Minutes of the Board of Regents of Stephen F. Austin State University. 2010, Volume No. 263

              Stephen F. Austin
State University
Minutes of the
Board of Regents
Nacogdoches, Texas
October 17 and 18, 2010
Meeting 263
TABLE OF CONTENTS
BOARD MINUTES FOR OCTOBER 17 AND 18,2010
MEETING 263
Page
Approval of Minutes
Board Order 11-01
Approval of July 19 and 20, 2010 Regular Board Meeting, August 18, 2010 Telephone
Board Meeting, and September 25, 2010 Special Board Meeting Minutes 3
Personnel
Board Order 11-02
Faculty Appointments for 2010-2011 4
Staff Appointments for 2010-2011 5
Changes of Status for 2010-2011 6
Retirements 10
Tenure 10
Academic and Student Affairs
Board Order 11-03
Small Classes for Summer II and Fall, 2010 11
Building and Grounds
Board Order 11-04
Utility Easement for Deep East Texas Electric Cooperative, Inc 11
Financial Affairs
Board Order 11-05
Approval of Annual Audit Plan, Audit Charter and Report 12
Grant Awards 12
Orchestrate HR Third Party Medical Billing Services (TABLED) 12
University Policies and Procedures
Board Order 11-06
Policy Revisions 13
Reports
President
Audit Services Report
Faculty Senate
Student Government Association
Appointment of Nominating Committee for 2011
Appendices
Appendix 1 - Small Classes for Summer II and Fall 2010
Appendix 2 - Audit Charter
Appendix 3 - Grant Awards
Appendix 4 - Policy Revisions
Academic Advising for Undergraduate Students (A-59) P-3
Allocation of Information Technology Resources (F-39) P-5
Annual Budget Preparation (C-2) P-7
Annual Disclosure of Crime Statistics (D-52) P-8
Appeal Procedure Relating to the Provision of Accommodations
for Students with Disabilities (F-34) P-14
Designation of School Status (A-63) P-17
Developmental Education and Texas Success Initiative (A-57) P-20
Distance Education Faculty Competencies and Compensation (A-58) ..P-25
Doctoral Students: Allowable Credit Hours and
Completion Time (A-7.5) P-27
Effort Reporting and Certification for Sponsored Activities (A-68) P-29
Electronic Accessibility (F-44) NEW P-32
Faculty Evaluation and Merit Pay (E-20A) P-34
Faculty/Staff Traffic Appeals (D-12) P-37
Food Purchases (C-13) P-41
Graduate Student Orientation and Advisement (A-61) P-43
Guest Lecturers (A-21) P-45
Homer Bryce Stadium and William R. Johnson Coliseum (B-12) P-46
Inclement Weather and other Emergencies (D-19.1) P-48
Minimum Length of Courses (A-14) P-49
Performance Review of Officers Reporting to the
Provost and VPAA(E-38A) P-50
Recording of Broadcasts for Educational Use (A-33) P-51
Reporting of Abuse, Exploitation or Neglect of Elderly or
Disabled Persons (D-46) P-53
Residence Requirement (A-55) P-55
Scholarship Disbursement (F-24) P-57
Stone Fort Museum Collections (F-25) P-59
Student Evaluation of Instruction (A-48) P-62
Student Organization Risk Management Program (F-43) P-63
Summer Teaching Appointments (A-18A) P-65
Timely Warning (D-51) P-66
Training and Certification of University Vehicle Operators (D-36) P-69
Transfer Admission (A-44) P-72
Stephen F. Austin State University
Minutes of the Meeting of the Board of Regents
Nacogdoches, Texas
October 17 and 18,2010
Austin Building 307
Meeting 263
Sunday, October 17, 2010
The regular meeting of the Board of Regents was called to order in open session at 2:07
p.m., Sunday, October 17, 2010, in the Austin Building Board Room by Chair Melvin
White.
PRESENT:
Board Members:
President:
Vice-Presidents:
Mr. Melvin White, Chair
Mr. Carlos Amaral
Mr. Richard Boyer
Dr. Scott Coleman
Mr. James Dickerson
Ms. Valerie Ertz
Mr. Bob Garrett
Ms. Sydni Mitchell
Mr. James Thompson
Dr. Baker Pattillo
Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook
General Counsel: Mr. Damon Derrick
Other SFA administrators, staff, and visitors
Regent Steve McCarty was absent due to illness.
The Building and Grounds Committee convened at 2:07p.m. and adjourned at 2:20p.m.
The Finance and Audit Committee convened at 2:20 p.m. and adjourned at 3:25 p.m. The
Academic and Student Affairs Committee convened at 3:40 p.m. and adjourned at 5:18
p.m.
The chair called for an executive session at §l|§ p.m. to consider the following items:
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Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property
(Texas Government Code, Section 551.072)
• Possible Real Estate Purchase
Deliberations Regarding the Deployment, or Special Occasions for Implementation, of
Security Personnel or Devices or a Security Audit (Texas Government Code, Section
551.076)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated
Litigation or Settlement Offers, including but not limited to, proposed contracts and/or
easements, actions concerning the Columbia Regional Geospatial Service Center;
Stephen F. Austin State University v. Sunbelt Pools, Inc., American Granby, and National
Diversified Sales, Inc.; and Dr. Eric Coleman v. Stephen F. Austin State University
(Texas Government Code, Section 551.071)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas
Government Code, Section 551.073)
• Possible Naming Opportunity
Consideration of Individual Personnel Matters Relating to Appointment, Employment,
Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee,
including but not limited to the director of SFA art galleries; the director, assistant
director, and all other employees of the Columbia Regional Geospatial Service Center;
director of audit services; vice presidents and the president (Texas Government Code,
Section 551.074)
The executive session ended at 7:15 p.m. and the board meeting was recessed for the
evening with no further action.
Monday, October 18, 2010
The chair reconvened the board meeting in open session at 9:00 a.m. on Monday,
October 18, 2010.
PRESENT:
Board Members: Mr. Melvin White, Chair
Mr. Carlos Amaral
Mr. Richard Boyer
Dr. Scott Coleman
Mr. James Dickerson
Ms. Valerie Ertz
Mr. Bob Garrett
Ms. Sydni Mitchell
Mr. James Thompson
President: Dr. Baker Pattillo
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Vice-Presidents: Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook
General Counsel: Mr. Damon Derrick
Other SFA administrators, staff, and visitors
Regent Steve McCarty was absent due to illness.
Regent Boyer led the pledge to the flags and Regent White provided the invocation.
RECOGNITIONS
Dr. Berry introduced Dr. Dana Cooper, assistant professor of history, who recognized the
officers of Phi Alpha Theta History Honor Society. Dr. Berry also introduced Dr. Kefa
Onchoke and his student Amanda Nolan who described her undergraduate research in
chemistry. Dr. Berry introduced the developers of the new SFA iPhone app, Craig Mosier
and Michael Gillen. Dr. Robbie Steward, the newly hired chair of the Human Services
Department was introduced. Danny Gallant introduced the members of the Banner
Implementation Team. Steve Westbrook recognized members of the SFA Bass Club and
Dr. Ralph Busby with members of the Orientation Team. Dr. Pattillo introduced Lt. Col.
Todd M. Reichert, who presented a flag to the university that had flown over Kabul,
Afghanistan in honor of SFA on September 2, 2010. The flag had been sent by Maj.
Laurel Levine, a 1994 SFA graduate now stationed at Camp Eggers in Afghanistan.
APPROVAL OF MINUTES
Board Order 11-01
Upon motion by Regent Dickerson, seconded by Regent Boyer, with all members voting
aye, it was ordered that the minutes of the July 19 and 20, 2010, regular meeting of the
Board of Regents, the August 18, 2010 telephone meeting of the Board of Regents, and
the September 25, 2010 special meeting of the Board of Regents be approved as
presented.
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PERSONNEL
Board Order 11-02
Upon motion by Regent Garrett, seconded by Regent Coleman, with all members voting
aye, it was ordered that the following personnel items be approved:
FACULTY APPOINTMENTS FOR 2010 - 2011
Business
Natasha McClelland, Lecturer of Accounting, M.P.A. (Stephen F. Austin State
University), at an academic year salary of $40,000 for 100 percent time, effective
September 1,2010.
Education
Deena Petersen, Clinical Instructor of Human Services, M.S. (University of
Southern Mississippi), at an academic year salary of $50,000 for 100 percent
time, effective September 1, 2010.
Larry Ponder, Assistant Professor Elementary Education, Ed.D. (Stephen F.
Austin State University), at an annual salary of $75,000 for 100 percent time,
effective September 1, 2010.
Fine Arts
Dawn Stienecker, Lecturer of Art, M.Ed. (University of Houston), at an academic
year salary of $38,000 for 100 percent time, effective September 1, 2010.
Runcie TatnalK Assistant Professor of Art, M.F.A. (University of Miami), at an
academic salary of $45,000 for 100 percent time, effective September 1, 2010.
Forestry and Agriculture
Clayton Bailey, Assistant Professor of Agriculture, Ph.D. (University of Arizona),
at an academic year salary of $52,500 for 100 percent time, effective September
1, 2010; and a 1.5 month summer appointment with a salary of $8,750 for 100
percent time, effective June 1, 2011.
Liberal and Applied Arts
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Jerry Mathes. II. Visiting Assistant Professor of English, M.F.A. (University of
Idaho), at an academic year salary of $45,000 for 100 percent time, effective
September 1,2010.
Sciences and Mathematics
Jeanie Kay McRae, Clinical Instructor of Nursing, M.S.N. (University of Texas),
at an academic year salary of $54,000 for 100 percent time, effective September
1,2010.
Melinda Shaw-Faulkner, Lecturer of Geology, M.S. (Stephen F. Austin State
University), at an academic year salary of $40,000 for 100 percent time, effective
September 1,2010.
Sally Thompson, Clinical Instructor of Nursing, M.S.N. (University of Texas), at
an academic year salary of $54,000 for 100 percent time, effective September 1,
2010.
STAFF APPOINTMENTS FOR 2010 - 2011
Admissions
Travis IsbelL Counselor, at an annual salary of $32,000 for 100 percent time,
effective September 7, 2010.
Athletics
Patrick Boone V, Assistant Coach Men's Basketball, at a 10.5 month salary of
$45,000 for 100 percent time, effective August 23, 2010.
Patrick Sullivan, Head Coach Tennis, at a 10.5 month salary of $40,000 for 100
percent time, effective September 1, 2010.
Brian Wall, Assistant Coach Track, at a 10.5 month salary of $25,462 for 100
percent time, effective September 1, 2010.
Business
Alexis Majors, Academic Advisor, at an annual salary of $35,000 for 100 percent
time, effective August 20, 2010.
Campus Recreation
Kenneth Morton, Director of Campus Recreation, at an annual salary of $72,500
for 100 percent time, effective August 16, 2010.
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Development
Joann Black. Coordinator of Annual Giving, at an annual salary of $33,000 for
100 percent time, effective September 27, 2010.
Education
Brenda Johnson. Teacher-SFA Charter School, at an academic year salary of
$43,400 for 100 percent time, effective August 23, 2010.
Ginnv Love. Teacher-Early Childhood Lab, at an academic year salary of $38,625
for 100 percent time, effective August 2, 2010.
Information Technology Services
Stephanie Wilkins. Administrator Database I, at an annual salary of $43,282 for
100 percent time, effective August 23, 2010.
Office of Instructional Technology
Janet Kamps. Distance Education Coordinator, at an annual salary of $58,740 for
100 percent time, effective September 1, 2010.
Residence Life
Angela Cain, Manager of Residence Life Administration, at an annual salary of
$40,300 for 100 percent time, effective August 2, 2010.
Adam Dubose, Hall Director, at an annual salary of $28,000 for 100 percent time,
effective July 26, 2010.
Andrea Huggenvik, Hall Director, at an annual salary of $28,000 for 100 percent
time, effective July 12, 2010.
CHANGES OF STATUS FOR 2010 - 2011
Admissions
Ryan Home, from Admissions Counselor at an annual salary of $36,300 for 100
percent time, to Senior Admissions Counselor at an annual salary of $37,400 for
100 percent time, effective September 1, 2010.
Kimberly Lower, from Assistant Director of Admissions at an annual salary of
$50,504 for 100 percent time, to Associate Director of Admissions at an annual
salary of $53,000 for 100 percent time, effective September 1, 2010.
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Jessica Mavnard. from Senior Admissions Counselor at an annual salary of
$42,000 for 100 percent time, to Assistant Director of Admissions at an annual
salary of $44,100 for 100 percent time, effective September 1, 2010.
Sharon Fave Swindell, from Regional Coordinator of Admissions at an annual
salary of $44,376 for 100 percent time, to Assistant Director of Admissions at an
annual salary of $45,699 for 100 percent time, effective September 1, 2010.
Alumni Affairs
Rhonda Crim-Tumelson. from Coordinator of Alumni Communications at an
annual salary of $35,680 for 100 percent time, to Director of Alumni
Publications/Communications at an annual salary of $43,500 for 100 percent time,
effective September 1, 2010.
Business
Deborah D. Dufrene, from Professor and Interim Associate Dean of Business at
an annual salary of $119,799 for 100 percent time, to Professor and Associate
Dean of Business at an annual salary of $126,000 for 100 percent time, effective
September 1,2010.
Annemarie Eubanks, from Adjunct Faculty in Computer Science at a summer
semester salary of $3,000 for 50 percent time, to Lecturer of Computer Science at
an academic year salary of $39,500 for 100 percent time, effective September 1,
2010.
Warren Fisher, from Professor of Management, Marketing and International
Business at an academic year salary of $97,109 for 100 percent time, to Professor
and Associate Dean of Business at an annual salary of $126,000 for 100 percent
time, effective September 1, 2010.
