Minutes of the Board of Regents of Stephen F. Austin State University. 1997, Volume No. 150

              Stephen F. Austin
State University
Minutes of the
Board of Regents
Nacogdoches, Texas
April 15,1997
Volume 150
TABLE OF CONTENTS
Page
97-44 Approval of January 28,1997 Minutes 1
97-45 Election of Board Officers 1
97-46 Election of President 1
97-47 Election of General Counsel 1
97-48 Faculty and Staff Appointments for Spring 1997 .1
97-49 Faculty and Staff Appointments for 1997-1998 2
97-50 Promotions 2
97-51 Tenure 3
97-52 Regent's Professorships for 1997-1998 3
97-53 Faculty Development Leaves 3
97-54 Leaves of Absence 4
97-55 Voluntary Modification of Employment 4
97-56 Faculty Workload Report 4
97-57 Acceptance of General Bulletin 4
97-58 Proposal for Master of Music Degree w/Majors in Performance & Conducting 4
97-59 Proposal for Bachelor of Art Degree in Art History 5
97-60 Cancellation Fee for Residence Halls and Apartments 5
97-61 Food Service Contract with ARAMARK 5
97-62 Course Fees 5
97-63 Room and Board Rates 5
97-64 Resolution Authorizing Establishment of Investment Account at Stone Fort
Bank and Designating Signature Authorities for the Account 5
97-65 Approval of Summer Budget 5
97-66 Transfer of Wedgeworth-Wright Endowment to the SFASU Foundation, Inc.. 5
97-67 Budget Changes Less Than $50,000 5
97-68 Nursing/Math Building Roofing Project 5
97-69 Austin Building Air Handlers 6
97-70 ADAProjects 6
97-71 University Policy and Procedure Revisions 6
(Policies A-18 Faculty Workload, A-24 Laboratory Fees, B-3 Austin Building
Conference Rooms, B-6 Energy Conservation, B-21 Physical Plant Charges, B-
32 Work Requests, C-2 Annual Budget Preparation, C-3 Audit Fees, C-6 Check
Cashing, C-7 Competitive Procurement, C-l 1 Departmental Accounting
Responsibilities, C-21 Moving Expenses, C-35 Returned Checks, C-39
Withdrawal Without Financial Clearance, C-40 Year-End Purchasing, D-5
Asbestos Removal, D-22 Naming Buildings and Other Facilities, D-29.1 Safety
Awards Program, E-8N Classified Pay Plan, E-15 Employee Conduct, E-17N
Employee Evaluation, E-21 Extension of Sick Leave, E-44 Security Sensitive
Positions, E-49 Temporary Employment, E-55 Workers' Compensation
Coverage, Accessing Administrative Systems, F-2 Administrative Programming
Page
Reports
A. Chair, Faculty Senate 6
B. Student Government Association President and Vice President 6
C. Vice President for University Advancement 6
C. Vice President for University Affairs 6
D. President 7
Appendix No. 1 - Proposal for Master of Music Degree with Majors in
Performance and Conducting 8
Appendix No. 2 - Proposal for Bachelor of Art Degree in Art History 23
Appendix No. 3-Schedule of Course Fees in Excess of $6.00 43
Appendix No. 4 - Resolution Authorizing Establishment of Investment
Account at Stone Fort Bank 51
Appendix No. 5 - Budget Changes 52
Appendix No. 6 - Policy and Procedure Revisions 53
MINUTES OF THE MEETING
BOARD OF REGENTS
STEPHEN F. AUSTIN STATE UNIVERSITY
NACOGDOCHES, TEXAS
APRIL 15, 1997
The meeting was called to order at 9:17 a.m. by Chair Ron Adkison. Board members
present in Room 307: R. A. Brookshire, Michael Enoch, Pattye Greer, Lynn Montes,
Jimmy Murphy, Susan Roberds and Murray Shaw. Absent: Penny Butler.
Also present in Board Room 307: Dan Angel, Janelle Ashley, Jerry Holbert, Baker
Pattillo, Roland Smith, Yvette Clark, and others.
Chair Ron Adkison declared the meeting in Executive Session at 9:24 a.m., and brought
the meeting back into Open Session at 9:48 a.m.
97-44
Upon motion of Regent Adkison, seconded by Regent Brookshire, with all members
voting aye, it was ordered that the minutes of January 28, 1997 be approved.
97-45
Upon motion of Regent Murphy, seconded by Regent Montes, with all members voting
aye, it was ordered that the Board officers for 1997-98 be as follows: Chair Murray Shaw,
Vice Chair Jimmy Murphy, Secretary R. A. Brookshire, and Ombudsman Susan Roberds.
The President appointed Roland Smith to assist the Board Secretary.
97-46
Upon motion of Regent Murphy, seconded by Regent Adkison, with all members voting
aye, it was ordered that the President's contract be extended to the year 2000, at his current
salary.
97-47
Upon motion of Regent Murphy, seconded by Regent Adkison, with all members voting
aye, it was ordered the General Counsel's contract by renewed at a salary of $78,500.
97-48
Upon motion of Regent Murphy, seconded by Regent Adkison, with all members voting aye, it
was ordered that the following appointments for Spring 1997 be approved:
1. Education
Betty Alford
David Alan Bishop
Bobby D. Browning
Dwain M. Estes
William C. Heeney
Bennat Mullen
Malcolm N. Rector
Jose Rodriquez
Carol A. Shaw
Sharon Spall
2. Library
Ms. Tina Oswald, Librarian I, M.L.S. (University of South Carolina), at a salary of
$22,286 for nine months, effective March 1, 1997.
Ms. Virginia Rigby, Librarian I, M.L.S. (Indiana University), at a salary of $22,286 for
nine months, effective March 1, 1997.
3. Admissions
Mr. Jerry Johnson, Academic Excellence Scholarship Program recruiter, at a salary of
$10,541.68 from February 17, 1997 to July 31, 1997.
97-49
Upon motion of Regent Roberds, seconded by Regent Murphy, with all members voting aye, it
was ordered that the following appointments for 1997-98 be approved.
1. English
Ms. Michelle Martin, Assistant Professor, M.S. (Northern Illinois University), at a salary
of $31,000 for nine months, effective September 1, 1997, contingent upon completion of
doctorate by August 25, 1997.
Mr. Sam B. Martinez, Assistant Professor, M.A. (Humboldt State University), at a salary
of $31,000 for nine months, effective September 1,1997, contingent upon completion of
doctorate by August 25, 1997.
2. Liberal Arts
Dr. James Speer, Dean, College of Liberal Arts, Ph.D. (Stanford University), at a twelve
month salary to be determined in budgeting process for 1997-98.
97-50
Upon motion of Regent Greer, seconded by Regent Adkison, with all members voting aye, it was
ordered that the following individuals be granted promotion to the academic rank indicated,
effective fall semester, 1997.
To Assistant Professor:
Mr. Jan McDaniel* Music
* Contingent upon completion of Doctorate by September 1, 1997.
To Associate Professor:
Dr. William T. Jackson Management/Marketing/International Business
Dr. Violet Rogers Accounting
Dr. J. Mark Thompson Music
Dr. Jeff Briggs Kinesiology/Health Science
Dr. Jan Richter Kinesiology/Health Science
Dr. Michael Sandlin Kinesiology/Health Science
Dr. Leland Thompson Agriculture
Dr. J.B. Watson Sociology
Dr. Richard Herzog Political Science/Geography
Dr. Mark Ludorf Psychology
Dr. Darrel McDonald Political Science/Geography
To Librarian III:
Ms. Kayce Halstead Library
Ms. Carol Scamman Library
To Professor:
Dr. Mark A. Turner Accounting
Dr. Richard Berry Music
Dr. Pat Barton Mathematics/Statistics
97-51
Upon motion of Regent Enoch, seconded by Regent Roberds, with all members voting aye, it was
ordered that academic tenure be awarded to the following individuals, effective September 1,1997.
Dr. AlGreule Communication
Dr. William T. Jackson Management/Marketing/International Business
Dr. Michael M. Pickard Computer Science
Dr. Violet Rogers Accounting
Dr. Anna Bradfield Counseling/Special Educational Programs
Dr. Glen McCuller Counseling/Special Educational Programs
Dr. Chris Ninness Counseling/Special Educational Programs
Ms. Sally Ann Swearingen Human Sciences
Dr. Leland Thompson Agriculture
Dr. Ron Jones Fine Arts
Dr. Tim King Music
Dr. Jan McDaniel* Music
Dr. J. B. Watson Sociology
Ms. Jeanne Pyle Library
* Contingent upon completion of Doctorate by September 1, 1997.
97-52
Upon motion of Regent Murphy, seconded by Regent Montes, with all members voting aye, it was
ordered that the following be awarded Regents Professorships for the academic year 1997-98:
Dr. Mel Finkenberg Dr. Joe Rodriguez
97-53
Upon motion of Regent Roberds, seconded by Regent Adkison, with all members voting aye, it
was ordered that the faculty members listed below be awarded Faculty Development Leaves for the
semester(s) indicated.
Fall, 1997:
Dr. Debbie DuFrene General Business
Dr. Larry Watts Management/Marketing/International Business
Spring, 1998:
Dr. Allen Richman History
Dr. Darrel McDonald Political Science
Fall 1997 and Spring 1998:
Dr. Camille Price* Computer Science
Dr. Wayne Proctor Mathematics/Statistics
* Policy E-23A, Faculty Development Leaves, states "...he/she may not accept employment from
any other person, corporation, or government, unless the Board of Regents determines that it
would be in the public interest to do so and expressly approves the employment." Dr. Camille
Price requested and is recommended to receive leave for the nine-month academic year with the
stipulated award of a full academic year at one-half salary. She has requested to supplement
her half-time salary with an appointment to a part-time visiting faculty position at another
institution not to exceed fifty percent time. The appointment would be at an institution with a
strong undergraduate degree program in computer science and in a location that is
geographically accessible to other institutions having a variety of computer science programs.
She believes that such an arrangement would enhance both her teaching and the research
project for which this leave is proposed.
97-54
Upon motion of Regent Roberds, seconded by Regent Adkison, with all members voting aye, it
was ordered that Dr. Camille Price's request for an appointment to a part-time visiting faculty'
position at another institution not to exceed fifty percent time and concurrent with her faculty
development leave be approved.
97-55
Upon motion of Regent Greer, seconded by Regent Montes, with all members voting aye,
it was ordered that the following leaves of absence without pay be approved.
1. Elementary Education
Dr. Kristi Dixon-Bills has requested an unpaid leave for FY 1997-98 in order to co
author a book. This project will enhance her professional development by
providing material useful in her classroom teaching and future professional writing.
2. Management/Marketing/International Business
Dr. Alicia Gresham has requested an unpaid leave for FY 1997-98 to accept a
Visiting Professorship at Our Lady of the Lake University in San Antonio. This
experience will allow her to be involved in setting up satellite courses for an
Executive MBA program. This technology could be applied at SFA.
97-56
. Upon motion of Regent Enoch, seconded by Regent Roberds, with all members voting aye, it was
ordered that the following requests for retirement and subsequent modification of employment be
approved:
Dr. Milton Payne, Elementary Education, effective September 1,1997.
Ms. Sadie J. Allison, Kinesiology, effective September 1, 1997.
Dr. Wayne E. Johnson, Political Science, effective September 1,1998.
Mr. Elton L. Chaney, Mathematics and Statistics, effective September 1,1998.
97-57
Upon motion of Regent Murphy, seconded by Regent Montes, with all members voting
aye, it was ordered that the faculty workload report for the spring semester, 1997 be
approved as submitted at the meeting.
97-58
Upon motion of Regent Roberds, seconded by Regent Enoch, with all members voting
aye, it was ordered that the 1997-98 General Bulletin be accepted.
97-59
Upon motion of Regent Greer, seconded by Regent Murphy, with all members voting aye,
it was ordered that the proposal for offering a Master of Music Degree with Majors in
Performance and Conducting as it appears in Appendix No. 1 be approved and that the
administration proceed to obtain approval from The Higher Education Coordinating Board.
97-60
Upon motion of Regent Greer, seconded by Regent Murphy, with all members voting aye,
it was ordered that the proposal for offering a Bachelor of Art degree in Art History as it
appears in Appendix No. 2 be approved and that the administration proceed to obtain
approval from The Higher Education Coordinating Board.
97-61
Upon motion of Regent Montes, seconded by Regent Murphy, with all members voting
aye, it was ordered that approval be given to allow the Housing Department to institute a
cancellation fee of $250 for residence halls and $350 for apartments, plus forfeiture of
deposits, when eligible students elect to live off-campus after signing a housing contract.
Subsequently housing contracts would be amended to reflect this policy change.
97-62
Upon motion of Regent Montes, seconded by Regent Adkison, with all members voting
aye, it was ordered that ARAMARK receive a 4.6% increase and that the President be
authorized to sign the contract.
97-63
Upon motion of Regent Murphy, seconded by Regent Montes, with all members voting
aye, it was ordered that the Schedule of Course Fees in Excess of $6.00 be approved,
effective beginning with registrations for Fall, 1997.
97-64
Upon motion of Regent Enoch, seconded by Regent Montes, with all members voting aye, it was
ordered that a 5% increase be approved for room, apartment and board rates for FY 1997-98 as
presented.
97-65
Upon motion of Regent Murphy, seconded by Regent Adkison, with all members voting
aye, it was ordered that the Board of Regents adopt the resolution establishing the sweep
account for overnight investment of University funds, designating signature authorities for
the account, and authorizing the President to enter into the sweep agreement.
97-66
Upon motion of Regent Montes, seconded by Regent Adkison, with all members voting
aye, it was ordered that the current faculty salaries budget for summer school 1997 be
increased by $311,076. The source of funds for this transfer will be E&G salary savings.
97-67
Upon motion of Regent Murphy, seconded by Regent Greer, with all members voting aye,
it was ordered that the Wedgeworth-Wright Endowment for the Arts currently held by the
University be transferred to the SFASU Foundation, Inc., to be combined with their most
recent gift for the same purposes.
