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Stephen F. Austin State University Minutes of the Board of Regents Nacogdoches, Texas October 17 and 18, 2010 Meeting 263 TABLE OF CONTENTS BOARD MINUTES FOR OCTOBER 17 AND 18,2010 MEETING 263 Page Approval of Minutes Board Order 11-01 Approval of July 19 and 20, 2010 Regular Board Meeting, August 18, 2010 Telephone Board Meeting, and September 25, 2010 Special Board Meeting Minutes 3 Personnel Board Order 11-02 Faculty Appointments for 2010-2011 4 Staff Appointments for 2010-2011 5 Changes of Status for 2010-2011 6 Retirements 10 Tenure 10 Academic and Student Affairs Board Order 11-03 Small Classes for Summer II and Fall, 2010 11 Building and Grounds Board Order 11-04 Utility Easement for Deep East Texas Electric Cooperative, Inc 11 Financial Affairs Board Order 11-05 Approval of Annual Audit Plan, Audit Charter and Report 12 Grant Awards 12 Orchestrate HR Third Party Medical Billing Services (TABLED) 12 University Policies and Procedures Board Order 11-06 Policy Revisions 13 Reports President Audit Services Report Faculty Senate Student Government Association Appointment of Nominating Committee for 2011 Appendices Appendix 1 - Small Classes for Summer II and Fall 2010 Appendix 2 - Audit Charter Appendix 3 - Grant Awards Appendix 4 - Policy Revisions Academic Advising for Undergraduate Students (A-59) P-3 Allocation of Information Technology Resources (F-39) P-5 Annual Budget Preparation (C-2) P-7 Annual Disclosure of Crime Statistics (D-52) P-8 Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities (F-34) P-14 Designation of School Status (A-63) P-17 Developmental Education and Texas Success Initiative (A-57) P-20 Distance Education Faculty Competencies and Compensation (A-58) ..P-25 Doctoral Students: Allowable Credit Hours and Completion Time (A-7.5) P-27 Effort Reporting and Certification for Sponsored Activities (A-68) P-29 Electronic Accessibility (F-44) NEW P-32 Faculty Evaluation and Merit Pay (E-20A) P-34 Faculty/Staff Traffic Appeals (D-12) P-37 Food Purchases (C-13) P-41 Graduate Student Orientation and Advisement (A-61) P-43 Guest Lecturers (A-21) P-45 Homer Bryce Stadium and William R. Johnson Coliseum (B-12) P-46 Inclement Weather and other Emergencies (D-19.1) P-48 Minimum Length of Courses (A-14) P-49 Performance Review of Officers Reporting to the Provost and VPAA(E-38A) P-50 Recording of Broadcasts for Educational Use (A-33) P-51 Reporting of Abuse, Exploitation or Neglect of Elderly or Disabled Persons (D-46) P-53 Residence Requirement (A-55) P-55 Scholarship Disbursement (F-24) P-57 Stone Fort Museum Collections (F-25) P-59 Student Evaluation of Instruction (A-48) P-62 Student Organization Risk Management Program (F-43) P-63 Summer Teaching Appointments (A-18A) P-65 Timely Warning (D-51) P-66 Training and Certification of University Vehicle Operators (D-36) P-69 Transfer Admission (A-44) P-72 Stephen F. Austin State University Minutes of the Meeting of the Board of Regents Nacogdoches, Texas October 17 and 18,2010 Austin Building 307 Meeting 263 Sunday, October 17, 2010 The regular meeting of the Board of Regents was called to order in open session at 2:07 p.m., Sunday, October 17, 2010, in the Austin Building Board Room by Chair Melvin White. PRESENT: Board Members: President: Vice-Presidents: Mr. Melvin White, Chair Mr. Carlos Amaral Mr. Richard Boyer Dr. Scott Coleman Mr. James Dickerson Ms. Valerie Ertz Mr. Bob Garrett Ms. Sydni Mitchell Mr. James Thompson Dr. Baker Pattillo Dr. Richard Berry Mr. Danny Gallant Mr. Steve Westbrook General Counsel: Mr. Damon Derrick Other SFA administrators, staff, and visitors Regent Steve McCarty was absent due to illness. The Building and Grounds Committee convened at 2:07p.m. and adjourned at 2:20p.m. The Finance and Audit Committee convened at 2:20 p.m. and adjourned at 3:25 p.m. The Academic and Student Affairs Committee convened at 3:40 p.m. and adjourned at 5:18 p.m. The chair called for an executive session at §l|§ p.m. to consider the following items: -1- Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072) • Possible Real Estate Purchase Deliberations Regarding the Deployment, or Special Occasions for Implementation, of Security Personnel or Devices or a Security Audit (Texas Government Code, Section 551.076) Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to, proposed contracts and/or easements, actions