Michael Stroup, from Professor and Interim Dean of Business at an annual salary
of $125,000 for 100 percent time, to Professor of Economics and Finance at an
academic year salary of $95,000 for 100 percent time, effective September 1,
2010.
Campus Recreation
Kenneth Norris. from Interim Director of Campus Recreation at an annual salary
of $40,516 plus $600 per month for interim duties for 100 percent time, to
Assistant Director of Facility and Member Services, at an annual salary of
$40,516 for 100 percent time, effective August 16, 2010.
Disability Services
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Margaret Hilton, from Interpreter at an annual salary of $19,000 for 50 percent
time, to Staff Interpreter and Coordinator of Deaf and Hard of Hearing Services at
an annual salary of $39,433 for 100 percent time, effective September 1, 2010.
General Counsel
Damon Derrick, from Interim General Counsel at an annual salary of $53,000
plus $600 per month for interim duties for 100 percent time, to General Counsel
at an annual salary of $118,000 for 100 percent time, effective August 23, 2010.
Human Resources
Beverly Kurys, from Senior Human Resources Specialist at an annual salary of
$38,100 for 100 percent time, to Human Resources Representative at an annual
salary of $41,000 for 100 percent time, effective September 1, 2010.
Information Technology Services
Earl Forney, from Administrator Database I at an annual salary of $43,282 for
100 percent time, to Administrator Database II at an annual salary of $48,000 for
100 percent time, effective September 1, 2010.
Tracev Foster, from Programmer/Analyst HI at an annual salary of $52,270 for
100 percent time, to Programmer/Analyst IV at an annual salary of $56,800 for
100 percent time, effective September 1, 2010.
Shawn Michael Hardy, from Programmer/Analyst II at an annual salary of
$45,675 for 100 percent time, to Programmer/Analyst III at an annual salary of
$50,000 for 100 percent time, effective September 1, 2010.
Liberal and Applied Arts
Luis Aguerrevere, from Assistant Professor of Psychology at an academic year
salary of $46,000 for 100 percent time, to Instructor of Psychology at an academic
year salary of $43,000 for 100 percent time, effective September 1, 2010.
Ronald Anderson, from Professor of Music at an academic year salary of $88,000
for 100 percent time, to Professor of Music and Interim Chair of Psychology at an
academic year salary of $88,000 with an additional $1,333 per month for interim
duties for 100 percent time, effective August 1, 2010.
Andrew Brininstool, from Visiting Assistant Professor of English at a summer
semester salary of $3,833 for 50 percent time, to Assistant Professor of English at
an academic year salary of $46,000 for 100 percent time, effective September 1,
2010.
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Patricia Foster, from Assistant Professor of Psychology at an academic year salary
of $46,000 for 100 percent time, to Instructor of Psychology at an academic year
salary of $44,000 for 100 percent time, effective September 1, 2010.
Stephen McPaul, from Adjunct Faculty in Communications at a semester salary of
$10,000 for 100 percent time, to Visiting Lecturer of Communication and
Contemporary Culture at a semester salary of $18,000 for 100 percent time,
effective September 1, 2010.
Christopher Sams, from Adjunct Faculty in English at a summer semester salary
of $3,833 for 50 percent time, to Assistant Professor of English at an academic
year salary of $46,000 for 100 percent time, effective September 1, 2010.
Office of Instructional Technology
Lani Draper, from Online Communication Specialist in Public Affairs at an
annual salary of $42,936, to Instructional Design Specialist at an annual salary of
$43,201 for 100 percent time, effective September 1, 2010.
Laura Osborne, from Adjunct Faculty in English at a semester salary of $10,500
for 100 percent time, to Faculty Support Specialist at an annual salary of $42,451
for 100 percent time, effective September 1, 2010.
Procurement and Property Services
Manuel Guerrero, from Assistant Coordinator of HUB/System Specialist at an
annual salary of $43,038 for 100 percent time, to Manager of Vendor Relations at
an annual salary of $45,000 for 100 percent time, effective September 1, 2010.
Public Affairs
Bryan Patton, from Developer/Designer Web at an annual salary of $38,000 for
100 percent time, to Online Communication Specialist at an annual salary of
$40,000 for 100 percent time, effective September 1, 2010.
Registrar
Sabrina Delaney, from Degree Audit Coordinator at an annual salary of $29,751
for 100 percent time, to Associate Registrar at an annual salary of $48,255 for 100
percent time, effective September 20, 2010.
Sciences and Mathematics
Anita Barnes, from Clinical Instructor in Nursing at an academic year salary of
$57,289 for 100 percent time, to Assistant Professor of Nursing at an academic
year salary of $64,289 for 100 percent time, effective September 1, 2010.
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William Bruton. from Professor of Physics at an academic year salary of $71,399
for 100 percent time, to Professor and Interim Associate Dean of Sciences and
Mathematics at an 11 month salary of $87,266 for 100 percent time, effective
September 1,2010.
Kimberlv Childs. from Professor and Associate Dean of Sciences and
Mathematics at an annual salary of $99,015 for 100 percent time, to Professor and
Interim Dean of Sciences and Mathematics at an annual salary of $130,000 for
100 percent time, effective August 1, 2010.
Anthony Duben. from Professor and Dean of Sciences and Mathematics at an
annual salary of $137,800 for 100 percent time, to Professor of Chemistry at an
academic year salary of $85,000 for 100 percent time, effective August 1, 2010.
Student Affairs
Amanda Home, from Coordinator of Student Activities Association at an annual
salary of $39,550 for 100 percent time, to Assistant Director for Student Activities
at an annual salary of $44,372 for 100 percent time, effective September 1, 2010.
Nick Stallworth. from Coordinator of Student ID and Technical Services at an
annual salary of $36,192 for 100 percent time, to Manager of Guest Services at an
annual salary of $41,000 for 100 percent time, effective September 1, 2010.
RETIREMENTS
Wayne Boring, Professor of Chemistry and Hazardous Materials Officer,
effective August 31, 2010.
Charles Jones. Professor of Art, effective August 31, 2010.
Sandra McCune. Professor of Elementary Education, effective August 31, 2010.
Rebecca Yarbrough, Director of Printing Services, effective July 31, 2010.
TENURE
Academic tenure was awarded to the following individuals, effective fall
semester, 2010.
Danny Arnold Management, Marketing, and International Business
Judy Abbott Elementary Education
Robbie Steward Human Services
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ACADEMIC AND STUDENT AFFAIRS
Board Order 11-03
Upon motion by Regent Dickerson, seconded by Regent Boyer, with all members voting
aye, it was ordered that the following academic and student affairs item be approved.
SMALL CLASSES FOR SUMMER II AND FALL 2010
Whereas, the following was considered by the board members: Coordinating board rules
require that all regular organized undergraduate classes with fewer than ten students
enrolled and regular graduate classes with fewer than five students enrolled be approved
by the Board of Regents. Under policies established by the board, such classes can only
be taught for specific reasons, such as the course being needed for students to meet
graduation requirements, etc. Courses for Summer II and Fall 2010 are listed in Appendix
1.
Therefore, the Summer II and Fall 2010 small class list was approved, as presented in
Appendix 1.
BUILDING AND GROUNDS
Board Order 11-04
Upon motion by Regent Thompson, seconded by Regent Coleman, with all members
voting aye, it was ordered that the following building and grounds item be approved.
UTILITY EASEMENT FOR DEEP EAST TEXAS ELECTRIC COOPERATIVE, INC.
Whereas, the Deep East Texas Electric Cooperative, Inc. has requested a twenty foot
right-of-way easement for a distribution line on university property to serve the university
beef farm. This distribution line is necessary in order to provide recent improvements to
the beef farm with electric power.
Therefore, the Board of Regents granted the easement requested by Deep East Texas
Electric Cooperative, Inc. to be located on the university beef farm as described in the
proposed easement and shown by the referenced map. The board authorized the president
to sign the Right-of-Way Easement and other associated documents as negotiated
between the university and Deep East Texas Electric Cooperative, Inc. to effectuate the
granting of the easement.
FINANCIAL AFFAIRS
Board Order 11-05
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Upon motion by Regent Garrett, seconded by Regent Ertz, with all members voting aye,
it was ordered that the following financial items be approved.
APPROVAL OF ANNUAL AUDIT PLAN, AUDIT CHARTER AND REPORT
Whereas, the board considered the following: According to the Rules and Regulations of
the Board of Regents, the director of audit services shall annually submit information on
the annual audit plan, work schedule and staffing plan to the president for his review and
to the Board of Regents for their approval. The director shall submit an annual report as
required by Art. 6252-5d, V.T.C.S., recodified at Government Code, Chapter 2101. The
annual report shall be submitted to the president and the board for review prior to public
dissemination.
In addition, the Internal Standards for the Professional Practice of Internal Auditing
require the internal audit charter to be approved on an annual basis. It is included as
Appendix 2.
Therefore, the annual audit plan, audit charter and report were approved as presented.
GRANT AWARDS
Whereas, the board members considered the following: Since the fiscal year 2009-10
budget was approved, the university has received grant awards that total $30,719,662.
Those include multi-year awards and represent a total increase of $4,365,086 for fiscal
year 2010 since the last report, with grant awards allocable to fiscal year 2010 equal to
$15,556,599. That total represents an increase of $1,876,703 since the last report. When
combined with grant awards included in the 2010 budget, this brings the grand total of
grant awards allocable to fiscal year 2010 to $25,860,153 with total multi-year value of
$63,528,074.
Awards allocable to fiscal year 2011 are currently $15,643,976 with a total multi-year
value of $40,857,207. The grant awards result from extensive faculty research and
service engagement across many academic disciplines. The grants include direct federal,
federal pass through, state and private awards.
Therefore, the additional grant awards allocable to fiscal year 2010 that total
$1,876,703 and awards allocable to fiscal year 2011 that total $15,643,976 were approved
and ratified. The grant awards are detailed in Appendix 3.
Upon recommendation by the Finance/Audit Committee and by general consent of the
board, the following financial item was tabled.
ORCHESTRATE HR THIRD PARTY MEDICAL BILLING SERVICES
Explanation:
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Orchestrate HR is a Texas corporation that provides third party billing for medical
services. Orchestrate HR desires to contract with the university to provide third
party billing for specified medical services rendered in the athletics training
facility. The university currently does not bill for such services rendered in the
athletic training facility.
In order to contract with Orchestrate HR to provide these services, the university
and contractor must enter into an agreement specifying the terms of the services
to be offered and a business associate agreement in order to comply with
requirements imposed by HIPAA. Orchestrate HR agrees to comply with HIPAA
and all applicable privacy and confidentiality laws and regulations in providing
the contemplated services. Orchestrate HR has agreed to provide third party
billing services to the university for a fee of twenty-five percent (25%) of all
collected dollars.
Recommendation:
The administration recommends the approval of Orchestrate HR as the
university's third party billing service provider. The university further
recommends that the Board of Regents authorize the president to sign any and all
agreements needed to contract for the services and comply with federal laws and
regulations as negotiated between Orchestrate HR and the university.
UNIVERSITY POLICIES AND PROCEDURES
Board Order 11-06
Upon motion by Regent Thompson, seconded by Regent Garrett, with all members
voting aye, it was ordered that the policy revisions as presented in Appendix 4be
adopted.
REPORTS
President Pattillo reported on the following:
Significant Dates
October 23, SFA vs. Sam Houston at Reliant Stadium
October 30, Homecoming
November 2, Faculty/Staff Picnic
December 11, SFA Gala
December 16, President's Christmas Reception
December 18, Commencement
Legislative Session
Gina Oglesbee, director of audit services, reported on the following:
Wireless Security Review
JAMP Grant Audit
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Follow-up Review
Risk Assessment
Quality Assurance Review and Self Assessment
Update on Audit Plan
Dr. Ken Collier reported from the Faculty Senate:
Improving Campus Communication
Andy Teel reported from the Student Government Association:
Update on Fall SGA Legislation
SGA's Volunteer Project at the Battle of the Piney Woods
The Polar Bear Project (Educating Students on Resource Stewardship)
President's Student Leader Roundtable
NOMINATING COMMITTEE
Board Chair Melvin announced the appointment of the Nominating Committee for board
officers for 2011-2012. The chair will be Scott Coleman and members will be Steve
McCarty and Carlos Amaral.
The meeting was adjourned at 10:35 a.m.
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Appendix 1
Texas Higher Education Coordinating Board Rules Currently in Effect (9-2006)
Chapter 5. Rules Applying to Public Universities and/or Health-Related Institutions of Higher
Education in Texas
Subchapter B. Role and Mission, Tables of Programs, Course Inventory
§5.23 Definitions
§5.23.5 Organized classes—Classes whose primary mode of instruction is lecture, laboratory or
seminar.
§5.23.8 Small classes—Undergraduate level classes with less than 10 registrations, and graduate
level classes with less than five registrations.
§5.26 Offering of Small Classes by Public Universities
In accordance with Texas Education Code, §51.403(d), public universities may offer organized
small classes which:
§51.403(d.l) have been approved by the governing board of the university;
§51.403(d.2) is a required course for graduation (the course is not offered each semester or term,
and, if canceled, may affect the date of graduation of those enrolled);
§51.403(d.3) is a required course for majors in this field and should be completed this semester
(or term) to keep proper sequence in courses;
§51.403(d.4) is a course in a newly established degree program, concentration, or support area;
§51.403(d.5) is part of an interdepartmental (cross-listed) course taught as a single class by the
same faculty at the same station, provided that the combined enrollments do not constitute a small
class;
§51.403(d.6) is a first-time offering of the course;
§51.403(d.7) is class size-limited by accreditation or state licensing standards;
§51.403(d.8) is class size-limited by availability of laboratory or clinical facilities; or
§51.403(d.9) is voluntarily offered by a faculty member in excess of the institutional teaching
load requirement and for which the faculty member receives no additional compensation.
