes to Course Fees 7 E. Property Purchase 203 Feazell Street 7 F. Architectural Services 7 G. Adoption of Summer 2004 Budget 8 H. Resolution to Renew the Investment Management Contract with Merrill Lynch 8 I. Budget Changes Less Than $50,000 8 J.. Equipment Purchases for Speech Pathology, Counseling, and Special Education 8 04-35 Financial Affairs C. Privatization of University Bookstore - Selection of Barnes & Noble ...8 04-36 Buildings and Grounds A. University Center Parking Garage 8 04-3 7 Buildings and Grounds B. Paving Projects 8 C. Vehicle Purchases 8 D. Charter School Space 9 E. Arboretum and Native Plant Center Trails 9 04-38 University Policies and Procedures A. Policy Revisions 9 Reports A. Faculty Senate 1. Senate Business 2. Faculty Recruitment 3. Faculty Issues 4. Education Trends Potential At SFASU B. Student Government Association 1. Housing Advancement Progress 2. Recreational Center Research C. President 1. Coordinating Board Meeting (April 22 & 23, 2004) 2. Reception at Juanita Curry Boynton Home following conceit (April 25, 2004) 3. Music Extravaganza at Fredonia Hotel (April 30, 2004) 4. Campus Picnic (May 6, 2004) 5. Big Dip (May 7, 2004) 6. Spring Commencement (May 15, 2004) 7. Sixth Grade Commencement @ Christ Episcopal School (May 21, 2004) 8. SFA Lettermen's Association Golf Tournament @ Kingwood Country Club (June 4, 2004) 9. First Round of Freshman Orientation Sessions (June 6-8, 2004) 10. Coordinating Board Meeting (July 15 & 16, 2004) 11. Answer Questions from Members of the Board of Regents D. Marketing Update - Stamats Appendix No. 1 - Curriculum Changes 10 Appendix No. 2- Underenrolled Classes 18 Appendix No. 3 - Room and Board Rates 20 Appendix No. 3.1 Changes to Tuition and Fee Schedules FY 2005 20.1 Appendix No. 3.2 Changes to Schedule of Course Fees FY 2005 20.2 Appendix No. 4 - Budget Changes Less Than $50,000 21 Appendix No. 5 - Policy Revisions 22 A-14 Minimum Length of Courses PI A-18A Summer Teaching Appointments P2 A-21 Guest Lecturers P3 A-25 Library Gifts P4 A-57 Developmental Education and the Texas Success Initiative (formerly Texas Academic Skills Program) P5 A-59 Academic Advising for Undergraduate Students P14 B-3 Austin Building Conference Rooms P16 C-12 Distribution of Payroll P17 D-3 Animals on University Property P19 D-12 Faculty/Staff Traffic Appeals P22 D-24 Parking and Traffic Regulations P26 D-41 Compliance with the Americans with Disabilities Act P45 E-4 Affirmative Action P47 E-8N Classified Pay Plan P49 E-ll Discipline and Discharge P57 E-16 Employee Enrolling for Courses P64 E-25N Grievance and Appeals P65 E-41N Reduction in Force of Non-Academic Employees P70 E-45 Service Awards P73 E-46 Discrimination Complaints/Sexual Harassment P74 E-47.1 Sick Leave Pool P81 E-49 Temporary Employment P88 E-51.1N Time Clock ZZZ'Z P90 E-54 Vacation/Sick Leave Report P92 E-57 Performance Management Plan P93 F-10 Emergencies P96 F-16 Accessibility for Persons with Disabilities P98 F-33 Academic Accommodation of Students w/Disabilities PlOO F-34 Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities P104 New Out-of-State Electronic fee P106 New Reasonable Workplace Accommodations for Disabilities P107 A-43 Summer Teaching Assignments and Receipt of Grant Funds PHO E-48A Summer Contracts PI 11 C-2 Annual Budget Preparation Addendum C-41 Investments Addendum MINUTES OF THE MEETING BOARD OF REGENTS STEPHEN F. AUSTIN STATE UNIVERSITY NACOGDOCHES, TEXAS April 20, 2004 The meeting was called to order at 9:02 a.m. by Chair Kenneth James. Board members present in Room 307: Margarita de la Garza Grahm, Joe Max Green, Kenneth James, Gary Lopez, Paul Pond, Mike Wilhite and Fred Wulf. Absent: Lyn Stevens. Others present in Board Room 307: Tito Guerrero, Mary Cullinan, Roland Smith, Baker Pattillo, Jerry Holbert, Miles McCall, Yvette Clark, and other SFA administrators, staff, and visitors. 04-26 Upon motion of Regent Lopez on behalf of the Nominating Committee: Lyn Stevens and Margarita de la Garza-Grahm, seconded by Regent James, with all members voting aye, it was ordered that Fred Wulf be elected Board Chair, Kenneth James be elected Vice Chair, and Lyn Stevens be elected Secretary. Executive Session was announced at 9:45, and the Board returned to Open session at 12:55. 04-27 Upon motion of Regent Wilhite, seconded by Regent Pond, with all members voting aye, it was ordered that the minutes of October 23,2003, November 12,2003, February 4, 2004, February 18,2004, March 18, 2004 and March 24, 2004 be approved. 04-28 Upon motion of Regent James, seconded by Regent Lopez, with all members voting aye, it was ordered that Dr. Tito Guerrero be elected President, at a salary of $230,000 for 100% time for twelve months effective September 1,2004, and that the deferred compensation annuity be immediately funded for the last year and this year at an annual rate of $10,000 (total of $20,000) to vest in accordance with the plan (3 years from date of contribution), only if he remains employed as President of SFA for that designated period. 04-29 Upon motion of Regent James, seconded by Regent Ertz, with all members voting aye, it was ordered that Dr. Lupe Guerrero be elected University Representative for External Relations at a salary of $35,000 for 50% time for twelve months, effective May 1, 2004. 04-30 Upon motion of Regent James, seconded by Regent Ertz, with all members voting aye, it was ordered that Yvette Clark be elected General Counsel, at a salary of $112,000 for 100% time for twelve months effective September 1, 2003. 04-31 Upon motion of Regent James, seconded by Regent Lopez, with all members voting aye, it was ordered that Steve McGee, at a salary of $76,000 for 100% time for twelve months effective September 1, 2004. 04-32 Upon motion of Regent Pond, seconded by Regent Ertz, with all members voting aye, it was ordered that the following Personnel Items be approved: A. Staff Appointments for 2004-2005 1. UC Operations Mr. Nathan Armer, Programmer/Analyst I, at a salary of $29,500 for 100% time for twelve months, effective March 22, 2004. 2. Athletics Mr. Jeremy Stolfa, Coordinator of Athletic Operations at a salary of $29,500 for 100% time for twelve months, effective April 1, 2004. 3. Academic Advising Ms. Debra R. Kiesel, Director, M.A. (University of Louisiana), at a salary of $40,000 for 100% time for twelve months, effective January 5, 2004. 4. Band Dr. David Campo, Director of Marching Band, Ph.D. (University of Oklahoma), at a salary of $47,000 for 100% time for nine months, effective September 1, 2004. 5. Office of Research and Sponsored Programs Dr. Carrie Brown, Director, Ph.D. (University of Texas), at a salary of $72,000 for 100% time for twelve months, effective April 12,2004. B. Faculty Appointments for 2004 - 2005 1. Elementary Education Ms. Jeri D. Meredith, Instructor, M.A. (SFA University), at a salary of $41,000 for 100% time for nine months, effective January 15, 2004. 2. Nursing Ms. Debrah D. Archer, Clinical Instructor, M.A. (University of Texas), at a salary of $30,000 for 75% time for nine months, effective January 5, 2004. 3. Philosophy & Classical Studies Dr. Owen M. Smith, Assistant Professor, Ph.D. (University of Texas), at a salary of $36,000 for 100% time for nine months, effective September 1, 2004. 4. Philosophy & Classical Studies Dr. Anne Collins Smith, Lecturer, Ph.D. (University of Texas), at a salary of $15,000 for 50% time for nine months, effective September 1,2004. 5. Political Science, Geography & Public Administration Ms. Heather L. Wyatt, Assistant Professor, M.A. (Old Dominion University), at a salary of $36,000 for 100% time for nine months, effective September 1, 2004 , contingent upon completion of doctorate by September 30, 2004. 6. Political Science, Geography & Public Administration Dr. Julie Harrelson-Stephens, Assistant Professor, Ph.D. (University of North Texas), at a salary of $36,000 for 100% time for nine months, effective September 1, 2004. 7. Political Science, Geography & Public Administration Dr. Unna Lassiter, Assistant Professor, Ph.D. (University of Southern California), at a salary of $36,000 for 100% time for nine months, effective September 1, 2004. 8. English & Philosophy Dr. Michael J. Martin, Assistant Professor, Ph.D. (Illinois State University), at a salary of $36,000 for 100% time for nine months, effective September 1,2004. 9. English & Philosophy Dr. Kirsten E. Escobar, Assistant Professor, Ph.D. (Baylor University), at a salary of $36,000 for 100% time for nine months, effective September 1 2004. 10. Mathematics Dr. Lesa L. Beverly, Assistant Professor, Ph.D. (Virginia Polytechnic Institute and State University), at a salary of $46,000 for 100% time for nine months, effective September 1, 2004. C. Changes of Status 1. English Dr. Barbara Carr, from Professor and Interim Chair at a salary of $80,936 for 100% time for eleven months, to Professor and Chair at a salary of $85,500 for 100% time for eleven months, effective September 1, 2004. 2. Human Services Dr. William Bryan, from Professor and Interim Chair at a salary of $56,832 for 100% time for nine months, to Professor and Chair at a salary of $90,000 for 100% time for twelve months, effective June 1,2004. 3. Secondary Education Dr. Betty Alford, from Associate Professor and Interim Chair at a salary of $53,425 for 100% time for nine months, to Associate Professor and Chair at a salary of $90,000 for 100% time for twelve months, effective June 1, 2004. 4. Social Work Dr. Linda Morales, from Assistant Professor at a salary of $42,631 for 100% time for nine months, to Interim Associate Dean and Director of School of Social Work at a stipend of $11,611 per semester until the position is filled, effective January 1, 2004. 5. Mathematics Dr. Kenneth H. Price, from Associate Professor at a salary of $52,606 for 100% for 9 months, to Associate Professor at a salary of $39,455 for 75% for 9 months, effective January 15, 2004. 6. Forestry Mr. Jeffrey M. Williams, from Graduate Research Assistant at a salary of $1,833 for 50% for 12 months, to Systems Administrator at a salary of $38,000 for 100% for 12 months, effective January 1, 2004. 7. Research & Sponsored Programs Ms. Heather Slough, from Interim Director at a salary of $45,641.04 for 100% time for twelve months, effective October 1, 2003, to Assistant Director of Research & Sponsored Programs at a salary of $39,641.04 for 100% time for twelve months, effective April 12, 2004. 8. Library Ms. Susan D. Clarke, from Library Associate II at a salary of $25,651 for 100% time for twelve months, to Librarian I at a salary of $35,000 for 100% time for twelve months, effective March 1, 2004. 9. Athletics Mr. John Branch, from Coordinator of Athletic Operations at a salary of $29,603 for 100% time for twelve months, to Assistant Athletic Director for External Affairs at a salary of $45,000 for 100% time for twelve months, effective March 1, 2004. 10. College of Business Dr. Violet Rogers, from Professor and Interim Dean at a salary of $108,411 for 100 percent time for twelve months, to Professor and Dean at a salary of $113,611 for 100 percent time for twelve months, effective June 1,2004. D. Promotions To Assistant Professor: Ms. Debra Scott Music ** Dr. Cynthia McCarley Nursing ** Contingent upon completion of Ph.D. by August 2004 To Associate Professor: Dr. Wanda Mouton Communication Dr. Robin R. Rumph Human Services Dr. Faye Hicks-Towns Secondary Education Dr. Sandra Harris Secondary Education Dr. Daniel Unger Forestry Dr. Jerry L. Williams Sociology Dr. Steve Taaffe History Dr. Michael Walker Psychology Dr. Charles F. Abel Political Science & Geography Dr. Chris Barker Geology Dr. Roy Harris Mathematics Dr. Alex Frantzen Chemistry Dr. Paul Steinbach Chemistry Dr. Robert Friedfield Physics & Astronomy F. Faculty Development Leave for 2004-2005 Fall 2004: Dr. Nancy Wisely Sociology 04-33 Upon motion of Regent de la Garza-Grahm, seconded by Regent Ertz, with all members voting aye, it was ordered that the following Academic and Student Affairs Items be approved: A. Faculty Workload Report for Spring 2004 B. Undergraduate and Graduate Curriculum Changes listed in Appendix No. 1 C. Spring 2004 Underenrolled Class List D. Proposal to Offer a Master of Science in Resource Interpretation 04-34 Upon motion of Regent Green, seconded by Regent Ertz, with all members voting aye, it was ordered that the following Financial Affairs Items be approved: A. Room and Board Rates - a 1% increase in room and board rates was approved for FY 2004 - 2005 in accordance with the schedule presented in Appendix No. 3. B. Food Service Contract with ARAMARK - a 4% rate increase for the 2004 - 2005 academic year was approved, and the president was authorized to sign the contract C. Privatization of the University Center Bookstore (was not included in this motion. See separate Board action, below.) D. Tuition and Fee Schedule FY 2005 - schedule shown in Appendix No. 3.1 was approved, effective for Fall 2004. Changes to Schedule of Course Fees FY 2005 was approved in Appendix 3.2, effective for Fall 2005. E. Property Purchase the University was authorized to request Coordinating Board approval to purchase the property at 203 Feazell Street, and to complete the purchase at the appraised value of $55,900 upon that approval. The President was authorized to sign documents necessary to complete the purchase. F. Architectural Services - this item was removed from consideration. G. Adoption of Summer 2004 Budget - faculty and staff salaries and benefits included in the annual budget were increased by $490,208 to provide funding for the education and general portion of the 2004 summer budget. In addition, the total summer budget of $4,192,901 was approved as presented. H. Resolution to Renew the Investment Management Contract with Merrill Lynch - the contract with Merrill Lynch was renewed for a period of two years. I. Budget Changes Less Than $50,000 - no board action was required. J. Equipment Purchases for Speech Pathology, Counseling, and Special Education - the University was authorized to seek bids for the purchase of a closed circuitry television system for the clinics in the new Human Services Building, and the President was authorized to sign the purchase orders as necessary, at a cost not to exceed $70,000. Source of funds: $60,000 from gift accounts and $10,000 from current year HEAF Instructional Capital. 04-35 Upon motion of Regent Pond, seconded by Regent Lopez, with all members voting aye, it was ordered that Barnes and Noble be selected to operate the University Bookstore. 04-36 Upon motion of Regent Wilhite, seconded by Regent Wulf, with all members voting aye, it was ordered that the administration be authorized to seek Coordinating Board approval for the University Center Parking Garage at a cost not to exceed %5,5OO,OOO. Two resolutions were adopted: 1) authorizing issuance, pending Coordinating Board approval, of a request for financing the project through the Texas Public Finance Authority; 2) reimbursing project costs from bond proceeds. Pending Coordinating Board approval, the administration was authorized to issue a RFP for parking garage architectural services, and also to issue a RFP for parking garage construction manager services. Further authorization was given for all items required by the University to proceed with the project. 04-37 Upon motion of Regent Wilhite, seconded by Regent Pond, with all members voting aye, it was ordered that the following Buildings and Grounds Items be approved: B, Paving Projects - the Physical Plant was authorized to serve as general contractor for the paving projects, at a cost not to exceed $278,000 ($200,000 HEAF and $78,000 auxiliary). The President was authorized to sign contracts and purchase orders. C- Vehicle Purchases - the Physical Plant was authorized to replace 4 vehicles at a HEAF cost not to exceed $105,000. Vehicles will be purchased by low bid or state contract. Cost above 2004 HEAF allocation will be supported from current department budgeted funds. D. Charter School Space - the Physical Plant was authorized to convert two rooms in Human Sciences to a classroom with a restroom to accommodate the addition of the fifth grade, to convert and remodel a classroom in Human Sciences South to accommodate classes previously taught in the fifth grade space, and to modify the fenced-in the area between Human Sciences and Early Childhood for a playground. The president was authorized to sign the required purchase orders and contracts. Cost is not to exceed $50,000. Source of funds is HEAF. E. Arboretum and Native Plant Center Trails - the University was authorized to expand the accessible trails in the Arboretum and Native Plant Center, with the Physical Plant acting as general contractor, at a cost not to exceed $150,000. Source of funds is 2004 HEAF. 04-38 Upon motion of Regent Wilhite, seconded by Regent Ertz, with all members voting aye, it was ordered that the policy revisions shown as Appendix No. 5 be approved. REPORTS A. Faculty Senate Chair, Dr. Darrel McDonald B. Student Government Association President, Chad Harrison C. President D. Marketing Update - Stamats Meeting adjourned at 3:02 p.m. Appendix No. 1 10 Appendix No. 1 11 Appendix No. 1 12 Appendix No. 1 13 Appendix No. 1 14 GRADUATE COURSE PROPOSALS SPRING, 2004 Notes Adding new options in AGR major - 2 sch Lab course for ANS 542 - 1 sch Cross-listed with ART 425. Provides broader coverage. Cross-listed with ART 489. New option for grad. students. New option in designing with type New option for graduate students Replaces special topics course Replaces special topics course Cross-listed with BIO 402. Cross-listed with BIO 406, but with 3 sch instead of 4 sch New option for graduate students Creates new elective Co-requisite with BTC 548 Creates new elective Co-requisite with BTC 549 Creates new elective Elective for several majors Biochemical calculations and concepts Reading and interpreting scientific publications Continuation of BTC 553 Preparation for thesis research and writing - 1 sch Provides new option for graduate major Provides new elective course COU 592 Rhb. Of Persons with Severe Dis. ELE 543 PBIC Internship - Distant EPS 563 Individual Case Consultation HMS 501 Service Mgt. In the Hospitality Ind. HMS 502 Employee Dev. Issues in Hosp. Ind. HMS 531 Supervised Practice for Dietetic Interns MGT 585 Seminar in Entrepreneurship MLG 580 Develop. Self-disciplined Learners MTE 578 Probability Theory MTE 580 Statistical Reasoning MTE 584 Modern Algebra & Number Theory MTE 586 Survey of Mathematics II MUE 549 Intro to On-line Music Courses PHI 490G Adv. Studies in Philosophy PSY 521 Positive Psychology PSY 530 History and Systems PS Y 540 Human Assessment RDG 518 Reading Meth. For Early Childhood RDG 519 Reading Meth. For Upper Level SED 543 Synthesis Seminar SED 545 PBIC Internship - Distant SPA 435G Special Stu. in Lat. Amer. Lit. SPA 445G Specia Stu. in Pennisular Lit. Course Changes Course AED599 ART 517 ART 540 ART 561 Title Synthesis in Ed. Leadership Advanced Photographic Processes Graduate Art Metal/Jewelry Advanced Digital Media Counseling PBIC Sch. Psych. Fam & Cons. Fam & Cons. Fam & Cons. MBA ELE MTeach MTeach MTeach MTeach MusEd Multiple Psych Psych Psych PBIC PBIC PBIC PBIC Multiple Multiple Cross-listed with RHB 490 Adds separate course for those outside 100-mile range Adds required course for majors Adds option in graduate offerings Adds option in graduate offerings Required for accreditation New option for several majors New course on discipline for middle school Secondary math teaching requirement Secondary math teaching requirement Secondary math teaching requirement Secondary math teaching requirement Elective course for 1 sch New option for graduate students Cross-listed with PSY 400 Cross-listed with PSY 420 Cross-listed with PSY 490 Adds new emphasis for EC reading Adds new emphasis for upper level reading New capstone course for PBIC students Adds separate course for those outside 100-mile range Adds option for graduate credit Adds option for graduate credit Type Notes Revision Change in title, description, emphasis Revision Change in title, description, broadens offerings Revision Change in title and description Revision Change in title and description CD O\ 3 < Z UNDER-ENROLLED CLASSES SPRING 2004 oo DATE APPROVAL PAGE 1 UNDER-ENROLLED CLASSES SPRING 2004 DATE APPROVAL PAGE 2 Appendix No. 3 Stephen F. Austin State University Room and Board Rates for 2004-2005 Residence Hall 3 Unit III 5 Wisely Hall 7 ToddHall 9 North Hall 10 Hall 10 11 Mays Hall 12 South Hall 13 Wilson Hall 14 Hall 14 15 Griffith Hall 16 Hall 16 17 Steen Hall 18 Ken-Hall 20 Hall 20 Rates above include sales tax for Board Apartments Number Rent Classification 1 Hall 5,9, 17,20 Classification II Hall 7, 13,14, 15,16,18 Classification HI Hall 3 Enrichment Halls Hall 10,11 12 Month Hall Hall 12 $1,281 $1,168 $1,059 $1,207 $1,433 $477 $438 $404 $477 $552 Additional Fee Charged for Private Room per semester Fall/Spring Classification I Halls $600 Classification 11 Halls $500 Classification HI Hall $600 Enrichment Halls $500 12 Month Hall $600 Summer 1 or II All Halls $200 Meal plans 20 Appendix No. 3.1 Stephen F. Austin State University Proposed Changes to Tuition and Fee Schedules FY 2005 Notes: [1] Semester Credit Hour [2] Designated tuition will be allocated to departments to offset the revenue reduction resulting from elimination of the general course fee [3] Designated tuition is capped at $1,024 per semester-the cost of 16 semester credit hours [4] In addition to statutory and designated tuition Tuition and Fee Changes for Fall 2004.xls 20.1 APPENDIX 3.2 Stephen F. Austin State University CHANGES TO SCHEDULE OF COURSE FEES - FY2005 20.2 APPENDIX 3.2 20.3 APPENDIX 3.2 (1) Charged instead of tuition. Graduate tuition and student service fee waived when this fee is charged. (2) Fee is effective for classes beginning Summer 2004. 20H Appendix No. 4 Stephen F. Austin State University Schedule of Budget Changes January 20, 2004 to March 30, 2004 TOTAL 131,669 21 Appendix No. 5 Policies for Board Review April 20,2004 22 Appendix No. 5 23 Appendix No. 5 24 Minimum Length of Courses A"14 Original Implementation: February 4, 1986 Last Revision: April 18,2000 April 20, 2004 Stephen F. Austin State University requires that each course (except individual instruction) that it offers offered for degree credit shall conform, in format, to the Rrules and Regulations of the Texas Higher Education Coordinating Board. Permission to offer a course in a shortened format must be given by the appropriate academic dean and the Provost and Vice President for Academic Affairs, who shall determine that the format and content make it appropriate for shortened duration, and that the quality of the course is equal to or better than a course offered under a regular format. A student enrolled in such a course must meet the regular admissions requirements of the University. Source of Authority: Texas Higher Education Coordinating Board, President, Vice President for Academic Affairs Cross Reference; Poliov. Procedures and Format Guidelines, Texas Higher Education Coordinating Board, 1992 Chapter 4, Subchapter A, Section 4.6, Texas Higher Education Coordinating Board, May 27, 2003. Contact for Revision: Provost and Vice President for Academic Affairs Forms: None PI Summer Teaching Appointments A-18A Note: A-18A Replaces University Policies A-43 and E-48A Original Implementation: April 20, 2004 Last Revision: None The University offers no guarantee of summer a employment summer teaching appointment to any faculty member except as specifically contracted. All summer instructional contracts are contingent upon sufficient class enrollments and availability of funding. Utilizing faculty input, each department or college is required to adopt a written policy concerning the allocation of summer teaching assignments. These policies will define priority for summer course offerings and set criteria for allocating teaching assignments among the eligible faculty, including the impact of grant funds on summer employment. Each department will develop its policy regarding the effect of utilising grant funds on summer faculty teaching assignments, These policies and procedures are subject to the approval of the academic dean and Provost.. Vioo President for Aoademio Affairs. Once approved, a copy of the policy will be placed on file with the dean and provost and distributed to the departmental faculty. The policy must be reviewed by the departments or colleges on no less than five year intervals. A oopy of the approved policy will be placed on file and/or revised reviewed on a regular basis, by October I of each year if needed and retained in the office of the Provost and Vice President for Academic Affairs and the academic dean. Once approved, copies of the policy will be distributed to the departmental faculty. Source of Authority: Provost and Vice President for Academic Affairs Cross Reference: Faculty Handbook http://www.sfasu.edu/acadaffairs/tocfachb.htm Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P2 Guest Lecturers A-21 Original Implementation; October 1, 1980 Last Revision: April 18,2000 April 20, 2004 Occasionally, a faculty member may find it desirable to have a guest lecturer not affiliated with the University address his/her class. When guest lecturers not affiliated with the University are utilized in the conduct of a class, it is the obligation of the faculty member to assure that the principles of academic responsibility are upheld. Except as provided under policy governing absences from classes by faculty, the faculty member will be present when a guest lecturer addresses his/her class. Source of Authority: Provost and Vice President for Academic Affairs Cross Reference: Faculty Handbook http://www.sfasu.edu/acadaffairs/tocfachb.htm Contact for Revision: Provost and Vice President for Academic Affairs Forms: None Return to Policy & Procedure Main Page P3 Library Gifts A-J25 Original Implementation: March, 1982 Last Revision: January 25,2000 April 20, 2004 The purpose of the Library's gift program is to supplement library acquisitions by accepting materials and/or monetary donations for the purchase of library materials. Accepting Gifts. It is the policy of the University that gifts of materials be accepted only with the understanding that upon receipt the Library reserves the right to determine their retention, cataloging treatment, and other considerations related to their use or disposition. Factors which will be considered in deciding whether to accept a gift include the needs of the collection, technical processing costs, physical condition, location and space, maintenance requirements and accompanying restrictions. Major Gifts. The acceptance of major gifts (i.e. gifts requiring an extraordinary commitment of space or gifts accompanied by specific management requirements) will be negotiated and authorized by the Library Director and the Vice President for University Advancement. Restricted Gifts. Gifts that carry restrictions will not be accepted unless specifically authorized by the Library Director and the Vice President for University Advancement. Appraisals. The Library does not appraise gifts. The cost of an outside appraisal is borne by the donor. Acknowledgements. The Library Director will acknowledge outstanding gifts and notify the Vice President for University Advancement of any gifts of materials valued at $100 or more. Source of Authority: Provost and Vice President for Academic Affairs Cross Reference: None Contact for Revision: Library Director Forms: None P4 Developmental Education and the Texas A-57 Success Initiative (formerly Texas Academic Skills Program) Original Implementation: April 18, 2000 Last Revision: April 22, 2003April 20, 2004 The Texas Success Initiative is a program mandated by State law that requires skills testing of students before they entemroll in a Texas institution of higher education. The Initiative prescribes developmental education for all students whose test scores, according to levels set by the Coordinating Board, indicate they lack reading, writing, and/or mathematical skills needed to succeed in college courses, according to levels set by the Coordinating Board. The SFASU Texas Aoademio SkilkDevelopmental Education Program policy elaborates the requirements established by the Texas Higher Education Coordinating Board. Ambiguities or omissions in the following policy are to be resolved in accordance with Coordinating Board regulations as set out in the current rules for the Texas Success Initiative, issue of the Board's publication, TASP Policy Manual. The purposes of this policy are:? • To provide for quality and accountability of the developmental education programraad; • To promote improvement in, and the effective delivery of, the developmental education programT/ • To provide for an effective program of individualized and flexible developmental programming. TASP is a program mandated by State law that requires skills testing of most students boforo they enter a Texas institution of higher education, and that proscribes developmental education for all students whoso test scores indicate they lack reading, writing, and/or mathematical skills needed to succeed in college courses. Exemption from Testing Students are exempt from TASP the testing requirement if, and only if, they meet one of the following criteria. (Please note that certain minimum TASP scores, SAT scores, or ACT scores are required of students entering teacher education at the time they seek formal admission into that program even if students meet one or more of the following exemptions.) P5 1. Student earned at least three semester hours of college credit before September 1 1999 2. Student is legally deaf or legally blind and earned at least three semester hours of college credit before September 1,1995. /. Student possesses an associate or baccalaureate degree from an accredited institution of higher education, 2$. Student earned scores as specified in the TASP Policy Manually Texas Higher Education Coordinating Board-Rules foren the exit-level Texas Assessment of Academic Skills test (TAAS), the Texas Assessment of Knowledge and Skills (TAKS), the ACT test, or the Scholastic Assessment Test (SAT). Such scores must have been earned within the time spms-limitations specified in the TASP Policy Manualby the Coordinating Board. 4. Student is 55 years of age or older and is not seeking a degree. 3#. Student is enrolled temporarily at SFASU? and is not seeking a degree from SFASU, and is also enrolled in a private or out of state institution of higher education or has graduated from an institution of higher education. 6. Student is participating in the National Student Exchange Program from another state and is not seeking a degree from a Texas institution of higher education. 7. Student is a citizen of a country other than the United States of America and is not a matriculated degree seeking student at SFASU. 