concerning the Columbia Regional Geospatial Service Center; Stephen F. Austin State University v. Sunbelt Pools, Inc., American Granby, and National Diversified Sales, Inc.; and Dr. Eric Coleman v. Stephen F. Austin State University (Texas Government Code, Section 551.071) Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073) • Possible Naming Opportunity Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of SFA art galleries; the director, assistant director, and all other employees of the Columbia Regional Geospatial Service Center; director of audit services; vice presidents and the president (Texas Government Code, Section 551.074) The executive session ended at 7:15 p.m. and the board meeting was recessed for the evening with no further action. Monday, October 18, 2010 The chair reconvened the board meeting in open session at 9:00 a.m. on Monday, October 18, 2010. PRESENT: Board Members: Mr. Melvin White, Chair Mr. Carlos Amaral Mr. Richard Boyer Dr. Scott Coleman Mr. James Dickerson Ms. Valerie Ertz Mr. Bob Garrett Ms. Sydni Mitchell Mr. James Thompson President: Dr. Baker Pattillo -2- Vice-Presidents: Dr. Richard Berry Mr. Danny Gallant Mr. Steve Westbrook General Counsel: Mr. Damon Derrick Other SFA administrators, staff, and visitors Regent Steve McCarty was absent due to illness. Regent Boyer led the pledge to the flags and Regent White provided the invocation. RECOGNITIONS Dr. Berry introduced Dr. Dana Cooper, assistant professor of history, who recognized the officers of Phi Alpha Theta History Honor Society. Dr. Berry also introduced Dr. Kefa Onchoke and his student Amanda Nolan who described her undergraduate research in chemistry. Dr. Berry introduced the developers of the new SFA iPhone app, Craig Mosier and Michael Gillen. Dr. Robbie Steward, the newly hired chair of the Human Services Department was introduced. Danny Gallant introduced the members of the Banner Implementation Team. Steve Westbrook recognized members of the SFA Bass Club and Dr. Ralph Busby with members of the Orientation Team. Dr. Pattillo introduced Lt. Col. Todd M. Reichert, who presented a flag to the university that had flown over Kabul, Afghanistan in honor of SFA on September 2, 2010. The flag had been sent by Maj. Laurel Levine, a 1994 SFA graduate now stationed at Camp Eggers in Afghanistan. APPROVAL OF MINUTES Board Order 11-01 Upon motion by Regent Dickerson, seconded by Regent Boyer, with all members voting aye, it was ordered that the minutes of the July 19 and 20, 2010, regular meeting of the Board of Regents, the August 18, 2010 telephone meeting of the Board of Regents, and the September 25, 2010 special meeting of the Board of Regents be approved as presented. -3- PERSONNEL Board Order 11-02 Upon motion by Regent Garrett, seconded by Regent Coleman, with all members voting aye, it was ordered that the following personnel items be approved: FACULTY APPOINTMENTS FOR 2010 - 2011 Business Natasha McClelland, Lecturer of Accounting, M.P.A. (Stephen F. Austin State University), at an academic year salary of $40,000 for 100 percent time, effective September 1,2010. Education Deena Petersen, Clinical Instructor of Human Services, M.S. (University of Southern Mississippi), at an academic year salary of $50,000 for 100 percent time, effective September 1, 2010. Larry Ponder, Assistant Professor Elementary Education, Ed.D. (Stephen F. Austin State University), at an annual salary of $75,000 for 100 percent time, effective September 1, 2010. Fine Arts Dawn Stienecker, Lecturer of Art, M.Ed. (University of Houston), at an academic year salary of $38,000 for 100 percent time, effective September 1, 2010. Runcie TatnalK Assistant Professor of Art, M.F.A. (University of Miami), at an academic salary of $45,000 for 100 percent time, effective September 1, 2010. Forestry and Agriculture Clayton Bailey, Assistant Professor of Agriculture, Ph.D. (University of Arizona), at an academic year salary of $52,500 for 100 percent time, effective September 1, 2010; and a 1.5 month summer appointment with a salary of $8,750 for 100 percent time, effective June 1, 2011. Liberal and Applied Arts -4- Jerry Mathes. II. Visiting Assistant Professor of English, M.F.A. (University of Idaho), at an academic year salary of $45,000 for 100 percent time, effective September 1,2010. Sciences and Mathematics Jeanie Kay McRae, Clinical Instructor of Nursing, M.S.N. (University