Source Note: The provisions of this §5.26 adopted to be effective May 28, 2003, 28 TexReg 4124
1
SMALL CLASSES
Summer II2010
Appendix 1
Small Class Hours
Total Summer II Hours
Percentage
160
18,324
0.87%
Date: Approval:
SMALL CLASSES
Fall 2010
Appendix 1
SMALL CLASSES
Fall 2010
Appendix 1
Small Class Hours
Total Fall Hours
Percentage
937
146,204
0.64%
Date: Approval:
Appendix 2
STEPHEN F. AUSTIN STATE UNIVERSITY
DEPARTMENT OF AUDIT SERVICES
INTERNAL AUDIT CHARTER
October 18, 2010
Purpose
Internal auditing is an independent, objective assurance and consulting activity
designed to add value and improve the university's operations. It helps the
university accomplish its objectives by bringing a systematic, disciplined
approach to evaluate and improve the effectiveness of risk management, control
and governance processes.
The purpose of the Department of Audit Services is to provide the Board of
Regents and the President an independent appraisal of the adequacy and the
effectiveness of the University's system of internal administrative and accounting
controls and the quality of performance when compared with established
standards. The primary objective is to assist the Board of Regents, the President
and University management in the effective discharge of their responsibilities.
Authority
The Department of Audit Services is an integral part of Stephen F. Austin State
University and functions within established policies. The Director of Audit
Services reports functionally to the Board of Regents and administratively to the
President.
The Department of Audit Services will have unrestricted access to all University
activities; records, both manual and electronic; property; and personnel relevant
to any area being reviewed. Members of the Audit Services' staff will handle all
documents and other information acquired in the course of their duties prudently.
Standards and Independence
The Department will operate within the guidelines of the Texas Internal Auditing
Act (Article 6252 - 5d., V.A.C.S.), the Institute of Internal Auditors (MA)
Professional Practices Framework which includes the Definition of Internal
Auditing, the Code of Ethics, and the International Standards for the Professional
Practice of Internal Auditing as mandatory guidance. In addition, where
Appendix 2
applicable the Department will follow Generally Accepted Government Auditing
Standards (GAGAS).
The Department's internal auditors will uphold the principles of integrity,
objectivity, confidentiality, and competency. Internal auditors will be independent
of the activities or operations they review; they will not engage in any activity
which would impair their independence.
Responsibility
The Department of Audit Services will fulfill its responsibility to the Board and the
President by:
• developing an audit plan based on a risk analysis which includes
consideration of the university's goals and objectives and the concerns of
management and the Board.
• providing audit coverage that consistently meets the needs and
expectations of management
• following up on identified weaknesses, findings and recommendations
from previous audit work
• participating in a program of quality assurance designed to ensure the
increasing professionalism of the department and standard of the work
performed
• performing consulting services including advisory and related service
activities, the nature and scope of which are agreed upon and which are
intended to add value and improve the university's governance, risk
management, and control processes without assuming management
responsibility. Examples include counsel, advice, facilitation, training, and
committee service.
Annually the Director of Audit Services will submit information on the annual audit
plan, work schedule, and staffing plan to the President for his review and to the
Board of Regents for their approval. Quarterly the Director will provide activity
reports to the President and the Board detailing progress against the annual
audit plan, audit accomplishments, and highlights of any significant audit findings
and recommendations. The Director of Audit Services will submit reports as
required to the State Auditor's Office, Governor's Office, Legislative Budget
Board and Sunset Advisory Commission.
The scope of audit activities will include all controls, reports and operations of the
University. The Department of Audit Services will examine and evaluate:
• The reliability and integrity of financial and operating information and the
means used to identify, measure, classify and report information.
Appendix 2
The systems established to ensure compliance with policies, plans,
procedures, laws and regulations that could have a significant impact on
the University.
The means of safeguarding assets and verifying their existence.
The economy and the efficiency with which resources are employed.
The extent to which the operations and programs of the University are
consistent with its objectives and goals.
The ethics objectives and activities of the University.
The potential for fraud and the management of fraud risk.
Appendix 3
Grants awarded between June 25, 2010 and September 15, 2010
Summary Report - Fiscal Year 2010
Total current year awards for 2010 $25,860,153
Subtotal direct federal 5,951,234
Subtotal federal pass-through 16,602,460
Subtotal state and state pass-through 2,553,041
Subtotal private and local government 753,418
Total awards (all years) for grants active in 2010 $63,528,074
New, Additional, or Previously Unreported Awards for FY 2010
Direct Federal Awards
National Visitor Use Monitoring Research - Kisatchie National Forest
FY 2010 Award: $ 10,000 {additional award) Total Award: $91,000
PI/PD: Dr. Pat Stephens-Williams, School of Forestry
Urban Connections Expansion
FY 2010 Award: $8,000 {additional award) Total Award: $158,000
PI/PD: Dr. Pat Stephens-Williams, School of Forestry
Federal Pass-through Awards
Community-based Cemetery Interpretation
FY 2010 Award: $102,600
Total Award: $205,200 (Subaward - continuing)
Sponsor: City of Nacogdoches (NPS, U.S. Dept. of the Interior)
Term (this action): November 1, 2008 - October 31, 2011
Description: Funds are provided to develop interpretive, educational and
digital projects for Oak Grove and Zion Hill cemeteries and assist participating
communities with their cemetery interpretation efforts through workshops, technical
assistance, web-based services and mini-grants. PI/PD: Ms. Chay Runnels, Center for
Regional Heritage Research, School of Human Sciences
*NISD Summer Learning Camp - From Field to Fashion (ARRA Stimulus Funds)
FY 2010 Award: $1,000
Total Award: $ 1,000 (Interlocal Agreement)
Sponsor: Nacogdoches ISD (U.S.De pt. of Education)
Term (this action): July 6, 2010-July 15,2010
Description: Funds are provided to allow the Stone Fort Museum to offer a
summer learning camp for NISD enrolled students, which will introduce students to
textile art skills that were once critical for survival, but are now considered crafts or arts
and within the realm of leisure pursuits. PI/PD: Ms. Carolyn Spears, Stone Fort Museum
*New awards J
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25, 2010 and September 15,2010
Visually Impaired Preparation (VIP) Program FY10
FY 2010 Award: $15,000 Total Award: $502,000
PI/PD: Dr. Dixie Mercer, Department of Human Services
Curriculum Work in Support of the Geriatric Education Center (GEC)
FY 2010 Award: $6,000 Total Award: $6,000
PI/PD: Dr. Freddie Avant, School of Social Work
Texas Team: Expanding Nursing Education Capacity through Regionalization and
Partnership (ARRA Stimulus Funds)
FY 2010 Award: (-$6,000) Total Award: $129,809
PI/PD: Dr. Glenda Walker, School of Nursing
State and State Pass-through Awards
Stephen F. Austin State University Charter School
FY 2010 Budget: $1,618,621
Total to date: $2,665,883
Sponsor: Texas Education Agency
Term (this action): August 15, 2008 - continuing
Description: Funds are provided for the operation of the SFASU Charter School
based on average daily attendance (ADA) of students. PI/PD: Ms. Lysa Hagan,
Department of Elementary Education
^Evaluation and Electrostatic Particle Ionization and BioCurtain Technologies to Reduce
Dust, Odor, and Other Pollutants from Broiler Houses
FY 2010 Award: $4,657
Total Award: $23,287 (Subcontract)
Sponsor: Texas AgriLife Research / TAMU (TX State Soil and Water
Conservation Board)
Term (this action): April 1, 2010 - April 30, 2012
Description: The purpose of this project is to evaluate the ability of
Electrostatic Particle Ionization and BioCurtain technologies to reduce dust, odor, and
other environmental pollutants emitted from confined commercial broiler houses, and to
educate poultry producers on the effectiveness and application of these systems. PI/PD:
Dr. Sheryll Jerez, Waters of East Texas Center, Division of Environmental Science
Pineywoods Area Health Education Center (AHEC)
FY 2010 Award: $ 10,000 {additional award) Total Award: $ 133,982
PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics
AmeriCorps AHEC Professional Corps Placement Agreement
FY 2010 Award: $5,000 Total Award: $10,000
PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics
*New awards
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25,2010 and September 15,2010
Private and Local Government Awards
Beaumont Foundation of America Scholarships
FY 2010 Award: $54,000
Total Award: $ 190,500 (Grant - continuing)
Sponsor: Beaumont Foundation of America
Term (this action): August 1, 2007 - June 30, 2011
Description: This grant provides funding for student scholarships. PI/PD: Mr.
Michael O'Rear, Financial Aid
^White-tailed Deer Data Collection, Analysis and Training FY10
FY 2010 Award: $25,000
Total Award: $25,000 (Contract)
Sponsor: The Campbell Group
Term (this action): September 8, 2009 - September 8, 2010
Description: This purpose of this contract is to provide data collection, analysis
and training to The Campbell Group hunt clubs, while coordinating with the Texas Parks
and Wildlife Department regarding application and reporting requirements for the
Managed Lands Deer Permit Program. PI/PD: Dr. James Kroll, School of Forestry
Integration of Dilute Acid Pretreatment and Enzymatic Hydrolysis
FY 2010 Award: $ 14,825 (additional award)
Total Award: $215,425 (Contract)
Sponsor: SD Research Company, LLC
Term (this action): September 1, 2007 - December 31, 2009
Description: This contract provides funding to investigate integration of dilute
acid pretreatment and enzymatic hydrolysis of specific feedstocks in a small pilot scale
study. PI/PD: Dr. Alexandra Van Kley, Division of Biotechnology
^Effects of Animal Feed Grade Sodium Bisulfate on Commercial Broilers
FY 2010 Award: $8,000
Total Award: $8,000 (Contract)
Sponsor: Jones-Hamilton, Inc.
Term (this action): April 29, 2010 - July 1, 2010
Description: This contract provides funding to determine the effects on
gastrointestinal microflora, intestinal pH, and fecal pH from feeding sodium bisulfate,
both individually and in combination with dietary enzymes, lactic acid, or Bacillus
subtilis, to broiler chickens under commercial settings. PI/PD: Dr. Joey Bray,
Department of Agriculture
Subtotal Current Year Awards (this report) = $1,876,703
Subtotal Continuing Awards (total award) = $4,307,799
Subtotal New Awards (total award) =$57,287
*New awards
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25,2010 and September 15,2010
Awards for Fiscal Year 2011 - as of September 15,2010
Total current year awards $15,643,976
Subtotal direct federal 2,717,338
Subtotal federal pass-through 9,559,298
Subtotal state and state pass-through 3,117,935
Subtotal private and local government 249,405
Total awards (all years) for new awards (this period) $ 9,292,903
Total awards (all years) for all continuing grants $ 31,564,304
Direct Federal Awards
NETRH: Network for East Texas Rural Health
FY 2011 Award: $180,000
Total Award: $540,000 (Grant - continuing)
Sponsor: DHHS - U.S. Dept. of Health and Human Services
Term (this action): July 1, 2008 - April 30, 2011
Description: This grant provides funds to create a viable, sustainable, rural
health care network to provide health education and related services through certified
community outreach services to improve the health of the targeted population. PI/PD:
Ms. Janis Ritter, College of Sciences and Mathematics
Texas Middle and Secondary Mathematics Project - Noyce Supplemental Funds
FY 2011 Award: $155,962
Total Award: $581,821 (Grant - continuing)
Sponsor: National Science Foundation
Term (this action): September 11, 2008 - September 30, 2012
Description: This grant will further develop mathematics teacher leadership
capacity for selected program graduates who teach in high-needs partner districts, and
will fund accompanying administrative and evaluation costs associated with this effort.
PI/PD: Dr. Kimberly Childs, STEM Center, College of Sciences and Mathematics
Orientation and Mobility for the Blind Training Program
FY 2011 Award: $100,000
Total Award: $500,000 (Grant - continuing)
Sponsor: U.S. Dept. of Education
Term (this action): September 1, 2009 - August 31, 2014
Description: Funding will allow SFASU to continue and enhance its Orientation
and Mobility (O&M) for the Blind program by training and graduating O&M specialists
who will be eligible for professional certification by the Academy for Certification of
Vision Rehabilitation and Education Professionals (ACVREP). PI/PD: Mr. Bob Bryant,
Department of Human Services
*New awards 4
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25,2010 and September 15,2010
^Collaborative Research: UTMOST: Undergraduate Teaching in Mathematics with Open
Software and Textbooks
FY 2011 Award: $14,734
Total Award: $48,986 (Grant)
Sponsor: National Science Foundation
Term (this action): September 1,2010- August 31, 2013
Description: This project will convert existing open source textbooks into web-based
electronic texts that integrate traditional mathematical exposition with a
comprehensive, free, open-source mathematics software and hands-on demonstrations.
PI/PD: Dr. Thomas Judson, STEM Center, Department of Mathematics and Statistics
^Market Study Comparison and Plan for RatcliffLake Recreation Area
FY 2011 Award: $10,000
Total Award: $ 10,000 (Challenge Cost-Share Agreement)
Sponsor: U.S. Dept. of Agriculture, U.S.F.S.