97-68
Upon motion of Regent Adkison, seconded by Regent Montes, with all members voting
aye, it was ordered that Carney Roofing be awarded a contract in the amount of $157,800
and that the project budget be set at $179,800. The additional funds are for architectural
and engineering services ($15,000), a contingency for unforeseen damages ($5 000) and
costs of administration associated with the project ($2,000).
97-69
Upon motion of Regent Adkison, seconded by Regent Montes, with all members voting
aye, it was ordered that the University's Facilities Services Division do the work on the
Austin Building air handlers, and that the President be authorized to sign purchase orders
and contracts as required, so long as total expenditures for the project remain within the
$180,000 budget included as part of the 1996 HEAF bond issue.
97-70
Upon motion of Regent Adkison, seconded by Regent Montes, with all members voting
aye, it was ordered that the Facilities Services Division be authorized to seek assistance
from architects and/or engineers where necessary to complete ADA projects as needed and
that the President be authorized to sign contracts required to meet the requirements of the
agreement, so long as the project remains within budget
97-71
Upon motion of Regent Adkison, seconded by Regent Roberds, with all members voting
aye, it was ordered that the University policies and procedures be revised as recommended.
REPORTS
A. Faculty Senate - John Dahmus, Chair
•Faculty Survey - academic quality should be improved
•Applauds efforts opposing downward expansion of UT Tyler
•Encourages academic quality to improve recruitment in light of the threat of
downward expansion.
B. Student Government Association - President Frank Antene and Vice
President Sean Bradley
♦Wants to involve all students
•Recycling Bill -requested cost/benefit analysis; recycling should be done at no cost
to the University and hopefully would generate revenue; requested committee of
students and physical plant employees to study.
•Working with University Police Department and students to promote positive
relationships
C. Vice President for University Advancement, Dr. Jerry Holbert
•Presented an update on fund raising efforts, including total dollars raised, number
of gifts processed, Hoops for Scholars, and efforts to locate "lost alumni."
D. Vice President for University Affairs, Dr. Baker Pattillo
♦Homer Bryce Memorial - distributed site sketch and information on sculptor Clay
Dahlberg, who has been selected to produce the bust of Mr. Bryce.
E. President
•May graduation speaker will be Senator Phil Gramm
•Update on SFA'98/SFA '03
•Budget process will begin in two weeks
•Future Board Meeting dates: July 14 and 15, October 13 and 14
•Legislative items
1. Formula funding
2. Downward expansion of UT Tyler
3. Longview funding
4. Exceptional items
5. Article IT Wish list"
6. Introduced newly promoted professors
7. Introduced Regents' Professors, Dr. Joe Rodriguez and Dr. Mel Finkenberg
Meeting adjourned at 10:50 a*ra.
Appendix No. 1
Nonsubstantive Degree Program Proposal
NAME OF INSTITUTION Stephen F. Austin State University
NAME OF PROPOSED PROGRAM Master of Music Degree Programs in Performance
and Conducting
Display how proposed program(s) would appear on the Coordinating Board program inventory; include Texas
CIP code designation(s).
Master of Music in Performance [MM] 50-0903.00 03
Master of Music in Conducting [MM] 50-0906.00 03
How would name(s) of program(s) appear on student diplomas?
Master of Music in Performance; Master of Music in Conducting
How would name(s) of program(s) appear on student transcripts?
Master of Music in Performance; Master of Music in Conducting
Administrative unit(s) responsible for the program(s):
Graduate School; College of Fine Arts; Department of Music
Proposed date for implementation of program: ra '
Person to be contacted for further information about proposed program(s):
Name. Dr. Ronald E. Anderson Title: Chair, Department of Music
Phone: ( 409 ) 468-4602 FAX: 409-468-5810
Signatures:
President, Stephen F. Austin State University Date
System Chief Executive Officer Date
Governing Board approval date:
I. REASON FOR THE REQUEST
Stephen F. Austin State University serves a broad geographical area that ranges from
central Texas to the Louisiana border and from Texarkana to Galveston. Included in this service
area are such cities as Tyler, Longview, Kilgore, Lufkin, Livingston, Conroe, Shreveport, and
Nacogdoches, as well as smaller communities like Rusk, Jacksonville, Center, Palestine,
Carthage, Whitehouse, Henderson, and San Augustine. In addition to the general student, SFA
also attracts many teachers who return to the University during summers or on sabbatical leaves
to pursue advanced degrees that will improve the quality of their teaching in the public schools of
Texas.
Most students entering Stephen F. Austin State University for graduate study in music are
looking for professional music training rather than a liberal arts program. Previous information
submitted to the Texas Higher Education Coordinating Board indicated that during a five year
period (1984-89), 81% of students graduating with a master's degree in music from SFA took
ALL of their graduate hours in music though only half of this total was required at the time. This
percentage reflects a national trend in which students are pursuing professional graduate music
programs at a rate of seventeen to one over MA programs (HEADS Report compiled by the
National Association of Schools of Music [NASM]). Responding to this national trend, the
Department of Music at SFA received permission to offer the Master of Music Degree at the start
of the fall semester, 1994.
Professional graduate music programs naturally fall into tracks that reflect specific
emphases students want and need in order to compete in an increasingly specialized world.
Retaining a music core that encourages breadth, the proposed tracks allow students to pursue
training in performance or conducting, bringing them to near-professional levels. Offering tracks
in conducting and performance are obvious choices, given the Department of Music's reputation
for training both teachers and performers, and reflecting the background of students entering the
graduate program at SFA and the training of the faculty.
Since the HEADS Report from NASM has so clearly demonstrated the preference of
professional programs over liberal arts programs in music nationally, it is of little surprise that
several other colleges and universities within Texas offer similar degree programs. These
include Baylor University, East Texas State University (performance), Hardin-Simmons
University (performance), Lamar University (performance), Sam Houston State University,
Southwest Texas State University, Texas Christian University (performance), Texas Tech
University (performance), Texas Woman's University (performance), University of Houston
(performance), University of North Texas (performance), University of Texas at Austin
(performance), University of Texas at El Paso (performance), University of Texas at San Antonio
(performance), and West Texas A & M University (performance).
II. PROGRAM DESCRIPTION
Major objectives of the General Program are continued development of:
♦ individual talents, interests, and philosophies which can be used creatively both to preserve
and extend our cultural heritage;
♦ professional competence in such disciplines as composition and performance
interpretation, and evaluation of knowledge;
scholarly competence in the organization, interpretation, and evaluation of knowledge;
professional competence in communication and dissemination of knowledge;
individuals with the potential to solve contemporary problems in various aspects of music.
GENERAL PROGRAM:
TOTAL 12-13
10
Major objectives of the Performance Program are continued development of:
♦ technical skills of performance and understanding of the function of the performance
process;
♦ sensitivity and understanding of the subtlety of musical styles, poetic nuance, performance
practice, and stage deportment;
♦ analytical skills as it relates to the interpretation and understanding of music literature;
♦ a broad acquaintance with the core literature in the specific performance area.
PERFORMANCE PROGRAM:
b. Music Core
c. Designated electives:
MUP 564 Pedagogy
MUP 558 * Repertoire
d. Free Electives:
Music Electives
e. Major Field:
MUP 519 or 529 Applied Instruction
Ensemble (MUP 533,534, or 535)
MUP 595 Recital
MUP 595 Recital
TOTAL
TOTAL
13
9
2
0
0
TOTAL 11
GRAND TOTAL 36
Major objectives of the Conducting Program are continued development of
♦ technical proficiency and clarity of conducting gestures and a thorough knowledge of the
mechanics involved in the total conducing process;
♦ analytical skills in score study and aural understanding as they relate to form, balance,
clarity, precision, and the performance process;
♦ understanding of performance conventions, performance practice, stage deportment, and
organizational methodology;
♦ broad acquaintance with the core literature in the specific conducting area.
CONDUCTING PROGRAM:
b.
c.
e.
36
III. RELATIONSHIP TO EXISTING AUTHORIZED PROGRAMS
A. The current General Program includes a 12-hour core, a 12-hour emphasis, and 12
additional hours of supportive study or music electives. The Conducting and
Performance tracks retain the 12-hour core, a prescribed emphasis of 12 hours,
and include 6 hours of designated supportive courses. Both tracks also include 6
hours of electives in music, allowing students to explore special interests or to
pursue guided study projects in areas not covered in the music curriculum.
12
B. Very little change will occur to the existing program other than to more accurately
reflect the curricular patterns already being taken by students in the General
Program. Most students will transfer to one of the specific tracks and a modest
increase in graduate student population is anticipated as a result. The Department
does not anticipate needing additional sections since there is ample room at
present to increase class sizes before class splits will be required.
IV. EXPECTED ENROLLMENT
A. Estimated FTE, first five years of program:
1997-98 15 students [5 new students]
1998-99 16 students [7 new students]
1999-2000 18 students [9 new students]
2000-2001 20 students [ 10 new students]
2001 - 2002 22 students [12 new students]
B. Assumptions:
The Department of Music has 14 FTE graduate music majors in residence this
year. The majority of the students in the program have chosen to continue their
graduate work after graduating with a Bachelor of Music Degree from SFA. The
Department anticipates there will be a slight increase in the number of
undergraduate students electing to stay for graduate study and that the new Master
of Music Degree programs will conservatively attract an additional one or two
students eadh year over the next five years. Most of this will result from the high
respect rendered to the Department's ensemble directors and to several high
profile studio teachers.
V. RESOURCES
A. Courses
1. No new credit courses have been implemented in the graduate program
during the past three years.
2. MUP 595 Recital (a non-credit class) became available in the inventory
starting with the fall of 1993.
B. Faculty resources and faculty requirements.
1. Current faculty:
a. Mr. Fred J. Allen, M.M., East Texas State University, bands.
Appointed 9/1/94. Mr. Allen will teach MUE 503 [Band
Literature], MUE 504 [Instrumental Techniques], MUE 547
[Instrumental Rehearsal Techniques], MUP 457G [Instrumental
Conducting], MUP 535 [Symphonic Band], and MUP 557
[Instrumental Conducting].
b. Dr. Ronald E. Anderson, Ph.D., University of Iowa, Music History
and Literature. Currently teaching Music Bibliography and
graduate conducting. Appointed 9/1/70. Dr. Anderson would
continue to teach MHL 531 [Music Bibliography], one of the core
classes. As Chair, he would also administrate the programs.
c. Dr. Dan Beaty, Ph.D., University of North Texas, Theory
Composition, and Literature. Appointed 9/1/64. Dr. Beaty teaches
MUP 505 [Composition] and MHL 524 [Music of the Twentieth
Century].
d. Dr. Richard Berry, D.M.A., University of Missouri (Kansas City),
Voice and Music History and Literature. Appointed 9/1/87. Dr.
Berry will teach MUP 509, 519, 529 [Applied Voice] and MUP
532 [Opera Workshop].
e. Ms. Helen Blackburn, M.M., Northwestern University, Flute.
Appointed 9/1/88. Ms Blackburn teaches MUP 509, 519, 529
[Applied flute] and MUP 564 [Performance Pedagogy and
Materials.
f. Dr. Richard Coolidge, D.M., Florida State University, Theory,
Composition, and Literature. Appointed 9/1/67. Dr. Coolidge
teaches MUP 505 [Composition] and MHL 523 [Music of the
Romantic Era].
g. Dr. Charles Gavin, D.M.A., University of Iowa, Horn. Appointed
9/1/84. Dr. Gavin teaches MUP 509, 519, 529 [Applied horn],
MUP 539 [Brass Chamber Ensembles], and MUP 564
[Performance Pedagogy and Materials-brass].
14
h. Dr. John Goodall, D.M.A., University of North Texas,
Woodwinds. Appointed 9/1/80. Dr. Goodall teaches MUP 509,
519, 529 [Applied Woodwinds], MUP 539 [Woodwind Chamber
Ensembles], MUP 558 [Repertoire], and MUP 564 [Performance
Pedagogy and Materials].
i. Mr. Dan Hanna, M.M., University of Colorado, Percussion.
Appointed 9/1/95. Mr. Hanna will teach MUP 509, 519, 529
[Applied Percussion], and MUP 539 [Percussion Chamber
Ensembles].
j. Mr. Darrell Holt, M.M., University of North Texas, Theory and
Jazz. Appointed 9/1/68. Mr. Holt teaches MTC 463G [Scoring
and Arranging], MUP 505 [Composition], and MTC 526 [Stylistic
Analysis].
k. Dr. David Jones, D.M.A., University of Iowa, Voice. Appointed
9/1/64. Dr. Jones teaches MUP 509, 519, 529 [Applied Voice] and
MUP 564 [Performance Pedagogy and Materials - Voice].
1. Dr. Tim King, D.M.A., University of Illinois, Choral Music.
Appointed 9/1/94. Previous tenure at SFA, 1983-89. Dr. King
will teach MHL 530 [Choral Literature], MUE 511 [Choral
Techniques], MUE 512 [Choral Rehearsal Techniques], MUP
456G [Choral Conducting Seminar], and MUP 556 [Choral
Conducting].
m. Mr. Jan McDaniel, M.M., University of North Texas, Musicology
and Accompanying. Appointed 9/1/88. Mr. McDaniel teaches
MUP 534 [Orchestra], and MHL 522 [Music of the Classic Era].
n. Dr. Robert Mann, D.M.A., University of North Texas, Music
History and Literature. Appointed 9/1/66. Dr. Mann teaches MHL
521 [Music of the Baroque Era], MHL 525 [Music in America],
and MUP 509, 519, 529 [Applied Organ].
o. Dr. Andrew Parr, D.M.A., Yale University, Piano Performance.
Appointed 9/1/83. Dr. Parr teaches MUP 509, 519, 529 [Applied
Piano] and MUP 558 [Repertoire - Keyboard].
p. Dr. Isidor Saslav, Mus.D., Indiana University, Violin Performance.