of Texas), at an academic year salary of $54,000 for 100 percent time, effective September 1,2010. Melinda Shaw-Faulkner, Lecturer of Geology, M.S. (Stephen F. Austin State University), at an academic year salary of $40,000 for 100 percent time, effective September 1,2010. Sally Thompson, Clinical Instructor of Nursing, M.S.N. (University of Texas), at an academic year salary of $54,000 for 100 percent time, effective September 1, 2010. STAFF APPOINTMENTS FOR 2010 - 2011 Admissions Travis IsbelL Counselor, at an annual salary of $32,000 for 100 percent time, effective September 7, 2010. Athletics Patrick Boone V, Assistant Coach Men's Basketball, at a 10.5 month salary of $45,000 for 100 percent time, effective August 23, 2010. Patrick Sullivan, Head Coach Tennis, at a 10.5 month salary of $40,000 for 100 percent time, effective September 1, 2010. Brian Wall, Assistant Coach Track, at a 10.5 month salary of $25,462 for 100 percent time, effective September 1, 2010. Business Alexis Majors, Academic Advisor, at an annual salary of $35,000 for 100 percent time, effective August 20, 2010. Campus Recreation Kenneth Morton, Director of Campus Recreation, at an annual salary of $72,500 for 100 percent time, effective August 16, 2010. -5- Development Joann Black. Coordinator of Annual Giving, at an annual salary of $33,000 for 100 percent time, effective September 27, 2010. Education Brenda Johnson. Teacher-SFA Charter School, at an academic year salary of $43,400 for 100 percent time, effective August 23, 2010. Ginnv Love. Teacher-Early Childhood Lab, at an academic year salary of $38,625 for 100 percent time, effective August 2, 2010. Information Technology Services Stephanie Wilkins. Administrator Database I, at an annual salary of $43,282 for 100 percent time, effective August 23, 2010. Office of Instructional Technology Janet Kamps. Distance Education Coordinator, at an annual salary of $58,740 for 100 percent time, effective September 1, 2010. Residence Life Angela Cain, Manager of Residence Life Administration, at an annual salary of $40,300 for 100 percent time, effective August 2, 2010. Adam Dubose, Hall Director, at an annual salary of $28,000 for 100 percent time, effective July 26, 2010. Andrea Huggenvik, Hall Director, at an annual salary of $28,000 for 100 percent time, effective July 12, 2010. CHANGES OF STATUS FOR 2010 - 2011 Admissions Ryan Home, from Admissions Counselor at an annual salary of $36,300 for 100 percent time, to Senior Admissions Counselor at an annual salary of $37,400 for 100 percent time, effective September 1, 2010. Kimberly Lower, from Assistant Director of Admissions at an annual salary of $50,504 for 100 percent time, to Associate Director of Admissions at an annual salary of $53,000 for 100 percent time, effective September 1, 2010. -6- Jessica Mavnard. from Senior Admissions Counselor at an annual salary of $42,000 for 100 percent time, to Assistant Director of Admissions at an annual salary of $44,100 for 100 percent time, effective September 1, 2010. Sharon Fave Swindell, from Regional Coordinator of Admissions at an annual salary of $44,376 for 100 percent time, to Assistant Director of Admissions at an annual salary of $45,699 for 100 percent time, effective September 1, 2010. Alumni Affairs Rhonda Crim-Tumelson. from Coordinator of Alumni Communications at an annual salary of $35,680 for 100 percent time, to Director of Alumni Publications/Communications at an annual salary of $43,500 for 100 percent time, effective September 1, 2010. Business Deborah D. Dufrene, from Professor and Interim Associate Dean of Business at an annual salary of $119,799 for 100 percent time, to Professor and Associate Dean of Business at an annual salary of $126,000 for 100 percent time, effective September 1,2010. Annemarie Eubanks, from Adjunct Faculty in Computer Science at a summer semester salary of $3,000 for 50 percent time, to Lecturer of Computer Science at an academic year salary of $39,500 for 100 percent time, effective September 1, 2010. Warren Fisher, from Professor of Management, Marketing and International Business at an academic year salary of $97,109 for 100 percent time, to Professor and Associate Dean of Business at an annual salary of $126,000 for 100 percent time, effective September 1, 2010. Michael Stroup, from Professor and Interim Dean of Business at an annual salary of $125,000 for 