Term (this action): July 21, 2010 - September 30, 2011
Description: The purpose of this federally sponsored project is to develop a
plan and design for upgrading services at RatcliffLake Recreation Area using visitor use
market research. PI/PD: Dr. Pat Stephens-Williams, School of Forestry
*El Camino Real de los Tejas Oral History Research Project (Sabine River to the Angelina
River, Texas: Phase III)
FY 2011 Award: $9,648
Total Award: $ 19,296 (Gulf Coast CESU Cooperative Agreement)
Sponsor: U.S. Dept. of the Interior, National Park Service
Term (this action): September 20, 2010 - September 30, 2012
Description: Funds are provided to record data from informants of advanced
age regarding resources associated with El Camino Real de los Tejas National Historic
Trail, as well as documenting cultural information related to occupation of the region.
PI/PD: Dr. George Avery, Center for Regional Heritage Research, College of Liberal and
Applied Arts
*El Camino Real Demonstration Garden and Wayside Exhibit
FY 2011 Award: $8,725
Total Award: $8,725 (Gulf Coast CESU Cooperative Agreement)
Sponsor: U.S. Dept. of Interior, National Park Service
Term (this action): August 20, 2010-March 30, 2012
Description: Funds are provided to support planning and design of El Camino
Real de los Tejas Demonstration Garden and Wayside Exhibit, and to provide public
access to an online plant database. PI/PD: Ms. Carolyn Spears, Center for Regional
Heritage Research, Stone Fort Museum
*El Camino Real 101 Education Workshops
FY 2011 Award: $8,005
Total Award: $12,312 (Gulf Coast CESU Cooperative Agreement)
Sponsor: U.S. Dept. of Interior, National Park Service
Term (this action): August 16, 2010 - March 30, 2012
*New awards 5
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25,2010 and September 15,2010
Description: Funds are provided to support trail-wide education through
workshops in Louisiana and Texas that will further disseminate current research on El
Camino Real de los Tejas National Historic Trail PI/PD: Ms. Carolyn Spears, Center for
Regional Heritage Research, Stone Fort Museum
An Investigation of Chytridiomycosis and Amphibian Declines in East Texas
FY2011: $4,528
Total Award: $20,000 (Cooperative Agreement - continuing)
Sponsor: U.S.D.A., Forest Service, Southern Research Institute
Term (this action): August 4, 2008 - August 31, 2012
Description: The purpose of this award is to determine whether
Batrachochytrium dendrobatidis is present in amphibian communities of the Angelina
National Forest, SFASU Experimental Forest, and the Davy Crockett National Forest,
and to determine the relative infection rates of the various species of amphibians in the
respective communities. PI/PD: Dr. Matthew Kwiatkowski, Department of Biology
Previously Described Awards
East Texas GEAR UP: Gaining Early Awareness and Readiness for Undergraduate Programs
FY 2011 Award: $1,026,931 Total Award: $6,150,178
PI/PD: Mrs. Barbara Davis, Department of Secondary Education
CERT-Prep ELL: Consortium for Excellence in Rural Teacher Preparation for English
Language Learners
FY 2011 Award: $362,962 Total Award: $1,494,664
PI/PD: Dr. Lisa Mize, Perkins College of Education
Texas Leadership Initiative: Mathematics Instruction Transformed - Texas LIMIT (ARRA
Stimulus Funds)
FY 2011 Award: $301,880 Total Award: $1,494,187
PI/PD: Dr. Kimberly Childs, STEM Center, College of Sciences and Mathematics
Pilot Study: ENLACE - English Language Acquisition Center for Excellence
FY 2011 Award: $276,118 Total Award: $1,434,108
PI/PD: Dr. Betty Alford, Department of Secondary Education / Educational Leadership
Proliferation Inhibition andApoptosis Induction of Tumor Cells by Saponins Aesculiosides
FY 2011 Award: $129,851 Total Award: $262,080
PI/PD: Dr. Shiyou Li, School of Forestry
Virtual Reach: A Pilot Collaborative for Head Start Employees Seeking the Baccalaureate
FY 2011 Award: $81,125 Total Award: $330,011
PI/PD: Dr. Tara Newman, Department of Human Services
The Radon Transform in White Noise Analysis
FY 2011 Award: $14,997 Total Award: $29,364
PI/PD: Dr. Jeremy Becnel, Department of Mathematics and Statistics
*New awards g
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25,2010 and September 15,2010
Ground Truthing Excavations at Los Adaes State Historic Site, Robeline Louisiana
FY 2011 Award: $14,554 Total Award: $24,949
PI/PD: Dr. George Avery, Center for Regional Heritage Research, College of Liberal and
Applied Arts
A Photographic Exhibit of El Camino Real de los Tejas National Historic Trail
FY 2011 Award: $12,414 Total Award: $30,000
PI/PD: Mr. Christopher Talbot, School of Art
El Camino Real de los Tejas Oral History Research Project from the Sabine to the Angelina
River, Phase II
FY 2011 Award: $4,904 Total Award: $18,390
PI/PD: Dr. George Avery, Center for Regional Heritage Research, College of Liberal and
Applied Arts
Subtotal Current Year Awards (this report) = $2,717,338
Subtotal Continuing Direct Federal Awards (total award) = $12,909,752
Subtotal New Direct Federal Awards (total award) =$99,319
Federal Pass-through Awards
^Building Efficiency and Retrofit Revolving Loan Program- Phase II (ARRA Stimulus
Funds)
FY 2011 Award: $3,713,750
Total Award: $7,427,500 (Loan Program)
Sponsor: State Energy Conservation Office (U.S. Dept. of Energy)
Term (this action): June 24, 2010 - December 31, 2011
Description: The purpose of this Recovery Act-funded loan program is to reduce
SFA 's carbon footprint with boiler replacements and upgrades, outside air handling unit
replacements, lighting efficiency improvements, water management, power quality and
vending machine energy savers. PI/PD: Mr. Lee Brittain, Physical Plant Department
*State Fiscal Stabilization Fund Higher Education Incentive (ARRA Stimulus Funds)
FY 2011 Award: $628,772
Total Award: $628,772 (Formula Grant)
Sponsor: TX Higher Education Coordinating Board (US Dept. of Education)
Term (this action): September 1, 2010 - August 31, 2011
Description: These Recovery Act funds are being used to support faculty
salaries in various academic departments. PI/PD: Ms. Dora Fuselier, Office of the
Controller
^Visually Impaired Preparation (VIP) Program FY11
FY2011 Award: $487,000
Total Award: $487,000 (Interagency Agreement - renewal)
Sponsor: Texas Dept of Assistive and Rehabilitative Services
(U.S. Department of Education)
Term (this action): September 1, 2010 - August 31, 2011
*New awards j
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25,2010 and September 15,2010
Description: SFA will prepare 34 new professionals taking coursework leading
to endorsement in visual impairment or Academy for Certification of Vision
Rehabilitation and Education Professionals (ACVREP) certification in Orientation and
Mobility, and will offer at least one Braille class during the term of the project. PI/PD:
Dr. Dixie Mercer, Department of Human Services
A Landscape Scale Evaluation of the Eastern Wild Turkey Population in Texas
FY 2011 Award: $104,764
Total Award: $523,820 (Interagency Agreement - continuing)
Sponsor: TX Parks and Wildlife (U.S. Dept. of the Interior)
Term (this action): September 1, 2006 - August 31,2011
Description: Funds are provided to develop an interactive, geospatially and
biologically linked database, develop viable reintroduction strategies, and coordinate
sound harvest management strategies to maintain a viable and persistent Eastern wild
turkey population throughout East Texas. PI/PD: Dr. Warren Conway, School of Forestry
Angelina-Nacogdoches Partnership Phase II
FY 2011 Award: $66,600
Total Award: $ 185,000 (Grant - continuing)
Sponsor: TX Higher Education Coordinating Bd. (U.S.D ept. of Education)
Term (this action): May 1, 2009 - May 31, 2011
Description: This grant provides funds for SFASUfaculty and staff to perform
instructional training and leadership as site coordinators for a summer institute and
academic year workshops for in-service public school teachers. PI/PD: Dr. Stephen
Wagner, Department of Biology
^Community Rehabilitation Program Start-up (ARRA Stimulus Funds)
FY 2011 Award: $124,583
Total Award: $124,583 (Interagency Agreement)
Sponsor: TX Dept of Assistive and Rehabilitative Services
(U.S. Dept. of Education)
Term (this action): August 1, 2010 - September 30, 2011
Description: This Recovery Act-funded grant provides funds to establish a
DARS/DRS Community Rehabilitation Program (CRP), within the Department of
Rehabilitation Counseling at SFASU and to create a sustainable community
rehabilitation program. PI/PD: Dr. William Weber, Department of Human Services
Special Health Resources for Texas Evaluation Project
FY2011 Award: $49,200
Total Award: $ 147,600 (Subaward - continuing)
Sponsor: Special Health Resources for Texas, Inc. (U.S. DHHS/HRSA)
Term (this award): September 1, 2008 - August 31, 2011
Description: This project enables the School of Social Work to provide
independent external evaluation services to SHRTfor the East Texas Dental/Oral Care
Services Program, including development of an evaluation, data analysis, and facilitation
of regional focus groups to gather data regarding service delivery. PI/PD: Dr. Stephen
Cooper, School of Social Work
*New awards g
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25,2010 and September 15,2010
Hunt's Woods Mountain Biking and Recreational Trail System
FY 2011 Award: $36,953
Total Award: $ 104,700 (Interagency Agreement - continuing)
Sponsor: U.S. Dept. of Transportation
Term (this award): November 10, 2008 - August 31, 2011
Description: This grant provides funds for the construction of recreation trail
improvements in Nacogdoches County, Texas, PI/PD: Dr. Pat Stephens-Williams, School
of Forestry
^Special Education Consolidated Grant FY11
FY 2011 Award: $25,250
Total Award: $25,250 (Formula Grant)
Sponsor: Texas Education Agency (U.S. Dept. of Education)
Term (this action): August 3, 2010 - September 30, 2011
Description: Funds are provided for instructional support at the SFASU
Charter School, including early identification, intervention and counseling services for
students with impairments and disabilities. PI/PD: Ms. Lysa Hagan, Department of
Elementary Education
*Geriatric Education Center (GEC) FY 11
FY2011 Award: $21,600
Total Award: $21,600 (Interagency Agreement - renewal)
Sponsor: U.T. Medical Branch - Galveston (D.H.H.S.)
Term (this action): July 1, 2010 - June 30, 2011
Description: The purpose of this federally sponsored program is to help provide
high-quality, continuing education in geriatrics and to improve health care for older
adults including those in rural communities. PI/PD: Ms. Janis Ritter, AHEC, College of
Sciences and Mathematics
Previously Described Awards
Building Efficiency and Retrofit Revolving Loan Program- Phase I (ARRA Stimulus Funds)
FY 2011 Award: $3,917,185 Total Award: $9,817,961
PI/PD: Mr. Lee Brittain, Physical Plant Department
Child Welfare Professional Development Project FY11
FY 2011 Award: $147,013 Total Award: $176,415
PI/PD: Ms. Becky Price-Mayo, School of Social Work
Development of a Watershed Protection Plan for Attoyac Bayou
FY 2011 Award: $64,783 Total Award: $194,348
PI/PD: Dr. Matthew McBroom, Waters of East Texas Center, School of Forestry
SHRT Women of Color Grant Evaluation (WOC)
FY 2011 Award: $50,000 Total Award: $250,000
PI/PD: Dr. Freddie Avant, School of Social Work
*New awards
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25,2010 and September 15,2010
Mentor Program and Workshops for Area Child Care Providers (ARRA Stimulus Funds)
FY 2011 Award: $40,507 Total Award: $157,382
PI/PD: Ms. Lori Harkness, Department of Elementary Education
State View Program Development and Operations for the State of Texas
FY 2011 Award: $25,000 Total Award: $72,141
PI/PD: Mr. P.R. Blackwell, Columbia Regional Geospatial Service Center, Forestry
Evaluating the Effectiveness of a NASA-led Effort to Build Climate Literacy among NPS &
FWS Educators: NASA Earth to Sky II
FY 2011 Award: $19,791 Total Award: $60,017
PI/PD: Dr. Theresa Coble, School of Forestry
Community-based Cemetery Interpretation
FY 2011 Award: $17,100 Total Award: $205,200
PI/PD: Ms. Chay Runnels, School of Human Sciences
Special Education IDEA-B (ARRA Stimulus Funds)
FY 2011 Award: $12,947 Total Award: $26,891
PI/PD: Ms. Lysa Hagan, Department of Elementary Education
Evaluating the Effectiveness of a NASA-NPS Partnership Related to Vegetation Dynamics in
Western National Parks
FY 2011 Award: $6,500 Total Award: $26,000
PI/PD: Dr. Theresa Coble, School of Forestry
Subtotal Current Year Awards (this report) = $9,559,298
Subtotal Continuing Federal Pass-through Awards (total award) = $11,947,475
Subtotal New Federal Pass-through Awards (total award) =$8,714,705
State and State Pass-through Awards
SFA Mathematics, Science, and Technology (MST) Academy
FY 2011 Award: $349,220
Total Award: $698,441 (Grant - continuing)
Sponsor: TX Higher Education Coordinating Board
Term (this action): November 24, 2008 - August 31, 2011
Description: This grant provides funds to increase the number of fully qualified
secondary science and mathematics teachers who have advanced training in the
disciplines, and to prepare teachers to offer Advanced Placement courses in mathematics
and science. PI/PD: Dr. Kimberly Childs, STEM Center, College of Sciences and
Mathematics
*Pineywoods Area Health Education Center (AHEC) FYU
FY2011 Award: $120,000
Total Award: $120,000 (Interagency Agreement - renewal)
Sponsor: U.T. Medical Branch - Galveston
*New awards \ Q
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25,2010 and September 15,2010
Term (this action): September 1,2010- August 31, 2011
Description: The purpose of this ongoing project is to build and maintain an
integrated, community-based,re gional organization to effectively and efficiently address
and support achievements of East Texas AHEC objectives, PI/PD: Ms. Janis Ritter,
AHEC, College of Sciences and Mathematics
*Cole Audiology Services
FY 2011 Award: $99,000
Total Award: $99,000 (Contract)
Sponsor: Texas Dept of Aging and Disability Services
Term (this action): September 1,2010- August 31,2011
Description: The purpose of this contract is to provide a Texas board-certified
audiologist experienced in working with individuals with developmental disabilities to
provide audiology services. PI/PD: Dr. Danielle Perry, Department of Human Services
*Deep East Texas P-16 Regional Marketing and Career Readiness
FY 2011 Award: $50,000
Total Award: $50,000 (Grant)
Sponsor: Texas Higher Education Coordinating Board
Term (this action): September 1, 2010 - August 31, 2011
Description: Funds are provided to facilitate a data-driven effort to create a
college-going culture for the region's 28,000 P-12 students and ensure that students have
the skills and knowledge necessary to succeed in college and the workforce. PI/PD: Dr.