Appointed 9/1/93. Dr. Saslav teaches MUP 509, 519, 529
[Applied Violin and Viola], MUP 558 [Repertoire-Strings], and
MUP 564 [Performance Pedagogy and Materials].
15
q. Dr. J. Mark Thompson, D.M.A., University of Iowa, Trombone,
Tuba, Euphonium. Appointed 9/1/92. Dr. Thompson teaches
MUP 509, 519, 529 [Applied Low Brass], MUP 558
[Repertoire-Low Brass], and MUP 564 [Performance Pedagogy
and Materials].
r. Mr. Gary Wurtz, M.MEd., West Texas A & M University, trumpet.
Appointed 9/1/92. Mr. Wurtz will teach MUP 509, 519, 529
[Applied trumpet], MUP 558 [Repertoire - trumpet], and MUP 564
[Performance Pedagogy and Materials].
2. Since the proposal represents the addition of two tracks to the Master of
Music program, already in place, few if any adjustments will be made to
teaching assignments within the Department of Music. All of the needed
courses are currently being taught by the resident faculty.
3. The Department does not anticipate needing any additional new faculty for
at least five years. The projected increase in FTE students resulting from
the introduction of these tracks is so gradual and spread among various
instruments/voices, that the need for additional applied instruction will
easily be absorbed or handled by shifting some undergraduate instruction
to part-time faculty or graduate assistants.
C. Equipment
No equipment has been purchased specifically for these programs during the past
three years. Some equipment, however, has been acquired that will impact the
graduate program as well as the undergraduate program. Specifically, this
involves $75,000 spent for computers and synthesizers to set up a MIDI lab for
the Department. $50,000 in expenditures for music instruments will also prove
valuable to some of the graduate students.
16
D. Facilities
Though the music facilities are being stretched to their maximum capacity, a
30,000 square foot addition to the music building began in May, 1996,
and be followed by a major renovation of the present building. The total project
should be completed by the summer of 1998. The facilities will include new
rehearsal spaces for the band and choir, a new percussion studio, additional
faculty studios, practice rooms, classrooms, and a mid-size concert hall.
E. Library
The University spent $ 18,050 during the last academic year (1995-96) on music
materials for the general collection. Annual expenditures for music materials,
since 1989, have varied between $16,823 (in 1994-95) and $22,627 (in 1990-91)
depending on variations in the library's committed costs.
Steen Library's holdingyin support of the Music program are strong and growing.
A qualitative measure of collection strength is shown in Exhibit I. Exhibit I lists
counts of library holding of the titles included in several standard bibliographies
both at present and two other times in the recent past when these lists were
searched for similar reports. Holdings of recommended books and scores (Basic
Music Library list) have nearly reached 90%. Periodical titles in Music held by
the Library have remained fairly constant; the apparent slight decline in number
was caused by absorptions or cessations because the library has canceled no
Music journals. The number of journals in Education held by the library has
increased, but not as rapidly as the number covered by the index.
Exhibit II provides a relatively comprehensive, qualitative measure showing
collection improvement over the same time periods. Growth between 1992 and
1996 has been substantial and satisfactory, although slower than in the preceding
8 year period, 1994-1992.
17
The library staff continues the work to fill the gaps in the standard bibliographies.
The library purchases newly published books and some scores through an
Approval Plan, which matches new works against an automated profile on the
subject interests and ships the matched titles automatically every week. This
method of purchase is supplemented by faculty requests for specific titles and the
library staffs continuing work of searching lists of publishing houses and OP
dealers.
Although the state and the university, as a consequence, face an austere budget
outlook and the cost of materials continues to increase, the library has,
nevertheless, been able to add most of the materials needed by Music. We have
added the UIL scores (Class 1) for the wind instruments and are working on the
strings, etc. We have purchased scores for much of the piano/orchestra standard
repertory in 2 piano versions.
The library has some 6000 long-play and 1000 CD sound recording titles, the
latter format increasing rapidly. Standing orders for the CD recordings of
American and new music from CRI, New World and Louisville Orchestra are
helping to increase the CD holdings as we continue to replace the standard
repertory LP collection with CD's. We have purchased the first 61 volumes of the
Aebersold "New Approach to Jazz Improvisation" play-a-long score and
recording sets and will continue the set as new volumes come out.
In the Music/AV area of the library are two sound-proofrooms, each furnished
with a keyboard and sound equipment. These are intended for use by music
students for reading scores, using the play-a-long materials, practicing, etc.
Since 1978, the Steen Library has had an online catalogue. The present system
(Horizon) is the third the library has had. With the proper equipment, Horizon
can be searched remotely from office or home. In addition, the library also has a
18
Local Area Network (LAN) which supports a large number of electronic indexes,
other reference materials, several word processing and spreadsheet systems and
access to the Internet. Music Index is one of the electronic files (in CD-Rom
form) on the LAN. The LAN also includes ERIC and Dissertation Abstracts
International. Several of the indexes available on the LAN include the full texts
of articles in some of the periodicals covered.
The Steen Library has established a reciprocal borrowing agreement with
the local public library which provides easy access to the public library
holdings. The most valuable public library materials for Music are the 300
plus children's songbooks, an area not so well represented in the university
collection.
The two libraries have merged their holdings records into the Horizon on-line
catalogue which serves both libraries. Each library honors the other's borrower
cards and the university library provides a daily courier service when classes are
in session to carry needed materials between the two libraries.
The Steen Library is a founding member of the East Texas Consortium of
Libraries. Other members are Sam Houston University Library; the three campus
libraries of Lamar University; and the Nacogdoches, Beaumont, Orange, and Port
Arthur public libraries. Consortium members have developed cooperative lending
arrangements which include expedited interlibrary loan and telefax transmission
of rush requests. Consortium members have also made some effort to avoid
duplicating the purchase of expensive materials, especially journals.
Steen Library also belongs to the AMIGOS Bibliography Network, through which
the cataloging records of OCLC, Inc. may be searched remotely. The OCLC
database contains more than 20 million cataloging records representing holdings
19
of thousands of libraries throughout North America, including Library of
Congress.
Today, libraries can no longer afford to own all or even most of the materials
needed to support research. All libraries must routinely go beyond their local
holdings for needed materials. The Steen Library has a program called Access
Services which provides such important Information Age services as online
searching of remote electronic indexes/abstracts and document delivery, as well
as conventional interlibrary loan. These services are carefully integrated into the
library program and their direct costs, passed on to the user by many universities,
are heavily subsidized by the Steen Library.
20
EXHIBIT I
LIBRARY HOLDING -- Standard Bibliographies
BIBLIOGRAPHY NAME TOTAL TITLES LIBRARY HOLDINGS
BASIC MUSIC LIBRARY:
Essential Scores & Books (ALA,
1983,1978)
LIST OF BOOKS ON MUSIC
(NASM, 1977)
Books
Periodicals
GUIDE TO REFERENCE BOOKS
(Balay, 1996; Sheehy, 1986, 1976)
Music
Education
Periodicals
MUSIC INDEX
EDUCATION INDEX
ERIC**
CLASSIFIED LIST OF
PERIODICALS FOR THE
COLLEGE LIBRARY (1972)
Music
Education
1996 1992 1984
1449 1449 750
1305 1305 1305
51 51 51
396 364 199
413 379 240
349 354 384
408 339 329
387400 335400 160000+
15 15 15
78 78 78
1996 1992 1984
1277 1085 416
88% 75% 55%
1027 977 828
79% 75% 63%
30 31 35
59% 61% 69%
241 226 155
61% 62% 78%
244 179 135
59% 47% 56%
15 15 15
100%
74 72 72
95% 92% 92%
* 813 titles of performing edition scores have been omitted because the library does not collect them unless no other
edition is available for a needed work.
** The library has a complete ERIC collection.
21
EXHIBIT II
LIBRARY HOLDINGS -- Catalogued Items
L.C. Classification Approximate no. of volumes
TOTAL: 46400 36250 24075
22
Appendix No. 2
NAME OF INSTITUTION Stephen F, Austin State University
NAME OF PROPOSED PROGRAM Art History Malor
Display how the proposed program would appear on the Coordinating Board program
Inventory; Include Texas CIP code designatlon(s).
Bachelor of Arts in Art History
CIP 50.0703.00
How would the name(s) of program(s) appear on student diplomas?
Bachelor of Arts : .
How would the name(s) of program(s) appear on student transcripts?
Bachelor of Arts Malor: Art History
Administrative unit(s) responsible for the program(s):
Department of Art College of Fine Arts
Proposed date for implementation of program: Fall 1997
Person to be contacted for further information about the proposed program:
Name: Mr. Jon D. Wink Title: Chair, Department of Art
Phone: (409)468-4804 FAX: (409)468-4041
Signatures:
Campus Chief Executive Officer Date
System Chief Executive Officer
(As appropriate)
Governing Board approval date:
Date
23
REQUEST FOR NEW DEGREE PROGRAM IN ART HISTORY
REQUEST FOR NEW DEGREE PROGRAM IN ART HISTORY
I. REASON FOR REQUEST
A. Provide a rationale for the request Include Information on program need/demand,
Including similar programs at Texas public and independent universities, demand from
potential students, and job market needs.
The baccalaureate degree in art history at Stephen F. Austin State University will benefit
the art history program, the Department of Art, the College of Fine Arts, the University
and most of all students. In implementing the art history major, the Department of Art
will be able to more fully utilize existing courses, personnel and facilities. Students will
have new opportunities to develop competencies in the study of the visual arts which
have been unexplored in the present fine arts programs.
The art history component at Stephen F. Austin State University offers a full curriculum
equal to that of four-year degree granting institutions elsewhere in Texas and throughout
the United States. The curriculum is designed to prepare students for employment in a
variety of careers and for graduate study in art history where prior education in the field
is essential. The art history major is considered the degree of choice for students who
seek post-baccalaureate employment in art galleries, local and regional museums,
auction houses, corporate collections, art appraisal, art Investment, governmental art
agencies, art magazine or art book editing and publishing, freelance writing of art
criticism or travel, planning and guiding art tours, llbrarianship in visual resource
materials, art therapy, garden design, and the like. The proposed major in Art History is
also recognized as the foundation for a variety of employment opportunities in tandem
with graduate study in art history, anthropology, archeology, art conservation,
museology, information/library science, psychology, business administration and
jurisprudence.
Graduates of the program can expect to find employment According to the
Encyclopedia of Careers and Vocational Guidance, tenth ed., 4 vols., Chicago: J. G.
Ferguson, 1997, employment outlook is particularly positive for magazine editors, book
editors, creative art therapists, and tour guides. Employment is expected to increase as
fast as the average for anthropologists and archeologlsts, historians, art directors,
assessors and appraisers, auctioneers, museum directors and curators, conservators
and conservation technicians, painters and sculptors. Positions for writers and editors,
and designers Is expected to Increase faster than average but remain keenly
competitive, according to the Occupational Outlook Handbook 1996-1997. The
Handbook indicates employment for anthropologists and historians will experience
average growth. Both the Handbook and the Encyclopedia indicate that the outlook for
employment as college and university professors is average or below average. For
cinematographers and directors of photography, grant coordinators, librarians, museum
attendants and teachers, the employment outlook is slower than average.
Art history has long been available as a minor field, the requirement for which is eighteen
semester credit hours (SCH) minimum. The art history minor has been a popular option
among graduates who have minored in art of the 92 graduates who have minored in art
24
In the last five years (May 1992-December 1996) 14 have mlnored In art history (2 of
whom have also minored In studio art), 70 in studio art exclusively, and 8 in art education,
normally specializing in art in the elementary or interdisciplinary education degree. In
addition, studio art majors seeking the Bachelor of Fine Arts degree take a minimum of
eighteen SCH of art history and those seeking the Bachelor of Arts with an outside minor
take a minimum of twelve SCH.
The current art history curriculum is sufficiently complete to be converted to a major
field without any additions to the faculty or facilities and only one minor addition to the
curriculum. The art history faculty holds terminal degrees; the art history facilities,
Including classrooms, slide collection, gallery program, art study collection and library
resources are more than adequate; and the range of art history courses currently
offered are sufficient for the 31 hours required.
The art history program would serve the needs of students in East Texas, a region where
no four-year institution offers a baccalaureate degree In the field. A two-year
institution, the University of Texas at Tyler, does offer the Bachelor of Art with an
emphasis in art history. However, the program does not constitute a traditional major. It
Is much more modest In Its art history requirements and the qualifications of the faculty
who teach art history than the proposed program at SFA. The program requires only 21
semester hours of art history, plus 9 semester hours of upper-level studio art and 12
semester hours additional elective art courses. None of the art faculty listed in the
1996-1997 General Handbook hold the Ph.D. The Tyler program does not adequately
prepare students for graduate study in art history. Otherwise, the closest four-year
Institutions in the state which offer the degree are located In Houston and the Dallas-
Fort Worth-Denton areas. The only other institutions In the state which offer a
baccalaureate degree in art history are in Austin and Lubbock.
The program will satisfy the desire undergraduate students have expressed in pursuing
an art history major. The program will attract students interested in the visual arts but
not in the making of art Students pursuing a BA In art will have the option of adding a
second major In art history. Moreover, the interdisciplinary approach of art history
appeals to the increasing number of students who seek an interdisciplinary program of
study In liberal arts. Training in both studio art and art history will prepare students for
commercial employment and for teaching at smaller undergraduate institutions which
seek art faculty with the credentials to teach both studio art and art history. In addition,
art history is counted among the liberal arts, and as such, the program appeals to
students choosing a major among liberal arts disciplines.
B. Include any historical or other documentation to support request
Not applicable.
II. PROGRAM DESCRIPTION
A. Provide a description of the program, Including educational objectives, degree
requirements, and curriculum requirements.
25
Educational objectives:
The undergraduate major in art history seeks to develop the student's awareness of the
context in which art is made and experienced, the values shared by the artist, patron,
and audience. It also seeks to provide the student with the theoretical, analytical and
critical methodologies with which to explore the discipline.