4%. Student transfers has earned college-level credit hours from an accredited higher education institution private or out of state institution to SFASU and eemed-with the grade of "BC" or better on designated courses in reading, writing, and mathematics. 9. Student possesses a baccalaureate degree from an accredited institution of higher education. 10. Student graduated from high school with a 3.5 or higher grade point average (GPA), AND graduated in the "recommended" or Madvanced/distinguishedff academic program. Enrollment at a state supported college or university must occur within 2 years of high sohool graduation. P6 5. Student has previously attended^ a public institution of higher education in Texas and has been determined to have met collegiate readiness standards by that institution. 6. Student is serving on active duty as a member of the armed forces of the United States, the Texas National Guard, or as a member of a reserve component of the armed forces of the United States and has been serving for at least three years preceding enrollment. 7. Student was honorably discharged, retired, or released from active duty as a member of the armed forces of the United States or the Texas National guard or serve as a member of a reserve component of the armed forces of the United States on or after August 1, 1990. Testing Requirements Every non-exempt undergraduate student must have test scores on file prior to registration at SFASU The Coordinating Board has approved the following assessment instruments: ASSET and COMPASS (ACT); ACCUPLACER (College Board); Texas Higher Education Assessment [THEA, formerly TASPJ (National Evaluation Systems). With only tho exceptions noted below, all non exempt students must have TASP Test scores or their equivalent on file at SFASU before registering for classes at SFASU. Only initial testing may be accomplished with alternative tests; all subsequent testing must employ the TASP test. Approved alternative tests and minimum passing scores and conditions are specified in the TASP Policy Manual There is no restriction on the use of any instrument for initial or subsequent testing except that there must be at least a thirty day period between administrations of the same test- Exceptions: No non-exempt student may register for classes more than once without appropriate TASP-testing. Non-exempt students may initially register for classes without TASP or equivalentapproved test scores under only the following circumstances: 1. Student suffered documented illness or injury or other bona fide emergency that prevented testing. 2. Student possesses documented disability for which reasonable and appropriate accommodations could not be provided in a timely manner. P7 3. Student is legally deaf and has not yet taken the Stanford Achievement Tost. (Such students must take the Stanford Achievement Test at the first available opportunity.) 5.4t- Student, through no personal fault, has still not been tested after all reasonable institutional testing opportunities have passed. 4$. Upon recommendation of student's academic dean, it is concluded that student's best interests will be served by delaying testing until the next available testing date. Students without scores on file during the first semester of enrollment and who cannot demonstrate collegiate readiness in Writing and Reading, according to the provisions of the present policy, are required to enroll in developmental coursework in those areas. The student may not enroll in college-level mathematics courses during that semester. Developmental Education Program and Advising Non-exempt students who do not pass one or more parts of the TASP Testa relevant assessment instrument or alternative test must engage in appropriate, continuous developmental education — beginning immediately. Precollegiate heading and writing deficiencies must be remediated through appropriate developmental education during the first term of enrollment. In exceptional circumstances, part-time students may petition to seek remediation of reading and writing deficiencies sequentially rather than simultaneously. Upon the successful satisfaction of^fASP-developmental education requirements for reading, the student must engage in immediate and continuous developmental mathematics education, if such remediation is required. Students are advised with respect to TASP mandated developmental education fey a TASP advisor in the Office of the Dean of Liberal Arts or in the Center for Academic Advising. All students with l^ASP-collegiate readiness deficiencies must contact the TASP advisorCenfer before registering for classes each semester. Most students who are required to participate in developmental education will be referred to appropriate course-based remediation, but other alternatives will be recommended when warranted. All academic advising not mandated by TASP the Texas Success Initiative is conducted by advisors in the department of the student's major, or, in the case of students who have not declared a major, in the Center for Academic Advising of Undecided Majors. P8 Meeting Developmental Requirements For each part oftheTASP testae assessment not passed, students must continue in assigned developmental education until they (a) pass the designated part of the TASFflfl approved test, or (b) satisfy the developmental education requirement through an alternate mechanism, and (b) earn a grade of "C" or better in assigned course-based remediation. Only students who earn a score of 270 or higher on the mathematics and reading parts of the TASP test are exempt from the foregoing requirement for a "C." For course-based developmental work (ENG 099, MTH 099, RDG 098), a grade ofC or higher will recognize that the student is college ready. The student may proceed to credit-bearing courses on this basis. For non-course-based developmental work, the student will be required to re-test to the minimum pass rate set by the Coordinating Board, Meeting Developmental Requirements by the "B-Rulc" Alternative Instead of passing the relevant part of the TASP test, students may satisfy TASP requirements as follows: 1. Make a ffC" or better in the relevant, assigned developmental course. 2. Retake the TASP test during the semester in which enrolled in developmental course. 3. Sign a "B Rule Contract" in the TASP office. 4. Take an appropriate course in the area of TASP deficiency, as specified in the TASP Policy Manual, 5. Do not drop the approved "Brulo" course. 6. Earn a grade of "B" or better in the approved "B Rule" course. 7. Students who initiate the MB rule" procedure at SFA must satisfy its requirements with courses taken at SFA. Students who satisfy another institution's "B rule" requirements receive credit at SFA for having dono so. P9 8, Students who attempt to satisfy TASP requirements using the MB Rule" procedure, but who fail to earn the required "Bff may only be permitted to attempt the "B-Rulen procedure again with approval of the TASP advisor. Requirements for Retesting The Coordinating Board specifies two levels of score for each assessment instrument: Passing and Minimal Competence. 1. If the student's original assessment score fell between the Board's Minimal Competence level and Passing, there is no obligation to retest once the developmental education requirement has been met at SFA. 2. If the student's original score was below the Minimal Competence threshold set by the Board, then the student must retest before the developmental education requirement is met The student is required to achieve at least Minimal Competence level on the retest in order to complete the readiness requirement Students may re-test at any time on any of the four approved tests, but they may not take the same test within a thirty day period. Transcripts In accordance with Coordinating Board regulations, the Registrar shall indicate each student *s readiness in reading, mathematics, and writing on the transcript as soon as practicable and feasible. Status of Transfer Students 1. Students who have satisfied '^^-developmental education requirements in a particular area at another institution have satisfied those requirements at SFA. Coordinating Board rules require that all Texas institutions of higher education indicate successful completion of readiness requirements on every college transcript 2. If a student has completed developmental courses at another institution but has not fully satisfied that institution's collegiate readiness requirements, the student may be subject to SFA's developmental education po/zcyDevelopmental courses taken at another institution in an area in which the transfer student has not yet satisfied TASP developmental education requirements do not necessarily satisfy SFA's developmental requirements. P10 All transfer students entering SFA whose college transcripts do not indicate satisfaction of all collegiate readiness requirements will with outstanding TASP developmental education obligations arebe advised by the TASP Advisor Academic Advising Center as to their appropriate developmental program. The transcripts of students transferring from SFA to another institution will indicate the student's TASP status, and will contain a record of the developmental courses they have completed. Status of High School Students High school students who wish to enter any concurrent enrollment programs must take a test approved for !rAS9-readiness assessment purposes prior to enrollment in any collegiate-level courses unless they are otherwise exempt. For students in the high school graduating class of 2005, cEligibility to take dual credit courses may also be established by achieving passing scores on the English/Language Arts and/or Mathematics sections of the Texas Assessment of Knowledge and Skills (TAKS) test established by the State Board of Education. High school students who fail one or more portions of a test approved for TASP purposes must not be allowed to take subsequent college level work related to failed portions of the test while still in high school. However, high school students may take collegiate-level courses related only to test sections that have been passed. Status of Casual/Enrichment Students Casual/enrichment students must take a test for :£ASP-developmental education purposes prior to enrolling in any collegiate level coursework unless the student is otherwise exempt or an exceptional circumstance prevents the student from testing prior to enrollment. In exceptional circumstances, developmental education for students who are not seeking a degree may bo deferred. However, no student will be allowed to proceed beyond the 60-hour limit until all sections of a test approved for TASP purposes have been passed or tho student has achieved a grade of "B" or better in appropriate authorized courses. Attendance, Grades, and Academic Standing Students taking developmental courses because of :fASP-readiness deficiencies may not drop any developmental course without permission of the Academic Advising Center, are required to attend classes. Students who miss more than 300 unexcused minutos, or more than 450 total minutes of a required developmental class will receive an "FM in that class. Earning an "F" due to excessive absences in Pll q required developmental course results in academic probation. Earning another "F" duo to excessive absences in the following semester in a required developmental course results in academic suspension. Attendance at required developmental courses is to be monitored by the instructors of those courses and recorded in the TASP Office. Developmental coursework does not count toward degree requirements at SFA and is not calculated into the SFA grade point average. Limitations on Course Enrollment Students who have not satisfied all :£ASfL-readiness requirements are limited in the courses for which they are permitted to enroll, as follows: 1. Students who have not satisfied TASP-Writing requirements may not take college-level English courses. 2. Students who have not satisfied TASP-Mathematics- requirements may not take college-level mathematics courses. Students who have earned a score of less than 270 on the TASP mathematics test, and who have failed to achieve a satisfactory score on tests specified by the Department of Mathematics, must earn a grade of "C" or better in Mathematics 099 before being permitted to take college level mathematics courses. 3. Students who have not fully satisfied their TASP requirements, and whose total semester hours earned plus the semester hours currently registered for exceed 59, may not take courses numbered 300 or higher. Mechanisms and Standards for Evaluating Developmental Education Effectiveness Beginning in the 2000 2001 2004-2005 academic year, and every third year thereafter, the TASP-Director of the Academic Advising Center will conduct a self-study of the effectiveness of developmental education at SFA. Self-study procedures recommended by the Texas Higher Education Coordinating Board will be employed. TASP Developmental Education and Admission to Teacher Education Students may be required to present TASP readiness test results at the time when they seek formal admission into the teacher education program which would usually be after they have completed 66 or more semester hours. TASP P12 Requirements for admission into teacher education, including exemptions from TASP testing and TASP passing MoroGdcvclopmcntal education obligations, may be different from those described in the present document. Students seeking admission into teacher education should contact the Teacher Education Office. Source of Authority: Provost and Vice President for Academic Affairs Cross References: Texas Higher Education Coordinating Board Rules, TiiSP Policy ManualSections 4.51-4.60, 4.85; Texas Education Code, Section 51.3062 Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P13 Academic Advising for Undergraduate Students A-59 Original Implementation: October 31, 2000 Last Revision: Nene, April 20, 2004 \ Introduction The mission of undergraduate academic advising at SFASU is to support students in reaching their full potential through personal exploration, goal setting and academic mastery. Advisors provide information and encouragement as students define, plan and accomplish their educational and vocational objectives. Each Academic oolleges, schools and departments academic unit will should provide all its theif undergraduate students, both full-time and part-time, with a systematic, effective advising program. All students who are required and those who choose to be advised prior to every registration period are to be advised individually according to the following guidelines: • all students with fewer than 64-60 earned hours of credit and all students on academic probation must be advised prior to each registration period; by which time tho student should have on file an offioial degree plan; • students with more than &k50 or more earned hours of credit must be advised on an annual basis and may be advised more frequently if desired, and should have an official degree plan on file; • individual Colleges academic units -may specify additional requirements of students for mandatory advising, by working with the offioo of Information Technology Services to implement additional registration holds; •—tho advising process includes releasing tho hold that will allow tho student to Each aoadomio unit responsible for advising students must have an appropriate number of advisors available daily during tho specified datos for advising prior to oach registration period. The responsibilities of the advisor wiH may include buHttay are not be limited to the following areas of planning and mentoring: • Exploring and clarifying educational, career and life goals • Creating short- and long-term plans to accomplish their educational objectives • Selecting a program of study to reflect their goals, interests and abilities • Understanding and following academic regulations, procedures and requirements • Identifying and registering for appropriate courses P14 Each academic unit responsible for advising students must have an appropriate number of advisors available on a published schedule daily during the specified dates for advising prior to each registration period for the following tasks: • advising the student on degree requirements such as core, major or other required courses, proper sequencing of courses, minimum credit hours of credit, minimum grade-point averages, removal of withheld grades and time limits for completion of degree programs; • advising the student on University requirements such as minimum course load to be classified as a full-time student, impact of repeat courses on grade point average, timetable for dropping individual courses and the impact on grade point average, residency requirements; • assisting the student with the prooeoo of applying for graduation, referring the student to the Office of the Dean at the appropriate time for completing the signed degree plan and/or final graduation plan. Academic advising programs for undergraduate students must be appropriately evaluated and included in the annual unit assessment report, including information on how the results of the assessment will be used to enhance effective assistance to students. SOURCE OF AUTHORITY: Provost and Vice President for Academic Affairs CROSS REFERENCE: Geweftt-General Bulletin, Student Handbook. CONTACT FOR REVISION: Provost and Vice President for Academic Affairs FORMS: None P15 Austin Building Conference Rooms B-3 Original Implementation: June 10, 1986 Last Revision: January 30, 200\April 20, 2004 The provisions of the policy on the Use of University Facilities govern the use of all buildings, facilities, equipment, and grounds, hereafter referred to as facilities, under the control of Stephen F. Austin State University. That policy provides that the University may establish additional procedures for the reservation and use of specific facilities; therefore, the following provisions apply to Room 305 and Room 307 in the Austin Building. Both conference rooms are available to faculty and staff for group meetings held for the purpose of conducting University business or related activities. Neither room is available for use by student groups. Room 305, Small Conference Room, will accommodate groups of twelve to fifteen people. Groups of this size will routinely be scheduled in 305 unless it is reserved. Room 307, Board of Regents Conference Room, will accommodate groups of 14 to 20 with conference-style seating, and much larger groups if seating areas around the perimeter of the room are utilized. This room is scheduled for routine meetings only if Room 305 is too small or is unavailable. Individuals reserving Room 307 are responsible for seeing that desk pads (available in 307) are placed on the conference table prior to the meeting and are removed at the conclusion of the meeting. Because of the formal nature of the room and its furnishings, beverages are discouraged and food is prohibited. Reservations for either room may be made by telephone or in person with the Executive Assistant to the President (extension 2201; Austin building, Room 315). SOURCE OF AUTHORITY: President CROSS REFERENCE: None CONTACT FOR REVISION: Executive Assistant to the President FORMS: None P16 Distribution of Payroll Cheeks Original Implementation: Unpublished C-12 Last Revision: January 30, 2001 April 20, 2004 University employees are paid monthly or semi-monthly for work done in the previous month. Salaried employees are paid on the 1st of the month. Hourly employees are paid on the 1st and 15th of the month. If thelst or 15th falls on a weekend or holiday, employees are paid on the first working day following the weekend or holiday. Employees may choose to receive their payroll by direot deposit or check. It is SFA 's intent to pay all employees by direct deposit. Employees selecting must complete a direct deposit must complete a form, which is available in the payroll department of the Controller's Office. Direct deposits may-cart be made electronically to any financial institution that accepts electronic transfers. Beoauoe banks require a test period for direct deposit, tho first payroll after the diroot deposit option is selected form is submitted to Payroll will bo in the form of a oheok. It is the employee's responsibility to insure that their pay has been deposited into their account. Unless If an employee has not authorized direct deposit, a payroll check will be produced. Payroll checks are released at the Business Office at 11:00 a.m. on paydays,, except as listed below. Employees at the following sites may obtain their paychecks at their own locations: Athletics Physical Plant Health Clinic Purchasing/Central Receiving Housing University Center Library University Police Picture identification is required of each person picking up a payroll check. Release of payroll check to another person An employee wishing to have his/her payroll check released to another individual must provide that individual with signed authorization. The authorization must be presented to the Business Office, along with picture identification of both the employee and the person obtaining the check. The employee's identification must also include a sample of the employee's signature, which can be compared with the signed authorization (e.g., a state driver's license). Mailing of payroll check P17 An employee wishing to have his/her payroll check mailed must provide a signed authorization and self-addressed stamped envelope to the Business Office. The check will be mailed on the payday. SOURCE OF AUTHORITY: Vice President for Business Affairs CROSS REFERENCE: None CONTACT FOR REVISION: Univoroity Controller FORMS: None P18 Animals on University Property D-3 Original Implementation: Unpublished Last Revision: April 30, 2001 April 20, 2004 Service animals are welcome in all buildings on campus and may attend any class, meeting, or other event. Reasonable behavior is expected from the animals while on campus. If the animal exhibits unacceptable behavior, the handler is expected to employ the proper training techniques to correct the situation. Consideration of others must be taken into account when providing maintenance and hygiene of service animals. Additionally, specific guidelines have been established concerning service animals living in a campus residency environment. Definitions: Handler: Is a person with a disability using a service animal. Service Animal: Is an animal specially trained to assist a person with a disability and: a) is used by a person with a disability who has completed a training program, and b) animal has been trained by an organization recognized by rehabilitation agencies as qualified. Service animals may include: guide dogs, hearing dogs, attendant animals, or seizure response animals. The animal must have had specific training to work the handler's disability. Pet: A domestic animal housed for sport, companionship, or other non-service functions. Pets are not allowed within university facilities. An exception would be small birds in cages and fish in a 10 gallon or less aquarium. Unauthorized Animal: A pet or any animal that is neither a service animal, nor that is on campus for the specified limited use of classroom education or research. Faculty, Staff, and Student Responsibility Permit service animals to accompany the handler to all areas of the facility were the handler is normally allowed to go. A handler may not be segregated from other similar members of the campus community, except where there is real danger to the animal or where the natural organisms carried by the service animal would adversely affect research. Exceptions to the exclusions will be reviewed on a case-by-case basis. Do not pet, feed, or deliberately startle/disturb a service animal. Do not separate, or attempt to separate, service animals from their handlers. Provide handlers living in campus housing with an area for relieving and grooming the animals. P19 Documentation and Animal Owner's Responsibility For classroom or campus housing settings, handlers must provide appropriate documentation of a disability to either the department of housing or disability services. Documentation for use of services animals should include diagnosis, need for service animal, and how the service animal specifically meets the needs of the handler's disability. The animal must have specific training to work the handler's disability. Handlers must abide by all state laws, Nacogdoches city ordinances, and SFA guidelines related to animals in the city of Nacogdoches, including: All animals in the city p*epeF-must have a valid license and tag issued by the city of Nacogdoches. The license and tag must be renewed annually. The handler is required to provide a collar or harness for the license and vaccination tags to be affixed. Handler shall see that the animal wears the collar and tags at all times. Handler is liable for damages done by service animal. Handler must have full control of the animal at all times. Animals are expected not to run at large, a leash or harness is required. Observe housing and food service establishment guidelines. Animal's Heath/Cleanliness: All service animals must have an annual clean bill of hea/th from a licensed veterinarian. Also, cleanliness is mandatory in the campus situation. Vaccination must be current, and based on the veterinarian's recommendations. Daily grooming and occasional baths (at a vet or a family home) should keep the service animal's odor to a minimum. Flea control is essential, and adequate preventative measures must be taken. If a flea problem develops, it should be dealt with immediately and in an effective manner. In the event e£a flea problems is not eliminated by the handler, the housing department will exterminate the property and assess the student the standard extermination fee. Housing and Food Service Guidelines: Service animals will always be kept under control; and will always be on a leash except in the student's room with the door closed. Disturbing animal vocalization will be kept to an absolute minimum. Handlers must relieve animals in designated locations. Animal food should be kept in a covered storage container to deter pests. P20 Animal's paws must be kept off tables, trays and food service counters at all times. Unauthorized Animals: The University Police Department should be notified of any unauthorized animal discovered on, or in, university property. Upon receipt of a report, an officer will be dispatched to take appropriate action. Occupants of university housing are not permitted to keep pets except small birds in cages and small fish in aquariums. For specific information regarding accessibility, refer to Policy F-16, Accessibility for Persons with Disabilities. For specific information regarding resolution of disagreements, refer to Policy F-34, Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities. Issues related to Discrimination or Harassment refer to Policy E-46, Discrimination Complaints/ Sexual Harassment. Source of Authority: Vice President for University Affairs Cross Reference: Accessibility for Persons with Disabilities F-16 , Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities F-34, Discrimination Complaints/ Sexual Harassment E-46. Contact For Revision: Chief of University Police and Director of Disability Services Forms: None P21 Faculty/Staff Traffic Appeals D-12 Original Implementation: March 2, 1981 Last Revision: January 30, 2001 April 20, 2004 The purpose of this procedure is to insure due process of law to any faculty/staff member charged with a violation of the University's parking regulations. Any faculty/staff member at Stephen F. Austin State University may appeal a parking citation by submitting an application for appeal to the Faculty/Staff Traffic Appeals Board within seven (7) working days of the issuance of the citation. Applications for appeal are obtained at the University Police Department. On the application the faculty/staff member will select which of the listed hearing dates are compatible with his/her schedule. Composition and Jurisdiction of Faculty/Staff Traffic Appeals Board Composition 1. The Faculty/Staff Traffic Appeals Board shall be composed of seven (7) faculty/staff members appointed by the President, in consultation with the Vice President for Academic Affairs, the Vice President for Business Affairs, the Vice President for University Affairs, and the Faculty Senate. The Student Traffic Appeals Board and the Faculty/Staff Traffic Appeals Board shall select one of its members to serve as an ex officio member on the other board with all privileges of membership except the right to vote and to hold office. The Faculty/Staff Traffic Appeals Board shall elect its Chairperson. 2. The members of the Faculty/Staff Traffic Appeals Board shall serve three-year staggered terms. 3. Any member of the Board who receives three (3) or more traffic (including parking) citations within any regular semester shall be disqualified as a member and replaced for the unexpired term. Vacancies will be filled with the appointment of a new member by the President. Jurisdiction The Faculty/Staff Traffic Appeals Board shall have original jurisdiction over all parking citations issued by the University Police Department. Summoning Procedure Notice P22 Within ten (10) days of the appeal application date, the Chairperson of the Faculty/Staff Traffic Appeals Board shall inform the applicant in writing of the time and place of his/her hearing. The hearing will be within thirty (30) days of the appeal application date. Failure to Appear The failure of the appellant to appear at the time appointed for his/her hearing shall forfeit his/her right to a hearing and shall constitute a waiver of the rights granted by these procedures, unless the Faculty/Staff Traffic Appeals Board excuses the absence for good cause shown. Conduct of Hearing Sessions The Faculty/Staff Traffic Appeals Board shall determine in September of each year the schedule of hearing dates for the fall and spring semesters and publish these dates on the appeals application form. The Chairperson may cancel a hearing if, in his/her judgment, it is not required due to the lack of appeals brought to the Board. Hearings will be scheduled by the Chairperson as required during the summer. The hearings shall be heard during regular business hours of the University. Where possible, they shall be scheduled by the Chairperson at a time convenient to both the parties and the panel members. The University and its police department shall be parties in all appeals brought before the Board. Appellant's Rights The appeals application form and the hearing notice from the Faculty/Staff Traffic Appeals Board shall, among other things, inform the faculty/staff member of his/her rights: 1. to be accompanied by one (1) representative; 2. to know the identity of the police officer who issued the citation; 3. to summon his/her own witnesses, produce evidence, and to speak in his/her own defense; 4. to cross-examine witnesses testifying against him/her; 5. to inspect and copy the record of the hearing at his/her cost. Rules of Procedure P23 1. The Board may hear appeals for parking citations for which an application to appeal has been filed in accordance with these rules. 