100 percent time, to Professor of Economics and Finance at an academic year salary of $95,000 for 100 percent time, effective September 1, 2010. Campus Recreation Kenneth Norris. from Interim Director of Campus Recreation at an annual salary of $40,516 plus $600 per month for interim duties for 100 percent time, to Assistant Director of Facility and Member Services, at an annual salary of $40,516 for 100 percent time, effective August 16, 2010. Disability Services -7- Margaret Hilton, from Interpreter at an annual salary of $19,000 for 50 percent time, to Staff Interpreter and Coordinator of Deaf and Hard of Hearing Services at an annual salary of $39,433 for 100 percent time, effective September 1, 2010. General Counsel Damon Derrick, from Interim General Counsel at an annual salary of $53,000 plus $600 per month for interim duties for 100 percent time, to General Counsel at an annual salary of $118,000 for 100 percent time, effective August 23, 2010. Human Resources Beverly Kurys, from Senior Human Resources Specialist at an annual salary of $38,100 for 100 percent time, to Human Resources Representative at an annual salary of $41,000 for 100 percent time, effective September 1, 2010. Information Technology Services Earl Forney, from Administrator Database I at an annual salary of $43,282 for 100 percent time, to Administrator Database II at an annual salary of $48,000 for 100 percent time, effective September 1, 2010. Tracev Foster, from Programmer/Analyst HI at an annual salary of $52,270 for 100 percent time, to Programmer/Analyst IV at an annual salary of $56,800 for 100 percent time, effective September 1, 2010. Shawn Michael Hardy, from Programmer/Analyst II at an annual salary of $45,675 for 100 percent time, to Programmer/Analyst III at an annual salary of $50,000 for 100 percent time, effective September 1, 2010. Liberal and Applied Arts Luis Aguerrevere, from Assistant Professor of Psychology at an academic year salary of $46,000 for 100 percent time, to Instructor of Psychology at an academic year salary of $43,000 for 100 percent time, effective September 1, 2010. Ronald Anderson, from Professor of Music at an academic year salary of $88,000 for 100 percent time, to Professor of Music and Interim Chair of Psychology at an academic year salary of $88,000 with an additional $1,333 per month for interim duties for 100 percent time, effective August 1, 2010. Andrew Brininstool, from Visiting Assistant Professor of English at a summer semester salary of $3,833 for 50 percent time, to Assistant Professor of English at an academic year salary of $46,000 for 100 percent time, effective September 1, 2010. -8- Patricia Foster, from Assistant Professor of Psychology at an academic year salary of $46,000 for 100 percent time, to Instructor of Psychology at an academic year salary of $44,000 for 100 percent time, effective September 1, 2010. Stephen McPaul, from Adjunct Faculty in Communications at a semester salary of $10,000 for 100 percent time, to Visiting Lecturer of Communication and Contemporary Culture at a semester salary of $18,000 for 100 percent time, effective September 1, 2010. Christopher Sams, from Adjunct Faculty in English at a summer semester salary of $3,833 for 50 percent time, to Assistant Professor of English at an academic year salary of $46,000 for 100 percent time, effective September 1, 2010. Office of Instructional Technology Lani Draper, from Online Communication Specialist in Public Affairs at an annual salary of $42,936, to Instructional Design Specialist at an annual salary of $43,201 for 100 percent time, effective September 1, 2010. Laura Osborne, from Adjunct Faculty in English at a semester salary of $10,500 for 100 percent time, to Faculty Support Specialist at an annual salary of $42,451 for 100 percent time, effective September 1, 2010. Procurement and Property Services Manuel Guerrero, from Assistant Coordinator of HUB/System Specialist at an annual salary of $43,038 for 100 percent time, to Manager of Vendor Relations at an annual salary of $45,000 for 100 percent time, effective September 1, 2010. Public Affairs Bryan Patton, from Developer/Designer Web at an annual salary of $38,000 for 100 percent time, to Online Communication Specialist at an annual salary of $40,000 for 100 percent time, effective September 1, 2010. Registrar Sabrina Delaney, from Degree Audit Coordinator at an annual