Because of its educational scope, it is generally the degree preferred by institutions
providing graduate training in art history. The major in art history also prepares
students to enter a wide variety of careers, Including: museum curatorshlp, art
education, exhibition preparation and arts administration, publishing, freelance writing,
librarianship, art conservation, researcher or appraiser in auction houses, corporate
curatorshlp, art Investment, art law, governmental art agencies, as well as teaching.
Specific educational objectives:
1. Students will attain a general knowledge of the major periods of art from prehistory
through the twentieth century and the chronology of the periods.
2. Students will attain a general knowledge of the major works and principal artists of
each period.
3. Students will attain a familiarity with the vocabulary used to discuss art and
architecture.
4. Students will be familiar with the tools and techniques of scholarship through the
writing of analytical and critical essays and oral presentations based on research.
5. Students will gain an understanding of the critical and theoretical methodologies of
the discipline of art history.
6. Students will develop a general knowledge of world history and the liberal arts In
general.
7. Students will develop reading knowledge of at least one foreign language to support
research using source materials in that language.
8. Students will gain functional knowledge of studio art fundamentals by producing art
26
Degree requirements:
BA for Students in the College of Fine Arts
(Art History)
1. General Education:
A. Communication Skills (18-20 hours)
B. Quantitative Skills and Sciences (9-11 hours)
Same as required for the BA for Students in the College of Liberal Arts
C. Humanities (12 hours)
1. Music and Theater same as required for the BA for Students In the College of
Fine Arts (Art)
2. State history requirement
3. English same as required for the BA for Students in the College of Liberal Arts
D. Social Sciences (9 hours)
Same as required for the BA for Students in both the College of Fine Arts and
College of Liberal Arts
E. Physical Activity or Marching Band (4 hours)
Same as required for the BA in other programs
F. College-selected requirements (6 hours)
COM 111 or 170 or ENG 273 or 311 or CSC 101 or 121 or
FRE 304 or GER 304 or SPA 407 or 412 or PH1153 or 205 or 223 or
HIS 151 or HIS 152 6 SCH
Total 52-56 SCH
Proposed curriculum for ART HISTORY MAJOR
2. Art history major requirements
A. Art history core
ART 281 Art History Survey I 3 SCH
ART 282 Art History Survey II 3 SCH
ART 480 Modern Art 3 SCH
ART 483 Greek and Roman Art ]
ART 381 Primitive Art ] 3 SCH
ART 488 Mexican Art } minimum
ART 485 Renaissance Art ] 3 SCH
ART 486 Baroque Art ] minimum
ART 484 Nineteenth-Century European Art ] 3 SCH
ART 487 American Art ] minimum
ART 482 History of Photography ]
ART 491 Special Problems In Art ]
repeatable under different topics ] 3 SCH
ART 497 Art Topics ] minimum
repeatable under different topics ]
B. Art history electlves
Three additional upper-level courses listed above 9 SCH
27
C. Capstone
ART 495 Senior Essay (new course) 1 SCH
D. Studio art requirement
ART 100 Drawing I 3 SCH
minimum
E. History requirement
HIS 151 or HIS 152 or upper-level history course
if HIS 151 and HIS 152 have been completed 3 SCH
minimum
total 37 SCH
minimum
3. Minor or Second Major
Students must complete a minor or second major from a discipline which includes a
minimum of 18 SCH, at least six of which must be advanced and at least three of
which must be taken at Stephen F. Austin State University.
4. Forty-two or more semester hours of advanced work (courses numbered 300-409
Inclusive) at least 36 at Stephen F. Austin State University.
5. A minimum of 42 semester hours of residence (Stephen F. Austin State University
campus) work.
6. Enough additional semester hours to make a total of at least 130 semester hours.
7. A grade of at least C in each freshman English course, a C average at Stephen F.
Austin State University, a C average in work completed in the major and minor fields,
considered separately, at Stephen F. Austin State University. These required averages
are based on those courses in each category which are Included in the student's official
degree plan; if required by the Texas Academic Skills Program, and unless exempted by
a TASP retest score of 270 or higher, a C In MTH 099, ENG 099 and RDG 098, or a P in
MTH 090, ENG 090 and EDG 090.
III. RELATIONSHIP TO EXISTING AUTHORIZED PROGRAMS
A. Demonstrate the relationship between the proposed program and existing authorized
programs.
The addition of an art history major will expand the opportunities for study in the fine arts
without detracting from existing programs. The opportunity to serve students with a
broader range of interests in the fine arts will fruitfully alter the approaches taken in
existing art history courses. In particular, the special problems and art topics courses
(ART 491 and ART 497, respectively) will allow new opportunities for students in all areas
of the fine arts.
Art history Is a liberal arts discipline In which the ability to read and write critically and a
knowledge of history are fundamental. Therefore, the general education component
28
differs from that of the Bachelor of Arts In Art In requiring proficiency In a modern
foreign language and more courses in history and English. The core curriculum adheres
closely to that prescribed for the Bachelor of Arts for the disciplines in the College of
Liberal Arts, which includes: English, Geography, Gerontology, History, Humanities,
Modern Languages, Political Science, Psychology, Public Administration, Sociology and
Archeology. College-selected requirements (6 SCH) specify three additional hours in
history, fine arts, English or archeology, disciplines closely related to art history.
B. Describe how the proposed program would affect existing programs, Including the
potential effects on enrollment (e.g. the need for additional sections or Increased class
sizes, faculty and library resources).
Enrollment would increase in art history courses. However, current faculty, course
sections, facilities and resources are more than adequate for the projected increased
enrollment (see IV. A below).
IV. EXPECTED ENROLLMENT
A. Estimate the cumulative headcount and full time equivalent (FTE) enrollment for each
of the first five years (majors only, considering expected attrition and graduation) and
indicate any number expected to be new to the Institution each year.
Year 1: 4 majors comprised of incoming freshmen, transfer students and students
who have not previously declared a major
Year 2: 8 majors, based on 4 incoming freshmen, transfer students and students
who have not previously declared a major.
Year 3: 12 majors, based on 2 graduating seniors and 6 incoming freshmen,
transfer students and students who have not previously declared a major.
Year 4: 14 majors, based on 4 graduating seniors and 6 incoming freshmen, transfer
students and students who have not previously declared a major.
Year 5: 16 majors, based on 4 graduating seniors and 6 Incoming freshmen, transfer
students and students who have not previously declared a major.
B. Explain assumptions used In making these estimates.
Assumptions for years 1 and 2 are based on inquires from current students (some of
whom minor in art history), and the limited availability of this undergraduate major in East
Texas colleges and universities. Assumptions for years 3,4 and 5 are based on the idea
that the art history major will provide needed visibility and incentive for students to
pursue their art history education at Stephen F. Austin State University.
V. RESOURCES
A. Provide descriptions of courses that have been Implemented and new courses
needed.
1. List and describe courses Implemented In the last three years that would be Included
In the new program curriculum.
None.
29
2. List and describe new courses not yet Implemented for the program.
The only new course will be ART 495, Senior Essay, 1 SCH, which is an individual
research and writing project supervised by one of the full-time art historians. Students
will be required to enroll in ART 495 and research and write the essay during the first
semester of their senior year. The topic and research of the essay will enable each
student to more fully explore a given topic which that student researched in an
advanced art history course taken within the previous year at Stephen F. Austin State
University or a topic which the student is studying concurrently in another advanced art
history course. See Appendix A, Course Proposal Form for the new course.
B. Describe faculty resources and faculty requirements, if any.
1. List current faculty members, indicating highest earned degree/Institution, field of
study, current teaching and research assignments, dates of appointment, and
anticipated contribution to the program. Specify course(s) each faculty member would
teach.
Please refer to the following table:
DEPARTMENT OF ART
FACULTY DATA SUMMARY FOR ART HISTORY PROGRAM
Schedule of course offerings over five years (Fall 1993-Summer 1998)
Yeari:
Fall 1993
ART 280
ART 281
ART 282
ART 480
ART 482
ART 483
ART 486
ART 501 (ART 497) Modern Philosophies of Art
Spring 1994
ART 280
ART 281
ART 282
ART 480
ART 485
ART 487
ART 560 (ART 497) Status and Image of the Artist from Antiquity through the Academy
Summer 1994
ART 280
ART 484
ART 488
Year 2:
Fall 1994
ART 280
ART 281
ART 282
ART 480
ART 483
ART 486
ART 560 (ART 497) Collage and Assemblage
Spring 1995
ART 280
ART 281
ART 282
ART 381
ART 480
ART 484
ART 485
ART 560 (ART 497) Michelangelo
Summer 1995
ART 280
ART 281
31
ART 282
ART 487
Year 3:
Fail 1995
ART 280
ART 281
ART 282
ART 480
ART 483
ART 486
ART 501 (ART 497) Modern Philosophies of Art
Spring 1996
ART 280
ART 281
ART 282
ART 480
ART 482
ART 485
ART 497 Aesthetics and Art Criticism
Summer 1996
ART 280
ART 484
Year 4:
Fall 1996
ART 280
ART 281
ART 282
ART 480
ART 483
ART 486
ART 560 (ART 497) The Art of the Book
Spring 1997
ART 280
ART 281
ART 282
ART 480
ART 485
ART 487
ART 560 (ART 497) Status and Image of the Artist from Antiquity through the Academy
Summer 1997
ART 280
ART 281
32
Year 5:
Fall 1997
ART 280
ART 281
ART 282
ART 480
ART 486
ART 488
ART 560 (ART 497) British Modernism
Spring 1998
ART 280
ART 281
ART 282
ART 480
ART 484
ART 485
ART 560 (ART 497) to be announced
Summer 1998
ART 280
ART 482
2. If current faculty would be teaching new courses, how would their teaching
assignments change, and how would their current assignments be accommodated?
The only new course will be ART 495, Senior Essay, 1 SCH, discussed above. The
course will not place an undue burden on the thesis directors since It is anticipated that
only between two and four students will enroll in this one-hour course each semester.
3. List all new positions (faculty, graduate assistant, clerical/support, etc.) required
during the first five years of the program and Indicate whether the positions would be
additions orreasslgnments. If reassignment. Indicate the source.
Two full-time art historians in the Department of Art teach art history courses soieiy and
supervise the slide room. The Dean of the College of Fine Arts offers an upper-level
elective once a year. Two full-time members of the studio faculty teach certain art
history courses for which they have particular expertise: ART 280, ART 281, ART 282
and ART 488. One additional faculty member with expertise in non-western cultures
occasionally teaches an upper-level course in this area (ART 381). Current art history
course offerings which serve general education, the studio and art education majors,
and the art history minor are more than adequate to meet the needs of the proposed art
history curriculum. Moreover, existing classroom facilities will easily accommodate the
additional enrollment in each art history course section generated by the major.
A graduate student and an undergraduate student assigned to the art history area
maintain the slide collection under the supervision of the full-time art historians.
Adequate clerical/support staff are available for effective program delivery. No
additional graduate or undergraduate assistants or other support personnel will be
required to deliver the proposed program.
33
C. Describe status of equipment with regard to this request
1. Itemize expenditures during each of the last three years for equipment and supplies
specifically for the proposed program.
1994-1995
$ 2000 Slide sets, photographic film and developing, slide projector, slide
projector bulbs
1995-1996
$ 1776 Slides sets, photographic film and developing, slide projector bulbs
$ 224 Honorarium and expenses for guest speaker
1996-1997
$ 2000 Photographic film and developing, slide projector bulbs, slide mounts, slide
labels
$ 1200 Cabinets housing collection of works on paper
Equipment related to instructional delivery Is sufficient to support the program.
0. Describe status of facilities with regard to this request Include any alterations or
renovations of existing facilities made during the last three years that would be used for
the program.
Most art history courses are taught In a lecture hall In the Art Building complex. The
room seats fifty-nine in desks arranged in six tiers, and includes a large projection
screen that can be raised and lowered with the flick of a switch, two slide projectors
mounted in the back of the room, and rheostat-controlled lighting. The climate-controlled
slide room houses a collection of approximately 34,000 slides in file drawers,
and features three lighted slide tables and a photographic copy stand. Two conference
rooms are available for seminar courses and presentations In upper-level courses.
We are fortunate to have an excellent gallery program which features ten exhibitions
each year of regional and national significance. SFA Gallery exhibitions are displayed in
two separate spaces on campus: the principal gallery is located In the Griffith Fine Arts
Building and a second is located In the Art Department Building.
See Appendix B for the SFA Gallery 1996-1997 schedule of exhibitions and proposed
1997-1998 schedule.
The Department of Art has available a small study collection of art, primarily works on
paper, housed in one of the conference rooms. The core of this collection was formed in
1981 when actor Albert Finney donated his collection of prints (largely by well-known
twentieth-century British and American artists). The collection also Includes works
donated by alumni, faculty and friends of the University.
The gallery program and study collection offer excellent opportunities for students to
study art first-hand, research specific objects, and assist In the planning for gallery
exhibitions and the educational outreach to the community. Art history majors will be
encouraged to seek field experience related to their professional goals, although work
experience will not be required. The SFA Gallery and Stone Fort Museum on the
University campus have promised to provide internships for our art history majors; their
letters of commitment are Included in Appendix C.
34
E. Provide Iibrary staff's assessment of Iibrary resources necessary for the proposed
program, If applicable.
Submitted by Al Cage, Director of Libraries.
Library strengths
In answering this question, the OCLC/AM1GOS Collection Analysis CD program was used
to compare Steen Library holdings to other libraries. This analysis included English
language titles with publication dates from 1984 -1994. In the Peer Group analysis
(libraries with doctoral programs and collection sizes from 300,000 - 699,999 volumes),
the library had from 207% - 454% as many titles in the eight categories represented for
Art as did the average of libraries In the peer group.