2. Each citation shall be appealed separately. 3. Each appeal shall be heard and decided on its own merit. 4. The Board may examine, cross-examine, call, recall, and dismiss any witness. 5. The Board may limit the number of witnesses whose testimony will be repetitious and establish time limits for testimony so long as all viewpoints are given a reasonable opportunity to be expressed. 6. The Board shall maintain an adequate record of each hearing. Summary notes shall be deemed an adequate record for this purpose. 7. The Chief of the University Police Department, or his/her delegate, may represent the University in any hearing. 8. The Board may enter into closed session for deliberation at the conclusion of the presentation of evidence. 9. The Board's judgment must be rendered within three (3) working days of the hearing. 10. A member of the Board must excuse himself/herself from any appeal in which he/she is involved, or in which a member of his/her family is involved. Findings and Sanctions Findings The Board shall decide only whether or not the defendant is guilty of the parking offense as charged in the citation. Sanctions The service charges for each offense are established by the Board of Regents and may not be reduced or eliminated by the Faculty/Staff Traffic Appeals Board if the individual is found guilty of the parking offense. Source Of Authority: President Cross Reference: None Contact For Revision: President P24 Forms: None P25 Parking and Traffic Regulations D-24 Original Implementation: September 1, 1961 Last Revision: April 22, 2Q03April 20, 2004 General Information 1. These regulations are approved by the Board of Regents of Stephen F. Austin State University. 2. The University Police Department has the responsibility and the legal authority for the enforcement of the traffic and parking regulations listed in this booklet. 3. The University considers the use of a vehicle on campus a convenience and is not obligated to furnish unlimited parking space to accommodate all vehicles. The University will, however, attempt to provide a reasonable number of parking spaces in keeping with available resources. 4. Every person operating a motor vehicle on University property is held responsible for obeying all University traffic and parking regulations as well as all city and state parking and traffic regulations. All vehicles operated on the University property must display a valid parking permit 24 hours a day 365 days a year. 5. The term "University property" is interpreted to include all properties under the control and jurisdiction of the Board of Regents of Stephen F. Austin State University. 6. The term "visitor" is interpreted to mean an individual with no official connections with Stephen F. Austin State University as either a student, faculty, or staff member, or employee of private contractors assigned to Stephen F. Austin State University. 7. Visitor parking is set aside for special interest areas of the University. These spaces may not be utilized by University personnel, students, or employees of private contractors assigned to Stephen F. Austin State University. These spaces are reserved for bonafide visitors to the University. Visitors should obtain a visitor parking permit from the University Police Department or Information Booth on Vista Drive. Visitors are required to show a valid Driver's License to obtain a visitors permit. 8. Handicapped parking is provided in all parking lots on campus. These spaces are reserved 24 hours a day, seven (7) days a week for the holders of handicapped parking permits. A current SFA parking permit is also required. 9. The University Police Department offers escort service upon request between dusk and dawn to individuals requiring transportation to and from residence halls, academic buildings, and/or vehicles. To receive an escort, request in person at the University Police Department, or by telephone at 468-2608. The University Police Department also provides escort 24 hours a day to local hospitals for emergencies where an ambulance P26 with immediate medical care is not needed. For further information on the escort service, call the University Police Department at 468-2608. 10. If a vehicle becomes temporarily disabled and cannot be parked in its assigned area, it must be reported to the University Police Department. The fact that the vehicle is temporarily disabled will be recorded and an officer will either render assistance or authorize temporary parking. Temporary parking will only be authorized for 24 hours or less. If parking for a longer period is necessary it must be renewed at 24 hour intervals. Temporary parking will not be authorized in areas that are not parking spaces (tow away or no parking zones, etc.) or in Handicap Parking. 11. A permit may not be purchased for display on a disabled vehicle. For these purposes, a disabled vehicle is a vehicle that has been disabled for more than three weeks. 12. Services such as jump starts and unlocking vehicles are offered by the University Police Department as time permits. The University Police Department does not change flats, push cars or perform any major automotive service. Vehicle Registration 1. All faculty, staff, students (full or part-time), or employees of private contractors or other government agencies assigned to Stephen F. Austin State University, who operate a vehicle on University property, regularly or occasionally, are REQUIRED to obtain a parking,permit. In order to purchase a Faculty/Staff permit after September of the Academic year, the Faculty/Staff member must first go to the Business Office located on the second floor of the Austin Building and pay for the permit. After payment is made, bring the receipt to the Permits Office at the University Police Department and a Faculty/Staff permit will be issued. Vehicles may be registered at the University Police Department 24 hours a day. 2. The registration of all vehicles parked on campus is required, but registration in itself is no guarantee of a parking space near the place where one works, resides or attends classes. The responsibility of finding a LEGAL parking space rests with the vehicle operator and lack of space is not a valid excuse for violations of any parking regulations. 3. A permit must be obtained for each academic year or portion thereof. 4. Permits for the current academic year may be obtained at any time during the academic year. Persons may obtain permits for the next academic year beginning August 1 for faculty, staff, and employees of private contractors assigned to campus and August 20 for students. 5. A permit must be displayed on the vehicle no later than the first University business day that the vehicle is brought on campus. P27 6. The permit must be displayed as designated by the University Police Department. Only the permit for the current academic year should be displayed. 7. Vehicles owned by students may not normally be registered in the name of a faculty or staff member. 8. Faculty, staff, or employees of private contractors or other government agencies assigned to Stephen F. Austin State University changing permit status or students changing permit status or vehicles must obtain a new permit no later than the first University business day after the change takes place. If an identifying portion of the original permit is presented at the time of replacement, replacement permits will be issued for $5.00 each. Otherwise the regular fee will be charged. A vehicle should not be sold with the parking permit still displayed. 9. Should a parking permit become mutilated or obliterated in any way, a new permit must be obtained from the University Police Department. When the remnants of the old permit are presented, a replacement will be issued for $5.00. 10. The permit holder is held responsible for all violations. A citation is not excused on the plea that another person was driving the vehicle. 11. Fees for vehicle registration: a. Faculty, Staff, or Employees of Private Contractors or Other Government Agencies Salary Salary under $20,000 or $20,000 more (1) Full Year First Vehicle $35 $45 Second $25 $30 Vehicle (2) After First Vehicle $25 $30 Jan. 1 Second $75 $25 Vehicle (3) Summer $10 $15 b. Campus Resident Parking (l)Full First Vehicle $30 P28 Year Second Vehicle $20 (2) After First Vehicle $20 Jan. 1 Second Vehicle $15 (3) Summer $10 c. Commuters (Off Campus Residents) and Motorcycles (1) Full $20 Year P29 Required Display of Permit Registration is not complete until a current registration permit is properly displayed as follows: 1. Proper Display To be properly displayed, the permit must be permanently affixed in the position listed below for vehicle type. Taping or clipping the permit is not considered as permanent placement (except faculty/staff permit, visitor permit, vendor, and temporary permit). a. Student permits must be displayed on front windshield within 2 inches of the State Registration sticker. b. Motorcycle and trailer permits must be displayed where they can be seen without difficulty. c. Faculty and staff, temporary, vendor and visitor permits shall be displayed from the rear view mirror in a manner to be visible from both the front and rear of the vehicle. If vehicle does not have a rear view mirror, the permit shall be placed face up on the driver's side of dash, but not obstructing view of the vehicle identification number. Faculty and staff permits may be displayed on any vehicle to be used by the permit holder. d. The procedure for Faculty/Staff to follow in the instance that their permit is lost or stolen is as follows: L Come to the University Police Department as soon as you discover that the permit is missing and file a police report. 2. Come to the Permits Office after a police report is filed and we will issue a Temporary Permit for 30 days. If the permit is not found during those 30 days, the Faculty/Staff member will be required to purchase a NEW permit. 2. Permit Not Transferable A permit is not transferable from the person to whom it is issued. A student permit is not transferable from the vehicle for which it is issued. Faculty, staff, vendor or private contractor permits may be moved from one vehicle to another and can be displayed on any vehicle used by the permit holder. Resale of parking permits is prohibited and will be considered as a false or fictitious permit. P30 Types of Permits 1. Permanent Permits: a. Faculty, Staff, or Private Contractor These permits are issued to employees (non-student) of the University, to employees (non-student) of private contractors or other government agencies assigned to the campus, or as authorized by the Chief of Police. These permits designate a particular lot assignment. Holders of this type of permit may use available faculty and staff spaces outside their assigned lots to conduct University business on a temporary basis. In order for Faculty/Staff to receive a second permit for a Spouse's vehicle, said Spouse MUST also be employed at SFA. At that time the second permit can be purchased for a discounted rate. These permits must be returned to the University Police Department if employment on campus ceases. b. Campus Resident Parking These permits are issued to students who live in on-campus housing only. Holders of these permits may park in any area designated as "Campus Resident" parking or "All Permit" parking. A valid student ID and proof of liability insurance on the vehicle being registered is required. c. Commuters (Students not Living in University Housing) These permits are issued to students not living in University housing or faculty, staff or students who wish to park in areas designated as "All Permit" parking areas. Holders of these permits may park in areas designated as "All Permit" area parking. A valid student ID and proof of liability insurance on the vehicle being registered is required. d. Motorcycle These permits are issued to faculty, staff, students, or employees of private contractors assigned to Stephen F. Austin State University. Holders of these permits may park in areas designated as motorcycle parking. Motorcycle permits are separate in themselves from Faculty/Staff, Student, or Vender permits and must be purchased as such. A valid student ID and proof of liability insurance on the vehicle being registered is required. P31 e. Trailer These permits are issued to faculty, staff, students, or employees of private contractors assigned to Stephen F. Austin State University who need to park trailers on campus. Trailers may not exceed 21 feet in length. Holders of these permits may park the trailer in any legal parking space in which the permit holder's vehicle is assigned. f. Vendor These permits are issued to vendors to the University community upon approval of the Chief of Police or his designated representative. g. Occupied Recreational Vehicles The owner or operator of any recreational vehicle parked and occupied (used as place of lodging either permanent or temporary while on the campus of Stephen F. Austin State University) must register that vehicle with the University Police Department as a recreational vehicle. A permit will be issued for the vehicle. There is no fee for the use of a recreational vehicle on campus for up to four nights per semester. Beginning on the fifth night per semester a recreational vehicle is occupied, a fee of $20 per night will be due and will be due for each subsequent night that the vehicle is occupied. Permits may be obtained and fees paid at the University Police Department. Permits must be obtained and fees must be paid in advance of each nights stay. The valid permit must be displayed in the front window of the vehicle or the front window of the tow vehicle near the vehicle inspection sticker. The fee is for parking only. No facilities are provided. A recreational vehicle owned by a student living on campus may be registered as a regular vehicle, but may not be occupied as a recreational vehicle on campus unless it is also registered as a recreational vehicle. If this vehicle is occupied, the recreational vehicle fees are due in accordance with this policy in addition to the regular parking permit fee. 2. Handicapped Permits: a. Handicapped Permits and Temporary Handicapped Permits are issued by the County Tax Assessor-Collector of any Texas County. b. Only vehicles displaying a Handicapped Permit or Temporary P32 Handicapped Permit may park in "Reserved for Handicapped" parking spaces or any other area designed for disabled persons such as an access ramp or curb cut. These vehicles must also display a valid Stephen F. Austin State University parking permit. c. A vehicle displaying a valid SFA parking permit and a valid handicapped permit may park in any non-reserved parking space on campus. Reserved parking places are reserved 24 hours a day, seven (7) days a week for service vehicles, residence hall directors, and loading zones. d. Permits assigned to vehicles displaying appropriate Disabled Parking Placards will be issued in compliance with Texas Transportation Code: section 0681.0006 Parking Privileges: Persons with Disabilities and section 0681.0008 Parking Privileges: Veterans with Disabilities. e. Faculty/Staff members who have a valid Handicap Placard or License Plate issued by the State of Texas may purchase a Commuter Permit for $20.00 in lieu of a Faculty/Staff permit. 3. Temporary Permits: a. Substitute Vehicle If a vehicle other than the vehicle registered with the University must be parked on campus, a temporary permit must be obtained at the University Police Department no later than the first University business day after the vehicle is brought on campus. Those permits are froo of ohargo to holders of regular porking permits. When a vehicle (with a valid permit) is sold and the permit is not removed, a temporary parking permit can be issued for two (2) weeks and renewed for an additional two (2) weeks for the substitute vehicle. This will give the owner time to retrieve the parking permit. If unable to get the old permit during this time, a new permit must be purchased. A valid student ID and current proof of liability insurance P33 on the vehicle being registered is required. A Temporary Permit may be given to a student who has already purchased a current permit and needs to use a different vehicle temporarily. The temporary permit may be issued in two week increments and can be renewed once after it is originally issued free of charge. After this one month period, the student will be required to pay a $2.00 fee per week for the temporary permit. Temporary Employees paid by the University may receive a free temporary permit for one month after which they will be required to purchase a regular Faculty/Staff permit or pay a weekly charge of $2.00 per week for the temporary permit. b. Short Term Vehicle Operators not having a vehicle registered with the University who need to operate a vehicle on campus for a short period of time may purchase a temporary permit for $2.00 per week. This permit must be obtained at the University Police Department no later than the first University business day after the vehicle is brought on campus. A valid student ID and current proof of liability insurance on the vehicle being registered is required. c. Loading and Unloading Permit A temporary permit may be obtained at no charge for loading or unloading heavy equipment, supplies, bulky class projects, etc., in an area other than the area designated on one's regular valid permit. Vehicle must be parked in a legal parking space in the assigned lot for loading/unloading. These permits may be obtained at the University Police Department. d. Temporarily Sick or Injured Permit A temporary permit may be obtained by a person who is temporarily disabled, due to illness or injury, to park in areas other than the area designated on his/her regular valid permit. An application for this permit must be accompanied by a doctor's statement. Parking assignments will be made in keeping with available resources. P34 Parking Regulations 1. The University reserves the right to enforce parking and traffic regulations: a. through the issuance of citations and the collection of fees for offenses. b. through the impoundment of vehicles in place or removal by towing of vehicles interfering with the movement of vehicular or pedestrian traffic or involved in specified parking offenses. c. by the suspension or revocation of permits for repeated offenses. d. by barring re-admission of any student for non-payment of outstanding fees. e. by withholding a student's official transcript and/or diploma. f. by other such methods as are commonly employed by city or state police in the control of traffic. 2. Parking areas are designated by metal signs. These signs indicate the type of permit holder for which the area is reserved. Certain lots are reserved for permit holders assigned to that lot only. 3. Parking areas are generally reserved for the type of permit holder indicated by signs from 6:00 a.m. to 4:00 p.m., Monday through Friday, except as otherwise indicated. Parking lots iW (North of Education Building) and 15 (Early Childhood Lab/Outdoor Pool) are reserved Monday through Friday until8:00 p.m. A portion of Lot 47, (Commuter Lot) as identified by metal signs, is reserved for Band Practice on Tuesday aftd-Wednesday and Thursday after 3:30 P.M. Vehicles will be towed, at owner's expense, from this area during this designated time. • a. A valid parking permit is required for parking at the Health Clinic. b. Pecan Park (Lot 54): All spaces facing the pavilion are reserved for Park Patrons ONLY. 4. Unpaid charges for parking offenses are recorded in the name of the person who has registered the vehicle with the University Police Department or in the name of the person in whose name the vehicle is registered with some official state motor vehicle registration department or agency. NOTE: If a student has the same family name and/or home address as the registered owner, then the unpaid charges on non-permitted vehicles will be recorded in the student's name. Parking permits and parking fines not paid will be subject to collection. Any charges associated with collection will be your responsibility. 5. A temporarily sick or injured person with a temporary "Special" permit may park only in those areas specified on the permit by the University Police Department. Vehicle must have a valid permanent parking permit. P35 6. Several parking spaces, regardless of the area in which they are located, are reserved 24 hours a day, seven (7) days a week for service vehicles, Residence Hall Directors Handicapped, or as loading zones. This also includes UPD Business, Police Vehicles Only and VIP Parking at Hall 20 spaces. 7. Several parking spaces too small for conventional vehicles have been designated for motorcycles by curb markings. Spaces so marked are for two-wheeled motor vehicles only. 8. Certain parking spaces have been designated as "20 minute" parking spaces. These spaces are so designated to provide short-term parking for business access to the Stephen F. Austin State University Post Office, University Center offices and other designated areas. Overparking in these spaces is prohibited. Citations may be issued for each 21- minute segment of overparking. STUDENTS, FACULTY, STAFF, AND PRIVATE CONTRACTORS MUST HAVE A VALID SFA PERMIT DISPLAYED WHILE PARKED IN 20-MINUTE PARKING. 9. All vehicles, except motorcycles, must park head-in and within a defined space in lots and streets having angle or head-in parking. 10. Vehicles are prohibited at all times from parking in reserved spaces without a proper permit, no parking zones, tow-away zones, fire lanes, crosswalks, loading zones or service driveways, on lawns, curbs or sidewalks, barricaded areas or in any manner which obstructs the flow of vehicular or pedestrian traffic. 11. Students, faculty, staff and employees of private contractors or other government agencies assigned to Stephen F. Austin State University are expected to be familiar with and abide by these regulations at all times. The fact that a certain citation is not issued when a vehicle is illegally parked does not mean or imply that the regulation or law is no longer in effect. 12. The responsibility for obtaining knowledge of all laws and regulations in force rests with the motor vehicle operator. Violations and Enforcement of Parking Regulations 1. General Violations: a. Parking a vehicle displaying a valid permit, but in violation of lot or area assignment. • Fee: $15.00 P36 Above parking control will apply from 6:00 a.m. to 4:00 p.m., Monday through Friday. Reserved lots are reserved until times indicated by signage. b. Parking backward in a parking space. • Fee: $15.00 c. Failing to properly display a valid parking permit. • Fee: $25.00 and purchasing appropriate permit for vehicle if registered to an owner or operator who is a faculty, staff, student, or employee of a private contractor assigned to campus. d. Failing to park properly within the lines of a parking space. • Fee: $15.00 Above parking controls will apply 24 hours a day, seven (7) days a week. e. Parking in a space designated "20 minute parking" for more than 20 minutes with a valid permit. • Fee: $15.00 Above parking control will apply from 6:00 a.m. to 4:00 p.m. Monday through Friday. f. Display permit assigned to another vehicle. • Fee: $15.00 Above parking control will apply 24 hours a day, seven (7) days a week. g. Display two or more valid permanent permits. • Fee: $15.00 Above parking controls will apply 24 hours a day, seven (7) days a week. P37 2. Flagrant Violations: a. Parking in a reserved space without displaying a proper permit. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. b. Parking a vehicle in a no parking zone. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. c. Parking in any manner which obstructs vehicular traffic. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. d. Parking in any manner which obstructs a crosswalk. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. e. Parking in a fire lane. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. f. Parking in a tow away zone. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. g. Parking in a loading zone or service driveway. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. h. Parking on any lawn, curb, sidewalk or other area not set aside for parking. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. i. Parking on campus while parking privileges are suspended. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. j. Moving any barricade or parking within any barricaded area. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. k. Using a forged, altered, false, er fictitious or stolen permit. • Fee: $50.00 plus tow fee if vehicle is removed by tow away. P38 I. Falsifying or altering vehicle registration information. • Fee: $50.00 plus tow fee if vehicle is removed by tow away. m. Parking in a "Reserved for Handicapped" parking space or any other area designed for disabled persons such as an access ramp or curb cut without displaying a proper permit or any other area designed for disabled persons such as an access ramp or curb cut. • Fee: $50.00 plus tow fee if vehicle is removed by tow away. n. Parking in violation of the directions of a Traffic Control Officer. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. Above parking controls will apply 24 hours a day, seven (7) days a week. 3. Citations for Parking Violations: a. Citations will be issued to vehicles for violation of parking regulations. b. Fees for parking violations may be paid in person at the University Business Office between 8:00 a.m. and 4:00 p.m. Monday through Friday or mailed to: Stephen F. Austin State University Business Office P. O. Box 13053, SFA Station Nacogdoches, Texas 75962-30534. 4. Impoundment in Place a. A vehicle may be impounded in place if: (1) it is parked anywhere on campus without displaying a current permit and has 3 or more unresolved citations; or (2) the owner or operator violates the terms of a conditional release; or P39 (3) it is parked illegally in a handicap space without displaying a proper permit; or (4) the owner or operator illegally uses a handicap permit to obtain parking privileges; or (5) it is parked in any space without a permit for that area. b. A vehicle impounded in place shall be released if: (1) the owner or operator agrees to pay for all outstanding citations on the vehicle plus a fee of $25.00 and purchases a valid permit. (2) the University Chief of Police authorizes the release of the vehicle. 5. Tow Away a. A vehicle impounded in place may be towed away if: (1) disposition of all citations for the vehicle is not made within three (3) days of the impoundment; (2) the owner or operator removes or attempts to remove the impounding equipment attached to the vehicle. b. A vehicle that has to be moved to a different location on campus due to a violation shall be assessed a fee of $45 for such move. fee. A vehicle may be towed away if the owner or operator: (1) parks in any manner which obstructs vehicular traffic; (2) parks in any manner which obstructs a crosswalk; (3) parks in a loading zone or service drive way; (4) parks in a no parking zone; (5) parks in a fire lane; (6) parks in a tow away zone; (7) parks on campus while parking privileges are suspended; P40 (8) moves any barricade or parks in any barricaded area; (9) parks in a reserved space without displaying a proper permit; (10) parks in a "Reserved for Handicapped" space without displaying a proper permit or any other area designed for disabled persons such as an access ramp or curb cut; (11) violates the terms of a conditional release; (12) parks in violation of the directions of a Traffic Control Officer; (13) parks in any space without a permit for that area. ed. A vehicle that has been removed by tow away shall be released if: (1) the owner or operator of the vehicle agrees to pay the fees for all outstanding citations on the vehicle plus a commercial wrecker service fee of (to be determined by competitive bid and posted at the University Police Department) and storage charges of (to be determined by competitive bid and posted at the University Police Department); or (2) the University Chief of Police authorizes the release of the vehicle. de. When the removal of a vehicle has been authorized and the owner or operator of the vehicle appears at the vehicle after the wrecker has arrived and the wrecker driver has made a hook-up or signed the tow order for custody of the vehicle, the vehicle shall not be towed away if the owner or operator: (1) pays the wrecker driver a fee of $25.00 in lieu of towing; and (2) agrees to move the vehicle. (3) agrees to pay outstanding fees. e/ When the removal of a vehicle has been authorized and the owner or operator appears at the vehicle before the arrival of the wrecker, the vehicle shall not be towed away if the owner or operator: P41 (1) agrees to move the vehicle. (2) agrees to pay outstanding fees. fg. No vehicle may be towed without the express approval of the University Chief of Police or his designated representative. g. Fees for tow away will be included on their SFA bill if a student, faculty or staff. Others may pay at the University Police Department Permits/Citations Office between 7:30 a.m. and 5:00 p.m. Monday through Friday or the Police Dispatch Office after 5:00 p.m. and on Saturday and Sunday 6. Suspension of Parking Privileges a. Parking and Traffic Regulations and Information are rules adopted by the Board of Regents under the authority of the Texas Education Code. All vehicles operated on the properties of the University are required by law to comply with University Parking and Traffic Regulations and Information. Notices of parking violations may constitute a suspension of parking privileges and any fee assessed is for reinstatement of parking privileges for operators of vehicles registered with the University. All violations involving registration of vehicles operated on the properties of the University are violations of the law and University Parking and Traffic Regulations and Information. Disposition of these citations at the University is a privilege extended by the University which may be withdrawn at the University's option. Violation of University Parking and Traffic Regulations is a misdemeanor punishable by a fine of up to $200. Any parking violation may be filed in a Justice or Municipal court as a violation of University Parking and Traffic Regulations. b. Violation of suspension of parking privileges shall result in removal of the vehicle by tow away. 7. Appeal of Citation, Impoundment, and Tow Away: If a person receives a citation and believes it is unwarranted, he/she may enter a plea of not guilty at the University Police Department. All pleas must be entered at the University Police Department within seven (7) class days of the date of the citation. Appeal forms and other information may be obtained at the University Police Department. P42 Student citations shall be appealed through the Student Supreme Court. All decisions of this body are final. Faculty and staff citations shall be appealed through the Faculty/Staff Traffic Appeals Board. Bicycle Registration and Regulations 1. Registration: a. The University does not require the registration of bicycles, however owners are encouraged to have bicycles marked for identification purposes at the University Police Department. (1) The University Police Department will record bicycle serial number and description and issue a bicycle permit for a $5.00 charge; or (2) The University Police Department will record bicycle serial number and description and make available an engraving tool to mark bicycles for identification. There is no charge for this service. 