Mary Nelle Brunson, Academic Affairs
^Encouraging the College Bound into Healthcare Occupations (ECHO)
FY2011 Award: $35,435
Total Award: $35,435 (Subcontract)
Sponsor: U.T. Medical Branch - Galveston (THECB)
Term (this action): June 1, 2010 - May 31, 2011
Description: This project facilitates the delivery of consistent curriculum
content at AHEC health career camps, the implementation of various programs to
successfully support students moving into higher education and health career degree
programs, and the provision of high school counselor educational sessions with the most
current research about guiding minority students. PI/PD: Ms. Janis Ritter, AHEC,
College of Sciences and Mathematics
^Fish/Mussel Distribution/Habitat Relative to Toledo Bend Reservoir
FY 2011 Award: $33,400
Total Award: $3 8,400 (Interagency Agreement)
Sponsor: Sabine River Authority
Term (this action): September 1, 2010 - August 31, 2012
Description: Funds from this grant will be used to survey mussel and fish
species in Toledo Bend Reservoir in order to develop ecological niche models for
sensitive species, as well as investigate the biological and ecological mechanisms that
limit Sabine shiner distribution within the Sabine River watershed. PI/PD: Dr. Michael
Col Iyer, W aters of East Texas Center, Department of Biology
*New awards
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25, 2010 and September 15,2010
*Dwarf Turf-type and Early Maturing Annual Ryegrass to Establish Perennial Vegetation
FY 2011 Award: $4,617
Total Award: $9,234 (Interagency Agreement)
Sponsor: Texas Dept of Transportation (U.S. Dept. of Transportation)
Term (this action): September 1,2010- August 31,2012
Description: Funds from this award will be used to determine if dwarf or early
maturing ryegrasses are less competitive nurse crops for warm season perennials and to
identify the long-term effect of treatments on establishment and persistence of warm-season
perennials andwildflowers. PI/PD: Dr. Michael Maurer, Department of
Agriculture
*Fall 2010 Orientation and Mobility Cooperative Internship Program
FY2011 Award: $2,000
Total Award: $2,000 (Interagency Agreement)
Sponsor: TX Dept. of Assistive and Rehabilitative Services
Term (this action): September 7, 2010 - November 19, 2010
Description: This grant provides direct Orientation & Mobility services to blind
and visually impaired consumers of the Division for Blind Services (DBS).? I/PD: Mr.
Bob Bryant, Department of Human Services
Previously Described
Stephen F. Austin State University Charter School
FY 2011 Budget: $1,906,268 Total to date: $4,572,151
PI/PD: Ms. Lysa Hagan, Department of Elementary Education
Systemic Texas Educator Preparation Sites (STEPS) for College and Career Readiness
Demonstration Project
FY 2011 Award: $338,360 Total Award: $500,000
PI/PD: Dr. Betty Alford, Department of Secondary Education / Educational Leadership
and Dr. Kimberly Childs, College of Sciences and Mathematics
Master College Readiness Special Advisor FY10-11
FY 2011 Award: $80,000 Total Award: $160,000
PI/PD: Ms. Debra Kiesel, Academic Affairs
Disability Services - Interpreter Services 10-11
FY 2011 Award: $35,000 Total Award: $70,000
PI/PD: Mr. Chuck Lopez, Disability Services
Assessment of Population Status and Evaluation of Suitable Habitats for Louisiana Black
Bear (Ursus americanus luteolus) in East Texas
FY 2011 Award: $21,456 Total Award: $91,760
PI/PD: Dr. Christopher Comer, School of Forestry
*New awards 12
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25, 2010 and September 15,2010
*JAMP: Joint Admissions Medical Program
FY 2011 Award: $16,001 Total Award: $16,001
PI/PD: Dr. Kevin Langford, Department of Biology
Assessment of Moist-soil Management Practices on Phosphorus Retention in Treatment
Wetlands
FY 2011 Award: $16,000 Total Award: $32,000
PI/PD: Dr. Kenneth Farrish Waters of East Texas Center, Environmental Science
Evaluation and Electrostatic Particle Ionization and BioCurtain Technologies to Reduce Dust,
Odor, and Other Pollutants from Broiler Houses
FY 2011 Award: $11,178 Total Award: $23,287
PI/PD: Dr. Sheryll Jerez, Waters of East Texas Center, Environmental Science
Subtotal Current Year Awards (this report) = $1,211,667
Subtotal Continuing State/State Pass-through Awards (total award) = $1,591,489
Subtotal New State/State Pass-through Awards (total award) =$354,069
Private and Local Government Awards
^Bilingual Social Work Scholarship Program
FY2011 Award: $32,067
Total Award: $ 103,260 (Grant)
Sponsor: Hogg Foundation for Mental Health
Term (this action): August 1, 2010-July 31, 2013
Description: Funds are provided to pay tuition and fees of incoming social work
graduate students and current bilingual scholarship recipients, and to provide stipends
for professional development activities related to the bilingual scholarship program.
PI/PD: Dr. Sharon Templeman, School of Social Work
*Union Spring Cemetery Mapping
FY2011 Award: $9,375
Total Award: $ 18,750 (Contract)
Sponsor: Union Spring Cemetery Association
Term (this action): August 1, 2010-July 31, 2012
Description: Funds are provided to collect GPS locations to build a geo
database of information inscribed on the headstones of graves in the Union Spring
Cemetery and to generate a map based on this information that is suitable for display.
PI/PD: Mr. PR Blackwell, Columbia Regional Geospatial Service Center, Forestry
Lake Naconiche: Wetlands Monitoring
FY 2011 Award: $5,862
Total Award: $30,608 (Interlocal Agreement - continuing)
Sponsor: Nacogdoches County
Term (this action): September 16, 2008 - August 31, 2013
*New awards \ 3
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25,2010 and September 15,2010
Description: Funds are provided to monitor and analyze the presence of
wetlands at Lake Naconiche for five years following closure of the dam. PI/PD: Dr. Hans
Williams, Waters of East Texas Center, School of Forestry
*Tournees Festival Film Program
FY 2011 Award: $1,800
Total Award: $ 1,800 (Grant - renewal)
Sponsor: French American Cultural Exchange
Term (this action): September 1, 2010 - August 31, 2011
Description: This award supports the screening of contemporary French cinema
on the SFASU campus. PI/PD: Dr. Joyce Johnston, Department of Modern Languages
^Elizabeth Brown Grant for Interior Design Programs
FY 2011 Award: $1,000
Total Award: $ 1,000 (Grant)
Sponsor: IFDA Educational Foundation
Term (this action): August 24, 2010 -November 30, 2010
Description: This grant provides funds to update SFASU's Interior Design
program 's code library in order to enhance current curriculum. PI/PD: Dr. Sally Ann
Swearingen, School of Human Sciences
Previously Described
Beaumont Foundation of America Scholarships
FY 2011 Award: $82,500 Total Award: $190,500
PI/PD: Mr. Michael O'Rear, Financial Aid
Vegetative Community Development on Reclaimed Coal Mine Land in East Texas
FY 2011 Award: $41,370 Total Award: $106,609
PI/PD: Dr. Brian Oswald, School of Forestry
Welch Chemistry Departmental Research Grant FY11
FY 2011 Award: $26,250 Total Award: $35,000
PI/PD: Dr. Michael Janusa, Department of Chemistry
Morinne T. Perkins, Wilma Perkins Jorgensen, and Marilyn Perkins Buie - James L Perkins
Family Research Associates in Elementary Education
FY 2011 Award: $15,000 Total Award: $75,000
PI/PD: Dr. Elizabeth Vaughan, Department of Elementary Education
Black Bear Population Abundance in the Northern Lower Peninsula, Michigan
FY 2011 Award: $9,934 Total Award: $18,600
PI/PD: Dr. Daniel Scognamillo, School of Forestry
Focused Visitor Research Survey in Grand Teton National Park
FY 2011 Award: $8,140 Total Award: $24,420
PI/PD: Dr. Pat Stephens-Williams, School of Forestry
*New awards \ 4
Prepared by the Office of Research & Sponsored Programs
Appendix 3
Grants awarded between June 25,2010 and September 15,2010
Louisiana Black Bear Habitat Evaluation
FY 2011 Award: $6,982 Total Award: $ 19,200
PI/PD: Dr. Christopher Comer, School of Forestry
Pulmonary Health Initiative
FY 2011 Award: $6,000 Total Award: $26,000
PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics
Long Leaf Pine Data Collection - Research Internship
FY 2011 Award: $3,125 Total Award: $17,500
PI/PD: Dr. William Forbes, Department of Social and Cultural Analysis
Subtotal Current Year Awards (this report) = $249,405
Subtotal Continuing Private/Local Government Awards (total award) = $543,437
Subtotal New Private/Local Government Awards (total award) =$124,810
Note:
• Amounts are based on award notices as they are received from the funding agency, not
expenditures or balances in funds/accounts.
• Does not include non-grant financial aid or gift accounts.
*New awards \ 5
Prepared by the Office of Research & Sponsored Programs
Appendix 4
Policies for Board Review
October 18, 2010
p-l
Appendix 4
P-2
Appendix 4
Academic Advising for Undergraduate Students (A-59)
Original Implementation: October 31, 2000
Last Revision: October 30, 2007October 18, 2010
Introduction
The mission of undergraduate academic advising at Stephen F. Austin State University
(SFASU) is to support students in reaching their full educational potential through
personal exploration, goal setting and academic mastery. Advisors provide information
and encouragement as students define, plan and accomplish their educational, career and
life goals.
Each academic unit w&-shall provide all its undergraduate students, both full-time and
part-time, with a systematic? and effective advising program. An advising session is
mandatory for undergraduate students prior to registration for courses in the following
situations:
All students who are required and those who choose to be advised prior to every
registration period are to be advised according to the following guidelines:
• Each semester for AH-students with fewer than 60 earned hours of creditr
• Each semester for students and all students on academic probation
• Jit least one aAnnually advisement for students with 60 or more earned hours of
creditr
1-.—must be advised prior to each registration period.
Students with 60 or more earned hours of credit must be advised on an annual basis
and may be advised more frequently if desired, and should have an official degree plan
mrrnvT
Students retain the right to be advised more frequently. Individual academic units may
specify additional requirements that could require ef-students £et-to participate in
mandatory advising. Students should be advised that an official degree plan should be
filed once 90 hours of credit are earned.
The responsibilities of the academic advisor shall include, but are not limited to,
informing advisees of the following: The responsibilities of the advisor toward students
may include, but are not limited to, the following: areas of planning and mentoring:
D exploring and clarifying educational, career, and life goals;
• creating £short- and long-term plans to accomplish thek=-educational objectives^
• selecting a pProgram of studyptions iehat match reflects1 a student's thek-goals,
interests, and abilities^-
• understanding and following applying ^academic regulations? and procedures-aftd
requirements;
♦—identifying appropriate courses
P-3
Appendix 4
•—notifying students of course drop and semester credit hour limitations
• Information about degree requirements, such as the core curriculum, major-specific
courses, course sequencing, minimum grade-point averages, removal of
withheld grades, and time limits for completion of degree programsf
• University requirements, such as minimum course load for full-time classification,
repeat courses on grade point average, timetable for dropping courses, and
residency requirementsf
• Deadlines to submit degree and graduation plansr
During each registration period, -Eaeh-academic unity responsible for advising students
must have an appropriate number of advisors available on a publishod schedule provide
daily advising opportunities, each registration period for the following tasks:
•advising the student on degree requirements such as core, major or other required
courses, proper sequencing of courses, minimum hours of credit, minimum grade ■
point averages, removal of withheld grades and time limits for completion of
degree programs
•advising the student on University requirements such as minimum course load to be
classified as a full time student, impact of repeat courses on grade point average,
timetable for dropping individual courses and the impact on grade point average,
residency requirements
•referring the student to their dean at the appropriate time for completing the signed
degree plan and/or final graduation plan
Academic advising programs for undergraduate students must be annually appropriately
evaluated and included in as part o/the annual unit assessment -mpe&process.
, including information on how the results of the assessment will be used to enhance
effective assistance to students.
Cross Reference: General Bulletin, Student Handbook
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None
P-4
Appendix 4
Allocation of Information Technology Resources (F-39)
Original Implementation: October 31, 2000
Last Revision: January 30, 2007October 18, 2010
RESOURCE ALLOCATION
The allocation of information technology resources is consistent with the university's
strategic plan as submitted to the State of Texas Legislative Budget Board every
biennium. Within tho strategic plan is a separate appendix for information resource (IR)
goals and objectives. These items are updated every biennium and are consistent with the
institution's purpose and goals.