In the Subcoiiection analysis for Art, the Peer Group held 8,353 unique titles collectively,
of which Steen Library had 5,056 (60%) of these titles. In addition, of these 5,056 titles
held by Steen Library, 4,841 of them (96%) were held by one or more other libraries,
suggesting that the Steen Library collection is also high in quality. When each of the
eight subclasses are looked at Individually, the strength is again evident. For example,
for the subcoiiection Sculpture, Steen Library's collection was 278% of average size, and
the number of titles the library held in each of the eleven distribution ranges exceeded
the average member's holdings In the nine lower ranges and matched It In the two higher
end ranges. It was never less than average. The findings were similar for the remaining
seven subclasses: Decorative Arts, Photography, Sculpture, Print Media, Painting,
Graphic Arts, and Arts in General. These findings suggest a collection with substantial,
well-distributed strengths.
In addition, the library has just acquired the 34-volume Dictionary of Art pubiished by
Grove's Dictionaries in anticipation of the program. It was purchased for $7,250.00. This
is a monumental publication that was fourteen years in the making. Articles were
contributed by experts in the field. It will be to the study of art what The New Grove
Dictionary of Music and Musicians Is to music and will contribute substantially to the
study of art history.
While not added specifically for this program, It is important to note that the library has
added the electronic search service, FlrstSearch within the last three years.
FirstSearch provides in-house and remote electronic access to Art Abstracts.
Humanities Abstracts, and Arts & Humanities Search. These are the electronic
equivalents to Art Index. Humanities index, and the Arts and Humanities Citation Index.
The library collection has adequate breadth to support an undergraduate program in Art
History. Overall the collection is strong in European art and art of the Americas. Oriental
and African art have received adequate attention and will continue to be developed. The
holdings of contemporary monographs are also a strength. In addition, the library has a
current subscription to all the back volumes of The Bibliography of the History of Art
Also, the library has a separate approval program for books published by Abrams, which
provides a better discount
35
Library needs
The aforementioned OCLC/AMIGOS Collection Anaivsis CD was also used in an effort to
quantitatively Identify weaknesses, but In fact, none were evident from any of the data
analyzed. However, a recently completed qualitative analysis of the library collection
conducted by faculty members and subject librarians identified a number of needs,
which are explained below.
The addition of a bachelor of arts in art history would require more depth in the general
art history collection. More books that treat art and artists In a broad cultural context
are needed. A few areas that need additional development are Baroque and Spanish
art, the art of ancient Egypt, contemporary Hispanic artists, and the history of more
recent techniques. Also needed are monographs on seventeenth-century Dutch artists
(other than Rembrandt, Hals, and Vermeer), high resolution, color illustrations of
ancient Greek vase painting, and images of Durer's prints (woodcuts and engravings).
And to maintain strengths, new works, which perpetually rise In price, will need to be
continually acquired by maintaining the library's approval programs
Although the collection Includes most major periodicals, with almost complete back files,
the number of titles received is small. Coverage of new developments in modern art is
limited by the lack of periodicals in this area. Journal coverage for art history is not
strong. To support an art history program, some journals should be added. They are
listed in priority order below:
1. Print Quarterly $ 70.00 subscription
$1,000.00 est back files 1984-1996
2. Nineteenth-Century Studies $ 25.00 subscription
$ 500.00 est. back files 1987-1996
3. American Journal of Archaeology $ 110.00 subscription
4. Studies in the History of Art (not available by subscription, issued
irregularly, purchase individual volumes as issued)
$ 100.00 est per volume
5. Journal of the Warburg & Cortauld $ 83.00 (approx., current
subscription Is fifty British pounds)
Total journal subscription and back files: $1,888.00
The cost of new subscriptions and back files can be partially offset by proposed
cancellations of less important art periodicals. This would include cancellation of the
print version of Art Index ($534.00/year) while continuing electronic access.
The bibliography, Fine Arts: A Bibliographic Guide to Basic Reference Works. Histories,
and Handbooks. (3d ed., 1990) by Donald Ehresmann covers major works in Western
languages. Selected sections were checked in the fall of 1996 to help determine the
collection's adequacy. The library holds 56% of the English-language titles in the
sections checked In the third edition. When the entire second edition (dated 1979) was
36
checked some years ago, the library had 48% of the English-language titles. This is
probably adequate for the beginning of this program, but consideration should be given
to adding more titles from the most recent edition. The addition of sixty titles from the
sections checked would Increase the library's holdings to nearly 80% In the most
important areas. At current prices it would require approximately $3,300 to add sixty
titles.* Also, while not noted in the collection development statements, students have
expressed a desire for more works on recent African-American artists.
While the library's art history collection is strong, it should be made stronger still by
addressing the few weaknesses Identified. A specific allocation of $2,000 in each of the
next five years should be sufficient to address the needs noted above. This amount will
be requested when funds are distributed each year. This is a modest amount in a
collection development budget that currently totals $1,130,000 annually. Consequently,
needed funds can be provided if necessary even without a budget increase simply by
retargeting and redirecting current expenditures.
*The Bowker Annual: Library and Book Trade Almanac. 41st ed., 1996. "Table 5: U.S. College
Books: Average Prices and Price Indexes, 1978,1993,1994,1995. Art and architecture, 1995
Preliminary," p. 524. Average price per title $54.61 (rounded to $55.00).
37
STEPHEN F. AUSTIN STATli L.MVLKMTY COLK^fc FKOFObAL rUKM / revised Oct.
ADD / ATTACH SYLLABUS) NOTE: A COURSE PROPOSAL FORM ALSO IS REQUIRED FOR ALL LAB COURSES
i DELETE)
{ CHANGE) ( ART 495 COURSE PREFIX AND NUMBER)
[ Pall 1QQ7 Effective semester & year) ( 5OO7O3O3 CIP CODE)
COMPLETE COURSE TITLE: senior Essay
PROPOSED COURSE DESCRIPTION:
ART 495 Senior Essay - 1 semester hour/ 3 hours independent study per week.
Research and writing of an individual study in the field of art history.
Requirement for art history majors. Must be taken in the first semester
of the senior year. Prerequisite: 6 hours advanced art history and
approval of the essay director.
JUSTIFICATION FOR THIS COURSE / IMPACT ON CURRICULUM:
This course will be a requirement for art history majors in the proposed Bachelor of Arts
degree in art history. It will require that all art history majors work in an independent
study mode outside the classroom format of their other art history courses. Students will
demonstrate their skills in research and writing of a study on a single stopic. This course
will enable each student to explore more fully a given topic the student has researched in
an advanced art history course taken within the previous year at Stephen F. Austin State
University or a topic the student is studying concurrently in another art history course.
PREREQUISITES:
6 hours advanced art history and approval of the director of the essay.
(DEGREE PROGRAM: _BA 1 (MAJOR: Art History ) (MINOR: NIA j_
(CERTIFICATE: NJA \ (SUPPORT / SERVICE NIA 1
(COLLEGE Fine Arts i (DEPARTMENT TEACHING COURSE
LEVEL OF COURSE: ( X UNDERGRADUATE) ( GRADUATE) ( DOCTORAL)
CREDIT HOURS: (MAX 1 ) (MIN _j \ (MAXIMUM HOURS THAT MAY COUNT TOWARD A DEGREE i . )
MAXIMUM CONTACT HOURS EACH WEEK IN THE FALL SEMESTER: ( LECTURE) ( LAB) ( i__ OTHER)
MAY THIS COURSE BE TAKEN MORE THAN ONE TIME EACH SEMESTER? ( y NO) ( YES)
GRADE TYPE: ( X REGULAR : A - F) ( PASS or FAIL: P or F) ( NOT GRADED /ZERO CREDIT LAB ETC.)
IS A SPECIAL FEE ATTACHED TO THIS COURSE? ( X NO) ( YES) ($ AMOUNT)
WHAT IS THE PURPOSE OF THIS SPECIAL FEE ? ( LAB) ( OTHER / WRITE IN PURPOSE ).
INSTRUCTION TYPE: ( LECTURE) ( LAB) ( PRACTICUM) ( SEMINAR) ( PRIVATE LESSON)
( X INDEPENDENT STUDY) ( TELEVISED INSTRUCTION) i THESIS) ( DISSERTATION) ( SELF PACE)
Docs this course replace a course on the current or a previously listed inventory? ( X NO ) ( YES)
If YES list the prefix and number ) should the replaced course be deleted ? NO} YES1
Dept. Chair K^^aJ^L^ \/<s\J/V\J College curriculum Chair
College Dean Grad Dean / Univ curr Chair.
38
APPENDIX B: SFA GALLERY EXHIBITION SCHEDULES, 1996-1997, 1997-1998
1996-1997
SFA Faculty exhibition SFA Gallery September 9 - October 5,1996
It Figures: art exhibition SFA Gallery October 10-November 7,1996
Dead Bees: Transmedia art installation by Ella Gant October 25 - November 1,1996
Art Building Gallery
Ceramics by James Watral Art Building Gallery November 4 -15,1996
The Human Condition: Works by Leonard Baskln November 11 -December 12,1996
SFA Gallery
Sara Sosnowy paintings and drawings January 27 - February 7,1997
Art Building Gallery
The Art of Illustration SFA Gallery February 3 - 27,1997
Carol Drummond exhibition Art Building Gallery February 10 -21,1997
Image and Text: Aspects of Twentieth Century Book Art
SFA Gallery March 6 - April 3,1997
TEXAS NATIONAL 97 SFA Gallery April 11 - May 17,1997
jured by Doug and Mike Starn
1997-1998 (proposed)
David Bates: Selected Works, 1980-1995 September 1997
Jorge Elizondo sculpture September 1997
SFA Faculty exhibition October 1997
David Taylor: Altered Visions October 1997
(computer-altered photographic collages)
The Introspective Eye: November 1997
Dorothy Shakespear's Modernist Vision
Video history (traveling exhibition) November 1997
Contemporary Serbian artists January 26 - February 6,1998
REFINED: Art Metals Invitational February 2-March 1998
Images of Man (small figurative sculpture) February 23 - March 6,1998
TEXAS NATIONAL 98 April - May 1998
39
APPENDIX C: Letters of commitment to provide internships for art history majors
a. SFAArtGaiiery
b. Stone Fort Museum
40
Stephen F. Austin State Universtty
SFA Gallery
Box 13041 • Nacogdoches TX 75962-3041
(409) 468-1131 • FAX - (409) 468-2938 ♦ eadams@sfasu.edu
March 11, 1997
Mr. Don Wink, Chair
Department of Art, Stephen F. Austin State University
Nacogdoches TX 75962-3001
Dear Mr. Wink:
I request that the Department of Art establish an Art Gallery Internship each
semester as part of the SFA Art History program to prepare students for work in
galleries and museums and for gallery work related to teaching careers.
The Intern, under the direction of the Gallery Director, will:
1) Select a future exhibition which is tentatively on the calendar and
a. make necessary phone and written contacts with galleries, museums
and artists to accomplish preliminary planning;
b. request slides and select the exhibition in conjunction with one of
the SFA Art History professors;
c. secure from galleries/museums/artists the needed slides/photos and
written artists statements and vitas;
c. plan marketing and printing for the exhibition;
d. secure a signed contract with the parties to the exhibition.
2) Select an exhibition to be held during the semester of the Internship and
a. complete and produce marketing and printing;
b. arrange for insurance and roundtrip shipment of the art;
d. arrange for receiving, mounting and shipping out the art;
e. arrange for and host the opening reception and talk.
3) Handle gallery phone calls and written correspondence.
The Gallery Director will familiarize the Intern with (and provide copies of)-
1. gallery facilities reports;
2. insurance, loan agreement and art condition forms;
3. artist contracts;
4. introductory information sent to galleries and museums-
5. schedule sheets and gallery budgets;
6. a list of companies which provide insurance.materials, printing and shipping.
Sincerely,
Eloise Adams
SFA Gallery Director
41
Stone Fort Museum
P.O. Box 6075
Stephen F. Austin State University
Nacogdoches Texas 75962-6075
(409) 468-2408
March 14, 1997
Mr. Don Wink
Chairman, Department of Art
P.O. Box 13001
Stephen F. Austin State University
Nacogdoches, TX 75962
Dear Mr. Wink,
I am writing in support of the proposed Bachelor of Arts in Art History, and specifically,
the internship program associated with such a degree program. The Stone Fort Museum
would gladly participate in an internship program for undergraduate students in the Art
Department. Museum work requires an interdisciplinary approach, and we would be
able to offer a variety of learning experiences including primary research , care of art
objects, and exhibition design and installation.
The Museum currently participates in the Art Department's Ad Design internship
program, and has benefited greatly from the association. I look forward to continuing
this partnership.