2. Regulations: a. Every person operating a bicycle on University property must give the right-of-way to pedestrians at all times, keep to the right of the roadway and obey all traffic signals. b. Bicycles may not be parked on sidewalks or in University buildings at any time. Bicycles are to be parked in bicycle racks. Bicycles may not be left on porches or walkways and may not be chained to trees, light poles, shrubs, art objects, handrails or stairways. c. Bicycles parked in violation may be impounded and removed to the University Police Department and a $5.00 fee charged for its release. Traffic Regulations 1. Speed Limits: The speed limit within the campus area is 20 MPH unless otherwise posted, except the speed limit for all parking lots is 10 MPH. P43 2. Moving Violations: All vehicles driven on Stephen F. Austin State University property are subject to all University traffic regulations, State of Texas Motor Vehicle Codes and City of Nacogdoches, Motor Vehicle Laws. Moving violations may be issued on a City of Nacogdoches Traffic Citation or filed in the office of the appropriate Justice of the Peace. 3. Right-of-Way: Pedestrians have the right-of-way at all marked crosswalks. Motor vehicle operators must yield the right-of-way to pedestrian traffic in marked crosswalks. University Police The Board of Regents of Stephen F. Austin State University is authorized to employ campus police personnel. Such officers are commissioned as Texas peace officers and are vested with all powers, privileges and immunities of peace officers in the performance of their duties. As Texas peace officers, Stephen F. Austin State University Police Officers have county-wide jurisdiction in all counties in which the University owns property. All persons on University property are required to identify themselves to such officers when requested. Failure to produce identification upon request of an officer may result in arrest and appearance before a magistrate. The University Police shall be vested with the authority to refuse to allow persons having no legitimate business to enter upon any property under the control and jurisdiction of Stephen F. Austin State University and to eject any unauthorized persons from said property upon their refusal to leave peaceably upon request. The University Police are authorized to enforce the Texas Motor Vehicle Code, the Texas Penal Code, the applicable Ordinances of the City of Nacogdoches, the parking and traffic regulations of the University and all other laws. All accidents, thefts, and other offenses that occur on University property or anywhere within the campus area should be reported to the University Police immediately. Accident reports should be made prior to moving vehicles. One-vehicle accidents should also be reported. Always keep your vehicle locked. Source of Authority: Texas Education Code, sec. 51.201 et seq.: Board of Regents; President; Vice President for University Affairs Cross Reference: Parking and Traffic Regulations and Information Contact for Revision: Chief of University Police Forms: None P44 Compliance with the Americans with D-41 Disabilities Act- Original Implementation: October 19, 1993 Last Revision: Auguot \,2000April 20, 2004 The Americans with Disabilities Act signed into law on July 26, 1990, acknowledges the findings of congress that some forty three millions of Americans have one or more physical or mental disabilities. The legislation provides a comprehensive national mandate for the elimination of discrimination against individuals with disabilities. It is the intent of the Board of Regents of Stephen F. Austin State University to comply with both the letter and the spirit of the Americans with Disabilities Act ("ADA ") as well as the Rehabilitation Act of 1973 and other laws protecting the rights of persons with disabilities. Compliance measures should address the necessity to provide opportunities to qualified persons with disabilities in employment and in access to education, where this will not pose an undue burden or fundamentally alter the programs of the institution. The Board recognizes that compliance with ADA requires increased awareness of all University employees and a commitment of institutional resources. Further, it is the intent of the Board to continue this institution's strong commitment to meeting the special needs of individuals with disabilities, and that this commitment remain an integral part of the educational mission and service component of Stephen F. Austin State University. It is the intent of this institution that ADA compliance measures shall include the following: • Diligently pursue the identification and elimination of physical, communication and attitudinal barriers to activities, programs, or series operated or sponsored by the institution, including employment, academic criteria, student and public services, and facilities. • Implement procedures for raising awareness of the requirements of ADA throughout the institution; • Provide coordinated and timely response to requests from individuals with disabilities; • Create a task force to support the efforts of an ADA Coordinator and ensure continued sensitivity to special needs of individuals with disabilities. University policy prohibits discrimination against faculty, staff or students on the basis of race, color, religion, sex, age, national origin, disability or disabled veteran status. Source of Authority: The Americans with Disabilities Act of 199042 USC Sec. 12101 et seq., Rehabilitation Act of 1973 (29 U.S.C.706(8)) Board of Regents, President P45 Cross Reference None Contact for Revision: ADA CoordinatorD/rector of Human Resources Forms: None P46 Affirmative Action E-4 Original Implementation: Unpublished Last Revision: July 17, 2001 April 20, 2004 Stephen F. Austin State University is fully committed to the national and state goal of affording equal employment opportunity to all persons without regard to race, color, sex, religion, age, national origin, veteran status, or physical or mental disability. The University's fundamental policy will be to provide equal employment opportunity in all of its operations and in all areas of employment practices and to assure that there shall be no discrimination against any employee or applicant for employment on the grounds of race, color, sex, religion, age, national origin, veteran status, or physical or mental disability. The University policy extends to recruiting, hiring, training, compensation, overtime, job classifications, work conditions, promotions, transfers, employee treatment, suspensions, terminations, layoffs, return from layoffs, tuition aid, recreational programs, and all other terms, conditions, and privileges of employment. The following special guidelines apply to University employment practices. 1. Provide equal pay for equal work. 2. Provide hiring standards that do not discriminate on the basis of race, color, national origin, religion, sex, age, disability, and Vietnam Era veterans. 3. Take affirmative action that will open up job opportunities on all levels to women, to minorities, to disabled individuals, and to Vietnam era veterans. In general, an employer may hire the individual best qualified to perform a particular job. Federal regulations require proof that the search for the best qualified applicant was conducted actively among those groups usually discriminated against and that a major effort was made to find the best qualified individual by actively seeking applications from such groups. 4. Requirements must be job related and qualifications must be the minimum needed for entrance to a given job, not the maximum expected after experience is acquired. 5. Recruiting efforts must reach minority and women applicants. 6. Selections must be made following strict guidelines that prevent discrimination in all phases of the selection process: job analysis, uniform classification, retention and maintenance of applications, interview practices, and notification of results of the selection process. Appointments must be made considering only job related factors. P47 Additional information concerning the University's affirmative action policy, guidelines for recruiting, screening, interviewing, employee selection, record keeping, employee training, performance management and new employee orientation can be obtained from the Director of Human Resources. Source of Authority: U.S. Constitution, Amendment XIV; 8 U.S.C., sec. 1324a et seq.; 20 U.S.C., sec. 1681 et seq.; 29 U.S.C., sec. 206, sec. 621 et seq.; 29 U.S.C., sees. 793 and 794; U.S.C., sec. 1500 et seq.; 42 U.S.C., sec. 2000d et seq., sec. 2000e et seq., sec. 6101 et seq.; Texas Civil Practice and Remedies Code, Chapter 106; Texas Human Resources Code, sec. 121.001 et seq.; V.T.C.S., art. 4413(31) and art. 5221K; Texas Constitution Article I, sec. 3a; General Appropriations Act; President; Vice President for Business Affairs Cross Reference: None Contact for Revision: Director of Human Resources and General Counsel Forms: None P48 Classified Pay Plan E-8N Original Implementation: September, 1990 Last Revision: April 30, 2001 April 20, 2004 GENERAL All funds disbursed by the University are subject to University regulation and control, regardless of original source. Therefore, all classified employees are covered by this policy, regardless of the source of funds. This document has been developed to assist in administering the Classified Pay Plan ("Plan") for Stephen F. Austin State University. It includes the current fiscal year Salary Schedule consisting of approved pay grades, the table of approved job titles and codes, and an alphabetical listing of all job codes and titles. Human Resources (HR) must be contacted if the need arises for a new job code or title. Otherwise, only the job codes or titles which appear in this Plan apply. Recommendation for employment of a person will be made on a Personnel Action Request Form ("PAR"). This form shall reflect the job title, job code, pay grade, and the salary for the position being filled. The appointee may not be employed and shall not be allowed to work until the PAR has been fully approved through proper channels. Regardless of source of funds, rates of pay for positions included in the Plan shall be consistently and equitably administered whether the employee is full-time, part-time, or temporary. All classified positions, except temporary positions, shall be posted with HR for a minimum of five work days. All vacancies will be posted on the Human Resources Website. Temporary positions are not required to be posted for five work days. HR recruitment sources will receive job posting notices on a regular basis. Approval of promotions, transfers or demotions made in accordance with University policies and procedures is delegated to the Director of HR and the appropriate Vice President. Recommendations for promotion, transfer or demotion shall be submitted to the Director of HR on a PAR with appropriate justification as may be necessary. Such submission shall be made prior to any commitment being made and prior to the effective date of the proposed change of status to provide for review of the request, determination as to the availability of funds, and compliance with all University policies. The Plan shall be approved annually by the Board of Regents on the recommendation of the President. P49 CLASSIFIED EMPLOYEES The Plan governs all positions except executive, administrative, professional and faculty positions and is reviewed and approved periodically by the President. The basic responsibility for development, continued maintenance, and administration of the Plan is assigned to the Director of HR. Classified employees are identified by job code. Each job title has been assigned a unique code to facilitate reporting and preparation of the current operating budget as well as various state and federal reports. A pay grade (pay range) has been established for each job code. Each classified employee must be within the pay grade for his or her job title. Some employees have attained a pay rate greater than the maximum for their job codes. This occurred due to employment policies in effect prior to September 1, 1993. Such employees will retain their "out of grade" status until such time as their employment ceases or they are promoted to a higher job classification. ENTRY LEVEL PAY RATES All vacant positions will normally be filled at the entry level (minimum of the pay range) for the position. Employees being hired into apart-time position will receive a percentage of the minimum of the range (Example: Part-time employee being hired at 50% FTE will be paid at 50% of the minimum of the range). However, provision has been made to allow an employee to be hired at a rate higher than the minimum, under the following conditions: a) Two percent may be added to the minimum of the pay range for each year of relevant experience in excess of the minimum requirements. The experience may be in a similar position in higher education, in state or federal government, or in private industry. No more than eight percent may be added to the minimum of the pay range under this provision. b) Two percent may be added for each two years of formal education training above the minimum requirement for the position. Training must be related to the position being filled. No more than four percent may be added to the minimum of the pay range under this provision. The entry level salary may not be greater than the current budgeted salary for the vacant position. No more than a total of eight percent may by added to the minimum of the pay range under these two provisions combined. Each request for an entry level salary that is less than or greater than the minimum of the pay range must be approved in advance by the appropriate Vice President and Director of HR before any offer of employment is made to the applicant P50 MERIT INCREASES Employees may be eligible to receive a merit increase based upon the results of their performance rating for the prior year. Merit increases will normally be granted only at the beginning of the fiscal year (September 1) unless otherwise approved by the appropriate Vice President and the President. Merit increases will be determined by: a) the availability of funds, b) the employee's demonstrated work performance being consistently equal to or above the fully acceptable level (as defined in the Performance Management Plan), c) the employee's length of service, d) comparable salaries paid to other employees within the University who have the same job title, and e) maximum increase limits as determined by the President on an as needed basis. Any merit increase must be within the pay range for the position. There are no exceptions. In no case will a merit increase be granted that will result in a pay rate above the maximum established for the pay grade of the employee concerned. (See Section on Reclassification and Promotion.) However, an employee whose current rate is above the maximum for the position may receive a "performance incentive bonus" increase if their performance rating is equal to or above the fully acceptable level as defined in the Performance Management Plan. The performance incentive bonus increase is defined as a one time payment processed with the September payroll which does not increase the employee's base salary but rewards the employee for outstanding and exceptional performance. Merit Increases must be submitted by the immediate supervisor through appropriate administrative channels at the time of budget planning and must be consistent with performance documentation. An employee may be eligible for a merit increase when the following criteria have been met: a) the employee has been employed for at least six continuous months, and b) the employee was employed during the performance review period which is being rewarded with merit, and P51 c) at least six months have elapsed since the employee's last promotion or merit increase, and d) the supervisor has completed a timely review of the employee's performance and the performance rating is fully acceptable, commendable, or outstanding. Legislated general "across-the-board" or "cost-of-living" increases will be applied according to the legislation. Depending on the availability of funds, merit increases may be granted in addition to the general increase. If the employee's base salary is below the salary range minimum for his/her job, it will be adjusted to the minimum of the range on September 1 of each year provided that the employee is performing at the "fully acceptable" level or above. This is the sole basis for salary increases except for equity adjustments that must be approved by the Director of HR and the appropriate Vice President. RECLASSIFICATION Rectification is defined as a change in the job description for a budgeted position. It does not relate to the employee who currently fills the position. The purpose of reclassification is to more accurately describe the functions of the position. It may or may not involve a change in the existing rate of pay for the position. Reclassification is the reassignment of a given position to a different title within the Plan. Reclassification is warranted when: a) the span of control increases, i.e., increased number of employees to supervise, b) when new responsibilities have been added, or c) the function of the position in the department warrants a change to an existing job description in a higher or lower pay grade. Rectifications shall be determined by an analysis of the duties, level of responsibilities, minimum required qualifications, reporting relationships, and availability of resources for the position. Reclassification may result in a higher or lower pay grade. Reclassification of a position shall not be made to fit the qualifications of an individual employee but to reflect the qualifications required for the duties to be performed. The reclassification process shall not be used to request pay raises for incumbent employees. Employees who remain in positions which are reclassified to a higher or lower pay grade will be compensated at their current rate of pay or at the minimum of the range for the new classification, whichever is greater. P52 The reclassification process is as follows: a) The director or chair determines that the functions of a classified position within the department have changed. b) A Reclassification Request Form ("Request Form") and a Position Questionnaire ("Questionnaire") must be obtained from HR. The department chair or director is responsible for completing both forms. c) The Request Form and Questionnaire shall be completed in accordance with the instructions. Statements about the incumbent employee are unacceptable. The forms are forwarded to the Dean, if applicable, and then to the appropriate Vice President. If the Vice President concurs with the request, he or she will approve the Request Form and forward both forms to HR. Otherwise, the forms will be returned to the originating department. d) The Director of HR shall analyze and verify job information provided. Areas of concern will be resolved with the person submitting the request. Information used to analyze the request will be provided to the Reclassification Review Committee ("Committee"). e) The Committee will consist of the Vice Presidents who report to the President and the President. The Committee is not a standing committee, and will function only when reclassification requests are to be evaluated. f) The Committee will make the final decision regarding the reclassification requests and report the findings to the Director of HR who will notify the originating departments. g) Approved requests will be forwarded to the Director of Financial Services and the Vice President for Business Affairs for inclusion in the operating budget. h) Reclassified positions and salary adjustments if any, will take effect only on September 1. i) Once a reclassification request is approved, the originating department may then proceed with the process of filling the position. However, the new salary and title approved in the reclassification process will only become effective on September 1. PROMOTIONS Promotions are defined as an increase in job responsibilities and a change in job title to a higher pay grade. An example is a change from Accounting Clerk I to Accounting Clerk II. INTERNAL PROMOTIONS P53 a) The possibility for an internal promotion may result from a position reclassification or a position with a higher pay grade becoming vacant. b) It is not required that a vacant position be publicly advertised if it is to be filled by internal promotion. However, it must be posted within the University to allow all employees an opportunity to apply for the position. c) An employee who is promoted shall receive a two percent increase or the minimum of the range for the new position, whichever is greater. However, if the employee's experience and formal education exceeds the minimum requirements for the position, the salary may be increased according to the same criteria used for hiring an outside applicant. (See Section for "Entry Level Pay Rates") d) The promotion must be approved in advance by the appropriate Vice President and the Director of HR. e) The request for promotion must be supported by past performance evaluations. f) It is the department's responsibility to prepare the necessary PAR for a promotion and to submit the form at an appropriate time. Promotional increases will not be retroactive. They will be effective on the date the promotion is approved. VACANT POSITIONS a) In order to process filling a vacant position, the HR Form 10 ("PER-10") must be completed, approved, and forwarded to HR. b) A vacant position must be advertised through HR recruitment sources before an applicant is selected. The decision to advertise a vacant position in the media is a joint decision between the Director of HR and the department manager. The requesting department pays any advertising costs. c) If the selection of a current employee to fill the vacant position results in a higher pay grade for the employee, the minimum salary paid to the employee must be equal to the employee's current salary plus two percent, or the minimum of the pay grade for the new position, whichever is greater. However, if the employee's experience and formal education exceeds the minimum requirements for the position, the salary may be increased according to the same criteria used for hiring an outside applicant. (See Section for "Entry Level Pay Rates"). d) The promotion of a current employee to fill a vacant position must be approved in advance by the appropriate Vice President and the Director of HR. e) The request for promotion must be supported by past performance. TRANSFERS P54 When an employee is transferred to another position having the same or different title, but the same pay grade, the employee shall be given the same salary as before the transfer. An employee being transferred to a position that represents a change to a lower pay grade constitutes a demotion. (See Section on Demotions.) Employees accepting transfer from one job to another requiring substantially different qualifications or promotion to a position of added qualifications shall not be subject to the 180 day probationary period. DEMOTIONS Demotion is the assignment of an employee to a position with a lower pay grade, fewer responsibilities, and simpler duties. The employee's salary will be adjusted to an appropriate level within the new salary range as agreed upon by the director or chair of the department and the Director of HR. The new rate shall be determined by consideration of the circumstances related to the demotion and the employee's longevity and job performance. A request for demotion of the employee may be submitted to the Director of HR. The Director of HR and other appropriate University personnel will determine whether the supervisor has ample documentation to support the demotion request. An employee may make a written request to the Director of HR for a demotion to a lower classification. All demotions are subject to approval through the appropriate administrative channels prior to the action occurring. ESTABLISHMENT OF NEW POSITIONS New classified positions are those created for the first time and to which no incumbent is assigned. Establishment of new classified positions, regardless of source of funds, requires the prior approval of the President. The requesting director or chair shall prepare a New Position Request Form with details of the position requested and forward this form through the normal channels for approval. The Director of HR shall evaluate the new position using existing job analysis and evaluation procedures. The Director of HR shall recommend a starting salary to the Vice President for Business Affairs for certification of funds. P55 ADDITIONS OR DELETIONS TO THE PLAN The Director of HR shall constantly review the Plan for relevance and fairness and make recommendations for adjustments of the Plan to the Vice President for Business Affairs. After review, the Vice President for Business Affairs will make recommendations for Plan modifications to the President. PROBATIONARY PERIOD All new classified employees will be hired for a 180 day probationary period at the rate specified in the Pay Plan for the position. There is no automatic increase in pay after completion of the probationary period. During and at the completion of the 180 day period, the employee's supervisor will review his or her performance and make a recommendation whether the employee is to be retained or dismissed. PERFORMANCE REVIEW Review of the employee's job performance is best provided through continuous open communication between the employee and the immediate supervisor. Supervisors are required to perform annual evaluations for all classified employees. The Director of HR will provide consultation to supervisors on performance evaluation methods. RE-EMPLOYMENT OF FORMER EMPLOYEES Appointments of former employees shall be governed by the rules on entry level rates. Source of Authority: Vice President for Business Affairs Cross Reference: None Contact for Revision: Director of Human Resources Forms: Personnel Action Request, see Index E-39; Classified Position Personnel Requisition; New Classified Position/Reclassification Request; Performance Management Plan and Review (all available in Human Resources or University Printing Services) P56 Discipline and Discharge E-ll Original Implementation: December 6, 1983 Last Revision: October 23, 2001 April 20, 2004 This policy shall apply to all regular non-academic employees including both classified and non-classified staff. The non-renewal of non-academic employees with contracts, temporary employees, at-will employees, or dismissal during the probationary period shall not be covered by this policy. The probationary period of an employee shall be one hundred eighty (180) calendar days. Supervisory efforts should be concentrated on preventing serious personnel problems rather than on disciplining employees for misconduct. However, supervisors shall have the right to discipline or summarily discharge an employee for cause. If disciplinary measures are to be imposed, it is essential that each problem be investigated so that the facts of the situation are known and that any action taken be primarily corrective rather than punitive. An employee being disciplined should be told what they have done wrong and should be clearly instructed on what is expected of them. Except in cases of discharge, the employee should be given a reasonable period of time to improve their performance or correct their actions or attitude. An employee may be discharged when reasonably corrective or rehabilitative methods have failed or when the serious nature of a violation or the accumulation of violations, warrants immediate separation. This policy shall apply to all regular non academic employees. Tho non renewal of non academic employees with contracts, temporary employees, at will employees, or dismissal during the probationary poripd shall not be covered by this policy. The probationary period of an employee shall bo one hundred eighty (180) calendar days. Definitions of Minor Rule Violations Rule violations of a minor nature may have little or no effect on the continuity, efficiency, and safety of University work, but will not be tolerated. The following are a few examples of minor rule violations, which may result in either oral or written warnings for entry into an employee's record. Continuation of an offense may result in stronger disciplinary action. This list is not all inclusive. 1. Unautho
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Rating | |
Title | Minutes of the Board of Regents of Stephen F. Austin State University. 2004, Volume No. 198 |
Subject |
Meetings Universities & colleges Stephen F. Austin State University |
Description | April 20, 2004, Volume No. 198 as amended on October 14, 2004, corrected on August 19, 2011 |
Date | 2004-04-20 |
Contributors | Margarita de la Garza Grahm, Joe Max Green, Kenneth James, Gary Lopez, Paul Pond, Mike Wilhite and Fred Wulf. Tito Guerrero, Mary Cullinan, Roland Smith, Baker Pattillo, Jerry Holbert, Miles McCall, Yvette Clark, and other SFA administrators, staff, and visitors. |
Repository | East Texas Research Center |
Associated Dates | 2000-2009 |
Type | Publication |
Format | |
Rights | This item may be protected under Title 17 of the U.S. Copyright Law. It is available for non-commercial research and education. For permission to publish or reproduce, please contact the East Texas Research Center at asketrc@sfasu.edu |