salary of $29,751 for 100 percent time, to Associate Registrar at an annual salary of $48,255 for 100 percent time, effective September 20, 2010. Sciences and Mathematics Anita Barnes, from Clinical Instructor in Nursing at an academic year salary of $57,289 for 100 percent time, to Assistant Professor of Nursing at an academic year salary of $64,289 for 100 percent time, effective September 1, 2010. -9- William Bruton. from Professor of Physics at an academic year salary of $71,399 for 100 percent time, to Professor and Interim Associate Dean of Sciences and Mathematics at an 11 month salary of $87,266 for 100 percent time, effective September 1,2010. Kimberlv Childs. from Professor and Associate Dean of Sciences and Mathematics at an annual salary of $99,015 for 100 percent time, to Professor and Interim Dean of Sciences and Mathematics at an annual salary of $130,000 for 100 percent time, effective August 1, 2010. Anthony Duben. from Professor and Dean of Sciences and Mathematics at an annual salary of $137,800 for 100 percent time, to Professor of Chemistry at an academic year salary of $85,000 for 100 percent time, effective August 1, 2010. Student Affairs Amanda Home, from Coordinator of Student Activities Association at an annual salary of $39,550 for 100 percent time, to Assistant Director for Student Activities at an annual salary of $44,372 for 100 percent time, effective September 1, 2010. Nick Stallworth. from Coordinator of Student ID and Technical Services at an annual salary of $36,192 for 100 percent time, to Manager of Guest Services at an annual salary of $41,000 for 100 percent time, effective September 1, 2010. RETIREMENTS Wayne Boring, Professor of Chemistry and Hazardous Materials Officer, effective August 31, 2010. Charles Jones. Professor of Art, effective August 31, 2010. Sandra McCune. Professor of Elementary Education, effective August 31, 2010. Rebecca Yarbrough, Director of Printing Services, effective July 31, 2010. TENURE Academic tenure was awarded to the following individuals, effective fall semester, 2010. Danny Arnold Management, Marketing, and International Business Judy Abbott Elementary Education Robbie Steward Human Services -10- ACADEMIC AND STUDENT AFFAIRS Board Order 11-03 Upon motion by Regent Dickerson, seconded by Regent Boyer, with all members voting aye, it was ordered that the following academic and student affairs item be approved. SMALL CLASSES FOR SUMMER II AND FALL 2010 Whereas, the following was considered by the board members: Coordinating board rules require that all regular organized undergraduate classes with fewer than ten students enrolled and regular graduate classes with fewer than five students enrolled be approved by the Board of Regents. Under policies established by the board, such classes can only be taught for specific reasons, such as the course being needed for students to meet graduation requirements, etc. Courses for Summer II and Fall 2010 are listed in Appendix 1. Therefore, the Summer II and Fall 2010 small class list was approved, as presented in Appendix 1. BUILDING AND GROUNDS Board Order 11-04 Upon motion by Regent Thompson, seconded by Regent Coleman, with all members voting aye, it was ordered that the following building and grounds item be approved. UTILITY EASEMENT FOR DEEP EAST TEXAS ELECTRIC COOPERATIVE, INC. Whereas, the Deep East Texas Electric Cooperative, Inc. has requested a twenty foot right-of-way easement for a distribution line on university property to serve the university beef farm. This distribution line is necessary in order to provide recent improvements to the beef farm with electric power. Therefore, the Board of Regents granted the easement requested by Deep East Texas Electric Cooperative, Inc. to be located on the university beef farm as described in the proposed easement and shown by the referenced map. The board authorized the president to sign the Right-of-Way Easement and other associated documents as negotiated between the university and Deep East Texas Electric Cooperative, Inc. to effectuate the granting of the easement. FINANCIAL AFFAIRS Board Order 11-05 -11- Upon motion by Regent Garrett, seconded by Regent Ertz, with all members voting aye, it was ordered that the following financial items be approved. APPROVAL OF ANNUAL AUDIT PLAN, AUDIT CHARTER AND REPORT Whereas, the board considered the following: According to the Rules