Three organizational entities are primarily responsible for executing the information
resource (IK) strategic planfunction: Information Technology Services (ITS), Office of
Instructional Technology (OIT), and the university library. These three entities provide
central IR services for the campus. The following chart displays the organization and the
functional responsibilities for these IR services.
P-5
Appendix 4
Electronic Resource-
Instruction
University Archives
Records Retention
Management
Test Grading
Computer Labs
Technology Classrooms
The remaining IR responsibility lies primarily with the six academic colleges. Each
college is responsible for offering state of the art modern computer labs and faculty
desktop computing.
Allocation of information technology resources is aligned with implementation of
institutional goals, objectives, and strategies.
Cross Reference: None
Responsible for Implementation: PresidentProvosf and Vice President for Academic
Affairs
Contact for Revision: Director, Information Technology Services; Director, Office of
Instructional Technology; Director of Library
Forms for Implementation: None
P-6
Appendix 4
Annual Budget Preparation (C-2)
Original Implementation: March 1, 1989
Last Revision: October 30, 2007October 18, 2010
Preparation of the annual operating budget is coordinated through the Office of the Vice
President for Finance and Administration. Guidelines are established by the president
based upon legislative appropriations, student fees and other local income, non-pledged
and pledged auxiliary system student fees and other income, the university's allocation of
the Higher Education Fund, and estimates of other fund revenues. Guidelines will reflect
current legislative appropriation riders in effect and any other legal restrictions. Budgets
will be prepared by operating department heads, submitted to the next appropriate level
of review, to the vice president in charge of the division, to the president for review, and
then to the Board of Regents for final consideration. The schedule for preparation of the
budget will be determined by the vice president for finance and administration in
association with the president's cabinet. Generally the schedule may allow for board of
regents review in April on even numbered years and for review in July for odd numbered
yeafs-. Approved budgets will be announced to the university departments through
administrative channels following approval of the Board of Regents.
All budgets are based on available funds and no expenditures may be made except as
provided for in the approved budget or in accordance with changes approved by the
board.
Cross Reference: None
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Vice President for Finance and Administration
Forms: None
P-7
Appendix 4
Annual Disclosure of Crime Statistics (D-52)
Original Implementation: October 30, 2007
Last Revision: NemOctober 18, 2010
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics
Act, commonly referred to as the "Clery Act," and/or the Higher Education Opportunity
Act of 2008 (HEOA), requires institutions of higher education receiving federal financial
aid to report specified crimes and fire statistics on college campuses and to provide other
safety and crime information to members of the campus community. Campuses must
publish an Annual Security and Fire Safety Report detailing statistics regarding reported
crimes committed on campus and at affiliated locations for the previous three calendar
years, fires that occur in on-campus residence halls, and describing specified policies,
procedures and programs regarding safety and security. This requirement of the Clery
Act is intended to provide students and their families, as higher education consumers,
with accurate, complete and timely information about the safety of the campus so that
they can make informed decisions.
The Clery Act federal law requires the collection and reporting of annual crime statistics
reflecting reports of specified crimes that occur on and adjacent to a university campus
and certain properties associated with the campus as well as fires that occur in on-campus
residence halls. The statistical compilation must be broken down by specified
types of crimes and campus disciplinary referrals, and must indicate if a specified crime
is a hate crime. Campuses must also provide a geographic breakdown of the crime
statistics according to the following defined geographic areas: "on campus" (including
further breakdown of the number of crimes that occurred in campus student residential
facilities), "in or on a non-campus building or property" and "on public property."
Annual Security and Fire Safety -Report
The Stephen F. Austin State University Police Department (SFAPD) prepares an Annual
Security and Fire Safety Report to comply with the Clery Act and HEOA. This report is
prepared in cooperation with the Residence Life and the Student Rights and
Responsibilities departments. Each entity provides updated information on their
educational efforts and programs to comply with the Cleary Act.
SFAPD officers enter all reports and all crime incidents reported directly into an
automated case management software program. Once an officer enters the report in the
program, a departmental administrator reviews the report to ensure it is classified within
the appropriate crime category. The department examines the data to ensure that all
P-8
Appendix 4
crimes that have been reported are recorded in accordance with the crime definitions
outlined in the FBI Uniform Crime Reporting (UCR) Handbook as required by the Clery
Act regulations.
SFA is required under the Clery Act to provide a Crime Statistics Summary Report
related to its campus and other locations by calendar year. This SFA Crime Statistic and
Fire Summary Report is sent annually to the U.S. Department of Education and can be
viewed on the Office of Postsecondary Education-Department of Education's website at
http://ope, ed. zov/securitv/GetOnelnstitutionData. aspx
http://ope.ed.gov/security/InstDetail.asp
The university's Annual Security and Fire Safety Report (ASR) is updated each year and
it is available on the SFA Web site at: http://www.sfasu.edu/upd/crimestats.aGp. Copies
of the ASR may also be obtained at the SFA Police Department, located on East College
Street, or by calling 936.468.2252.
The Annual Security and Fire Safety Report must describe specified campus policies
concerning:
■ Reporting criminal activity or other emergencies on campus;
■ Security of, maintenance of and access to campus facilities;
■ Authority of campus law enforcement units;
■ Monitoring and recording through local police agencies of off-campus criminal
activities by students;-e&d
' Alcohol and drugs/7
' Fire Safety;
' Fire Suppression in Residence Halls; and
■ Timely Warning Procedures.
In addition, the report must describe:
■ The type and frequency of campus programs to inform students and employees
about campus security procedures and precautions and the prevention of crimes;
■ Available drug and alcohol abuse prevention education programs;
■ Campus programs to prevent sexual assaults, including procedures to be followed
when such an assault occurs; and
■ Where law enforcement agency information concerning registered sex offenders
may be obtained.
Definitions of Reportable Crimes:
P-9
Appendix 4
Arson is any willful or malicious burning or attempt to burn, with or without intent to
defraud, a dwelling house, public building, motor vehicle or aircraft, personal property of
another, etc.
Aggravated Assault is an unlawful attack by one person upon another for the purpose of
inflicting severe or aggravated bodily injury. This type of assault usually is accompanied
by the use of a weapon or by means likely to produce death or great bodily harm.
Burglary is the unlawful entry of a structure to commit a felony or a theft.
Destruction/Damage/Vandalism of Property (except "Arson ") is to willfully or
maliciously destroy, damage, deface, or otherwise injure real or personal property
without the consent of the owner or the person having custody or control of it.
Drug Law Violations is defined as the violation of laws prohibiting the production,
distribution and/or use of certain controlled substances and the equipment or devices
utilized in their preparation and/or use. The unlawful cultivation, manufacture,
distribution, sale, purchase, use, possession, transportation or importation of any
controlled drug or narcotic substance. Arrests for violations of state and local laws,
specifically those relating to the unlawful possession, sale, use, growing, manufacturing
and making of narcotic drugs. The relevant substances include: opium or cocaine and
their derivatives (morphine, heroin, codeine); marijuana; synthetic narcotics-manufactured
narcotics which can cause true addiction (Demerol, methadone); and
dangerous non-narcotic drugs (barbiturates, Benzedrine).
Hate Crime is a criminal offense committed against a person or property which is
motivated, in whole or in part, by the offender's bias against a race, religion, disability,
sexual orientation, or ethnicity/national origin.
■ Race: A preformed negative attitude toward a group of persons who possess
common physical characteristics (e.g., color of skin, eyes, and/or hair; facial
features, etc.) genetically transmitted by descent and heredity which distinguish
them as a distinct division of humankind (e.g., Asians, blacks, whites).
■ Gender: A preformed negative opinion or attitude toward a group of persons
because those persons are male or female. Gender bias is also a Clery Act-specific
term, not found in the FBI's Hate Crime Data Collection Guidelines.
■ Religion: A preformed negative opinion or attitude toward a group of persons
who share the same religious beliefs regarding the origin and purpose of the
universe and the existence or nonexistence of a supreme being (e.g., Catholics,
Jews, Protestants, atheists).
P-10
Appendix 4
■ Sexual orientation: A preformed negative opinion or attitude toward a group of
persons based on their sexual attraction toward, and responsiveness to, members
of their own sex or members of the opposite sex (e.g., gays, lesbians,
heterosexuals).
■ Ethnicity/national origin: A preformed negative opinion or attitude toward a
group of persons of the same race or national origin who share common or similar
traits, languages, customs and traditions (e.g., Arabs, Hispanics).
■ Disability: A preformed negative opinion or attitude toward a group of persons
based on their physical or mental impairments/challenges, whether such disability
is temporary or permanent, congenital or acquired by heredity, accident, injury,
advanced age or illness.
Illegal Weapons Possession is defined as the violation of laws or ordinances prohibiting
the manufacture, sale, purchase, transportation, possession, concealment, or use of
firearms, cutting instruments, explosives, incendiary devices or other deadly weapons.
This classification encompasses weapons offenses that are regulatory in nature.
Intimidation is to unlawfully place another person in reasonable fear of bodily harm
through the use of threatening words and/or other conduct, but without displaying a
weapon or subjecting the victim to actual physical attack.
Larceny-Theft is the unlawful taking, carrying, leading, or riding away of property from
the possession or constructive possession of another. (Note: Constructive possession is
defined by Black's Law Dictionary, 6th ed. as "where one does not have physical custody
or possession, but is in a position to exercise dominion or control over a thing.")
Liquor Law Violations is defined as the violation of state or local laws or ordinances
prohibiting the manufacture, sale, purchase, transportation, possession, or use of
alcoholic beverages, not including driving under the influence and drunkenness. Included
in this classification is the furnishing, possessing, etc., of intoxicating liquor; maintaining
unlawful drinking places; bootlegging; operating still; furnishing liquor to a minor or
intemperate person; underage possession; providing liquor to a minor or intemperate
person; underage possession; using a vehicle for illegal transportation of liquor; drinking
on train or public conveyance; and attempts to commit any of the above.
Motor Vehicle Theft is the theft or attempted theft of a motor vehicle.
Murder and Non-Negligent Manslaughter is defined as the willful (non-negligent) killing
of one human being by another.
P-ll
Appendix 4
Negligent Manslaughter is defined as the killing of another person through gross
negligence.
Robbery is the taking or attempting to take anything of value from the care, custody, or
control of a person or persons by force or threat of force or violence and/or by putting the
victim in fear.
Sex Offenses - Forcible is defined as any sexual act directed against another person,
forcibly and/or against that person's will; or not forcible or against the person's will
where the victim is incapable of giving consent.
Sex Offenses - Non-forcible are incidents of unlawful, non-forcible sexual intercourse.
Only two types of offenses are included in this definition; incest and statutory rape.
Simple Assault is an unlawful physical attack by one person upon another where neither
the offender displays a weapon, nor the victim suffers obvious severe or aggravated
bodily injury involving apparent broken bones, loss of teeth, possible internal injury,
severe laceration, or loss of consciousness.
Other Policy-Related Definitions
Campus is defined as any building or property owned or controlled by an institution
within the same reasonably contiguous geographic area and used by the institution in
direct support of, or in a manner related to, the institution's educational purposes,
including residence halls; and any building or property within the same reasonably
contiguous geographic area of the institution that is owned by the institution but
controlled by another person, is frequently used by students and supporters for
institutional purposes (such as food or other retail vendor).
Non-campus building or property is defined as any building or property owned or
controlled by a student organization officially recognized by the institution; or any
building or property (other than a branch campus) owned or controlled by an institution
that is used in direct support of or relation to the institution's educational purposes, is
frequently used by students and is not within the same reasonably contiguous geographic
area of the institution.
Public property is defined as all public property that is within the same reasonably
contiguous geographic area of the institution, such as a sidewalk, a street, other
thoroughfare or parking facility, and is adjacent to a facility owned or controlled by the
P-12
Appendix 4
institution if the facility is used by the institution in direct support of, or in a manner
related to the institution's educational purposes.
Campus Security Authorities
Campus security authorities, as defined by the Clery Act, have an obligation to report
allegations of Clery Act-defined crimes that they conclude are made in good faith. These
crime allegations should be reported to the SFA Police Department (SFAPD). The Clery
Act definition of a campus security authority includes SFA personnel beyond SFAPD
officers. An official of SFA who has significant responsibility for student and campus
activities, including but not limited to, student housing, student discipline and campus
judicial proceedings, is a campus security authority. The intent of including non-law
enforcement personnel as campus security authorities is to acknowledge that many
individuals and students in particular are hesitant about reporting crimes to the police, but
may be more inclined to report incidents to other campus-affiliated individuals.
Counselors Confidential Reporting
Campus professional counselors, when acting as such, are not considered to be campus
security authorities and are not required to report crimes for inclusion into the annual
disclosure of crime statistics. As a matter of policy, they are encouraged, if and when
they deem it appropriate, to inform persons being counseled of the procedures to report
crimes on a voluntary basis for inclusion into the annual crime statistics.
The Clery Act defines a professional counselor as an employee of an institution whose
official responsibilities include providing psychological counseling to members of the
institution's community and who is functioning within the scope of his or her license or
certification.
Cross Reference: 20 USC 1092(f); Higher Education Opportunity Act, Public Law 110-
315 (8/14/08); Timely Warning Policy (D-51)
Responsible for Implementation: Vice President for University Affairs
Contact for Revision: Chief of University Police
Forms: None
P-13
Appendix 4
Appeal Procedure Relating to the Provision of
Accommodations for Students with Disabilities (F-34)
Original Implementation: July 14, 1998
Last Revision: October 30, 2007October 18, 2010
Students enrolled at Stephen F. Austin State University, or faculty or staff members
requested to make accommodations for persons with disabilities, who disagree with the
provision of accommodations or the denial of accommodations may submit an appeal to
the director of disability services/ AD A coordinator (director) located in disability
services, Room 325 of the Human Services Building. Appeals covered under this policy
may be initiated by: 1) student or faculty member, regarding the provision of academic
accommodations; 2) student or staff member, regarding the provision of accommodations
for non-academic programs or activities; 3) student, regarding the denial of
accommodations by the director of disability services; 4) student, regarding the denial of
housing accommodations by the director of housing.