Transcript | Stephen F. Austin State University Minutes of the Board of Regents Nacogdoches, Texas April 20,2004 (as amended on October 14,2004) Corrected on August 19,2011 Volume 198 Correction of Minutes: The Board of Regents met on July 19, 2011, and heard a report by the Department of Audit Services of a Tuition and Fees Audit as of May 31, 2011, which found the following: The Board of Regents met on April 20, 2004. The board book for the meeting includes a schedule entitled "Changes to Schedule of Course Fees-FY 2005". The minutes do not reflect that any action was taken on the course fees. It appears that a clerical error resulted in the omission of the approval in the official minutes. This is a corrected version of those April 20, 2004, minutes including the Changes of Schedule of Course Fees-FY 2005 as Appendix 3.2 and the approval of those changes as part of Board Order 04-34. TABLE OF CONTENTS Page 04-26 Election of Board Officers 1 04-27 Approval of Minutes: October 23, 2003, November 12, 2003; February 4, . 2004; February 18, 2004; March 18, 2004; March 24, 2004 1 04-28 Election of President 1 04-29 Election of University Representative for External Relations 1 04-30 Election General Counsel 2 04-31 Election of Director of Audit Services 2 04-32 Personnel 2 A. Staff Appointments for 2004-2005 2 B. Faculty Appointments for 2004-2005 2 C. Changes of Status 4 D. Promotions 5 E. Tenure 6 F. Faculty Development Leaves for 2004-2005 7 04-33 Academic and Student Affairs 7 A. Faculty Workload Report for Spring 2004 7 B. Curriculum 7 C. Underenrolled Classes 7 D. Proposal to Offer a Master of Science in Resource Interpretation 7 04-34 Financial Affairs 7 A. Room and Board Rates 7 B. Food Service Contract with ARAMARK 7 D. Tuition and Fee Schedule FY 2005/Changes to Course Fees 7 E. Property Purchase 203 Feazell Street 7 F. Architectural Services 7 G. Adoption of Summer 2004 Budget 8 H. Resolution to Renew the Investment Management Contract with Merrill Lynch 8 I. Budget Changes Less Than $50,000 8 J.. Equipment Purchases for Speech Pathology, Counseling, and Special Education 8 04-35 Financial Affairs C. Privatization of University Bookstore - Selection of Barnes & Noble ...8 04-36 Buildings and Grounds A. University Center Parking Garage 8 04-3 7 Buildings and Grounds B. Paving Projects 8 C. Vehicle Purchases 8 D. Charter School Space 9 E. Arboretum and Native Plant Center Trails 9 04-38 University Policies and Procedures A. Policy Revisions 9 Reports A. Faculty Senate 1. Senate Business 2. Faculty Recruitment 3. Faculty Issues 4. Education Trends Potential At SFASU B. Student Government Association 1. Housing Advancement Progress 2. Recreational Center Research C. President 1. Coordinating Board Meeting (April 22 & 23, 2004) 2. Reception at Juanita Curry Boynton Home following conceit (April 25, 2004) 3. Music Extravaganza at Fredonia Hotel (April 30, 2004) 4. Campus Picnic (May 6, 2004) 5. Big Dip (May 7, 2004) 6. Spring Commencement (May 15, 2004) 7. Sixth Grade Commencement @ Christ Episcopal School (May 21, 2004) 8. SFA Lettermen's Association Golf Tournament @ Kingwood Country Club (June 4, 2004) 9. First Round of Freshman Orientation Sessions (June 6-8, 2004) 10. Coordinating Board Meeting (July 15 & 16, 2004) 11. Answer Questions from Members of the Board of Regents D. Marketing Update - Stamats Appendix No. 1 - Curriculum Changes 10 Appendix No. 2- Underenrolled Classes 18 Appendix No. 3 - Room and Board Rates 20 Appendix No. 3.1 Changes to Tuition and Fee Schedules FY 2005 20.1 Appendix No. 3.2 Changes to Schedule of Course Fees FY 2005 20.2 Appendix No. 4 - Budget Changes Less Than $50,000 21 Appendix No. 5 - Policy Revisions 22 A-14 Minimum Length of Courses PI A-18A Summer Teaching Appointments P2 A-21 Guest Lecturers P3 A-25 Library Gifts P4 A-57 Developmental Education and the Texas Success Initiative (formerly Texas Academic Skills Program) P5 A-59 Academic Advising for Undergraduate Students P14 B-3 Austin Building Conference Rooms P16 C-12 Distribution of Payroll P17 D-3 Animals on University Property P19 D-12 Faculty/Staff Traffic Appeals P22 D-24 Parking and Traffic Regulations P26 D-41 Compliance with the Americans with Disabilities Act P45 E-4 Affirmative Action P47 E-8N Classified Pay Plan P49 E-ll Discipline and Discharge P57 E-16 Employee Enrolling for Courses P64 E-25N Grievance and Appeals P65 E-41N Reduction in Force of Non-Academic Employees P70 E-45 Service Awards P73 E-46 Discrimination Complaints/Sexual Harassment P74 E-47.1 Sick Leave Pool P81 E-49 Temporary Employment P88 E-51.1N Time Clock ZZZ'Z P90 E-54 Vacation/Sick Leave Report P92 E-57 Performance Management Plan P93 F-10 Emergencies P96 F-16 Accessibility for Persons with Disabilities P98 F-33 Academic Accommodation of Students w/Disabilities PlOO F-34 Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities P104 New Out-of-State Electronic fee P106 New Reasonable Workplace Accommodations for Disabilities P107 A-43 Summer Teaching Assignments and Receipt of Grant Funds PHO E-48A Summer Contracts PI 11 C-2 Annual Budget Preparation Addendum C-41 Investments Addendum MINUTES OF THE MEETING BOARD OF REGENTS STEPHEN F. AUSTIN STATE UNIVERSITY NACOGDOCHES, TEXAS April 20, 2004 The meeting was called to order at 9:02 a.m. by Chair Kenneth James. Board members present in Room 307: Margarita de la Garza Grahm, Joe Max Green, Kenneth James, Gary Lopez, Paul Pond, Mike Wilhite and Fred Wulf. Absent: Lyn Stevens. Others present in Board Room 307: Tito Guerrero, Mary Cullinan, Roland Smith, Baker Pattillo, Jerry Holbert, Miles McCall, Yvette Clark, and other SFA administrators, staff, and visitors. 04-26 Upon motion of Regent Lopez on behalf of the Nominating Committee: Lyn Stevens and Margarita de la Garza-Grahm, seconded by Regent James, with all members voting aye, it was ordered that Fred Wulf be elected Board Chair, Kenneth James be elected Vice Chair, and Lyn Stevens be elected Secretary. Executive Session was announced at 9:45, and the Board returned to Open session at 12:55. 04-27 Upon motion of Regent Wilhite, seconded by Regent Pond, with all members voting aye, it was ordered that the minutes of October 23,2003, November 12,2003, February 4, 2004, February 18,2004, March 18, 2004 and March 24, 2004 be approved. 04-28 Upon motion of Regent James, seconded by Regent Lopez, with all members voting aye, it was ordered that Dr. Tito Guerrero be elected President, at a salary of $230,000 for 100% time for twelve months effective September 1,2004, and that the deferred compensation annuity be immediately funded for the last year and this year at an annual rate of $10,000 (total of $20,000) to vest in accordance with the plan (3 years from date of contribution), only if he remains employed as President of SFA for that designated period. 04-29 Upon motion of Regent James, seconded by Regent Ertz, with all members voting aye, it was ordered that Dr. Lupe Guerrero be elected University Representative for External Relations at a salary of $35,000 for 50% time for twelve months, effective May 1, 2004. 04-30 Upon motion of Regent James, seconded by Regent Ertz, with all members voting aye, it was ordered that Yvette Clark be elected General Counsel, at a salary of $112,000 for 100% time for twelve months effective September 1, 2003. 04-31 Upon motion of Regent James, seconded by Regent Lopez, with all members voting aye, it was ordered that Steve McGee, at a salary of $76,000 for 100% time for twelve months effective September 1, 2004. 04-32 Upon motion of Regent Pond, seconded by Regent Ertz, with all members voting aye, it was ordered that the following Personnel Items be approved: A. Staff Appointments for 2004-2005 1. UC Operations Mr. Nathan Armer, Programmer/Analyst I, at a salary of $29,500 for 100% time for twelve months, effective March 22, 2004. 2. Athletics Mr. Jeremy Stolfa, Coordinator of Athletic Operations at a salary of $29,500 for 100% time for twelve months, effective April 1, 2004. 3. Academic Advising Ms. Debra R. Kiesel, Director, M.A. (University of Louisiana), at a salary of $40,000 for 100% time for twelve months, effective January 5, 2004. 4. Band Dr. David Campo, Director of Marching Band, Ph.D. (University of Oklahoma), at a salary of $47,000 for 100% time for nine months, effective September 1, 2004. 5. Office of Research and Sponsored Programs Dr. Carrie Brown, Director, Ph.D. (University of Texas), at a salary of $72,000 for 100% time for twelve months, effective April 12,2004. B. Faculty Appointments for 2004 - 2005 1. Elementary Education Ms. Jeri D. Meredith, Instructor, M.A. (SFA University), at a salary of $41,000 for 100% time for nine months, effective January 15, 2004. 2. Nursing Ms. Debrah D. Archer, Clinical Instructor, M.A. (University of Texas), at a salary of $30,000 for 75% time for nine months, effective January 5, 2004. 3. Philosophy & Classical Studies Dr. Owen M. Smith, Assistant Professor, Ph.D. (University of Texas), at a salary of $36,000 for 100% time for nine months, effective September 1, 2004. 4. Philosophy & Classical Studies Dr. Anne Collins Smith, Lecturer, Ph.D. (University of Texas), at a salary of $15,000 for 50% time for nine months, effective September 1,2004. 5. Political Science, Geography & Public Administration Ms. Heather L. Wyatt, Assistant Professor, M.A. (Old Dominion University), at a salary of $36,000 for 100% time for nine months, effective September 1, 2004 , contingent upon completion of doctorate by September 30, 2004. 6. Political Science, Geography & Public Administration Dr. Julie Harrelson-Stephens, Assistant Professor, Ph.D. (University of North Texas), at a salary of $36,000 for 100% time for nine months, effective September 1, 2004. 7. Political Science, Geography & Public Administration Dr. Unna Lassiter, Assistant Professor, Ph.D. (University of Southern California), at a salary of $36,000 for 100% time for nine months, effective September 1, 2004. 8. English & Philosophy Dr. Michael J. Martin, Assistant Professor, Ph.D. (Illinois State University), at a salary of $36,000 for 100% time for nine months, effective September 1,2004. 9. English & Philosophy Dr. Kirsten E. Escobar, Assistant Professor, Ph.D. (Baylor University), at a salary of $36,000 for 100% time for nine months, effective September 1 2004. 10. Mathematics Dr. Lesa L. Beverly, Assistant Professor, Ph.D. (Virginia Polytechnic Institute and State University), at a salary of $46,000 for 100% time for nine months, effective September 1, 2004. C. Changes of Status 1. English Dr. Barbara Carr, from Professor and Interim Chair at a salary of $80,936 for 100% time for eleven months, to Professor and Chair at a salary of $85,500 for 100% time for eleven months, effective September 1, 2004. 2. Human Services Dr. William Bryan, from Professor and Interim Chair at a salary of $56,832 for 100% time for nine months, to Professor and Chair at a salary of $90,000 for 100% time for twelve months, effective June 1,2004. 3. Secondary Education Dr. Betty Alford, from Associate Professor and Interim Chair at a salary of $53,425 for 100% time for nine months, to Associate Professor and Chair at a salary of $90,000 for 100% time for twelve months, effective June 1, 2004. 4. Social Work Dr. Linda Morales, from Assistant Professor at a salary of $42,631 for 100% time for nine months, to Interim Associate Dean and Director of School of Social Work at a stipend of $11,611 per semester until the position is filled, effective January 1, 2004. 5. Mathematics Dr. Kenneth H. Price, from Associate Professor at a salary of $52,606 for 100% for 9 months, to Associate Professor at a salary of $39,455 for 75% for 9 months, effective January 15, 2004. 6. Forestry Mr. Jeffrey M. Williams, from Graduate Research Assistant at a salary of $1,833 for 50% for 12 months, to Systems Administrator at a salary of $38,000 for 100% for 12 months, effective January 1, 2004. 7. Research & Sponsored Programs Ms. Heather Slough, from Interim Director at a salary of $45,641.04 for 100% time for twelve months, effective October 1, 2003, to Assistant Director of Research & Sponsored Programs at a salary of $39,641.04 for 100% time for twelve months, effective April 12, 2004. 8. Library Ms. Susan D. Clarke, from Library Associate II at a salary of $25,651 for 100% time for twelve months, to Librarian I at a salary of $35,000 for 100% time for twelve months, effective March 1, 2004. 9. Athletics Mr. John Branch, from Coordinator of Athletic Operations at a salary of $29,603 for 100% time for twelve months, to Assistant Athletic Director for External Affairs at a salary of $45,000 for 100% time for twelve months, effective March 1, 2004. 10. College of Business Dr. Violet Rogers, from Professor and Interim Dean at a salary of $108,411 for 100 percent time for twelve months, to Professor and Dean at a salary of $113,611 for 100 percent time for twelve months, effective June 1,2004. D. Promotions To Assistant Professor: Ms. Debra Scott Music ** Dr. Cynthia McCarley Nursing ** Contingent upon completion of Ph.D. by August 2004 To Associate Professor: Dr. Wanda Mouton Communication Dr. Robin R. Rumph Human Services Dr. Faye Hicks-Towns Secondary Education Dr. Sandra Harris Secondary Education Dr. Daniel Unger Forestry Dr. Jerry L. Williams Sociology Dr. Steve Taaffe History Dr. Michael Walker Psychology Dr. Charles F. Abel Political Science & Geography Dr. Chris Barker Geology Dr. Roy Harris Mathematics Dr. Alex Frantzen Chemistry Dr. Paul Steinbach Chemistry Dr. Robert Friedfield Physics & Astronomy F. Faculty Development Leave for 2004-2005 Fall 2004: Dr. Nancy Wisely Sociology 04-33 Upon motion of Regent de la Garza-Grahm, seconded by Regent Ertz, with all members voting aye, it was ordered that the following Academic and Student Affairs Items be approved: A. Faculty Workload Report for Spring 2004 B. Undergraduate and Graduate Curriculum Changes listed in Appendix No. 1 C. Spring 2004 Underenrolled Class List D. Proposal to Offer a Master of Science in Resource Interpretation 04-34 Upon motion of Regent Green, seconded by Regent Ertz, with all members voting aye, it was ordered that the following Financial Affairs Items be approved: A. Room and Board Rates - a 1% increase in room and board rates was approved for FY 2004 - 2005 in accordance with the schedule presented in Appendix No. 3. B. Food Service Contract with ARAMARK - a 4% rate increase for the 2004 - 2005 academic year was approved, and the president was authorized to sign the contract C. Privatization of the University Center Bookstore (was not included in this motion. See separate Board action, below.) D. Tuition and Fee Schedule FY 2005 - schedule shown in Appendix No. 3.1 was approved, effective for Fall 2004. Changes to Schedule of Course Fees FY 2005 was approved in Appendix 3.2, effective for Fall 2005. E. Property Purchase the University was authorized to request Coordinating Board approval to purchase the property at 203 Feazell Street, and to complete the purchase at the appraised value of $55,900 upon that approval. The President was authorized to sign documents necessary to complete the purchase. F. Architectural Services - this item was removed from consideration. G. Adoption of Summer 2004 Budget - faculty and staff salaries and benefits included in the annual budget were increased by $490,208 to provide funding for the education and general portion of the 2004 summer budget. In addition, the total summer budget of $4,192,901 was approved as presented. H. Resolution to Renew the Investment Management Contract with Merrill Lynch - the contract with Merrill Lynch was renewed for a period of two years. I. Budget Changes Less Than $50,000 - no board action was required. J. Equipment Purchases for Speech Pathology, Counseling, and Special Education - the University was authorized to seek bids for the purchase of a closed circuitry television system for the clinics in the new Human Services Building, and the President was authorized to sign the purchase orders as necessary, at a cost not to exceed $70,000. Source of funds: $60,000 from gift accounts and $10,000 from current year HEAF Instructional Capital. 04-35 Upon motion of Regent Pond, seconded by Regent Lopez, with all members voting aye, it was ordered that Barnes and Noble be selected to operate the University Bookstore. 04-36 Upon motion of Regent Wilhite, seconded by Regent Wulf, with all members voting aye, it was ordered that the administration be authorized to seek Coordinating Board approval for the University Center Parking Garage at a cost not to exceed %5,5OO,OOO. Two resolutions were adopted: 1) authorizing issuance, pending Coordinating Board approval, of a request for financing the project through the Texas Public Finance Authority; 2) reimbursing project costs from bond proceeds. Pending Coordinating Board approval, the administration was authorized to issue a RFP for parking garage architectural services, and also to issue a RFP for parking garage construction manager services. Further authorization was given for all items required by the University to proceed with the project. 04-37 Upon motion of Regent Wilhite, seconded by Regent Pond, with all members voting aye, it was ordered that the following Buildings and Grounds Items be approved: B, Paving Projects - the Physical Plant was authorized to serve as general contractor for the paving projects, at a cost not to exceed $278,000 ($200,000 HEAF and $78,000 auxiliary). The President was authorized to sign contracts and purchase orders. C- Vehicle Purchases - the Physical Plant was authorized to replace 4 vehicles at a HEAF cost not to exceed $105,000. Vehicles will be purchased by low bid or state contract. Cost above 2004 HEAF allocation will be supported from current department budgeted funds. D. Charter School Space - the Physical Plant was authorized to convert two rooms in Human Sciences to a classroom with a restroom to accommodate the addition of the fifth grade, to convert and remodel a classroom in Human Sciences South to accommodate classes previously taught in the fifth grade space, and to modify the fenced-in the area between Human Sciences and Early Childhood for a playground. The president was authorized to sign the required purchase orders and contracts. Cost is not to exceed $50,000. Source of funds is HEAF. E. Arboretum and Native Plant Center Trails - the University was authorized to expand the accessible trails in the Arboretum and Native Plant Center, with the Physical Plant acting as general contractor, at a cost not to exceed $150,000. Source of funds is 2004 HEAF. 04-38 Upon motion of Regent Wilhite, seconded by Regent Ertz, with all members voting aye, it was ordered that the policy revisions shown as Appendix No. 5 be approved. REPORTS A. Faculty Senate Chair, Dr. Darrel McDonald B. Student Government Association President, Chad Harrison C. President D. Marketing Update - Stamats Meeting adjourned at 3:02 p.m. Appendix No. 1 10 Appendix No. 1 11 Appendix No. 1 12 Appendix No. 1 13 Appendix No. 1 14 GRADUATE COURSE PROPOSALS SPRING, 2004 Notes Adding new options in AGR major - 2 sch Lab course for ANS 542 - 1 sch Cross-listed with ART 425. Provides broader coverage. Cross-listed with ART 489. New option for grad. students. New option in designing with type New option for graduate students Replaces special topics course Replaces special topics course Cross-listed with BIO 402. Cross-listed with BIO 406, but with 3 sch instead of 4 sch New option for graduate students Creates new elective Co-requisite with BTC 548 Creates new elective Co-requisite with BTC 549 Creates new elective Elective for several majors Biochemical calculations and concepts Reading and interpreting scientific publications Continuation of BTC 553 Preparation for thesis research and writing - 1 sch Provides new option for graduate major Provides new elective course COU 592 Rhb. Of Persons with Severe Dis. ELE 543 PBIC Internship - Distant EPS 563 Individual Case Consultation HMS 501 Service Mgt. In the Hospitality Ind. HMS 502 Employee Dev. Issues in Hosp. Ind. HMS 531 Supervised Practice for Dietetic Interns MGT 585 Seminar in Entrepreneurship MLG 580 Develop. Self-disciplined Learners MTE 578 Probability Theory MTE 580 Statistical Reasoning MTE 584 Modern Algebra & Number Theory MTE 586 Survey of Mathematics II MUE 549 Intro to On-line Music Courses PHI 490G Adv. Studies in Philosophy PSY 521 Positive Psychology PSY 530 History and Systems PS Y 540 Human Assessment RDG 518 Reading Meth. For Early Childhood RDG 519 Reading Meth. For Upper Level SED 543 Synthesis Seminar SED 545 PBIC Internship - Distant SPA 435G Special Stu. in Lat. Amer. Lit. SPA 445G Specia Stu. in Pennisular Lit. Course Changes Course AED599 ART 517 ART 540 ART 561 Title Synthesis in Ed. Leadership Advanced Photographic Processes Graduate Art Metal/Jewelry Advanced Digital Media Counseling PBIC Sch. Psych. Fam & Cons. Fam & Cons. Fam & Cons. MBA ELE MTeach MTeach MTeach MTeach MusEd Multiple Psych Psych Psych PBIC PBIC PBIC PBIC Multiple Multiple Cross-listed with RHB 490 Adds separate course for those outside 100-mile range Adds required course for majors Adds option in graduate offerings Adds option in graduate offerings Required for accreditation New option for several majors New course on discipline for middle school Secondary math teaching requirement Secondary math teaching requirement Secondary math teaching requirement Secondary math teaching requirement Elective course for 1 sch New option for graduate students Cross-listed with PSY 400 Cross-listed with PSY 420 Cross-listed with PSY 490 Adds new emphasis for EC reading Adds new emphasis for upper level reading New capstone course for PBIC students Adds separate course for those outside 100-mile range Adds option for graduate credit Adds option for graduate credit Type Notes Revision Change in title, description, emphasis Revision Change in title, description, broadens offerings Revision Change in title and description Revision Change in title and description CD O\ 3 < Z UNDER-ENROLLED CLASSES SPRING 2004 oo DATE APPROVAL PAGE 1 UNDER-ENROLLED CLASSES SPRING 2004 DATE APPROVAL PAGE 2 Appendix No. 3 Stephen F. Austin State University Room and Board Rates for 2004-2005 Residence Hall 3 Unit III 5 Wisely Hall 7 ToddHall 9 North Hall 10 Hall 10 11 Mays Hall 12 South Hall 13 Wilson Hall 14 Hall 14 15 Griffith Hall 16 Hall 16 17 Steen Hall 18 Ken-Hall 20 Hall 20 Rates above include sales tax for Board Apartments Number Rent Classification 1 Hall 5,9, 17,20 Classification II Hall 7, 13,14, 15,16,18 Classification HI Hall 3 Enrichment Halls Hall 10,11 12 Month Hall Hall 12 $1,281 $1,168 $1,059 $1,207 $1,433 $477 $438 $404 $477 $552 Additional Fee Charged for Private Room per semester Fall/Spring Classification I Halls $600 Classification 11 Halls $500 Classification HI Hall $600 Enrichment Halls $500 12 Month Hall $600 Summer 1 or II All Halls $200 Meal plans 20 Appendix No. 3.1 Stephen F. Austin State University Proposed Changes to Tuition and Fee Schedules FY 2005 Notes: [1] Semester Credit Hour [2] Designated tuition will be allocated to departments to offset the revenue reduction resulting from elimination of the general course fee [3] Designated tuition is capped at $1,024 per semester-the cost of 16 semester credit hours [4] In addition to statutory and designated tuition Tuition and Fee Changes for Fall 2004.xls 20.1 APPENDIX 3.2 Stephen F. Austin State University CHANGES TO SCHEDULE OF COURSE FEES - FY2005 20.2 APPENDIX 3.2 20.3 APPENDIX 3.2 (1) Charged instead of tuition. Graduate tuition and student service fee waived when this fee is charged. (2) Fee is effective for classes beginning Summer 2004. 20H Appendix No. 4 Stephen F. Austin State University Schedule of Budget Changes January 20, 2004 to March 30, 2004 TOTAL 131,669 21 Appendix No. 5 Policies for Board Review April 20,2004 22 Appendix No. 5 23 Appendix No. 5 24 Minimum Length of Courses A"14 Original Implementation: February 4, 1986 Last Revision: April 18,2000 April 20, 2004 Stephen F. Austin State University requires that each course (except individual instruction) that it offers offered for degree credit shall conform, in format, to the Rrules and Regulations of the Texas Higher Education Coordinating Board. Permission to offer a course in a shortened format must be given by the appropriate academic dean and the Provost and Vice President for Academic Affairs, who shall determine that the format and content make it appropriate for shortened duration, and that the quality of the course is equal to or better than a course offered under a regular format. A student enrolled in such a course must meet the regular admissions requirements of the University. Source of Authority: Texas Higher Education Coordinating Board, President, Vice President for Academic Affairs Cross Reference; Poliov. Procedures and Format Guidelines, Texas Higher Education Coordinating Board, 1992 Chapter 4, Subchapter A, Section 4.6, Texas Higher Education Coordinating Board, May 27, 2003. Contact for Revision: Provost and Vice President for Academic Affairs Forms: None PI Summer Teaching Appointments A-18A Note: A-18A Replaces University Policies A-43 and E-48A Original Implementation: April 20, 2004 Last Revision: None The University offers no guarantee of summer a employment summer teaching appointment to any faculty member except as specifically contracted. All summer instructional contracts are contingent upon sufficient class enrollments and availability of funding. Utilizing faculty input, each department or college is required to adopt a written policy concerning the allocation of summer teaching assignments. These policies will define priority for summer course offerings and set criteria for allocating teaching assignments among the eligible faculty, including the impact of grant funds on summer employment. Each department will develop its policy regarding the effect of utilising grant funds on summer faculty teaching assignments, These policies and procedures are subject to the approval of the academic dean and Provost.. Vioo President for Aoademio Affairs. Once approved, a copy of the policy will be placed on file with the dean and provost and distributed to the departmental faculty. The policy must be reviewed by the departments or colleges on no less than five year intervals. A oopy of the approved policy will be placed on file and/or revised reviewed on a regular basis, by October I of each year if needed and retained in the office of the Provost and Vice President for Academic Affairs and the academic dean. Once approved, copies of the policy will be distributed to the departmental faculty. Source of Authority: Provost and Vice President for Academic Affairs Cross Reference: Faculty Handbook http://www.sfasu.edu/acadaffairs/tocfachb.htm Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P2 Guest Lecturers A-21 Original Implementation; October 1, 1980 Last Revision: April 18,2000 April 20, 2004 Occasionally, a faculty member may find it desirable to have a guest lecturer not affiliated with the University address his/her class. When guest lecturers not affiliated with the University are utilized in the conduct of a class, it is the obligation of the faculty member to assure that the principles of academic responsibility are upheld. Except as provided under policy governing absences from classes by faculty, the faculty member will be present when a guest lecturer addresses his/her class. Source of Authority: Provost and Vice President for Academic Affairs Cross Reference: Faculty Handbook http://www.sfasu.edu/acadaffairs/tocfachb.htm Contact for Revision: Provost and Vice President for Academic Affairs Forms: None Return to Policy & Procedure Main Page P3 Library Gifts A-J25 Original Implementation: March, 1982 Last Revision: January 25,2000 April 20, 2004 The purpose of the Library's gift program is to supplement library acquisitions by accepting materials and/or monetary donations for the purchase of library materials. Accepting Gifts. It is the policy of the University that gifts of materials be accepted only with the understanding that upon receipt the Library reserves the right to determine their retention, cataloging treatment, and other considerations related to their use or disposition. Factors which will be considered in deciding whether to accept a gift include the needs of the collection, technical processing costs, physical condition, location and space, maintenance requirements and accompanying restrictions. Major Gifts. The acceptance of major gifts (i.e. gifts requiring an extraordinary commitment of space or gifts accompanied by specific management requirements) will be negotiated and authorized by the Library Director and the Vice President for University Advancement. Restricted Gifts. Gifts that carry restrictions will not be accepted unless specifically authorized by the Library Director and the Vice President for University Advancement. Appraisals. The Library does not appraise gifts. The cost of an outside appraisal is borne by the donor. Acknowledgements. The Library Director will acknowledge outstanding gifts and notify the Vice President for University Advancement of any gifts of materials valued at $100 or more. Source of Authority: Provost and Vice President for Academic Affairs Cross Reference: None Contact for Revision: Library Director Forms: None P4 Developmental Education and the Texas A-57 Success Initiative (formerly Texas Academic Skills Program) Original Implementation: April 18, 2000 Last Revision: April 22, 2003April 20, 2004 The Texas Success Initiative is a program mandated by State law that requires skills testing of students before they entemroll in a Texas institution of higher education. The Initiative prescribes developmental education for all students whose test scores, according to levels set by the Coordinating Board, indicate they lack reading, writing, and/or mathematical skills needed to succeed in college courses, according to levels set by the Coordinating Board. The SFASU Texas Aoademio SkilkDevelopmental Education Program policy elaborates the requirements established by the Texas Higher Education Coordinating Board. Ambiguities or omissions in the following policy are to be resolved in accordance with Coordinating Board regulations as set out in the current rules for the Texas Success Initiative, issue of the Board's publication, TASP Policy Manual. The purposes of this policy are:? • To provide for quality and accountability of the developmental education programraad; • To promote improvement in, and the effective delivery of, the developmental education programT/ • To provide for an effective program of individualized and flexible developmental programming. TASP is a program mandated by State law that requires skills testing of most students boforo they enter a Texas institution of higher education, and that proscribes developmental education for all students whoso test scores indicate they lack reading, writing, and/or mathematical skills needed to succeed in college courses. Exemption from Testing Students are exempt from TASP the testing requirement if, and only if, they meet one of the following criteria. (Please note that certain minimum TASP scores, SAT scores, or ACT scores are required of students entering teacher education at the time they seek formal admission into that program even if students meet one or more of the following exemptions.) P5 1. Student earned at least three semester hours of college credit before September 1 1999 2. Student is legally deaf or legally blind and earned at least three semester hours of college credit before September 1,1995. /. Student possesses an associate or baccalaureate degree from an accredited institution of higher education, 2$. Student earned scores as specified in the TASP Policy Manually Texas Higher Education Coordinating Board-Rules foren the exit-level Texas Assessment of Academic Skills test (TAAS), the Texas Assessment of Knowledge and Skills (TAKS), the ACT test, or the Scholastic Assessment Test (SAT). Such scores must have been earned within the time spms-limitations specified in the TASP Policy Manualby the Coordinating Board. 