Sincerely, q A b :
Dr. James E. Corbin
Director
42
Appendix No. 3
Stephen F. Austin State University
Schedule of Course Fees in Excess of $6.00
College of Fine Arts
43
Stephen F. Austin State University
Schedule of Course Fees in Excess of $6.00
College of Sciences and Mathematics
44
Stephen F. Austin State University
Schedule of Course Fees in Excess of $6.00
College of Forestry
FOR 111
FOR 119
FOR 120
FOR 205
FOR 209
FOR 223
FOR 250
FOR 310
FOR 313
FOR 323
FOR 325
FOR 329
FOR 335
FOR 337-
FOR344-
FOR 347 -
FOR 349 -
FOR 35.0-
FOR404-
FOR438-
FOR409-
FOR441-
FOR450-
FOR451-
FOR452-
FOR456-
FOR454-
FOR458-
FOR 504 -
FOR 535-
. ***
. ***
. ***
. *♦♦
. *#*
. ***
. ***
. ***
.***
.***
. ♦*♦
. ***
. *♦♦
. ♦**
. ♦**
. ***
. ***
. *♦*
. ***
. ♦♦*
. ***
. ***
***
***
♦**
***
***
**♦
***
ENV110-***
ENV223-***
ENV349-***
ENV412-***
ENV415-***
ENV420-***
ENV441-***
Current
Fees
26.00
16.00
16.00
16.00
16.00
6.00
16.00
95.00
16.00
95.00
95.00
95.00
185.00
16.00
16.00
21.00
16.00
16.00
6.00
6.00
16.00
6.00
16.00
16.00
6.00
6.00
16.00
6.00
26.00
21.00
6.00
6.00
6.00
6.00
6.00
6.00
6.00
Proposed
26.00
16.00
16.00
16.00
16.00
11.00
16.00
100.00
16.00
100.00
100.00
100.00
195.00
21.00
16.00
26.00
16.00
36.00
16.00
21.00
16.00
11.00
56.00
36.00
21.00
106.00
16.00
16.00
11.00
21.00
26.00
11.00
16.00
16.00
16.00
16.00
11.00
45
Stephen F. Austin State University
Schedule of Course Fees in Excess of $6.00
College of Liberal Arts
ANT 440 - ***
46
Stephen F. Austin State University
Schedule of Course Fees in Excess of $6.00
College of Applied Arts and Sciences
Current
COM 103 - ***
COM 201-***
COM 202-***
COM 203 - ***
COM 303-***
COM 319-***
COM 403-***
COM 404-***
COM 405-***
CJS 460 - ***
MSC 207 - ***
MSC402-***
MSC 407 - ***
SWK350-***
SWK470-***
SWK480-***
SWK 475 - ***
SWK519-***
SWK 529 - ***
SWK 539 - ***
6.00 56.00
47
888888888888888 8 888S8SS8888S8S88S8888S888 ©
VO
00
# *
o o *
O O * l i o o * ~
<s cs * o
00*0 §! 85 I 5 i! §! 8885 *
*
00
CN
cn
ECH331-***
ECH 332 - ***
ELE121-***
ELE 304 - ***
ELE 595 - ***
SED 370 - ***
KIN 115-***
KIN 116-***
KIN 200 - 007
KIN 200 - 009
KIN 200-015
KIN 244 - ***
KIN 276 - ***
KIN 278 - ***
*** No changes proposed
49
Stephen F. Austin State University
Schedule of Course Fees in Excess of $6.00
College of Business
The College of Business charges no course fee in excess of
the minimum $6.00 charge
50
RESOLUTION OF LODGE, ASSOCIATION OR OTHER SIMILAR ORGANIZATION
Appendix No. 4
By: STEPHEN F AUSTIN STATE UNIVERSITY
iNa=-5 :: Ledge Ajsccafcon or 5 - v Orqan<z?.zr.
P.O. BOX 13035 SFASU
NACOGDOCHES. TEXAS 75962
(C«ty. State and Zv Zzce\
A* '» _ . certify that I am Secretary (clerk) of the above-named organization
(referred to as the "association") organized under the laws of TiSXAS f Federal Employer I.D. Number
75-6002514 , and that the following is a correct copy of resolutions adopted at a meeting of the
association duly and properly called and held on MARCH -5 f 19 97 . These resolutions
appear in the minutes of this meeting and have not been rescinded or modified.
B. Be it resolved that,
(1) The Financial Institution named above is designated as a depository for the funds of this association.
(2) This resolution shall continue to have effect until express written notice of its rescission or modification has been received and recorded by
this Financial Institution.
(3) All transactions, if any, with respect to any deposits, withdrawals, rediscounts and borrowings by or on behalf of this association with this
Financial Institution prior to the adoption of this resolution are hereby ratified, approved and confirmed.
(4) Any of the persons named below, so long as they act in a representative capacity as agents of this association, are authorized to make any and
all other contracts, agreements, stipulations and orders which they may deem advisable for the effective exercise of the powers indicated below,
from time to time with this Financial Institution, concerning funds deposited in this Financial Institution, moneys borrowed from this Financial
Institution or any other business transacted by and between this association and this Financial Institution subject to any restrictions stated below.
(5) Any and all prior resolutions adopted by this association and certified to this Financial Institution as governing the operation of this
association's account(s), are in full force and effect, unless supplemented or modified by this authorization.
(6) This association agrees to the terms and conditions of any account agreement, properly opened by any authorized representative(s) of this
association, and authorizes the Financial Institution named above, at any time, to charge this association for all checks, drafts, or other orders, for
the payment of money, that are drawn on this Financial Institution, regardless of by whom or by what means the facsimile signature(s) may have
been affixed so long as they resemble the facsimile signature specimens in section C. (or the facsimile signature specimens that this association
files with this Financial Institution from time to time) and contain the required number of signatures for this purpose.
C. If indicated, any person listed below (subject to any expressed restrictions) is authorized to:
Name and Title / ^^gnatur/^ \ / Facsimile Signature
(A) ROLAND SMITH VP BUSINESS AFFAIRS
(B) DANNY K CAT.TANT DTUKCTOtt FTNANCTAT. SRVS
(C) JCAKEN
(D) SHELLY LACKEY MGR OF ACCOUNTING OPER.
Indicate A, B, C and/or D
AB&C (1) Exercise ail of the powers listed in (2) through (6).
(2) Open any deposit or checking account(s) in the name of this association.
(3) Endorse checks and orders for the payment of money and withdraw funds on deposit with this Financial Institution.
Number of authorized signatures required for this purpose
(4) Borrow money on behalf and in the name of this association, sign, execute and deliver promissory notes or other
evidences of indebtedness.
Number of authorized signatures required for this purpose.
(5) Endorse, assign, transfer, mortgage or pledge bills receivable, warehouse receipts, bills of lading, stocks, bonds, real
estate or other property now owned or hereafter owned or acquired by this association as security for sums
borrowed, and to discount the same, unconditionally guarantee payment of all bills received, negotiated or
discounted and to waive demand, presentment, protest, notice of protest and notice of non-payment.
Number of authorized signatures required for this purpose
(6) Enter into written lease for the purpose of renting and maintaining a Safe Deposit Box in this Financial Institution.
Number of authorized persons required to gain access and to terminate the lease .
D. I further certify that this association has, and at the time of adoption of this resolution had, full power and lawful authority to adopt the
foregoing resolutions and to confer the powers granted to the persons named who have full power and lawful authority to exercise the same.
AFFIX SEAL HERE
E. X
X
Secretary)
(Attest 3y a Direct: -
X
(Attest oy a Direct:•
I 1989 BANKERS SYSTEMS. INC.. ST. CLOUD, MN (1-800-397-2341)
Appendix No. 5
STEPHEN F. AUSTIN STATE UNIVERSITY
SCHEDULE OF TRANSFERS
September 1, 1996 through December 31, 1996
ACTIVITY RECIPIENT TRANSFER SOURCE _
DATE
Jan. 15, 1997
Jan. 21, 1997
Jan. 21, 1997
Mar. 7, 1997
Mar. 10,1997
Mar. 10,1997
TOTAL 59,075
52
Appendix No. 6
Stephen F. Austin State University
Summary of Proposed Policy Revisions
April 15, 1997
# lids
A-18 Faculty Workload
A-24 Laboratory Fees
B-3 Austin Building Conference Rooms
B-6 Energy Conservation
B-21 Physical Plant Charges
B-32 Work Requests
C-2 Annual Budget Preparation
C-3 Audit Fees
C-6 Check Cashing
C-7 Competitive Procurement
Summary of Change^
Updates standards and equivalencies,
updates department titles
Incorporates organizational change,
documents existing basic fee
Updates title change of reservation
contact
Cites governmental and legislative
authority, expands commitment
to energy efficiency, adds approval
requirement for extended energy
use and for resolving power
shortages, and establishes authority
for setting cost of additional utilities
expense
Incorporates existing department
title, expands charging authority
to include minor alterations, and
call-back expenses
Incorporates existing department
title, broadens maintenance
examples, corrects typographical
error, incorporates existing job titles
Affirms existing policy
Incorporates registration fees into
charge for auditing a class
Increases check cashing limit to $50,
reassigns authority for exceeding
limit
Incorporates current regulations from
the General Services Commission
53
C-11 Departmental Accounting Responsibilities
C-21 Moving Expenses
C-35 Returned Checks
C-39 Withdrawal Without Financial Clearance
C-40 Year-End Purchasing
D-5 Asbestos Removal
D-22 Naming Buildings and Other Facilities
D-29.1 Safety Awards Program
E-8N Classified Pay Plan
E-15 Employee Conduct
E-17N Employee Evaluation
E-21 Extension of Sick Leave
Establishes account budgetary
authority and responsibilities,
designates Controller as source
of financial records and Director
of Financial Services as source
of budget records, and specifies
account-manager responsibilities
for designating approval authority
Incorporates essential reference to
regulations of the Internal Revenue
Service
Incorporates the University's use
of a check verification service prior
to check acceptance and increases
the returned check fee to $20 (from
$15)
Incorporates organizational change
Formalizes accounting rules for
year-end purchases of supply items,
services, capital expenditures, and
subscriptions.
Incorporates existing job titles
Incorporates existing job title
Incorporates existing job titles,
modifies award recognition, and
documents role of the University
Environmental Safety and
Health/Radiation Committee
Combines pay-plan and
reclassification-procedure
and eliminates restated
policy language
Eliminates gender references and
expands employee responsibility
for conduct awareness
Incorporates existing job title and
adds forms reference
Adds form reference and specifies
contact for details concerning
continuation of employee benefits
54
E-44 Security Sensitive Positions
E-49 Temporary Employment
E-55 Workers' Compensation Coverage
F-1 Accessing Administrative Systems
F-2 Administrative Programming
Incorporates procedure for criminal
record check, incorporates existing
job title
Eliminates language that duplicates
policy intent, incorporates existing
job title
Incorporates existing job titles, form
reference, and contact for future
policy revisions
Specifies conditions for access,
documents procedure
Clarifies approval sequence,
documents procedure
55
Faculty Workload Index A-18
Original Implementation: November 4, 1977 Page 1 of 4
Last Revision: January 22, 1985
The primary responsibility of Stephen F. Austin State University is the provision of undergraduate
education of the highest quality to those students judged capable of benefiting therefrom. The
University has significant responsibilities for master's level graduate education in the arts,
sciences, humanities, and selected professional fields, with unique responsibility for master's and
doctoral level graduate education in forestry and education. The criteria for admission to these
programs are designed to provide the University with evidence that the student is capable of
meeting the institution's academic expectations.
The University expects its faculty to be effective classroom teachers and to be accessible to
students who need assistance with formal class work and/or guidance in the pursuit of independent
learning.
All faculty are expected to stay current in their fields of study and are encouraged to make original
contributions thereto.
Effective educational programs are dependent upon continual review and assessment by faculty,
students, and academic administrators. Thus, all faculty are expected to be knowledgeable of the
curriculum in their own and other departments of the University and to participate formally when
called upon in the development and revision of curricula.
It is the judgment of Stephen F. Austin State University that the foregoing responsibilities and
expectations can be met within the following workload guidelines.
Standards and Equivalencies
The standard teaching load at Stephen F. Austin State University is twelve semester credit hours of
instruction in organized undergraduate classes each long term semester. The minimum load for
each faculty member paid full-time from the appropriations item "Faculty Salaries," excluding
teaching assistants who are pursuing degrees, is nine semester credit hours of instruction in
organized undergraduate classes each long term semester, with adjustments only as follows.
1. One semester credit hour of organized graduate instruction is equal to one and one-half
semester credit hours of organized undergraduate instruction.
2. One semester credit hour of teaching a large class (above 100) is equal to one and one-half
semester credit hours of organized undergraduate instruction.
3. Where classes commonly meet more hours per week than the semester credit hours granted
(e.g., physical education, laboratory classes, and clinical classes) classroom hours shall
aggregate to a minimum of 18 for a full-time load.
4. Teaching credit for the direction of honors contracts, Master's theses and doctoral
dissertations shall be granted only during a fall or a spring semester and on the basis of
three semester hours of organized undergraduate instruction for the accumulation by a
given faculty member of either twelve students having enrolled in honors contracts, or six
students having enrolled in Thesis Writing (590) (for thesis) or for three students having
enrolled in Dissertation Writing (699) (for dissertation) courses in all cases being assigned
to the faculty member in question provided that (1) the equivalency may be granted
56
Index A-18
Page 2 of 4
within available funding and without adverse effect on academic departmental teaching
responsibilities, and (2) a given student enrolled either in 590 or 699 may be counted no
more than twice - once each in two different enrollment periods - for credit toward the
faculty member's cumulative total.
5. Studio art and studio music instruction shall aggregate to a minimum of 18 hours per week
for a full-time load.
6. Practice or student teaching supervision, clinical supervision, and intern supervision shall
aggregate to a minimum of 24 contact hours per week for a full-time load.
Where a faculty member teaches in more than one of the adjustment categories noted above, the
teaching load shall be proportioned among the categories, but the faculty member's teaching load
must be equal to at least nine semester credit hours of instruction in organized undergraduate
classes. Where full-time faculty are paid partially from a source of funds other than "Faculty
Salaries," the minimum teaching workload shall be directly proportioned to the percentage of salary
paid from the appropriations item "Faculty Salaries."
All adjustments shall be approved by the Board of Regents of Stephen F. Austin State University,
and reported to the Coordinating Board, the Governor's Budget and Planning Office, and the
Legislative Budget Board within 45 days after the close of registration for each long term semester.
Exceptions to the foregoing limitations may be made as follows:
1. A reduced teaching load may be granted for a faculty member who is chairman of a
department or head of a comparable administrative unit.
2. A reduced teaching load may be granted for extraordinary formal academic advising or
significant administrative responsibilities (temporary) relating to the institution as a whole,
e.g., Chair of the Faculty Senate. The total of such reductions shall not exceed one three-hour
undergraduate organized course or its equivalent for every 3,000 credit hours
generated by the institution during the previous fiscal year.
3. No exception shall be made for coaching activities of teachers who are also athletic
coaches.
The aforementioned exceptions may be granted only upon approval of the Board of Regents of
Stephen F. Austin State University. Copies of the approval shall be filed with the Coordinating
Board, the Comptroller of Public Accounts, the Governor's Budget and Planning Office, and the
Legislative Budget Board within 45 days after the close of registration for each long term semester.