Appeals of decisions of the director of disability services (number 3 above) should be
submitted to the vice president for university affairs, or their designee (VPUA/D), located
in Room 314 of the Austin Building. Grievances or complaints of discrimination based
on disability relating to other circumstances not described above should be addressed
through the university's "Discrimination Complaints/Sexual Harassment" policy, E-46, a
copy of which may be obtained online, from the director of disability services/ADA
coordinator or the university's general counsel.
The appeal should be written; should state the specific nature and basis of the appeal;
and, should be signed and dated by the individual making the appeal. It should be
provided to the director or VPUA/D in a timely manner following the decision being
appealed, but not later than 180 days from the date of notification of the decision being
appealed.
Within two (2) working days of receipt of the appeal, the director or VPUA/D will
schedule a meeting with the chair/director of the department involved, the faculty or staff
member involved, and the student. The purpose of this meeting will be to review the
circumstances and, if possible, to reach a mutually agreed upon resolution.
If unresolved, the appeal will be forwarded by the director or VPUA/D to an Appeal
Review Committee (Committee) for a second and final decision.
Depending upon the administrative or academic area involved in the decision being
appealed, the Appeal Review Committee will be composed of three members selected by
P-14
Appendix 4
the director or VPUA/D. The director will serve as chair and ex officio member of the
committee in situations listed above with the exception of number three (3) when the
VPUA/D will appoint a faculty member or academic administrator with background
and/or experience in disability-related matters to serve as chair. In academic appeals
(number 1 above), the committee will be composed of one faculty member from the
department involved; the dean of the college involved; and a member of the ADA
Advisory Committee. For appeals in non-academic programs and activities and housing
accommodations (numbers 2 and 4 above), the committee will be composed of: one staff
member from the department involved; the director of the department involved; and a
member of the ADA Advisory Committee. In appeals relating to denial of
accommodations (number 3 above), the committee will be composed of one faculty
member from the Department of Human Services; and two additional members
knowledgeable about ADA issues. When selecting committee members, the director or
VPUA/D shall exclude individuals who served on the Academic Assessment Committee
or the Housing Assessment Committee that provided initial review of the documentation
and/or request. The director or VPUA/D will communicate the decision and /or
recommendations of the Appeal Review Committee to the individual seeking the appeal.
In all circumstances listed above, the Appeal Review Committee may seek input from
appropriate parties other than committee members, including the student making the
appeal, a faculty or staff member with experience relevant to the circumstances, the
VPUA/D for academic affairs, dean of another college, or another director or department
head with relevant experience. The Appeal Review Committee may seek advice from the
university's general counsel.
It is the intent of the university that meetings related to the appeal are informal in nature
to allow all parties the opportunity for reasonable input and discussion. The appeal
process, including the initial meeting, the meeting of the Appeal Review Committee and
communication of the final decision to the individual making the appeal should be
completed with expediency, ideally within seven (7) to ten (10) working days to avoid
any delay in provision of accommodations or support services.
For specific information regarding provision of academic assistance, refer to policy F-33,
Academic Accommodation of Students with Disabilities. Refer to policy D-3, Animals
on University Property, for service animal information. For general policy information,
refer to policy F-16, Accessibility for Persons with Disabilities.
Cross Reference: Accessibility for Persons with Disabilities (F-16); Academic
Accommodation of Students with Disabilities (F-33); Animals on University Property
(D-3)
Responsible for Implementation: Vice President for University Affairs
P-15
Appendix 4
Contact for Revision: Director of Disability Services
Forms: None
P-16
Appendix 4
Designation of School Status (A-63)
Original Implementation: February 3, 2005
Last Revision: October 30, 2007October 18, 2010
I. Introduction
Stephen F. Austin State University is subdivided into colleges for the purpose of
accommodating broad program areas with common academic interests. The colleges are
further subdivided into academic units designated as departments, schools and or
divisions for the purpose of allowing to enable smaller scholarly communities to devote
attention to specific degree programs for students and find collogial support for research
and service along traditional disciplinary linos.
From time to time there arises a need to seek the support of tho university wide academic
community to allow academic units to become redrawn and re organized as specialized
units within the college pursuing a common goal and under tho leadership of the collogo
dean. Such a unit may be designated as "school".
II. Definitions
4-; University—an entity of higher education chartered by the state to grant degrees
and headed by a president.
3: College—the highest academic sub unit of the university, offering programs of
study leading to a degree, and headed by an academic doan.
& School—the subdivision of a college organized for the common purpose of
providing higher education in specialized or professional fields that load to a dogroo,
certification, or licensure, and headed by a director or associate doan.
4; Department/Division—an academic sub unit of a college having a common
disciplinary or scholarly objective and headed by a chair or othor academic
administrator.
III. Guidelines For Designating School Status
An academic units seeking school status w&-shall be evaluated using the following
guidelines:
P-17
Appendix 4
1. The unit should offer primarily professional programs and degrees.
2. The programs of the unit should he-have professional accreditar/o^ed-by
professional agencies.
3. The unit should have a total enrollment of at least 150 students majoring in its
programs of at least 150.
4; The unit must havo a qualified, well trained faculty.
&t4. The unit may have been the recipient of a substantial endowment or gift.
W-II. Proposal Review and Approval
Before an academic unit of a college can receive "school" status, that unit must bring An
academic unit seeking "school" status should develop a proposal before tho council of
deans. The proposal should that provides qualitative and quantitative data relating to tho
vision of the unit justifications for acquiring the school designation. The proposal,
endorsed by a two-thirds vote off ull-time faculty members (tenured and tenure-track)
within the unit, That information should be organized around the following categories:
1. A concise statement gpvmgrshould outline the rational for the request-te-fe-designate
the academic unit as a school. This statement should address the
distinctiveness of the discipline and the advantages of school status to future
graduates of the program. A clear discussion should demonstrate how the request
addresses the university's guidelines for awarding designation as a school.
2-. A discipline specific self study that has been completed within the last five years
(with appropriate up dates) copies of visitors' reports, and annual assessment
documents outlining the goals and accomplishments of the unit during the past five
^r2. Background of the unit including the history of the unit, outside drivers for the
requested change in unit status, staffing for the program including a faculty list with
degrees, accreditation, degree options available to students, trends in student
placement, comparable The impact of the change on staffing (faculty and
administrative) and resources should be examined in detail. Peer programs at other
universities should be presented for comparison purposes, if available,
recommendations from an advisory board where applicable, and/or letters of
recommendation support from professionals or practitioners in the field^-aftd
enrollment projections for five years should be attached and referenced in the
discussion.
3. A quality enhancement plan wbieh-should addresses the continuous describe how
school status will be leveraged improvement of tho effectiveness of the unit for a
P-18
Appendix 4
over the next five year period to improve academic programsdirectly following the
designation of school status.
h4. A discipline-specific self study completed within the last five years (with
appropriate updates) should accompany the proposal. Copies of visitors' reports
and annual assessment documents should be included, if available.
Upon endorsement by the faculty of the academic unit, the proposal shall be forwarded to
the college's dean. If recommended by the dean, the proposal shall be reviewed by the
Deans Council and provost and vice president for academic affairs. If approved, the
proposal shall be forwarded to the president, who may present it to the Board of Regents
for consideration. Upon the recommendation of the council of deans and the approval of
the provost and president, the proposal will be placed on the board of regents' agenda for
approval. After approval is received For final approval, a request for approval will shall
be forwarded to the Texas Higher Education Coordinating Board.
Source of Authority: Provost and Vice President for Academic Affairs
Cross Reference: None
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None
P-19
Appendix 4
Developmental Education and Texas Success Initiative
(A-57)
Original Implementation: April 18, 2000
Last Revision: October 30, 2007'October 18, 2010
The Texas Success Initiative (TSI) is a program administered by the Center for College
Readiness at the Texas Higher Education Coordinating Board (THECB). The objective
of the program is to assist colleges and universities to ensure that Texas students are
prepared academically to succeed in higher education.
The TSI program requires each institution of higher education to assess the academic
skills of each entering undergraduate student to determine the student's readiness to
enroll in freshman-level academic coursework. The THECB designates particular
diagnostic instruments approved for assessing students' skills in reading, writing, and
mathematics.
Entering undergraduates may earn exemption from TSI assessment by supplying certain
scores on designated assessment instruments, such as SAT, ACT, or Texas Assessment of
Knowledge and Skills (TAKS) TAKS. Other students may earn exemptions through prior
study at private or out-of-state institutions, or through qualifying military service.
The purposes of this e SFASU Developmental Education policy are to:
■ articulate Stephen F. Austin State University's (SFA) requirements regarding TSI
assessment and developmental coursework;
■ promote quality and accountability in developmental education and advising;
■ provide for effective delivery of the developmental education program; and,
■ ensure that all students receive assistance in becoming ready to succeed in
freshman-level academic coursework.
Exemption from Testing
The assessment requirements of the TSI program do not apply to a the following students
who:
# has a student who has graduated with an associate or baccalaureate degree from
an accredited institution of higher education;
P-20
Appendix 4
a student who hashas transferred to SFA from a private, independent, or
accredited out-of-state institution private, independent or accredited out of state
institution of higher education after satisfactory completion of college-level
coursework as designated by SFA;
a student who \$is serving on active duty as a member of the armed forces of the
United States or the Texas National Guard;
a student who is/s currently serving as a member of a reserve component of the
armed forces of the United States and has been serving for at least the three-year
period preceding SFA enrollment;
a student who waswas honorably discharged, retired or released from active duty
as a member of the armed forces of the United States or the Texas National Guard
on or after August 1, 1990;
a student who waswos honorably discharged, retired, or released from service as a
member of a reserve component of the armed forces of the United States on or
after August 1, 1990;
a student who is^s enrolled at SFA in a non-degree-seeking status;
a student who hashas achieved certain scores as determined by THECB on the
SAT or ACT and has enrolled at SFA within five years of achieving those scores;
a student who hashas achieved certain scores as determined by THECB on the
exit-level assessment required for public high school graduates in Texas and has
enrolled at SFA within three years of achieving those scores; and,
a student who hashas satisfied all readiness requirements at another Texas
institution of higher education and has supplied appropriate documentation of that
status.
Testing Requirements
SFA accepts scores fromen any el-the-assessment instruments designated by THECB.
use in assessing college readiness: THEA, ASSET, COMPASS or ACCUPLACER.
Each undergraduate student must supply assessment scores in reading, writing, and
mathematics, or demonstrate qualification for exemption from such assessment, prior to
initial enrollment.
Under exceptional circumstances, a student may be allowed to enroll in certain freshman-level
courses for one semester without TSI assessment scores. (Enrollment restrictions
based on prerequisites and other entry criteria will limit courses for which the student is
eligible.) The student must then supply TSI assessment scores by the end of the first
semester of enrollment. Examples of exceptional circumstances include a documented
P-21
Appendix 4
illness, injury, or emergency that prevented testing, or necessary delays in providing
appropriate accommodations for a student with a documented disability.
Developmental Education Program and Advising
For each student who fails to meet the minimum passing standards as set by THECB, -en
a TSI assessment instrument, SFA wil
Sprovide individual advising regarding developmental education necessary to ensure the
readiness of that student in performing freshman-level academic coursework. SFA will
also
■Ekrassist the student in developing an individual plan for academic success,, including
enrollment in developmental and non developmental coursework.
Each student who has not met all college-readiness requirements must meet with an
advisor in the Academic Advising Center (AAC) before registering for classes each
semester. The student's progress toward s achieving meeting readiness standards will be
reviewed during that meeting, and the^-&& advisor will provide individual assistance in
registering for required developmental coursework. and in resolving any questions related
to the student's readiness status.
Meeting Developmental Requirements
For each failed area of deficiency a TSI assessment instrument, the student must enroll
immediately in developmental coursework to address that area of deficiency . The
student must continue to enroll in assigned developmental coursework until the AAC
SFASU determines that the student is ready to perform freshman-level academic
coursework in that area. -As indicators of readiness, the ^CSFASU may consider the
student's performance in developmental education,t performance in appropriate non-developmental
coursework,t and/or performance on an approved TSI assessment
instrument. For course-based developmental work (ENG 099, MTH 099, RDG 098), an
earned grade of "C" or higher will demonstrate that the student is college-ready. A
student may retest at any time to demonstrate readiness using any of the few-assessment
instruments approved by THECB. (THEA, ASSET, COMPASS or ACCUPLACER). It
is the student's responsibility to submit any updated test scores to the AAC. Academic
Advising Center.
P-22
Appendix 4
Documentation of TSI Status
In accordance with THECB regulations, the student's SFA transcript will indicate each
student's current status regarding college readiness in reading, writing, and mathematics.
This status will be updated each semester, as soon as practical and feasible.
Dual-Credit and Concurrent Students
High school students who achieve sufficiente&tem scores on the tenth-grade Texas
Assessment of Knowledge and Skills (TAKS)4est (or other state-administered
assessment approved by the THECB) may enroll in dual-credit courses through their
senior year of high school without taking a state-approved TSI assessment through their
senior year of high school. Upon enrolling for degree-seeking credit at SFA, these
students must satisfy requirements for TSI exemption or take an approved TSI
assessment test in reading, writing, and mathematics.