4. Student is 55 years of age or older and is not seeking a degree. 3#. Student is enrolled temporarily at SFASU? and is not seeking a degree from SFASU, and is also enrolled in a private or out of state institution of higher education or has graduated from an institution of higher education. 6. Student is participating in the National Student Exchange Program from another state and is not seeking a degree from a Texas institution of higher education. 7. Student is a citizen of a country other than the United States of America and is not a matriculated degree seeking student at SFASU. 4%. Student transfers has earned college-level credit hours from an accredited higher education institution private or out of state institution to SFASU and eemed-with the grade of "BC" or better on designated courses in reading, writing, and mathematics. 9. Student possesses a baccalaureate degree from an accredited institution of higher education. 10. Student graduated from high school with a 3.5 or higher grade point average (GPA), AND graduated in the "recommended" or Madvanced/distinguishedff academic program. Enrollment at a state supported college or university must occur within 2 years of high sohool graduation. P6 5. Student has previously attended^ a public institution of higher education in Texas and has been determined to have met collegiate readiness standards by that institution. 6. Student is serving on active duty as a member of the armed forces of the United States, the Texas National Guard, or as a member of a reserve component of the armed forces of the United States and has been serving for at least three years preceding enrollment. 7. Student was honorably discharged, retired, or released from active duty as a member of the armed forces of the United States or the Texas National guard or serve as a member of a reserve component of the armed forces of the United States on or after August 1, 1990. Testing Requirements Every non-exempt undergraduate student must have test scores on file prior to registration at SFASU The Coordinating Board has approved the following assessment instruments: ASSET and COMPASS (ACT); ACCUPLACER (College Board); Texas Higher Education Assessment [THEA, formerly TASPJ (National Evaluation Systems). With only tho exceptions noted below, all non exempt students must have TASP Test scores or their equivalent on file at SFASU before registering for classes at SFASU. Only initial testing may be accomplished with alternative tests; all subsequent testing must employ the TASP test. Approved alternative tests and minimum passing scores and conditions are specified in the TASP Policy Manual There is no restriction on the use of any instrument for initial or subsequent testing except that there must be at least a thirty day period between administrations of the same test- Exceptions: No non-exempt student may register for classes more than once without appropriate TASP-testing. Non-exempt students may initially register for classes without TASP or equivalentapproved test scores under only the following circumstances: 1. Student suffered documented illness or injury or other bona fide emergency that prevented testing. 2. Student possesses documented disability for which reasonable and appropriate accommodations could not be provided in a timely manner. P7 3. Student is legally deaf and has not yet taken the Stanford Achievement Tost. (Such students must take the Stanford Achievement Test at the first available opportunity.) 5.4t- Student, through no personal fault, has still not been tested after all reasonable institutional testing opportunities have passed. 4$. Upon recommendation of student's academic dean, it is concluded that student's best interests will be served by delaying testing until the next available testing date. Students without scores on file during the first semester of enrollment and who cannot demonstrate collegiate readiness in Writing and Reading, according to the provisions of the present policy, are required to enroll in developmental coursework in those areas. The student may not enroll in college-level mathematics courses during that semester. Developmental Education Program and Advising Non-exempt students who do not pass one or more parts of the TASP Testa relevant assessment instrument or alternative test must engage in appropriate, continuous developmental education — beginning immediately. Precollegiate heading and writing deficiencies must be remediated through appropriate developmental education during the first term of enrollment. In exceptional circumstances, part-time students may petition to seek remediation of reading and writing deficiencies sequentially rather than simultaneously. Upon the successful satisfaction of^fASP-developmental education requirements for reading, the student must engage in immediate and continuous developmental mathematics education, if such remediation is required. Students are advised with respect to TASP mandated developmental education fey a TASP advisor in the Office of the Dean of Liberal Arts or in the Center for Academic Advising. All students with l^ASP-collegiate readiness deficiencies must contact the TASP advisorCenfer before registering for classes each semester. Most students who are required to participate in developmental education will be referred to appropriate course-based remediation, but other alternatives will be recommended when warranted. All academic advising not mandated by TASP the Texas Success Initiative is conducted by advisors in the department of the student's major, or, in the case of students who have not declared a major, in the Center for Academic Advising of Undecided Majors. P8 Meeting Developmental Requirements For each part oftheTASP testae assessment not passed, students must continue in assigned developmental education until they (a) pass the designated part of the TASFflfl approved test, or (b) satisfy the developmental education requirement through an alternate mechanism, and (b) earn a grade of "C" or better in assigned course-based remediation. Only students who earn a score of 270 or higher on the mathematics and reading parts of the TASP test are exempt from the foregoing requirement for a "C." For course-based developmental work (ENG 099, MTH 099, RDG 098), a grade ofC or higher will recognize that the student is college ready. The student may proceed to credit-bearing courses on this basis. For non-course-based developmental work, the student will be required to re-test to the minimum pass rate set by the Coordinating Board, Meeting Developmental Requirements by the "B-Rulc" Alternative Instead of passing the relevant part of the TASP test, students may satisfy TASP requirements as follows: 1. Make a ffC" or better in the relevant, assigned developmental course. 2. Retake the TASP test during the semester in which enrolled in developmental course. 3. Sign a "B Rule Contract" in the TASP office. 4. Take an appropriate course in the area of TASP deficiency, as specified in the TASP Policy Manual, 5. Do not drop the approved "Brulo" course. 6. Earn a grade of "B" or better in the approved "B Rule" course. 7. Students who initiate the MB rule" procedure at SFA must satisfy its requirements with courses taken at SFA. Students who satisfy another institution's "B rule" requirements receive credit at SFA for having dono so. P9 8, Students who attempt to satisfy TASP requirements using the MB Rule" procedure, but who fail to earn the required "Bff may only be permitted to attempt the "B-Rulen procedure again with approval of the TASP advisor. Requirements for Retesting The Coordinating Board specifies two levels of score for each assessment instrument: Passing and Minimal Competence. 1. If the student's original assessment score fell between the Board's Minimal Competence level and Passing, there is no obligation to retest once the developmental education requirement has been met at SFA. 2. If the student's original score was below the Minimal Competence threshold set by the Board, then the student must retest before the developmental education requirement is met The student is required to achieve at least Minimal Competence level on the retest in order to complete the readiness requirement Students may re-test at any time on any of the four approved tests, but they may not take the same test within a thirty day period. Transcripts In accordance with Coordinating Board regulations, the Registrar shall indicate each student *s readiness in reading, mathematics, and writing on the transcript as soon as practicable and feasible. Status of Transfer Students 1. Students who have satisfied '^^-developmental education requirements in a particular area at another institution have satisfied those requirements at SFA. Coordinating Board rules require that all Texas institutions of higher education indicate successful completion of readiness requirements on every college transcript 2. If a student has completed developmental courses at another institution but has not fully satisfied that institution's collegiate readiness requirements, the student may be subject to SFA's developmental education po/zcyDevelopmental courses taken at another institution in an area in which the transfer student has not yet satisfied TASP developmental education requirements do not necessarily satisfy SFA's developmental requirements. P10 All transfer students entering SFA whose college transcripts do not indicate satisfaction of all collegiate readiness requirements will with outstanding TASP developmental education obligations arebe advised by the TASP Advisor Academic Advising Center as to their appropriate developmental program. The transcripts of students transferring from SFA to another institution will indicate the student's TASP status, and will contain a record of the developmental courses they have completed. Status of High School Students High school students who wish to enter any concurrent enrollment programs must take a test approved for !rAS9-readiness assessment purposes prior to enrollment in any collegiate-level courses unless they are otherwise exempt. For students in the high school graduating class of 2005, cEligibility to take dual credit courses may also be established by achieving passing scores on the English/Language Arts and/or Mathematics sections of the Texas Assessment of Knowledge and Skills (TAKS) test established by the State Board of Education. High school students who fail one or more portions of a test approved for TASP purposes must not be allowed to take subsequent college level work related to failed portions of the test while still in high school. However, high school students may take collegiate-level courses related only to test sections that have been passed. Status of Casual/Enrichment Students Casual/enrichment students must take a test for :£ASP-developmental education purposes prior to enrolling in any collegiate level coursework unless the student is otherwise exempt or an exceptional circumstance prevents the student from testing prior to enrollment. In exceptional circumstances, developmental education for students who are not seeking a degree may bo deferred. However, no student will be allowed to proceed beyond the 60-hour limit until all sections of a test approved for TASP purposes have been passed or tho student has achieved a grade of "B" or better in appropriate authorized courses. Attendance, Grades, and Academic Standing Students taking developmental courses because of :fASP-readiness deficiencies may not drop any developmental course without permission of the Academic Advising Center, are required to attend classes. Students who miss more than 300 unexcused minutos, or more than 450 total minutes of a required developmental class will receive an "FM in that class. Earning an "F" due to excessive absences in Pll q required developmental course results in academic probation. Earning another "F" duo to excessive absences in the following semester in a required developmental course results in academic suspension. Attendance at required developmental courses is to be monitored by the instructors of those courses and recorded in the TASP Office. Developmental coursework does not count toward degree requirements at SFA and is not calculated into the SFA grade point average. Limitations on Course Enrollment Students who have not satisfied all :£ASfL-readiness requirements are limited in the courses for which they are permitted to enroll, as follows: 1. Students who have not satisfied TASP-Writing requirements may not take college-level English courses. 2. Students who have not satisfied TASP-Mathematics- requirements may not take college-level mathematics courses. Students who have earned a score of less than 270 on the TASP mathematics test, and who have failed to achieve a satisfactory score on tests specified by the Department of Mathematics, must earn a grade of "C" or better in Mathematics 099 before being permitted to take college level mathematics courses. 3. Students who have not fully satisfied their TASP requirements, and whose total semester hours earned plus the semester hours currently registered for exceed 59, may not take courses numbered 300 or higher. Mechanisms and Standards for Evaluating Developmental Education Effectiveness Beginning in the 2000 2001 2004-2005 academic year, and every third year thereafter, the TASP-Director of the Academic Advising Center will conduct a self-study of the effectiveness of developmental education at SFA. Self-study procedures recommended by the Texas Higher Education Coordinating Board will be employed. TASP Developmental Education and Admission to Teacher Education Students may be required to present TASP readiness test results at the time when they seek formal admission into the teacher education program which would usually be after they have completed 66 or more semester hours. TASP P12 Requirements for admission into teacher education, including exemptions from TASP testing and TASP passing MoroGdcvclopmcntal education obligations, may be different from those described in the present document. Students seeking admission into teacher education should contact the Teacher Education Office. Source of Authority: Provost and Vice President for Academic Affairs Cross References: Texas Higher Education Coordinating Board Rules, TiiSP Policy ManualSections 4.51-4.60, 4.85; Texas Education Code, Section 51.3062 Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P13 Academic Advising for Undergraduate Students A-59 Original Implementation: October 31, 2000 Last Revision: Nene, April 20, 2004 \ Introduction The mission of undergraduate academic advising at SFASU is to support students in reaching their full potential through personal exploration, goal setting and academic mastery. Advisors provide information and encouragement as students define, plan and accomplish their educational and vocational objectives. Each Academic oolleges, schools and departments academic unit will should provide all its theif undergraduate students, both full-time and part-time, with a systematic, effective advising program. All students who are required and those who choose to be advised prior to every registration period are to be advised individually according to the following guidelines: • all students with fewer than 64-60 earned hours of credit and all students on academic probation must be advised prior to each registration period; by which time tho student should have on file an offioial degree plan; • students with more than &k50 or more earned hours of credit must be advised on an annual basis and may be advised more frequently if desired, and should have an official degree plan on file; • individual Colleges academic units -may specify additional requirements of students for mandatory advising, by working with the offioo of Information Technology Services to implement additional registration holds; •—tho advising process includes releasing tho hold that will allow tho student to Each aoadomio unit responsible for advising students must have an appropriate number of advisors available daily during tho specified datos for advising prior to oach registration period. The responsibilities of the advisor wiH may include buHttay are not be limited to the following areas of planning and mentoring: • Exploring and clarifying educational, career and life goals • Creating short- and long-term plans to accomplish their educational objectives • Selecting a program of study to reflect their goals, interests and abilities • Understanding and following academic regulations, procedures and requirements • Identifying and registering for appropriate courses P14 Each academic unit responsible for advising students must have an appropriate number of advisors available on a published schedule daily during the specified dates for advising prior to each registration period for the following tasks: • advising the student on degree requirements such as core, major or other required courses, proper sequencing of courses, minimum credit hours of credit, minimum grade-point averages, removal of withheld grades and time limits for completion of degree programs; • advising the student on University requirements such as minimum course load to be classified as a full-time student, impact of repeat courses on grade point average, timetable for dropping individual courses and the impact on grade point average, residency requirements; • assisting the student with the prooeoo of applying for graduation, referring the student to the Office of the Dean at the appropriate time for completing the signed degree plan and/or final graduation plan. Academic advising programs for undergraduate students must be appropriately evaluated and included in the annual unit assessment report, including information on how the results of the assessment will be used to enhance effective assistance to students. SOURCE OF AUTHORITY: Provost and Vice President for Academic Affairs CROSS REFERENCE: Geweftt-General Bulletin, Student Handbook. CONTACT FOR REVISION: Provost and Vice President for Academic Affairs FORMS: None P15 Austin Building Conference Rooms B-3 Original Implementation: June 10, 1986 Last Revision: January 30, 200\April 20, 2004 The provisions of the policy on the Use of University Facilities govern the use of all buildings, facilities, equipment, and grounds, hereafter referred to as facilities, under the control of Stephen F. Austin State University. That policy provides that the University may establish additional procedures for the reservation and use of specific facilities; therefore, the following provisions apply to Room 305 and Room 307 in the Austin Building. Both conference rooms are available to faculty and staff for group meetings held for the purpose of conducting University business or related activities. Neither room is available for use by student groups. Room 305, Small Conference Room, will accommodate groups of twelve to fifteen people. Groups of this size will routinely be scheduled in 305 unless it is reserved. Room 307, Board of Regents Conference Room, will accommodate groups of 14 to 20 with conference-style seating, and much larger groups if seating areas around the perimeter of the room are utilized. This room is scheduled for routine meetings only if Room 305 is too small or is unavailable. Individuals reserving Room 307 are responsible for seeing that desk pads (available in 307) are placed on the conference table prior to the meeting and are removed at the conclusion of the meeting. Because of the formal nature of the room and its furnishings, beverages are discouraged and food is prohibited. Reservations for either room may be made by telephone or in person with the Executive Assistant to the President (extension 2201; Austin building, Room 315). SOURCE OF AUTHORITY: President CROSS REFERENCE: None CONTACT FOR REVISION: Executive Assistant to the President FORMS: None P16 Distribution of Payroll Cheeks Original Implementation: Unpublished C-12 Last Revision: January 30, 2001 April 20, 2004 University employees are paid monthly or semi-monthly for work done in the previous month. Salaried employees are paid on the 1st of the month. Hourly employees are paid on the 1st and 15th of the month. If thelst or 15th falls on a weekend or holiday, employees are paid on the first working day following the weekend or holiday. Employees may choose to receive their payroll by direot deposit or check. It is SFA 's intent to pay all employees by direct deposit. Employees selecting must complete a direct deposit must complete a form, which is available in the payroll department of the Controller's Office. Direct deposits may-cart be made electronically to any financial institution that accepts electronic transfers. Beoauoe banks require a test period for direct deposit, tho first payroll after the diroot deposit option is selected form is submitted to Payroll will bo in the form of a oheok. It is the employee's responsibility to insure that their pay has been deposited into their account. Unless If an employee has not authorized direct deposit, a payroll check will be produced. Payroll checks are released at the Business Office at 11:00 a.m. on paydays,, except as listed below. Employees at the following sites may obtain their paychecks at their own locations: Athletics Physical Plant Health Clinic Purchasing/Central Receiving Housing University Center Library University Police Picture identification is required of each person picking up a payroll check. Release of payroll check to another person An employee wishing to have his/her payroll check released to another individual must provide that individual with signed authorization. The authorization must be presented to the Business Office, along with picture identification of both the employee and the person obtaining the check. The employee's identification must also include a sample of the employee's signature, which can be compared with the signed authorization (e.g., a state driver's license). Mailing of payroll check P17 An employee wishing to have his/her payroll check mailed must provide a signed authorization and self-addressed stamped envelope to the Business Office. The check will be mailed on the payday. SOURCE OF AUTHORITY: Vice President for Business Affairs CROSS REFERENCE: None CONTACT FOR REVISION: Univoroity Controller FORMS: None P18 Animals on University Property D-3 Original Implementation: Unpublished Last Revision: April 30, 2001 April 20, 2004 Service animals are welcome in all buildings on campus and may attend any class, meeting, or other event. Reasonable behavior is expected from the animals while on campus. If the animal exhibits unacceptable behavior, the handler is expected to employ the proper training techniques to correct the situation. Consideration of others must be taken into account when providing maintenance and hygiene of service animals. Additionally, specific guidelines have been established concerning service animals living in a campus residency environment. Definitions: Handler: Is a person with a disability using a service animal. Service Animal: Is an animal specially trained to assist a person with a disability and: a) is used by a person with a disability who has completed a training program, and b) animal has been trained by an organization recognized by rehabilitation agencies as qualified. Service animals may include: guide dogs, hearing dogs, attendant animals, or seizure response animals. The animal must have had specific training to work the handler's disability. Pet: A domestic animal housed for sport, companionship, or other non-service functions. Pets are not allowed within university facilities. An exception would be small birds in cages and fish in a 10 gallon or less aquarium. Unauthorized Animal: A pet or any animal that is neither a service animal, nor that is on campus for the specified limited use of classroom education or research. Faculty, Staff, and Student Responsibility Permit service animals to accompany the handler to all areas of the facility were the handler is normally allowed to go. A handler may not be segregated from other similar members of the campus community, except where there is real danger to the animal or where the natural organisms carried by the service animal would adversely affect research. Exceptions to the exclusions will be reviewed on a case-by-case basis. Do not pet, feed, or deliberately startle/disturb a service animal. Do not separate, or attempt to separate, service animals from their handlers. Provide handlers living in campus housing with an area for relieving and grooming the animals. P19 Documentation and Animal Owner's Responsibility For classroom or campus housing settings, handlers must provide appropriate documentation of a disability to either the department of housing or disability services. Documentation for use of services animals should include diagnosis, need for service animal, and how the service animal specifically meets the needs of the handler's disability. The animal must have specific training to work the handler's disability. Handlers must abide by all state laws, Nacogdoches city ordinances, and SFA guidelines related to animals in the city of Nacogdoches, including: All animals in the city p*epeF-must have a valid license and tag issued by the city of Nacogdoches. The license and tag must be renewed annually. The handler is required to provide a collar or harness for the license and vaccination tags to be affixed. Handler shall see that the animal wears the collar and tags at all times. Handler is liable for damages done by service animal. Handler must have full control of the animal at all times. Animals are expected not to run at large, a leash or harness is required. Observe housing and food service establishment guidelines. Animal's Heath/Cleanliness: All service animals must have an annual clean bill of hea/th from a licensed veterinarian. Also, cleanliness is mandatory in the campus situation. Vaccination must be current, and based on the veterinarian's recommendations. Daily grooming and occasional baths (at a vet or a family home) should keep the service animal's odor to a minimum. Flea control is essential, and adequate preventative measures must be taken. If a flea problem develops, it should be dealt with immediately and in an effective manner. In the event e£a flea problems is not eliminated by the handler, the housing department will exterminate the property and assess the student the standard extermination fee. Housing and Food Service Guidelines: Service animals will always be kept under control; and will always be on a leash except in the student's room with the door closed. Disturbing animal vocalization will be kept to an absolute minimum. Handlers must relieve animals in designated locations. Animal food should be kept in a covered storage container to deter pests. P20 Animal's paws must be kept off tables, trays and food service counters at all times. Unauthorized Animals: The University Police Department should be notified of any unauthorized animal discovered on, or in, university property. Upon receipt of a report, an officer will be dispatched to take appropriate action. Occupants of university housing are not permitted to keep pets except small birds in cages and small fish in aquariums. For specific information regarding accessibility, refer to Policy F-16, Accessibility for Persons with Disabilities. For specific information regarding resolution of disagreements, refer to Policy F-34, Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities. Issues related to Discrimination or Harassment refer to Policy E-46, Discrimination Complaints/ Sexual Harassment. Source of Authority: Vice President for University Affairs Cross Reference: Accessibility for Persons with Disabilities F-16 , Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities F-34, Discrimination Complaints/ Sexual Harassment E-46. Contact For Revision: Chief of University Police and Director of Disability Services Forms: None P21 Faculty/Staff Traffic Appeals D-12 Original Implementation: March 2, 1981 Last Revision: January 30, 2001 April 20, 2004 The purpose of this procedure is to insure due process of law to any faculty/staff member charged with a violation of the University's parking regulations. Any faculty/staff member at Stephen F. Austin State University may appeal a parking citation by submitting an application for appeal to the Faculty/Staff Traffic Appeals Board within seven (7) working days of the issuance of the citation. Applications for appeal are obtained at the University Police Department. On the application the faculty/staff member will select which of the listed hearing dates are compatible with his/her schedule. Composition and Jurisdiction of Faculty/Staff Traffic Appeals Board Composition 1. The Faculty/Staff Traffic Appeals Board shall be composed of seven (7) faculty/staff members appointed by the President, in consultation with the Vice President for Academic Affairs, the Vice President for Business Affairs, the Vice President for University Affairs, and the Faculty Senate. The Student Traffic Appeals Board and the Faculty/Staff Traffic Appeals Board shall select one of its members to serve as an ex officio member on the other board with all privileges of membership except the right to vote and to hold office. The Faculty/Staff Traffic Appeals Board shall elect its Chairperson. 2. The members of the Faculty/Staff Traffic Appeals Board shall serve three-year staggered terms. 