and Regulations of the Board of Regents, the director of audit services shall annually submit information on the annual audit plan, work schedule and staffing plan to the president for his review and to the Board of Regents for their approval. The director shall submit an annual report as required by Art. 6252-5d, V.T.C.S., recodified at Government Code, Chapter 2101. The annual report shall be submitted to the president and the board for review prior to public dissemination. In addition, the Internal Standards for the Professional Practice of Internal Auditing require the internal audit charter to be approved on an annual basis. It is included as Appendix 2. Therefore, the annual audit plan, audit charter and report were approved as presented. GRANT AWARDS Whereas, the board members considered the following: Since the fiscal year 2009-10 budget was approved, the university has received grant awards that total $30,719,662. Those include multi-year awards and represent a total increase of $4,365,086 for fiscal year 2010 since the last report, with grant awards allocable to fiscal year 2010 equal to $15,556,599. That total represents an increase of $1,876,703 since the last report. When combined with grant awards included in the 2010 budget, this brings the grand total of grant awards allocable to fiscal year 2010 to $25,860,153 with total multi-year value of $63,528,074. Awards allocable to fiscal year 2011 are currently $15,643,976 with a total multi-year value of $40,857,207. The grant awards result from extensive faculty research and service engagement across many academic disciplines. The grants include direct federal, federal pass through, state and private awards. Therefore, the additional grant awards allocable to fiscal year 2010 that total $1,876,703 and awards allocable to fiscal year 2011 that total $15,643,976 were approved and ratified. The grant awards are detailed in Appendix 3. Upon recommendation by the Finance/Audit Committee and by general consent of the board, the following financial item was tabled. ORCHESTRATE HR THIRD PARTY MEDICAL BILLING SERVICES Explanation: -12- Orchestrate HR is a Texas corporation that provides third party billing for medical services. Orchestrate HR desires to contract with the university to provide third party billing for specified medical services rendered in the athletics training facility. The university currently does not bill for such services rendered in the athletic training facility. In order to contract with Orchestrate HR to provide these services, the university and contractor must enter into an agreement specifying the terms of the services to be offered and a business associate agreement in order to comply with requirements imposed by HIPAA. Orchestrate HR agrees to comply with HIPAA and all applicable privacy and confidentiality laws and regulations in providing the contemplated services. Orchestrate HR has agreed to provide third party billing services to the university for a fee of twenty-five percent (25%) of all collected dollars. Recommendation: The administration recommends the approval of Orchestrate HR as the university's third party billing service provider. The university further recommends that the Board of Regents authorize the president to sign any and all agreements needed to contract for the services and comply with federal laws and regulations as negotiated between Orchestrate HR and the university. UNIVERSITY POLICIES AND PROCEDURES Board Order 11-06 Upon motion by Regent Thompson, seconded by Regent Garrett, with all members voting aye, it was ordered that the policy revisions as presented in Appendix 4be adopted. REPORTS President Pattillo reported on the following: Significant Dates October 23, SFA vs. Sam Houston at Reliant Stadium October 30, Homecoming November 2, Faculty/Staff Picnic December 11, SFA Gala December 16, President's Christmas Reception December 18, Commencement Legislative Session Gina Oglesbee, director of audit services, reported on the following: Wireless Security Review JAMP Grant Audit -13- Follow-up Review Risk Assessment Quality Assurance Review and Self Assessment Update on Audit Plan Dr. Ken Collier reported from the Faculty Senate: Improving Campus Communication Andy Teel reported from the Student Government Association: Update on Fall SGA Legislation SGA's Volunteer Project at the Battle of the Piney Woods The Polar Bear Project (Educating Students on Resource Stewardship) President's Student Leader Roundtable NOMINATING COMMITTEE Board Chair Melvin announced the appointment of the Nominating Committee for board officers for 2011-2012. The chair will be Scott Coleman and members will be Steve McCarty and Carlos Amaral. The meeting was adjourned at 10:35 a.m. -14- Appendix 1 Texas Higher Education Coordinating Board Rules Currently in Effect (9-2006) Chapter 5. Rules Applying to Public Universities and/or Health-Related Institutions of Higher Education in Texas Subchapter B. Role and Mission, Tables of Programs, Course Inventory §5.23 Definitions §5.23.5 Organized classes—Classes whose primary mode of instruction is lecture, laboratory or seminar. §5.23.8 Small classes—Undergraduate level classes with less than 10 registrations, and graduate level classes with less than five registrations. §5.26 Offering of Small Classes by Public Universities In accordance with Texas Education Code, §51.403(d), public universities may offer organized small classes which: §51.403(d.l) have been approved by the governing board of the university; §51.403(d.2) is a required course for graduation (the course is not offered each semester or term, and, if canceled, may affect the date of graduation of those enrolled); §51.403(d.3) is a required course for majors in this field and should be completed this semester (or term) to keep proper sequence in courses; §51.403(d.4) is a course in a newly established degree program, concentration, or support area; §51.403(d.5) is part of an interdepartmental (cross-listed) course taught as a single class by the same faculty at the same station, provided that the combined enrollments do not constitute a small class; §51.403(d.6) is a first-time offering of the course; §51.403(d.7) is class size-limited by accreditation or state licensing standards; §51.403(d.8) is class size-limited by availability of laboratory or clinical facilities; or §51.403(d.9) is voluntarily offered by a faculty member in excess of the institutional teaching load requirement and for which the faculty member receives no additional compensation. Source Note: The provisions of this §5.26 adopted to be effective May 28, 2003, 28 TexReg 4124 1 SMALL CLASSES Summer II2010 Appendix 1 Small Class Hours Total Summer II Hours Percentage 160 18,324 0.87% Date: Approval: SMALL CLASSES Fall 2010 Appendix 1 SMALL CLASSES Fall 2010 Appendix 1 Small Class Hours Total Fall Hours Percentage 937 146,204 0.64% Date: Approval: Appendix 2 STEPHEN F. AUSTIN STATE UNIVERSITY DEPARTMENT OF AUDIT SERVICES INTERNAL AUDIT CHARTER October 18, 2010 Purpose Internal auditing is an independent, objective assurance and consulting activity designed to add value and improve the university's operations. It helps the university accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes. The purpose of the Department of Audit Services is to provide the Board of Regents and the President an independent appraisal of the adequacy and the effectiveness of the University's system of internal administrative and accounting controls and the quality of performance when compared with established standards. The primary objective is to assist the Board of Regents, the President and University management in the effective discharge of their responsibilities. Authority The Department of Audit Services is an integral part of Stephen F. Austin State University and functions within established policies. The Director of Audit Services reports functionally to the Board of Regents and administratively to the President. The Department of Audit Services will have unrestricted access to all University activities; records, both manual and electronic; property; and personnel relevant to any area being reviewed. Members of the Audit Services' staff will handle all documents and other information acquired in the course of their duties prudently. Standards and Independence The Department will operate within the guidelines of the Texas Internal Auditing Act (Article 6252 - 5d., V.A.C.S.), the Institute of Internal Auditors (MA) Professional Practices Framework which includes the Definition of Internal Auditing, the Code of Ethics, and the International Standards for the Professional Practice of Internal Auditing as mandatory guidance. In addition, where Appendix 2 applicable the Department will follow Generally Accepted Government