Any high school student seeking concurrent enrollment must demonstrate qualification
for exemption from TSI assessment or earn an acceptable score on take an approved
TSI assessment instrument before enrolling in any coursework at SFA.
Attendance, Grades, and Academic Standing
Students who have not met all readiness requirements must engage in appropriate,
continuous developmental education upon enrolling at SFASU. Students are not allowed
to drop developmental courses from their schedule unless they pass a TSI assessment
instrument or can provide documentation of satisfying readiness requirements in another
manner. If a student is allowed to drop a developmental course, the dropped course does
not count towards the course drop limitation policy as described in the Texas Higher
Education Coordinating Board Rules, Chapter 4, Subchapter A, Section 4S4.10.
Grades earned in developmental courses do not count towards a student's cumulative
GPA. Credit for developmental courses may not be used to meet graduation
requirements.
P-23
Appendix 4
Evaluating Effectiveness of Developmental Education
7Beginning in tho 2007 2008 academic year and every third year thereafter, the
Academic Advising ContortC will collect and compile information about students'
success in achieving TSI readiness standards. This information will be prepared for the
provost and vice president for academic affairs. If subsequent performance in related
freshman-level academic coursework is to be collected and complied, this would be the
responsibility of individual academic units.
and their subsequent performance in related freshman level academic coursowork. This
information will bo prepared for the Office of the Provost and Vice President for
Academic Affairs, and it will be used to determine program modifications and
enhancements to ensure student success.
Cross References: Texas Higher Education Coordinating Board Rules, Chapter 4,
Subchaptor A, Section 1.379 Tex. Admin. Code §§ 4.10, .51-.60; and Subchaptor
C, Section 1.51 1.60; Texas Education Code, Section 51,30627e;c. Educ. Code §
51.3062
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None
P-24
Appendix 4
Distance Education Faculty Competencies and Compensation
(A-58)
Original Implementation: August 1, 2000
Last Revision: October 30, 2007October 18, 2010
Employees may receive a stipend for the development of online courses or portions of
online courses and/or for teaching or delivering an online course. No stipends are given
for developing or delivering hybrid or interactive television (LIN) courses.
Distance education courses definitions arc classified as include the following:
• Online course - A course which has been approved by the Office of Instructional
Technology (OIT) as fully-developed for online deliveryr
• Hybrid course - A course which has not yet been approved as a fully-developed
online course yet delivers at least 50% of its instruction onliner
• ITV course - A course in which the majority of the content is delivered using two-way
interactive television between ene-two or more locationsr
Three requirements must be met to be eligible
To be eligible to receive a stipend for developing or teaching an online course^: (1) the
person must be recognized certified by by the Office of Instructional Technology (OIT)
as ^n certified online instructor, (2) the person must be -and-approved by the appropriate
academic chair/director and dean to offer the class, and (3) , In addition, the course must
be approved recognized by the Office of Instructional Technology OIT as a fully-developed
online course. While OIT shall assess the design elements of a course for
online delivery, Course the content and quality of online courses is-a are the
responsibilities of the departmental academic unitand college rosponsibility/c?*?. Persons
who received online or distance education certification prior to employment at Stephen F.
Austin State University (SFA) may be granted SFA certification by demonstrating
competency in online course development and teaching to the satisfaction ofOYT.
The provost and vice president for academic affairs, after receiving recommendations
from tke-OITand the distance education committee, shall set Trtie amount of the-stipends
for the development and/or delivery of online courses is set by the provost and vice
president for academic affairs after receiving recommendations from the OIT and the
distance education committee.
For the purposes of clarification, distance education course definitions are as follows:
♦Online course A course which has been approved by SFASU as being fully-developed
for online delivery.
•Hybrid course A course which has not yet been approved as a fully developed
online course yet delivers at least 50% of the instruction online.
P-25
Appendix 4
•ITV course A course in which the majority of thn mntont in HniivnrH }]r\ng two
way interactive television between one or more locations.
Cross Reference: None
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None
P-26
Appendix 4
Doctoral Students: Allowable Credit Hours and Completion
Time-(A-7.5)
Original Implementation: April 21, 1998
Revision Date: April 21, 2^01 October 18, 2010
1. The doctoral degree typically requires a minimum number of credit hours above
those required to obtain beyond a master's degree. Those sStudents who have
reached ninety-nine (a total of 99^ or more credit hours above those required for a
master's degree wiH-shall be disallowed ineligible for student employment hy-at
Stephen F. Austin State University (SFA).
2. These-sStudents who have completed ninety-nine fa total of 99> or more credit
hours above those required for beyond a master's degree will-shallpaybe subject
to paying tuition and fees in an amount to be commensurate with the current rate
for out-of-state tuition and fees, or the equivalent of full-cost-of-education as
determined by Stephen F. Austin State UnivorsitySTvl
3. After three years of full-time enrollment, a formal review of each student }s
doctoral progress shall be conducted within the graduate program and shared
with the student Students who have accumulated more than ninety-nine (99)
credit hours beyond a master ys degree without completing doctoral degree
requirements may be terminated from the program by the dean of graduate
studies.
3*4. Every academic year, a formal review of each doctoral student's academic
progress will be conducted subsequent to three years of full time enrollment by
the appointed graduate program advisor within the department and/or respective
college. In all cases, the review process will be initiated within the
program/department and follow the guidelines set forward in the most current
Graduate Bulletin and/or the most current guidelines as recorded in the Office of
the Associate Vice President for Graduate Studies and Research. Each review will
result in a progress profile to be shared with the student, major professor, graduate
program advisor, department chair, and dean of the college, and placed on record
with the Graduate School. Subsequent to the three year review, a doctoral student
must file a progress report signed by the major professor with the graduate
program advisor. Accumulation of credit hours in excess of 99 above those
required to obtain a master's degree while failing to complete the degree will
constitute unsatisfactory progress and may result in the termination of the
student's degree program. In the case when aA students program who is
terminatedTj/ram a program-she/be may request a post-termination review, te-be
conducted by the department chair, graduate program advisor, and dean of the
college. The post-termination review may result in a recommendation for
reinstatement to the Associate Vice President for dean of graduate studies-aad
Research.
4r5.A ^student's written appeal for reinstatement beyond the post-termination review
may-must be made in writing to the dean of graduate studies\Jmv$x$\\y Graduate
P-27
Appendix 4
Council. The appeal should be sent to the Dean of Graduate Studies to be placed
on the agenda of the University Graduate Council for final resolution.
Cross Reference: Graduate Bulletin^-/ Texao Education Codo 61.059 (\)Tex. Educ. Code
§61.059(1)
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None
P-28
Appendix 4
Effort Reporting and Certification for Sponsored
Activities (A-68)
Original Implementation: January 29, 2008
Last Revision: NemOctober 18, 2010
This policy establishes requirements for recording and reporting employee effort to
comply with federal and state laws and regulations [Office of Management and Budget
Circular A-21 and Texas Uniform Grant Management Standards II-(B)(1 l)(h)(l-5, 7)].
Effort reporting is a process that uses after-the-fact activity records to certify that only
allowable payroll expenses are charged to or contributed (cost-shared or matched) to
grants, contracts, and other sponsored agreements, and that effort commitments to
sponsored agreements are met as specified in the agreement.
A. Effort reports are required for faculty and staff who devote effort (paid or cost-shared)
to one or more sponsored agreements that are funded by state or federal
sponsors.
B. Effort is defined as the amount of time spent on a particular activity and is not
based on a traditional 40-hour work week. The total effort associated with
institutional base salary is defined as 100% effort. This includes instruction,
departmental administration, departmental research, sponsored projects, and other
activities.
Effort expended for extra compensation, such as salary supplements, stipends, or
additional compensation as defined in SFA Policy E-9, or for work not
compensated by the university, is not included in effort calculations.
C. Effort reports should reasonably reflect the activities for which employees are
compensated by the institution. However, in the use of any methods for
apportioning salaries, it is recognized that, in an academic setting, teaching,
research, service, and administration are often inextricably intermingled.
Therefore, a precise assessment of factors that contribute to costs is not always
feasible, nor is it expected. Reliance, therefore, is placed on estimates in which a
degree of tolerance is appropriate [OMB A 21, J.10.b.(l).(c)].
D. Tolerance is defined by the university as +/- five percent (5%) of the committed
effort. Effort certification report adjustments may be required when: 1) certified
effort does not match salary expenditures within the tolerance limit for the time
P-29
Appendix 4
period covered by the report; 2) there are payroll cost transfers; or 3) revised
PARs-personnel actions are generated.
E. Project directors (PDs) or principal investigators (Pis) are responsible for ensuring
that effort certification reports are completed accurately and in a timely manner
for each individual subject to this policy and paid and or cost-shared from a grant,
contract, or other state/federal sponsored agreement for which they serve as
PD/PI.
To confirm that the distribution of activity represents a reasonable estimate of the
work performed by the employee during the period, reports will be signed by the
employee, PD/PI, or other responsible person with suitable means of verification
that the work was performed [OMB A 21, J,10.c.(2),(c)],
F. Effort certification reports are generated for individuals by payroll when any
portion of a salary is paid or cost-shared in a reporting period from state of Texas
and/or federally sponsored accounts. Completed forms are returned to the
controller's office for review, filing, and retention.
G. Effort attributed to any state/federal sponsored agreement (grant, contract, or
cooperative agreement) must represent work specific to the agreement. Intentional
falsification, forgery, or fraudulent alteration of effort certification reports
constitutes fraud. Criminal and/or employee discipline measures may be pursued.
H. Training in the effort certification process is mandatory for all employees with
payroll expenses charged to or contributed (cost-shared or matched) to externally
funded grants, contracts, or other sponsored agreements subject to effort
reporting requirements, and for departmental and other employees involved in the
effort reporting process. The Office of Research and Sponsored Programs
(ORSP) will provide and document training activities.
Detailed procedures for effort reporting and certification; information on training;
timelines for distribution, completion, and submission of effort reports; for modifications
to salary charges based on variances between the estimated and actual effort; and for
correction of effort reports are outlined in the Technical Assistance Manual published by
the Office of Research and Sponsored Programs (ORSP).
Cross Reference: ORSP Technical Assistance Manual: Office of Management and
Budget Circular A-21, J.10. (2 C.F.R. § 220, Appendix J. 10. )\ Texas Uniform Grant
Management Standards II-(B)(1 l)(h)(l-5, 7); SFA Policy E 9, Salary Supplements,
Stipends and Additional Compensation (E-9).
P-30
Appendix 4
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Director, Office of Research and Sponsored Programs; Controller
Forms: Effort Certification Reports for Faculty and Salaried Employees
P-31
Appendix 4
Electronic Accessibility (F-44) NEW
Original Implementation: October 18, 2010
Last Revision: None
Stephen F. Austin State University is committed to making electronic information and
services accessible to all users. Chapter 2.13 of the Texas Administrative Code
establishes standards for electronic and information resources (EIR) including: software
applications and operating systems; telecommunication products; video and multimedia
products; self contained closed products; desktop and portable computers; and
procurement of these products.
In order for EIR products or service to be considered accessible, the product should offer
an alternate format or method for providing information, including product
documentation, to people with disabilities. Additionally, it should work with assistive
technology commonly used to increase, maintain, or improve functional capabilities for
individuals with disabilities.
Electronic Accessibility Coordinator (EAC)
The university shall designate an Electronic Accessibility Coordinator to monitor policy
compliance and train Web publishers and developers about electronic accessibility. The
coordinator will chair the Electronic Accessibility Board, and may be contacted at
accessibility@sfasu.edu.
Electronic Accessibility Board (EAB)
The EAB is responsible for developing procedures regarding compliance with
accessibility standards and this policy. In addition, this board will review all exception
requests.
Compliance Exceptions and Exemptions
If a university official believes that achieving compliance with the policy is either not
possible, or would impose a significant difficulty or expense, that official should contact
the EAC for an Electronic Accessibility Exception Request form.
Once received, the EAB will review the request and forward it, with recommendations, to
the vice president for university affairs. The vice president of university affairs will
review and forward the request to the president for a final decision.
Procurement of Electronic and Information Resources
All EIR developed, procured or changed through a procured services contract, and all
EIR services provided through hosted or managed services contracts, shall comply with
Chapters 206 and 213 of the Texas Administrative Code, as applicable, unless an
exception is approved by the president, or an exemption has been approved by the
Department of Information Resources.
Departments shall coordinate purchases of EIR with Procurement Services and the
Accessibility Coordinator. All purchases for EIR shall follow university policy C-62,
Purchase of Electronic and Information Resources.
Web Accessibility and Usability Testing
P-32
Appendix 4
All official and affiliated university Web pages intended for the public shall be accessible
to, and usable by, all users and compliant with Texas Administrative Code Section
206.70, unless an exception is approved by the president, or an exemption has been made.
Web developers shall follow guidelines established by chapter 206 of the Texas
Administrative Code, section 508 of the Rehabilitation Act, as amended, to the extent
required under law, and criteria established by university procedures to improve the
accessibility of all university websites. Web site markup should be validated to ensure
proper coding and rendering on multiple platforms, browsers, and browser versions.
Accessibility issues shall be checked by accessibility Web sites or software.
To facilitate compliance, the university EAB recommends that all university Web
developers utilize the centrally funded information management tools provided by the
university. The university's usability Web site offers guidance on conducting usability
tests, and the Web accessibility page provides assistance in accessibility planning.
Web Accessibility Link
Each university Web site that provides entry to members of the public must contain a
"Web Accessibility" link to the Electronic Accessibility Site. This site contains the
university's Web accessibility policy and contact information for the university's EAC.
Suggestions and Concerns
Existing Web site compliance issues can