3. Any member of the Board who receives three (3) or more traffic (including parking) citations within any regular semester shall be disqualified as a member and replaced for the unexpired term. Vacancies will be filled with the appointment of a new member by the President. Jurisdiction The Faculty/Staff Traffic Appeals Board shall have original jurisdiction over all parking citations issued by the University Police Department. Summoning Procedure Notice P22 Within ten (10) days of the appeal application date, the Chairperson of the Faculty/Staff Traffic Appeals Board shall inform the applicant in writing of the time and place of his/her hearing. The hearing will be within thirty (30) days of the appeal application date. Failure to Appear The failure of the appellant to appear at the time appointed for his/her hearing shall forfeit his/her right to a hearing and shall constitute a waiver of the rights granted by these procedures, unless the Faculty/Staff Traffic Appeals Board excuses the absence for good cause shown. Conduct of Hearing Sessions The Faculty/Staff Traffic Appeals Board shall determine in September of each year the schedule of hearing dates for the fall and spring semesters and publish these dates on the appeals application form. The Chairperson may cancel a hearing if, in his/her judgment, it is not required due to the lack of appeals brought to the Board. Hearings will be scheduled by the Chairperson as required during the summer. The hearings shall be heard during regular business hours of the University. Where possible, they shall be scheduled by the Chairperson at a time convenient to both the parties and the panel members. The University and its police department shall be parties in all appeals brought before the Board. Appellant's Rights The appeals application form and the hearing notice from the Faculty/Staff Traffic Appeals Board shall, among other things, inform the faculty/staff member of his/her rights: 1. to be accompanied by one (1) representative; 2. to know the identity of the police officer who issued the citation; 3. to summon his/her own witnesses, produce evidence, and to speak in his/her own defense; 4. to cross-examine witnesses testifying against him/her; 5. to inspect and copy the record of the hearing at his/her cost. Rules of Procedure P23 1. The Board may hear appeals for parking citations for which an application to appeal has been filed in accordance with these rules. 2. Each citation shall be appealed separately. 3. Each appeal shall be heard and decided on its own merit. 4. The Board may examine, cross-examine, call, recall, and dismiss any witness. 5. The Board may limit the number of witnesses whose testimony will be repetitious and establish time limits for testimony so long as all viewpoints are given a reasonable opportunity to be expressed. 6. The Board shall maintain an adequate record of each hearing. Summary notes shall be deemed an adequate record for this purpose. 7. The Chief of the University Police Department, or his/her delegate, may represent the University in any hearing. 8. The Board may enter into closed session for deliberation at the conclusion of the presentation of evidence. 9. The Board's judgment must be rendered within three (3) working days of the hearing. 10. A member of the Board must excuse himself/herself from any appeal in which he/she is involved, or in which a member of his/her family is involved. Findings and Sanctions Findings The Board shall decide only whether or not the defendant is guilty of the parking offense as charged in the citation. Sanctions The service charges for each offense are established by the Board of Regents and may not be reduced or eliminated by the Faculty/Staff Traffic Appeals Board if the individual is found guilty of the parking offense. Source Of Authority: President Cross Reference: None Contact For Revision: President P24 Forms: None P25 Parking and Traffic Regulations D-24 Original Implementation: September 1, 1961 Last Revision: April 22, 2Q03April 20, 2004 General Information 1. These regulations are approved by the Board of Regents of Stephen F. Austin State University. 2. The University Police Department has the responsibility and the legal authority for the enforcement of the traffic and parking regulations listed in this booklet. 3. The University considers the use of a vehicle on campus a convenience and is not obligated to furnish unlimited parking space to accommodate all vehicles. The University will, however, attempt to provide a reasonable number of parking spaces in keeping with available resources. 4. Every person operating a motor vehicle on University property is held responsible for obeying all University traffic and parking regulations as well as all city and state parking and traffic regulations. All vehicles operated on the University property must display a valid parking permit 24 hours a day 365 days a year. 5. The term "University property" is interpreted to include all properties under the control and jurisdiction of the Board of Regents of Stephen F. Austin State University. 6. The term "visitor" is interpreted to mean an individual with no official connections with Stephen F. Austin State University as either a student, faculty, or staff member, or employee of private contractors assigned to Stephen F. Austin State University. 7. Visitor parking is set aside for special interest areas of the University. These spaces may not be utilized by University personnel, students, or employees of private contractors assigned to Stephen F. Austin State University. These spaces are reserved for bonafide visitors to the University. Visitors should obtain a visitor parking permit from the University Police Department or Information Booth on Vista Drive. Visitors are required to show a valid Driver's License to obtain a visitors permit. 8. Handicapped parking is provided in all parking lots on campus. These spaces are reserved 24 hours a day, seven (7) days a week for the holders of handicapped parking permits. A current SFA parking permit is also required. 9. The University Police Department offers escort service upon request between dusk and dawn to individuals requiring transportation to and from residence halls, academic buildings, and/or vehicles. To receive an escort, request in person at the University Police Department, or by telephone at 468-2608. The University Police Department also provides escort 24 hours a day to local hospitals for emergencies where an ambulance P26 with immediate medical care is not needed. For further information on the escort service, call the University Police Department at 468-2608. 10. If a vehicle becomes temporarily disabled and cannot be parked in its assigned area, it must be reported to the University Police Department. The fact that the vehicle is temporarily disabled will be recorded and an officer will either render assistance or authorize temporary parking. Temporary parking will only be authorized for 24 hours or less. If parking for a longer period is necessary it must be renewed at 24 hour intervals. Temporary parking will not be authorized in areas that are not parking spaces (tow away or no parking zones, etc.) or in Handicap Parking. 11. A permit may not be purchased for display on a disabled vehicle. For these purposes, a disabled vehicle is a vehicle that has been disabled for more than three weeks. 12. Services such as jump starts and unlocking vehicles are offered by the University Police Department as time permits. The University Police Department does not change flats, push cars or perform any major automotive service. Vehicle Registration 1. All faculty, staff, students (full or part-time), or employees of private contractors or other government agencies assigned to Stephen F. Austin State University, who operate a vehicle on University property, regularly or occasionally, are REQUIRED to obtain a parking,permit. In order to purchase a Faculty/Staff permit after September of the Academic year, the Faculty/Staff member must first go to the Business Office located on the second floor of the Austin Building and pay for the permit. After payment is made, bring the receipt to the Permits Office at the University Police Department and a Faculty/Staff permit will be issued. Vehicles may be registered at the University Police Department 24 hours a day. 2. The registration of all vehicles parked on campus is required, but registration in itself is no guarantee of a parking space near the place where one works, resides or attends classes. The responsibility of finding a LEGAL parking space rests with the vehicle operator and lack of space is not a valid excuse for violations of any parking regulations. 3. A permit must be obtained for each academic year or portion thereof. 4. Permits for the current academic year may be obtained at any time during the academic year. Persons may obtain permits for the next academic year beginning August 1 for faculty, staff, and employees of private contractors assigned to campus and August 20 for students. 5. A permit must be displayed on the vehicle no later than the first University business day that the vehicle is brought on campus. P27 6. The permit must be displayed as designated by the University Police Department. Only the permit for the current academic year should be displayed. 7. Vehicles owned by students may not normally be registered in the name of a faculty or staff member. 8. Faculty, staff, or employees of private contractors or other government agencies assigned to Stephen F. Austin State University changing permit status or students changing permit status or vehicles must obtain a new permit no later than the first University business day after the change takes place. If an identifying portion of the original permit is presented at the time of replacement, replacement permits will be issued for $5.00 each. Otherwise the regular fee will be charged. A vehicle should not be sold with the parking permit still displayed. 9. Should a parking permit become mutilated or obliterated in any way, a new permit must be obtained from the University Police Department. When the remnants of the old permit are presented, a replacement will be issued for $5.00. 10. The permit holder is held responsible for all violations. A citation is not excused on the plea that another person was driving the vehicle. 11. Fees for vehicle registration: a. Faculty, Staff, or Employees of Private Contractors or Other Government Agencies Salary Salary under $20,000 or $20,000 more (1) Full Year First Vehicle $35 $45 Second $25 $30 Vehicle (2) After First Vehicle $25 $30 Jan. 1 Second $75 $25 Vehicle (3) Summer $10 $15 b. Campus Resident Parking (l)Full First Vehicle $30 P28 Year Second Vehicle $20 (2) After First Vehicle $20 Jan. 1 Second Vehicle $15 (3) Summer $10 c. Commuters (Off Campus Residents) and Motorcycles (1) Full $20 Year P29 Required Display of Permit Registration is not complete until a current registration permit is properly displayed as follows: 1. Proper Display To be properly displayed, the permit must be permanently affixed in the position listed below for vehicle type. Taping or clipping the permit is not considered as permanent placement (except faculty/staff permit, visitor permit, vendor, and temporary permit). a. Student permits must be displayed on front windshield within 2 inches of the State Registration sticker. b. Motorcycle and trailer permits must be displayed where they can be seen without difficulty. c. Faculty and staff, temporary, vendor and visitor permits shall be displayed from the rear view mirror in a manner to be visible from both the front and rear of the vehicle. If vehicle does not have a rear view mirror, the permit shall be placed face up on the driver's side of dash, but not obstructing view of the vehicle identification number. Faculty and staff permits may be displayed on any vehicle to be used by the permit holder. d. The procedure for Faculty/Staff to follow in the instance that their permit is lost or stolen is as follows: L Come to the University Police Department as soon as you discover that the permit is missing and file a police report. 2. Come to the Permits Office after a police report is filed and we will issue a Temporary Permit for 30 days. If the permit is not found during those 30 days, the Faculty/Staff member will be required to purchase a NEW permit. 2. Permit Not Transferable A permit is not transferable from the person to whom it is issued. A student permit is not transferable from the vehicle for which it is issued. Faculty, staff, vendor or private contractor permits may be moved from one vehicle to another and can be displayed on any vehicle used by the permit holder. Resale of parking permits is prohibited and will be considered as a false or fictitious permit. P30 Types of Permits 1. Permanent Permits: a. Faculty, Staff, or Private Contractor These permits are issued to employees (non-student) of the University, to employees (non-student) of private contractors or other government agencies assigned to the campus, or as authorized by the Chief of Police. These permits designate a particular lot assignment. Holders of this type of permit may use available faculty and staff spaces outside their assigned lots to conduct University business on a temporary basis. In order for Faculty/Staff to receive a second permit for a Spouse's vehicle, said Spouse MUST also be employed at SFA. At that time the second permit can be purchased for a discounted rate. These permits must be returned to the University Police Department if employment on campus ceases. b. Campus Resident Parking These permits are issued to students who live in on-campus housing only. Holders of these permits may park in any area designated as "Campus Resident" parking or "All Permit" parking. A valid student ID and proof of liability insurance on the vehicle being registered is required. c. Commuters (Students not Living in University Housing) These permits are issued to students not living in University housing or faculty, staff or students who wish to park in areas designated as "All Permit" parking areas. Holders of these permits may park in areas designated as "All Permit" area parking. A valid student ID and proof of liability insurance on the vehicle being registered is required. d. Motorcycle These permits are issued to faculty, staff, students, or employees of private contractors assigned to Stephen F. Austin State University. Holders of these permits may park in areas designated as motorcycle parking. Motorcycle permits are separate in themselves from Faculty/Staff, Student, or Vender permits and must be purchased as such. A valid student ID and proof of liability insurance on the vehicle being registered is required. P31 e. Trailer These permits are issued to faculty, staff, students, or employees of private contractors assigned to Stephen F. Austin State University who need to park trailers on campus. Trailers may not exceed 21 feet in length. Holders of these permits may park the trailer in any legal parking space in which the permit holder's vehicle is assigned. f. Vendor These permits are issued to vendors to the University community upon approval of the Chief of Police or his designated representative. g. Occupied Recreational Vehicles The owner or operator of any recreational vehicle parked and occupied (used as place of lodging either permanent or temporary while on the campus of Stephen F. Austin State University) must register that vehicle with the University Police Department as a recreational vehicle. A permit will be issued for the vehicle. There is no fee for the use of a recreational vehicle on campus for up to four nights per semester. Beginning on the fifth night per semester a recreational vehicle is occupied, a fee of $20 per night will be due and will be due for each subsequent night that the vehicle is occupied. Permits may be obtained and fees paid at the University Police Department. Permits must be obtained and fees must be paid in advance of each nights stay. The valid permit must be displayed in the front window of the vehicle or the front window of the tow vehicle near the vehicle inspection sticker. The fee is for parking only. No facilities are provided. A recreational vehicle owned by a student living on campus may be registered as a regular vehicle, but may not be occupied as a recreational vehicle on campus unless it is also registered as a recreational vehicle. If this vehicle is occupied, the recreational vehicle fees are due in accordance with this policy in addition to the regular parking permit fee. 2. Handicapped Permits: a. Handicapped Permits and Temporary Handicapped Permits are issued by the County Tax Assessor-Collector of any Texas County. b. Only vehicles displaying a Handicapped Permit or Temporary P32 Handicapped Permit may park in "Reserved for Handicapped" parking spaces or any other area designed for disabled persons such as an access ramp or curb cut. These vehicles must also display a valid Stephen F. Austin State University parking permit. c. A vehicle displaying a valid SFA parking permit and a valid handicapped permit may park in any non-reserved parking space on campus. Reserved parking places are reserved 24 hours a day, seven (7) days a week for service vehicles, residence hall directors, and loading zones. d. Permits assigned to vehicles displaying appropriate Disabled Parking Placards will be issued in compliance with Texas Transportation Code: section 0681.0006 Parking Privileges: Persons with Disabilities and section 0681.0008 Parking Privileges: Veterans with Disabilities. e. Faculty/Staff members who have a valid Handicap Placard or License Plate issued by the State of Texas may purchase a Commuter Permit for $20.00 in lieu of a Faculty/Staff permit. 3. Temporary Permits: a. Substitute Vehicle If a vehicle other than the vehicle registered with the University must be parked on campus, a temporary permit must be obtained at the University Police Department no later than the first University business day after the vehicle is brought on campus. Those permits are froo of ohargo to holders of regular porking permits. When a vehicle (with a valid permit) is sold and the permit is not removed, a temporary parking permit can be issued for two (2) weeks and renewed for an additional two (2) weeks for the substitute vehicle. This will give the owner time to retrieve the parking permit. If unable to get the old permit during this time, a new permit must be purchased. A valid student ID and current proof of liability insurance P33 on the vehicle being registered is required. A Temporary Permit may be given to a student who has already purchased a current permit and needs to use a different vehicle temporarily. The temporary permit may be issued in two week increments and can be renewed once after it is originally issued free of charge. After this one month period, the student will be required to pay a $2.00 fee per week for the temporary permit. Temporary Employees paid by the University may receive a free temporary permit for one month after which they will be required to purchase a regular Faculty/Staff permit or pay a weekly charge of $2.00 per week for the temporary permit. b. Short Term Vehicle Operators not having a vehicle registered with the University who need to operate a vehicle on campus for a short period of time may purchase a temporary permit for $2.00 per week. This permit must be obtained at the University Police Department no later than the first University business day after the vehicle is brought on campus. A valid student ID and current proof of liability insurance on the vehicle being registered is required. c. Loading and Unloading Permit A temporary permit may be obtained at no charge for loading or unloading heavy equipment, supplies, bulky class projects, etc., in an area other than the area designated on one's regular valid permit. Vehicle must be parked in a legal parking space in the assigned lot for loading/unloading. These permits may be obtained at the University Police Department. d. Temporarily Sick or Injured Permit A temporary permit may be obtained by a person who is temporarily disabled, due to illness or injury, to park in areas other than the area designated on his/her regular valid permit. An application for this permit must be accompanied by a doctor's statement. Parking assignments will be made in keeping with available resources. P34 Parking Regulations 1. The University reserves the right to enforce parking and traffic regulations: a. through the issuance of citations and the collection of fees for offenses. b. through the impoundment of vehicles in place or removal by towing of vehicles interfering with the movement of vehicular or pedestrian traffic or involved in specified parking offenses. c. by the suspension or revocation of permits for repeated offenses. d. by barring re-admission of any student for non-payment of outstanding fees. e. by withholding a student's official transcript and/or diploma. f. by other such methods as are commonly employed by city or state police in the control of traffic. 2. Parking areas are designated by metal signs. These signs indicate the type of permit holder for which the area is reserved. Certain lots are reserved for permit holders assigned to that lot only. 3. Parking areas are generally reserved for the type of permit holder indicated by signs from 6:00 a.m. to 4:00 p.m., Monday through Friday, except as otherwise indicated. Parking lots iW (North of Education Building) and 15 (Early Childhood Lab/Outdoor Pool) are reserved Monday through Friday until8:00 p.m. A portion of Lot 47, (Commuter Lot) as identified by metal signs, is reserved for Band Practice on Tuesday aftd-Wednesday and Thursday after 3:30 P.M. Vehicles will be towed, at owner's expense, from this area during this designated time. • a. A valid parking permit is required for parking at the Health Clinic. b. Pecan Park (Lot 54): All spaces facing the pavilion are reserved for Park Patrons ONLY. 4. Unpaid charges for parking offenses are recorded in the name of the person who has registered the vehicle with the University Police Department or in the name of the person in whose name the vehicle is registered with some official state motor vehicle registration department or agency. NOTE: If a student has the same family name and/or home address as the registered owner, then the unpaid charges on non-permitted vehicles will be recorded in the student's name. Parking permits and parking fines not paid will be subject to collection. Any charges associated with collection will be your responsibility. 5. A temporarily sick or injured person with a temporary "Special" permit may park only in those areas specified on the permit by the University Police Department. Vehicle must have a valid permanent parking permit. P35 6. Several parking spaces, regardless of the area in which they are located, are reserved 24 hours a day, seven (7) days a week for service vehicles, Residence Hall Directors Handicapped, or as loading zones. This also includes UPD Business, Police Vehicles Only and VIP Parking at Hall 20 spaces. 7. Several parking spaces too small for conventional vehicles have been designated for motorcycles by curb markings. Spaces so marked are for two-wheeled motor vehicles only. 8. Certain parking spaces have been designated as "20 minute" parking spaces. These spaces are so designated to provide short-term parking for business access to the Stephen F. Austin State University Post Office, University Center offices and other designated areas. Overparking in these spaces is prohibited. Citations may be issued for each 21- minute segment of overparking. STUDENTS, FACULTY, STAFF, AND PRIVATE CONTRACTORS MUST HAVE A VALID SFA PERMIT DISPLAYED WHILE PARKED IN 20-MINUTE PARKING. 9. All vehicles, except motorcycles, must park head-in and within a defined space in lots and streets having angle or head-in parking. 10. Vehicles are prohibited at all times from parking in reserved spaces without a proper permit, no parking zones, tow-away zones, fire lanes, crosswalks, loading zones or service driveways, on lawns, curbs or sidewalks, barricaded areas or in any manner which obstructs the flow of vehicular or pedestrian traffic. 11. Students, faculty, staff and employees of private contractors or other government agencies assigned to Stephen F. Austin State University are expected to be familiar with and abide by these regulations at all times. The fact that a certain citation is not issued when a vehicle is illegally parked does not mean or imply that the regulation or law is no longer in effect. 12. The responsibility for obtaining knowledge of all laws and regulations in force rests with the motor vehicle operator. Violations and Enforcement of Parking Regulations 1. General Violations: a. Parking a vehicle displaying a valid permit, but in violation of lot or area assignment. • Fee: $15.00 P36 Above parking control will apply from 6:00 a.m. to 4:00 p.m., Monday through Friday. Reserved lots are reserved until times indicated by signage. b. Parking backward in a parking space. • Fee: $15.00 c. Failing to properly display a valid parking permit. • Fee: $25.00 and purchasing appropriate permit for vehicle if registered to an owner or operator who is a faculty, staff, student, or employee of a private contractor assigned to campus. d. Failing to park properly within the lines of a parking space. • Fee: $15.00 Above parking controls will apply 24 hours a day, seven (7) days a week. e. Parking in a space designated "20 minute parking" for more than 20 minutes with a valid permit. • Fee: $15.00 Above parking control will apply from 6:00 a.m. to 4:00 p.m. Monday through Friday. f. Display permit assigned to another vehicle. • Fee: $15.00 Above parking control will apply 24 hours a day, seven (7) days a week. g. Display two or more valid permanent permits. • Fee: $15.00 Above parking controls will apply 24 hours a day, seven (7) days a week. P37 2. Flagrant Violations: a. Parking in a reserved space without displaying a proper permit. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. b. Parking a vehicle in a no parking zone. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. c. Parking in any manner which obstructs vehicular traffic. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. d. Parking in any manner which obstructs a crosswalk. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. e. Parking in a fire lane. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. f. Parking in a tow away zone. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. g. Parking in a loading zone or service driveway. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. h. Parking on any lawn, curb, sidewalk or other area not set aside for parking. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. i. Parking on campus while parking privileges are suspended. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. j. Moving any barricade or parking within any barricaded area. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. k. Using a forged, altered, false, er fictitious or stolen permit. • Fee: $50.00 plus tow fee if vehicle is removed by tow away. P38 I. Falsifying or altering vehicle registration information. • Fee: $50.00 plus tow fee if vehicle is removed by tow away. m. Parking in a "Reserved for Handicapped" parking space or any other area designed for disabled persons such as an access ramp or curb cut without displaying a proper permit or any other area designed for disabled persons such as an access ramp or curb cut. • Fee: $50.00 plus tow fee if vehicle is removed by tow away. n. Parking in violation of the directions of a Traffic Control Officer. • Fee: $25.00 plus tow fee if vehicle is removed by tow away. Above parking controls will apply 24 hours a day, seven (7) days a week. 3. Citations for Parking Violations: a. Citations will be issued to vehicles for violation of parking regulations. b. Fees for parking violations may be paid in person at the University Business Office between 8:00 a.m. and 4:00 p.m. Monday through Friday or mailed to: Stephen F. Austin State University Business Office P. O. Box 13053, SFA Station Nacogdoches, Texas 75962-30534. 4. Impoundment in Place a. A vehicle may be impounded in place if: (1) it is parked anywhere on campus without displaying a current permit and has 3 or more unresolved citations; or (2) the owner or operator violates the terms of a conditional release; or P39 (3) it is parked illegally in a handicap space without displaying a proper permit; or (4) the owner or operator illegally uses a handicap permit to obtain parking privileges; or (5) it is parked in any space without a permit for that area. b. A vehicle impounded in place shall be released if: (1) the owner or operator agrees to pay for all outstanding citations on the vehicle plus a fee of $25.00 and purchases a valid permit. (2) the University Chief of Police authorizes the release of the vehicle. 5. Tow Away a. A vehicle impounded in place may be towed away if: (1) disposition of all citations for the vehicle is not made within three (3) days of the impoundment; (2) the owner or operator removes or attempts to remove the impounding equipment attached to the vehicle. b. A vehicle that has to be moved to a different location on campus due to a violation shall be assessed a fee of $45 for such move. fee. A vehicle may be towed away if the owner or operator: (1) parks in any manner which obstructs vehicular traffic; (2) parks in any manner which obstructs a crosswalk; (3) parks in a loading zone or service drive way; (4) parks in a no parking zone; (5) parks in a fire lane; (6) parks in a tow away zone; (7) parks on campus while parking privileges are suspended; P40 (8) moves any barricade or parks in any barricaded area; (9) parks in a reserved space without displaying a proper permit; (10) parks in a "Reserved for Handicapped" space without displaying a proper permit or any other area designed for disabled persons such as an access ramp or curb cut; (11) violates the terms of a conditional release; (12) parks in violation of the directions of a Traffic Control Officer; (13) parks in any space without a permit for that area. ed. A vehicle that has been removed by tow away shall be released if: (1) the owner or operator of the vehicle agrees to pay the fees for all outstanding citations on the vehicle plus a commercial wrecker service fee of (to be determined by competitive bid and posted at the University Police Department) and storage charges of (to be determined by competitive bid and posted at the University Police Department); or (2) the University Chief of Police authorizes the release of the vehicle. de. When the removal of a vehicle has been authorized and the owner or operator of the vehicle appears at the vehicle after the wrecker has arrived and the wrecker driver has made a hook-up or signed the tow order for custody of the vehicle, the vehicle shall not be towed away if the owner or operator: (1) pays the wrecker driver a fee of $25.00 in lieu of towing; and (2) agrees to move the vehicle. (3) agrees to pay outstanding fees. e/ When the removal of a vehicle has been authorized and the owner or operator appears at the vehicle before the arrival of the wrecker, the vehicle shall not be towed away if the owner or operator: P41 (1) agrees to move the vehicle. (2) agrees to pay outstanding fees. fg. No vehicle may be towed without the express approval of the University Chief of Police or his designated representative. g. Fees for tow away will be included on their SFA bill if a student, faculty or staff. Others may pay at the University Police Department Permits/Citations Office between 7:30 a.m. and 5:00 p.m. Monday through Friday or the Police Dispatch Office after 5:00 p.m. and on Saturday and Sunday 6. Suspension of Parking Privileges a. Parking and Traffic Regulations and Information are rules adopted by the Board of Regents under the authority of the Texas Education Code. All vehicles operated on the properties of the University are required by law to comply with University Parking and Traffic Regulations and Information. Notices of parking violations may constitute a suspension of parking privileges and any fee assessed is for reinstatement of parking privileges for operators of vehicles registered with the University. All violations involving registration of vehicles operated on the properties of the University are violations of the law and University Parking and Traffic Regulations and Information. Disposition of these citations at the University is a privilege extended by the University which may be withdrawn at the University's option. Violation of University Parking and Traffic Regulations is a misdemeanor punishable by a fine of up to $200. Any parking violation may be filed in a Justice or Municipal court as a violation of University Parking and Traffic Regulations. b. Violation of suspension of parking privileges shall result in removal of the vehicle by tow away. 7. Appeal of Citation, Impoundment, and Tow Away: If a person receives a citation and believes it is unwarranted, he/she may enter a plea of not guilty at the University Police Department. All pleas must be entered at the University Police Department within seven (7) class days of the date of the citation. Appeal forms and other information may be obtained at the University Police Department. P42 Student citations shall be appealed through the Student Supreme Court. All decisions of this body are final. Faculty and staff citations shall be appealed through the Faculty/Staff Traffic Appeals Board. Bicycle Registration and Regulations 1. Registration: a. The University does not require the registration of bicycles, however owners are encouraged to have bicycles marked for identification purposes at the University Police Department. (1) The University Police Department will record bicycle serial number and description and issue a bicycle permit for a $5.00 charge; or (2) The University Police Department will record bicycle serial number and description and make available an engraving tool to mark bicycles for identification. There is no charge for this service. 