Administrative Responsibilities for Monitoring and Reporting Faculty Workloads
Department Chairaftafl/Program Director:
1. It is the responsibility of the department chairmaa or program director to assign faculty
workloads in accord with current applicable policy. Except as specifically authorized, a
faculty member's teaching assignment will be equivalent to the standard teaching load of
twelve or more semester credit hours in organized undergraduate classes.
57
Index A-18
Page 3 of 4
2. It is the responsibility of the department chairmaa or program director to prepare an official
report of the workload assignment of each faculty member teaching in the department each
semester according to an established calendar. The chairmaft/program director and each
faculty member will by signature on the workload report certify that each workload
assignment is in accord with applicable policy.
3. It is the responsibility of the department chairman or program director to recommend
exceptions to the standard workload requirement and to provide such documentation as
necessary to justify that recommendation. Recommendations for exceptions must be made
judiciously.
1. It is the responsibility of the dean of the college school to monitor the work of department
chairsmen/program directors to assure that the University's workload policy is being
strictly implemented and accurately reported. By signature on the workload report for each
faculty member, the dean certifies that his/her responsibilities have been executed.
2. It is the responsibility of the dean of the college school to review all recommendations
from department chairsmen/program directors for exceptions to the standard workload and
to recommend to the Vice President for Academic Affairs their approval/disapproval.
Endorsements of exceptions must be made judiciously.
Vice President for Academic Affairs:
1. It is the responsibility of the Vice President for Academic Affairs to monitor the procedures
for reporting and certifying faculty workloads.
• 2. It is the responsibility of the Vice President for Academic Affairs to forward one copy of
the faculty workload reports to the appropriate office for entry into the University's data
base and to have the original faculty workload reports filed for possible future review.
3. It is the responsibility of the Vice President for Academic Affairs to see that the Faculty
Workload Report, Printout Number CMB 00W, is prepared for review and action by the
Board of Regents of Stephen F. Austin State University.
President:
It is the responsibility of the President of the University to submit to the Board of Regents the
Faculty Workload Report, Printout Number CMB 00W, for their review and action.
58
Index A-18
Page 4 of 4
Source of Authority: Texas Education Code, sec. 51.401 et seq.: Board of Regents;
President; Vice President for Academic Affairs
Cross Reference: Faculty Handbook
Contact for Revision: Vice President for Academic Affairs
Forms: None
59
1 Laboratory Fees Index A-24
2 Original Implementation: June 29,1981 Page 1 of 1
3 | Last Revision: July 15, l9SZApril 15, 1997
4
5
6 Laboratory fees may be assessed in courses where costs of equipment or supplies are
7 beyond the ordinary amount for expendable supplies and can be reasonably allocated to
8 the individual student. In such cases, laboratory fees equivalent to projected individual
9 costs may be imposed. A department or a school may choose to average the costs over its
10 | total laboratory program and set an appropriate uniform fee. The basic fee is $$10. For
11 those classes where it can clearly be demonstrated that the value of expendable supplies is
12 well beyond $5, a reasonable laboratory fee, not to exceed $30 may be charged.
13
14 Laboratory fees will be recommended by the department Chair and approved by the Dean
15 | of the s&oeiCollege and the Vice President for Academic Affairs and published in the
16 appropriate bulletin of the University. Fees will be reviewed annually in conjunction
17 with the calendar for submitting curriculum changes.
18
19
20 SOURCE OF AUTHORITY: Board of Regents, President, Vice President for Academic
21 Affairs
22
23 CROSS REFERENCE: Faculty Handbook
24
25 CONTACT FOR REVISION: Vice President for Academic Affairs
26
27 FORMS: None
28
60
1 Austin Building Conference Rooms Index B-3
2 Original Implementation: June 10, 1986 Page 1 of 1
3 | Last Revision: NomApril 75, 1997
4
5 The provisions of the policy on the Use of University Facilities govern the use of all
6 buildings, facilities, equipment, and grounds, hereafter referred to as facilities, under the
7 control of Stephen F. Austin State University. That policy provides that the University
8 may establish additional procedures for the reservation and use of specific facilities;
9 therefore, the following provisions apply to Room 305 and Room 307 in the Austin
10 Building.
11
12 Both conference rooms are available to faculty and staff for group meetings held for the
13 purpose of conducting University business or related activities. Neither room is available
14 for use by student groups.
15
16 Room 305, Small Conference Room, will accommodate groups of twelve to fifteen
17 people. Groups of this size will routinely be scheduled in 305 unless it is reserved.
18
19 Room 307, Board of Regents Conference Room, will accommodate groups of 14 to 20
20 with conference-style seating, and much larger groups if seating areas around the
21 perimeter of the room are utilized. This room is scheduled for routine meetings only if
22 Room 305 is too small or is unavailable. Individuals reserving Room 307 are responsible
23 for seeing that desk pads (available in 307) are placed on the conference table prior to the
24 meeting and are removed at the conclusion of the meeting. Because of the formal nature
25 of the room and its furnishings, beverages are discouraged and food is prohibited.
26
27 Reservations for either room may be made by telephone or in person with the Executive
28 | Secretary Assistant to the President (extension 2201; Austin building, Room 315).
29
30
31 SOURCE OF AUTHORITY: President
32
33 CROSS REFERENCE: None
34
35 | CONTACT FOR REVISION: Executive Assistant to the President
36
37 FORMS: None
38
61
Energy Conservation Index B-6
Original Implementation: UnpublinhodDecember 4, 1987 Page 1 of 1
Last Revision: December 1, 1987 March 15, 1997
The University supports, and is committed to, the statewide effort to conGorvo onorgy of
the Texas Governor's Office,-r- 7The General Appropriations Act, 70th Legislature?
requires the University to adopt an energy conGorvation program and include measures
recommended by the Governor.ara/ the Energy Conservation Design Standard for New
State Building, updated in 1993. Energy management on the campus includes an
The University has and will continue to maintain the most efficient operation of all
utilities and equipment by the operation of: an automated energy management system,
which monitors air handling systems, replacement of old and inefficient chillers, cooling
towers and boilers, modified summer work schedules, and additional programs as may bo
required.HVAC/Electrical equipment in a timely and cost efficient manner, and a review
of building operation, usage, and schedules.
Cooling and heating requirements are based on departmental needs and are controlled by
the Physical Plant Department. Once established, the operating temperature schedules
are entered into the energy management system computer. If a variation from tho
established normal temperature schedule is required,
permission should bo obtained from the Vice President for Administrative and Fiscal
Affairs.
In the ovent of a power shortage (brown out), heating and cooling in campus buildings
may bo limited. Recommendations regarding limitations on heating and cooling of
specific buldingo wall be made by the vice presidents to the President.
// is the intent of the University to serve its academic and auxiliary needs with cooling
and heating requirements based on approved operational schedules. The automation
system is programmed each semester and any significant requirements not included in
normal operations must be approved by the Vice President for Business Affairs prior to
changes being made.
Start and stop schedules are entered by Physical Plant personnel and after approval by
the Vice President for Business Affairs, assistance can be arranged by calling 468-3206.
Physical Plant should be given notice at least eight (8) work hours prior to event. If
notice is given after normal work hours, the user may be charged overtime.
All local utility power shortage problems will be handled by the Physical Plant
Department, the local energy supplier and the Vice President for Business Affairs. The
requirements so determined will be routed thru the appropriate organizational channels.
62
Users of University facilities that require an additional cost due to utility usage, may be
charged a fee to cover the cost of the additional utility expense. The amount of the fee
will be determined by the Physical Plant Department.
SOURCE OF AUTHORITY: General Appropriations Act, President, Vice President
Administrative and Fiooal^or Business Affairs
CROSS REFERENCE:: None
CONTACT FOR REVISION: Director of Physical Plant
FORMS: None
63
Physical Plant Charges Index B-21
Original Implementation: December 7, 1987 Page 1 of 1
Last Revision: March, \S>%9April 15, 1997
Funding for repairs to campus buildings comes from several sources and the type and use
of the building determines the source of funding. Funding is as provided below.
Educational and General Buildings. (Offices, classrooms, Library, etc.) Maintenance of
these buildings and building equipment is the responsibility of the Physical Plant
Department and paid from funds budgeted for that purpose.
The Physical Plant Department may charge Educational and General accounts for the
following material and services.
1. Materials taken from stock not used in maintenance projects.
2. Repair of equipment.
3. Set-up charges.
4. Paint requests when redecorating.
5. Materials and labor for mill work.
6. Vehicle rentals and gasoline.
7. Minor alterations that change the structure of the facility, which have not
come about through a change in University serviceo or programo.
8. Replacement of lost keys.
9. Call back expenses that are not caused by normal maintenance requirements
that are the responsibility of Physical Plant.
CROSS REFERENCE: None
CONTACT FOR REVISION: Director of Physical Plant
FORMS: None
64
Work Requests Index B-32
Original Implementation: Unpublished
Last Revision: December 7, 1987 March 26, 1997
The Physical Plant Department does routine preventive maintenance based on
importance, priority and available manpower. Maintenance is performed by the Physical
Plant Department in response to requests made by individuals authorized to expend
University funds. The Physical Plant Department will respond to the following
categories of requests:
1. Routine Maintenance
2. Custodial Service
3. Disposal Service
4. Emergencies
Priorities for requests are normally made by the Vice President for Administrative and
Fiscal Business- Affairs.
1. Routine Maintenance. These requests should include anything of a normal nature
which will not require emergency attention or alter the structure. Such requests include
temperature control, minor plumbing or custodial problems with restrooms, and minor
electrical problems, such as bulb replacement. Requests of this nature should be directed
to the Physical Plant Department by telephone at 468-3206. The following information
should be provided.
a. Building name
b. Date of request
c. Urgency of request (used to assign a work priority to each request)
d. Exact location of job
e. Detailed description of work needed
f. Person making the request
2. Custodial Services. Requests for custodial services beyond normal cleaning activities
by custodial personnel should be directed to the Manager of Custodial Services at
468-3905.
3. Disposal Services. Disposal services are administered through the Special Services
Department in the Physical Plant Department at 468-5107. Paper and household
gargage garbage of campus residents are picked up regularly. Used
building/classroom materials such as lumber, cement, clay, etc., and confidential
records which must be destroyed will be picked up by Special Services upon request.
4. Emergencies. These requests, in the opinion of the requestor, require immediate
action to prevent endangerment of life and property damage.
65
a. Broken water lines (inside or out)
b. Utilities off
c. Smell of natural gas or burning
d. Broken windows
e. Commodes overflowing
f. Water spills on floors
g. Hazardous conditions
Emergency requests should be reported immediately to the Physical Plant Department at
468-3206, or to the University Police Department at 468-2608 after normal working
hours.
SOURCE OF AUTHORITY: Vice President for Adminiotrative and Fiocal Business
Affairs
CROSS REFERENCE: None
CONTACT FOR REVISION: Director of Physical Plant
FORMS: None
66
Annual Budget Preparation Index C-2
Original Implementation: UnpublishedMarc/z 1, 1989 Page 1 of 1
Last Revision: March 1, \9%9April 15, 1997
Preparation of the Annual Operating Budget is coordinated through the office of the Vice
President for Business Affairs. Guidelines are established by the President based upon
legislative appropriations, student fees and other local income, non-pledged and pledged
auxiliary system student fees and other income, available Higher Education Assistance
Fund, and estimates of other fund revenues. Guidelines will reflect current legislative
appropriation riders in effect and any other legal restrictions. Budgets will be prepared
by operating department heads, submitted to the next appropriate level of review, then to
the vice president in charge of the division and finally to the President for final
consideration. The schedule for preparation of the budget will be determined by the
President. Generally the schedule will allow for Board of Regents review in April on
even-numbered years and for review in July for odd-numbered years. Approved budgets
will be announced to the University departments through administrative channels
following approval of the Board of Regents.
All budgets are based on available funds and no expenditures may be made except as
provided for in the approved budget or in accordance with changes approved by the
Board.
SOURCE OF AUTHORITY: Vice President for Business Affairs
CROSS REFERENCE: None
CONTACT FOR REVISION: Vice President for Business Affairs
FORMS: None
67
Audit Fees Index C-3
Original Implementation: October 18, 1980 Page 1 of 1
Last Revision: None April 15, 1997
In those cases where an individual audits a regular academic course, the lee- tuition and
fees shall be the same as the tuition and fees paid by regularly enrolled students.
Individuals age 65 and over may audit at no charge on a space-available basis and with
the permission of the instructor.
Source of Authority: Board of Regents
Cross Reference: General Bulletin
Contact for Revision: President
Forms: None
68
Check Cashing Index C-6
Original Implementation: Unpublishod&fffemfer 1, 1988 Page 1 of 1
Last Revision: September 1? 1988 April 15, 1997
The Business Office in the Austin Building and the Bookstore in the University Center
cash checks for faculty, staff and students with a University I.D. The check cashing limit
is thirty dollars ($30). fifty dollars ($50). If an extenuating circumstance exists in which a
student or employee needs to cash a check in excess of-$3Q $50, authorization must come
from the University Business Manager, Assistant Business Manager Controller or the
Controller's designee, or Bursar in the Business Office, or the Manager or Assistant
Manager in the University Bookstore. The University Business Office and Bookstore are
not authorized to cash checks which are disbursed by the University, i.e., payroll checks,
travel checks, etc.
Source of Authority: Vice President for Administrative and Fiscal Business Affairs
Cross Reverence: None
Contact for Revision: University Business Manager Controller
Forms: None
Forms; None
69
Competitive Procurement Index C-7
Original Implementation: Unpublished January, 1988 Page 1 of 1
Last Revision: January, 1988 April 15, 1997
Stephen F. Austin State University purchases goods and services on a competitive basis
to the extent practicable. Competitive procurement may include competitive bid,
competitive negotiation, or any other legally recognized and approved process, but shall
generally be understood as competitive bids.
Competitive bidding? is defined as the process of inviting and obtaining bids from
competitive sources in response to terms and conditions of specifications. The State
Purchasing General Services Commission interprets competitive bidding to be a level of
competition at which two or more manufacturer's products will meet the specifications,
terms and conditions of the bid.