2. Regulations: a. Every person operating a bicycle on University property must give the right-of-way to pedestrians at all times, keep to the right of the roadway and obey all traffic signals. b. Bicycles may not be parked on sidewalks or in University buildings at any time. Bicycles are to be parked in bicycle racks. Bicycles may not be left on porches or walkways and may not be chained to trees, light poles, shrubs, art objects, handrails or stairways. c. Bicycles parked in violation may be impounded and removed to the University Police Department and a $5.00 fee charged for its release. Traffic Regulations 1. Speed Limits: The speed limit within the campus area is 20 MPH unless otherwise posted, except the speed limit for all parking lots is 10 MPH. P43 2. Moving Violations: All vehicles driven on Stephen F. Austin State University property are subject to all University traffic regulations, State of Texas Motor Vehicle Codes and City of Nacogdoches, Motor Vehicle Laws. Moving violations may be issued on a City of Nacogdoches Traffic Citation or filed in the office of the appropriate Justice of the Peace. 3. Right-of-Way: Pedestrians have the right-of-way at all marked crosswalks. Motor vehicle operators must yield the right-of-way to pedestrian traffic in marked crosswalks. University Police The Board of Regents of Stephen F. Austin State University is authorized to employ campus police personnel. Such officers are commissioned as Texas peace officers and are vested with all powers, privileges and immunities of peace officers in the performance of their duties. As Texas peace officers, Stephen F. Austin State University Police Officers have county-wide jurisdiction in all counties in which the University owns property. All persons on University property are required to identify themselves to such officers when requested. Failure to produce identification upon request of an officer may result in arrest and appearance before a magistrate. The University Police shall be vested with the authority to refuse to allow persons having no legitimate business to enter upon any property under the control and jurisdiction of Stephen F. Austin State University and to eject any unauthorized persons from said property upon their refusal to leave peaceably upon request. The University Police are authorized to enforce the Texas Motor Vehicle Code, the Texas Penal Code, the applicable Ordinances of the City of Nacogdoches, the parking and traffic regulations of the University and all other laws. All accidents, thefts, and other offenses that occur on University property or anywhere within the campus area should be reported to the University Police immediately. Accident reports should be made prior to moving vehicles. One-vehicle accidents should also be reported. Always keep your vehicle locked. Source of Authority: Texas Education Code, sec. 51.201 et seq.: Board of Regents; President; Vice President for University Affairs Cross Reference: Parking and Traffic Regulations and Information Contact for Revision: Chief of University Police Forms: None P44 Compliance with the Americans with D-41 Disabilities Act- Original Implementation: October 19, 1993 Last Revision: Auguot \,2000April 20, 2004 The Americans with Disabilities Act signed into law on July 26, 1990, acknowledges the findings of congress that some forty three millions of Americans have one or more physical or mental disabilities. The legislation provides a comprehensive national mandate for the elimination of discrimination against individuals with disabilities. It is the intent of the Board of Regents of Stephen F. Austin State University to comply with both the letter and the spirit of the Americans with Disabilities Act ("ADA ") as well as the Rehabilitation Act of 1973 and other laws protecting the rights of persons with disabilities. Compliance measures should address the necessity to provide opportunities to qualified persons with disabilities in employment and in access to education, where this will not pose an undue burden or fundamentally alter the programs of the institution. The Board recognizes that compliance with ADA requires increased awareness of all University employees and a commitment of institutional resources. Further, it is the intent of the Board to continue this institution's strong commitment to meeting the special needs of individuals with disabilities, and that this commitment remain an integral part of the educational mission and service component of Stephen F. Austin State University. It is the intent of this institution that ADA compliance measures shall include the following: • Diligently pursue the identification and elimination of physical, communication and attitudinal barriers to activities, programs, or series operated or sponsored by the institution, including employment, academic criteria, student and public services, and facilities. • Implement procedures for raising awareness of the requirements of ADA throughout the institution; • Provide coordinated and timely response to requests from individuals with disabilities; • Create a task force to support the efforts of an ADA Coordinator and ensure continued sensitivity to special needs of individuals with disabilities. University policy prohibits discrimination against faculty, staff or students on the basis of race, color, religion, sex, age, national origin, disability or disabled veteran status. Source of Authority: The Americans with Disabilities Act of 199042 USC Sec. 12101 et seq., Rehabilitation Act of 1973 (29 U.S.C.706(8)) Board of Regents, President P45 Cross Reference None Contact for Revision: ADA CoordinatorD/rector of Human Resources Forms: None P46 Affirmative Action E-4 Original Implementation: Unpublished Last Revision: July 17, 2001 April 20, 2004 Stephen F. Austin State University is fully committed to the national and state goal of affording equal employment opportunity to all persons without regard to race, color, sex, religion, age, national origin, veteran status, or physical or mental disability. The University's fundamental policy will be to provide equal employment opportunity in all of its operations and in all areas of employment practices and to assure that there shall be no discrimination against any employee or applicant for employment on the grounds of race, color, sex, religion, age, national origin, veteran status, or physical or mental disability. The University policy extends to recruiting, hiring, training, compensation, overtime, job classifications, work conditions, promotions, transfers, employee treatment, suspensions, terminations, layoffs, return from layoffs, tuition aid, recreational programs, and all other terms, conditions, and privileges of employment. The following special guidelines apply to University employment practices. 1. Provide equal pay for equal work. 2. Provide hiring standards that do not discriminate on the basis of race, color, national origin, religion, sex, age, disability, and Vietnam Era veterans. 3. Take affirmative action that will open up job opportunities on all levels to women, to minorities, to disabled individuals, and to Vietnam era veterans. In general, an employer may hire the individual best qualified to perform a particular job. Federal regulations require proof that the search for the best qualified applicant was conducted actively among those groups usually discriminated against and that a major effort was made to find the best qualified individual by actively seeking applications from such groups. 4. Requirements must be job related and qualifications must be the minimum needed for entrance to a given job, not the maximum expected after experience is acquired. 5. Recruiting efforts must reach minority and women applicants. 6. Selections must be made following strict guidelines that prevent discrimination in all phases of the selection process: job analysis, uniform classification, retention and maintenance of applications, interview practices, and notification of results of the selection process. Appointments must be made considering only job related factors. P47 Additional information concerning the University's affirmative action policy, guidelines for recruiting, screening, interviewing, employee selection, record keeping, employee training, performance management and new employee orientation can be obtained from the Director of Human Resources. Source of Authority: U.S. Constitution, Amendment XIV; 8 U.S.C., sec. 1324a et seq.; 20 U.S.C., sec. 1681 et seq.; 29 U.S.C., sec. 206, sec. 621 et seq.; 29 U.S.C., sees. 793 and 794; U.S.C., sec. 1500 et seq.; 42 U.S.C., sec. 2000d et seq., sec. 2000e et seq., sec. 6101 et seq.; Texas Civil Practice and Remedies Code, Chapter 106; Texas Human Resources Code, sec. 121.001 et seq.; V.T.C.S., art. 4413(31) and art. 5221K; Texas Constitution Article I, sec. 3a; General Appropriations Act; President; Vice President for Business Affairs Cross Reference: None Contact for Revision: Director of Human Resources and General Counsel Forms: None P48 Classified Pay Plan E-8N Original Implementation: September, 1990 Last Revision: April 30, 2001 April 20, 2004 GENERAL All funds disbursed by the University are subject to University regulation and control, regardless of original source. Therefore, all classified employees are covered by this policy, regardless of the source of funds. This document has been developed to assist in administering the Classified Pay Plan ("Plan") for Stephen F. Austin State University. It includes the current fiscal year Salary Schedule consisting of approved pay grades, the table of approved job titles and codes, and an alphabetical listing of all job codes and titles. Human Resources (HR) must be contacted if the need arises for a new job code or title. Otherwise, only the job codes or titles which appear in this Plan apply. Recommendation for employment of a person will be made on a Personnel Action Request Form ("PAR"). This form shall reflect the job title, job code, pay grade, and the salary for the position being filled. The appointee may not be employed and shall not be allowed to work until the PAR has been fully approved through proper channels. Regardless of source of funds, rates of pay for positions included in the Plan shall be consistently and equitably administered whether the employee is full-time, part-time, or temporary. All classified positions, except temporary positions, shall be posted with HR for a minimum of five work days. All vacancies will be posted on the Human Resources Website. Temporary positions are not required to be posted for five work days. HR recruitment sources will receive job posting notices on a regular basis. Approval of promotions, transfers or demotions made in accordance with University policies and procedures is delegated to the Director of HR and the appropriate Vice President. Recommendations for promotion, transfer or demotion shall be submitted to the Director of HR on a PAR with appropriate justification as may be necessary. Such submission shall be made prior to any commitment being made and prior to the effective date of the proposed change of status to provide for review of the request, determination as to the availability of funds, and compliance with all University policies. The Plan shall be approved annually by the Board of Regents on the recommendation of the President. P49 CLASSIFIED EMPLOYEES The Plan governs all positions except executive, administrative, professional and faculty positions and is reviewed and approved periodically by the President. The basic responsibility for development, continued maintenance, and administration of the Plan is assigned to the Director of HR. Classified employees are identified by job code. Each job title has been assigned a unique code to facilitate reporting and preparation of the current operating budget as well as various state and federal reports. A pay grade (pay range) has been established for each job code. Each classified employee must be within the pay grade for his or her job title. Some employees have attained a pay rate greater than the maximum for their job codes. This occurred due to employment policies in effect prior to September 1, 1993. Such employees will retain their "out of grade" status until such time as their employment ceases or they are promoted to a higher job classification. ENTRY LEVEL PAY RATES All vacant positions will normally be filled at the entry level (minimum of the pay range) for the position. Employees being hired into apart-time position will receive a percentage of the minimum of the range (Example: Part-time employee being hired at 50% FTE will be paid at 50% of the minimum of the range). However, provision has been made to allow an employee to be hired at a rate higher than the minimum, under the following conditions: a) Two percent may be added to the minimum of the pay range for each year of relevant experience in excess of the minimum requirements. The experience may be in a similar position in higher education, in state or federal government, or in private industry. No more than eight percent may be added to the minimum of the pay range under this provision. b) Two percent may be added for each two years of formal education training above the minimum requirement for the position. Training must be related to the position being filled. No more than four percent may be added to the minimum of the pay range under this provision. The entry level salary may not be greater than the current budgeted salary for the vacant position. No more than a total of eight percent may by added to the minimum of the pay range under these two provisions combined. Each request for an entry level salary that is less than or greater than the minimum of the pay range must be approved in advance by the appropriate Vice President and Director of HR before any offer of employment is made to the applicant P50 MERIT INCREASES Employees may be eligible to receive a merit increase based upon the results of their performance rating for the prior year. Merit increases will normally be granted only at the beginning of the fiscal year (September 1) unless otherwise approved by the appropriate Vice President and the President. Merit increases will be determined by: a) the availability of funds, b) the employee's demonstrated work performance being consistently equal to or above the fully acceptable level (as defined in the Performance Management Plan), c) the employee's length of service, d) comparable salaries paid to other employees within the University who have the same job title, and e) maximum increase limits as determined by the President on an as needed basis. Any merit increase must be within the pay range for the position. There are no exceptions. In no case will a merit increase be granted that will result in a pay rate above the maximum established for the pay grade of the employee concerned. (See Section on Reclassification and Promotion.) However, an employee whose current rate is above the maximum for the position may receive a "performance incentive bonus" increase if their performance rating is equal to or above the fully acceptable level as defined in the Performance Management Plan. The performance incentive bonus increase is defined as a one time payment processed with the September payroll which does not increase the employee's base salary but rewards the employee for outstanding and exceptional performance. Merit Increases must be submitted by the immediate supervisor through appropriate administrative channels at the time of budget planning and must be consistent with performance documentation. An employee may be eligible for a merit increase when the following criteria have been met: a) the employee has been employed for at least six continuous months, and b) the employee was employed during the performance review period which is being rewarded with merit, and P51 c) at least six months have elapsed since the employee's last promotion or merit increase, and d) the supervisor has completed a timely review of the employee's performance and the performance rating is fully acceptable, commendable, or outstanding. Legislated general "across-the-board" or "cost-of-living" increases will be applied according to the legislation. Depending on the availability of funds, merit increases may be granted in addition to the general increase. If the employee's base salary is below the salary range minimum for his/her job, it will be adjusted to the minimum of the range on September 1 of each year provided that the employee is performing at the "fully acceptable" level or above. This is the sole basis for salary increases except for equity adjustments that must be approved by the Director of HR and the appropriate Vice President. RECLASSIFICATION Rectification is defined as a change in the job description for a budgeted position. It does not relate to the employee who currently fills the position. The purpose of reclassification is to more accurately describe the functions of the position. It may or may not involve a change in the existing rate of pay for the position. Reclassification is the reassignment of a given position to a different title within the Plan. Reclassification is warranted when: a) the span of control increases, i.e., increased number of employees to supervise, b) when new responsibilities have been added, or c) the function of the position in the department warrants a change to an existing job description in a higher or lower pay grade. Rectifications shall be determined by an analysis of the duties, level of responsibilities, minimum required qualifications, reporting relationships, and availability of resources for the position. Reclassification may result in a higher or lower pay grade. Reclassification of a position shall not be made to fit the qualifications of an individual employee but to reflect the qualifications required for the duties to be performed. The reclassification process shall not be used to request pay raises for incumbent employees. Employees who remain in positions which are reclassified to a higher or lower pay grade will be compensated at their current rate of pay or at the minimum of the range for the new classification, whichever is greater. P52 The reclassification process is as follows: a) The director or chair determines that the functions of a classified position within the department have changed. b) A Reclassification Request Form ("Request Form") and a Position Questionnaire ("Questionnaire") must be obtained from HR. The department chair or director is responsible for completing both forms. c) The Request Form and Questionnaire shall be completed in accordance with the instructions. Statements about the incumbent employee are unacceptable. The forms are forwarded to the Dean, if applicable, and then to the appropriate Vice President. If the Vice President concurs with the request, he or she will approve the Request Form and forward both forms to HR. Otherwise, the forms will be returned to the originating department. d) The Director of HR shall analyze and verify job information provided. Areas of concern will be resolved with the person submitting the request. Information used to analyze the request will be provided to the Reclassification Review Committee ("Committee"). e) The Committee will consist of the Vice Presidents who report to the President and the President. The Committee is not a standing committee, and will function only when reclassification requests are to be evaluated. f) The Committee will make the final decision regarding the reclassification requests and report the findings to the Director of HR who will notify the originating departments. g) Approved requests will be forwarded to the Director of Financial Services and the Vice President for Business Affairs for inclusion in the operating budget. h) Reclassified positions and salary adjustments if any, will take effect only on September 1. i) Once a reclassification request is approved, the originating department may then proceed with the process of filling the position. However, the new salary and title approved in the reclassification process will only become effective on September 1. PROMOTIONS Promotions are defined as an increase in job responsibilities and a change in job title to a higher pay grade. An example is a change from Accounting Clerk I to Accounting Clerk II. INTERNAL PROMOTIONS P53 a) The possibility for an internal promotion may result from a position reclassification or a position with a higher pay grade becoming vacant. b) It is not required that a vacant position be publicly advertised if it is to be filled by internal promotion. However, it must be posted within the University to allow all employees an opportunity to apply for the position. c) An employee who is promoted shall receive a two percent increase or the minimum of the range for the new position, whichever is greater. However, if the employee's experience and formal education exceeds the minimum requirements for the position, the salary may be increased according to the same criteria used for hiring an outside applicant. (See Section for "Entry Level Pay Rates") d) The promotion must be approved in advance by the appropriate Vice President and the Director of HR. e) The request for promotion must be supported by past performance evaluations. f) It is the department's responsibility to prepare the necessary PAR for a promotion and to submit the form at an appropriate time. Promotional increases will not be retroactive. They will be effective on the date the promotion is approved. VACANT POSITIONS a) In order to process filling a vacant position, the HR Form 10 ("PER-10") must be completed, approved, and forwarded to HR. b) A vacant position must be advertised through HR recruitment sources before an applicant is selected. The decision to advertise a vacant position in the media is a joint decision between the Director of HR and the department manager. The requesting department pays any advertising costs. c) If the selection of a current employee to fill the vacant position results in a higher pay grade for the employee, the minimum salary paid to the employee must be equal to the employee's current salary plus two percent, or the minimum of the pay grade for the new position, whichever is greater. However, if the employee's experience and formal education exceeds the minimum requirements for the position, the salary may be increased according to the same criteria used for hiring an outside applicant. (See Section for "Entry Level Pay Rates"). d) The promotion of a current employee to fill a vacant position must be approved in advance by the appropriate Vice President and the Director of HR. e) The request for promotion must be supported by past performance. TRANSFERS P54 When an employee is transferred to another position having the same or different title, but the same pay grade, the employee shall be given the same salary as before the transfer. An employee being transferred to a position that represents a change to a lower pay grade constitutes a demotion. (See Section on Demotions.) Employees accepting transfer from one job to another requiring substantially different qualifications or promotion to a position of added qualifications shall not be subject to the 180 day probationary period. DEMOTIONS Demotion is the assignment of an employee to a position with a lower pay grade, fewer responsibilities, and simpler duties. The employee's salary will be adjusted to an appropriate level within the new salary range as agreed upon by the director or chair of the department and the Director of HR. The new rate shall be determined by consideration of the circumstances related to the demotion and the employee's longevity and job performance. A request for demotion of the employee may be submitted to the Director of HR. The Director of HR and other appropriate University personnel will determine whether the supervisor has ample documentation to support the demotion request. An employee may make a written request to the Director of HR for a demotion to a lower classification. All demotions are subject to approval through the appropriate administrative channels prior to the action occurring. ESTABLISHMENT OF NEW POSITIONS New classified positions are those created for the first time and to which no incumbent is assigned. Establishment of new classified positions, regardless of source of funds, requires the prior approval of the President. The requesting director or chair shall prepare a New Position Request Form with details of the position requested and forward this form through the normal channels for approval. The Director of HR shall evaluate the new position using existing job analysis and evaluation procedures. The Director of HR shall recommend a starting salary to the Vice President for Business Affairs for certification of funds. P55 ADDITIONS OR DELETIONS TO THE PLAN The Director of HR shall constantly review the Plan for relevance and fairness and make recommendations for adjustments of the Plan to the Vice President for Business Affairs. After review, the Vice President for Business Affairs will make recommendations for Plan modifications to the President. PROBATIONARY PERIOD All new classified employees will be hired for a 180 day probationary period at the rate specified in the Pay Plan for the position. There is no automatic increase in pay after completion of the probationary period. During and at the completion of the 180 day period, the employee's supervisor will review his or her performance and make a recommendation whether the employee is to be retained or dismissed. PERFORMANCE REVIEW Review of the employee's job performance is best provided through continuous open communication between the employee and the immediate supervisor. Supervisors are required to perform annual evaluations for all classified employees. The Director of HR will provide consultation to supervisors on performance evaluation methods. RE-EMPLOYMENT OF FORMER EMPLOYEES Appointments of former employees shall be governed by the rules on entry level rates. Source of Authority: Vice President for Business Affairs Cross Reference: None Contact for Revision: Director of Human Resources Forms: Personnel Action Request, see Index E-39; Classified Position Personnel Requisition; New Classified Position/Reclassification Request; Performance Management Plan and Review (all available in Human Resources or University Printing Services) P56 Discipline and Discharge E-ll Original Implementation: December 6, 1983 Last Revision: October 23, 2001 April 20, 2004 This policy shall apply to all regular non-academic employees including both classified and non-classified staff. The non-renewal of non-academic employees with contracts, temporary employees, at-will employees, or dismissal during the probationary period shall not be covered by this policy. The probationary period of an employee shall be one hundred eighty (180) calendar days. Supervisory efforts should be concentrated on preventing serious personnel problems rather than on disciplining employees for misconduct. However, supervisors shall have the right to discipline or summarily discharge an employee for cause. If disciplinary measures are to be imposed, it is essential that each problem be investigated so that the facts of the situation are known and that any action taken be primarily corrective rather than punitive. An employee being disciplined should be told what they have done wrong and should be clearly instructed on what is expected of them. Except in cases of discharge, the employee should be given a reasonable period of time to improve their performance or correct their actions or attitude. An employee may be discharged when reasonably corrective or rehabilitative methods have failed or when the serious nature of a violation or the accumulation of violations, warrants immediate separation. This policy shall apply to all regular non academic employees. Tho non renewal of non academic employees with contracts, temporary employees, at will employees, or dismissal during the probationary poripd shall not be covered by this policy. The probationary period of an employee shall bo one hundred eighty (180) calendar days. Definitions of Minor Rule Violations Rule violations of a minor nature may have little or no effect on the continuity, efficiency, and safety of University work, but will not be tolerated. The following are a few examples of minor rule violations, which may result in either oral or written warnings for entry into an employee's record. Continuation of an offense may result in stronger disciplinary action. This list is not all inclusive. 1. Unautho |
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