Competitive bids must be obtained from a minimum of three sources, two of which must
be certified by the GSC as Historically Underutilized Businesses. When using state
funds, the minimum three bids must be from vendors listed on the GSC Centralized
Master Bid List. The Purchasing Department must document purchasing rationale in
situations where in the required number of bids is not obtained or not obtainable.
The purchase of automated information systems products or services is to be conducted
through a negotiation process with GSC approved Qualified Information Systems
Vendors to secure the item or items which represents the 'best value' to the University.
Catalog procedure allows the determination of brand to be made prior to securing price
comparisons. Bidding is not allowed. Negotiations may to be conducted with one or
multiple vendors. The Purchasing Department will determine in each individual case
how many vendors are to be contacted and whether negotiations will be conducted
formally or informally.
SOURCE OF AUTHORITY: V.T.C.S., art. 601b Texas Government Code, Title 10,
Subtitle D, Chapters 2151 through 2176; President; Vice President for Business Affairs
CROSS REFERENCE: None
CONTACT FOR REVISION: Director of Purchasing and Inventory
FORMS: None
70
Departmental Accounting Responsibilities Index C-l 1
Original Implementation: UnpuMishodSepfemfter 1, 1987 Page 1 of 1
Last Revision: September 1, 1987 April 15, 1997
It is the responsibility of each department head to exercise budgetary control over and
account for the funds and property of his/her department. For that reason all accounts
are assigned to an Account Manager. Accounts are to bo maintained in such detail as
necessary to supplement the Business Office records and to furnish accurate information
on sales, other credits, expenditures, encumbrances and other chargos. It is the
responsibility of each Account Manager to maintain records on budgets, sales and other
revenues, expenditures and encumbrances including salaries and wages and other
charges which support and supplement the Controller's Office's records.
Statements of the transactions in departmental accounts are to bo prepared monthly
Complete and accurate records off inancial transactions are to be maintained by the
University Business Controller's Office and forwarded to the deportment heads made
available to Account Managers who are responsible for comparing their records with
those of the Business Controller's Office and reporting any differences promptly to the
Business Controller's Office. The original approved budgets and all authorized budget
revisions are maintained by the Director of Financial Services. A primary reason for the
maintenance of departmental records is the exercise of budgetary control by tho
department head.
A person in each department shall bo designated by the department hoad, with tho
approval of the Vice President for Administrative and Fiscal Affairs, Each Account
Manager may designate one or more additional individuals in the department to approve
vouchers, requisitions, and similar documents in his/her absence. The Purchasing
Department, the Controller's Office, Printing Services and the U.C. Bookstore must be
informed ofl&es&-these designations expire at the end of each fiscal year, or sooner if
specified, and must be renewed at expiration date, which shall be periodically reviewed
and updated.
Source of Authority: Vice President for Administrative and Fiscal Business Affairs
Cross Reference: None
Contact for Revision: Vice President for Administrative and Fiscal Business Affairs
Forms: None
71
Moving Expenses Index C-21
Original Implementation: December, 1988 Page 1 of 1
Last Revisioni-Nefie^prz/15, 1997
Moving expenses to individuals to be employed by the University may not be paid from
appropriated funds. Payments from non-appropriated funds must be approved, in
advance, by the President and made in compliance with prevailing IRS regulations.
Source of Authority: President
Cross Reference: None
Contact for Revision: President
Forms: None
72
Returned Checks Index C-35
Original Implementation: UnipublishedSeptember 1, 1987 Page 1 of 1
Last Revision: September 1, 1987 April 15, 1997
The University Business Office oholl assess a fiftoon dollar ($15) foo for oach chock
returned to the University. This fee shall be waived upon presentation of evidence that
the check was returned due to bank error.
Checks presented to the University will be verified through CheckMate check verification
service prior to acceptance. The University will not accept personal checks from
students or employees who have written three or more insufficient checks to the
University, individuals who have a history of bad checks as recorded by CheckMate.i£a
person promptly pays the insufficient checks and accompanying service charges to the
University, and is doomed to be responsible, he/she can bo removed from the "bad chock
list" one time by the Business Office Manager or Assistant Business Office Manager.
Upon receipt of one additional insufficient check, an individual is placed permanently on
the "bad chock list."
The "bad check list" is the property of the University and may not be disclosed to any
third party. Unauthorized disclosure constitutes a violation of University policy and may
constitute a violation of federal and state law.
Checks returned to the University for insufficient funds, payment stopped, or account
closed will be collected by CheckMate. The Business Office shall assess a twenty dollar
($20) fee for each such check These checks may be collected by CheckMate or other
collection service.
Source of Authority: Federal Fair Debt Collection Practice Act, 15 U.S.C.A., sees.
1692-1692o; Texas Debt Collection Act, V.T.C.S., arts. 5069-11.01 et.seq.;
President; General Counsel; Vice President for Administrative and Fiscal
Business Affairs
Cross Reference: None
Contact for Revision: General Counsel, University Business Manager Controller
Forms: None
73
Withdrawal Without Index C-39
Financial Clearance Page 1 of 1
Original Implementation: October 26, 1978
Last Revision: NemApril 15, 1997
Any student who withdraws from or otherwise leaves the University without clearing
his/her financial record, i.e., without having returned borrowed books and equipment,
paid any outstanding University traffic fines, and settled other financial matters with the
University, will be subject to the following sanctions until such time that the record is
cleared:
1. The student will not be permitted to re-enroll.
2. The student will not be eligible to receive an official transcript of academic
work completed.
3. The student will not be permitted to graduate.
Procedures for Implementation
1. When a student withdraws, notification will be sent by the Registrar to:
(a) the instructor of each course in which the student has been enrolled,
(b) the dean of the appropriate academic-sebeel college, and
(c) the Business Office.
2. Each department in which the student has a financial deficiency will contact the
student in an effort to clear their part of the student's financial record.
3. All deficiencies which persist will be reported by the effected affected department so
that the Registrar can implement the sanctions specified in the policy.
4. When a student leaves the University without officially withdrawing and has not
cleared his/her financial record, the affected department will implement steps 2 and 3, as
outlined above.
SOURCE OF AUTHORITY: Vice President for Academic Affairs
CROSS REFERENCE: General Bulletin, Graduate Bulletin
CONTACT FOR REVISION: Vice President for Academic Affairs
FORMS: None
Year-End Purchasing Index C-40
Original Implementation: April 5, 1984 Page 1 of 2
Last Revision: January, 1988 April 15, 1997
The State fiscal year is September 1 through August 31 and certain rules and regulations
apply to end-of-year transaction processing. The State Comptroller requires that
consumable or expendable supply items and sendees be charged to the fiocal yoar in
which they are delivered unless the following conditions exist:
Consumable/expendable supply items are to be charged to the fiscal year in which they
are delivered. The cost of consumable supplies ordered in one fiscal year and delivered
in the next fiscal year may be charged to the prior year only if the following conditions
exist:
1. the delay causing delivery in the m&later fiscal yeasperiod was beyond control of the
agency;
2. delivery could have reasonably been expected to occur during the fiscal year in which
the order was placed; and
3. the quantity ordered could have been consumed during the fiscal year in which it was
ordered.
Services are to be charged to the fiscal year in which they are delivered.
Agencies are allowed to pay ahead into the next fiscal year for subscriptions, maintenance
sendees, etc. but are not allowed to pay retroactively for prior year obligations since such
practices would amount to borrowing against future appropriations. However, retroactive
payments made after the close of a fiscal year may be prorated between the two fiscal
Capital equipmentoi/f/qy expenditures are to be charged to the fiscal year in which
order is placedthey are ordered, except that capital outlay expenditures may be charged to
the year of delivery in cases where the order was placed earlier to compensate for
unusually long delivery lead times.
Advance payment of subscriptions are chargeable to the fiscal year in which the
subscription begins. Retroactive payments made after the close of a fiscal year may be
prorated between the two fiscal years.
Transaction processing cut-off dates are issued each year by the State Purchasing and
General Services Commission and the State Comptroller. The Purchasing Department
notifies University departments, usually in early summer, of annual deadlines to allow
compliance with these cut-off dates.
To aHew-proper/y identification of fiscal year funding sources, the purchaser should
indicate on the "Purchase Requisition" form which fiscal year funds are to be used on
transactions during the period of June through August the requisitioner should follow
these instruction:. A notation similar to the following is recommended: FY 1988 Funds.
a. Departments submitting hard-copy requisitions should make a notation such
as 'FY98 Funds' on the face of the requisition.
b. Departments submitting on-line requisitions should follow the instructions
provided by the Purchasing Department through the e-mail purchasing list.
SOURCE OF AUTHORITY: 34 TAC, sec. 5.53; President; Vice President for
Business Affairs
CROSS REFERENCE: None
CONTACT FOR REVISION: Director of Purchasing and Inventory
FORMS: AfoftePurchaso Requisition, see Index C 30 (available in Central Stores)
Asbestos Removal Index D-5
Original Implementation: July 12,1988 Page 1 of 3
Last Revision: Ptet&March 1997
Stephen F. Austin State University provides for the training of certain University
personnel, the establishment of an inspection and abatement program, and
maintenance procedures relating to asbestos in University buildings and facilities.
The University's objective is that all personnel who may work in an area with
asbestos or materials which contain asbestos be informed of the history of
asbestos, its past and present use, health affects, and remedial action necessary to
meet current regulations and to maintain a safe work environment.
The purposes of this policy are to provide a plan for: 1) identification and
immediate removal of any asbestos-containing material that is in a friable state by
accredited, competent, trained personnel; 2) strict enforcement of OSHA, EPA,
NIOSH, NESAPHS, and the Texas State Health Department regulations and
guidelines to ascertain as well as possible that no one is exposed to an asbestos
hazard; and, 3) continuance of an on-going program to maintain asbestos-containing
material in a safe condition and remove and/or encapsulate this
material as funds are available.
The duties and responsibilities of the Asbestos Program Manager include the
following.
1. The Asbestos Program Manager (APM) must be licensed by the Texas
State Health Department as an Asbestos Inspector, Maintenance Planner,
and must satisfactorily complete the appropriate examination administered
by the Environmental Protection Agency. The APM will stay abreast of
all pertinent regulations regarding asbestos.
2. The APM will establish a training program to be completed by all
University employees who might reasonably be expected to come into
contact with asbestos material during the performance of their University
employment.
3. The APM will establish guidelines for supervisors who will provide periodic
reminders to employees (following completion of the initial training program)
of the employees' duty to inform their supervisor when any material
containing asbestos becomes friable or may become friable due to daily wear-and-
tear, roof leaks or maintenance.
Index D-5
Page 2 of 3
4. The APM will inspect all University buildings and facilities twice each
year to determine the condition of any asbestos-containing materials. If
need exists, bulk samples or air samples will be taken.
a. Each inspection conducted will be documented on the standard
work order form and filed in its respective building folder.
b. Upon completion of these periodic inspections an updated composite
letter recommending any remedial action or relevant information will
be forwarded to the Vice President for Business AdminiGtrative and
FiGcal Business Affairs, Physical Plant Director and any other
applicable administrator or director for their information and future
planning.
5. The APM will maintain two current files, located remotely from each
other, on all University buildings and facilities containing any form of
asbestos at 1% or above. It will be the responsibility of each maintenance
crafts employee to notify his/her supervisor any time a question arises
relating to work which may involve contact with suspected asbestos
materials, and when the work requirements listed below are anticipated.
±a. a wall, ceiling, floor, or partition is to be penetrated, scored,
drilled, refinished, or otherwise altered
Orb. pipe insulation is removed, damaged, or altered
£c. boilers, chillers, hot water tanks, heat exchangers, valves, and
piping are repaired, changed, or altered in a way that may affect the
insulation.
Ad. painting or paint removal is done to a surface that could possibly
contain asbestos
The supervisor will notify the Asbestos Program Manager so that records may be
researched and an approval to continue work may be secured.
Contractors working on University property must comply with the same
guidelines listed above. In addition, contractors must secure written approval
from the APM prior to beginning work and must consult the APM when any
question or potential problem arises.
Index D-5
Page 3 of 3
SOURCE OF AUTHORITY: Vice President for Adminiotrativo and
¥iseeiBusiness Affairs
CROSS REFERENCE: None
CONTACT FOR REVISION: Aobootoo Program ManagorSa/efy Director
FORMS: None
79
Naming Buildings And Other Facilities Index D-22
Original Implementation: January 23,1971 Page 1 of 1
Last Revision: April 26, 1980 March 75, 1997
Buildings and other facilities (including laboratories and clinics) of Stephen F. Austin
State University may be named by the Board of Regents for deceased persons who have
made outstanding contributions to the University or its prestige. In extraordinary
circumstances, particularly when a significant donation has been made to the University,
the Board of Regents may name a building, or other facility, for a living person.
Proposed names may be submitted from any source to the Academic Affairs Council for
their recommendation to the President who, if he concurs shall submit such names,
together with background reasons, to the Board of Regents for consideration; provided,
however, that the Board of Regents may act without receiving a nomination from the
Academic Affairs Council, when circumstances justify such action, and particularly when
a substantial donation has been made toward the construction of the building or facility to
be named. A name will not be moved from one building to another and when a building
is razed, the name will no longer be used.
A plaque shall be placed on each new building. The plaque shall show the names of the
Board of Regents in alphabetical order, and the names of those occupying the following
positions on the date of the contract award: the Chairman of the Board of Regents, the
President of the University, the Vice President for Business Administrative and Fiocal
Affairs, the architect and the contractor, together with the year the contract is awarded.
SOURCE OF AUTHORITY: Board of Regents Rules and Regulations
CROSS REFERENCE: None
CONTACT FOR REVISION: President
FORMS: None
80
Safety Awards Program Index D-29.1
Original Implementation : July 5,1990 Page 1 of 2
Last Revision : NoneApril 15,1997
The Safety Awards Program will be managed by the University Environmental
Safety and H