Auditing Standards (GAGAS). The Department's internal auditors will uphold the principles of integrity, objectivity, confidentiality, and competency. Internal auditors will be independent of the activities or operations they review; they will not engage in any activity which would impair their independence. Responsibility The Department of Audit Services will fulfill its responsibility to the Board and the President by: • developing an audit plan based on a risk analysis which includes consideration of the university's goals and objectives and the concerns of management and the Board. • providing audit coverage that consistently meets the needs and expectations of management • following up on identified weaknesses, findings and recommendations from previous audit work • participating in a program of quality assurance designed to ensure the increasing professionalism of the department and standard of the work performed • performing consulting services including advisory and related service activities, the nature and scope of which are agreed upon and which are intended to add value and improve the university's governance, risk management, and control processes without assuming management responsibility. Examples include counsel, advice, facilitation, training, and committee service. Annually the Director of Audit Services will submit information on the annual audit plan, work schedule, and staffing plan to the President for his review and to the Board of Regents for their approval. Quarterly the Director will provide activity reports to the President and the Board detailing progress against the annual audit plan, audit accomplishments, and highlights of any significant audit findings and recommendations. The Director of Audit Services will submit reports as required to the State Auditor's Office, Governor's Office, Legislative Budget Board and Sunset Advisory Commission. The scope of audit activities will include all controls, reports and operations of the University. The Department of Audit Services will examine and evaluate: • The reliability and integrity of financial and operating information and the means used to identify, measure, classify and report information. Appendix 2 The systems established to ensure compliance with policies, plans, procedures, laws and regulations that could have a significant impact on the University. The means of safeguarding assets and verifying their existence. The economy and the efficiency with which resources are employed. The extent to which the operations and programs of the University are consistent with its objectives and goals. The ethics objectives and activities of the University. The potential for fraud and the management of fraud risk. Appendix 3 Grants awarded between June 25, 2010 and September 15, 2010 Summary Report - Fiscal Year 2010 Total current year awards for 2010 $25,860,153 Subtotal direct federal 5,951,234 Subtotal federal pass-through 16,602,460 Subtotal state and state pass-through 2,553,041 Subtotal private and local government 753,418 Total awards (all years) for grants active in 2010 $63,528,074 New, Additional, or Previously Unreported Awards for FY 2010 Direct Federal Awards National Visitor Use Monitoring Research - Kisatchie National Forest FY 2010 Award: $ 10,000 {additional award) Total Award: $91,000 PI/PD: Dr. Pat Stephens-Williams, School of Forestry Urban Connections Expansion FY 2010 Award: $8,000 {additional award) Total Award: $158,000 PI/PD: Dr. Pat Stephens-Williams, School of Forestry Federal Pass-through Awards Community-based Cemetery Interpretation FY 2010 Award: $102,600 Total Award: $205,200 (Subaward - continuing) Sponsor: City of Nacogdoches (NPS, U.S. Dept. of the Interior) Term (this action): November 1, 2008 - October 31, 2011 Description: Funds are provided to develop interpretive, educational and digital projects for Oak Grove and Zion Hill cemeteries and assist participating communities with their cemetery interpretation efforts through workshops, technical assistance, web-based services and mini-grants. PI/PD: Ms. Chay Runnels, Center for Regional Heritage Research, School of Human Sciences *NISD Summer Learning Camp - From Field to Fashion (ARRA Stimulus Funds) FY 2010 Award: $1,000 Total Award: $ 1,000 (Interlocal Agreement) Sponsor: Nacogdoches ISD (U.S.De pt. of Education) Term (this action): July 6, 2010-July 15,2010 Description: Funds are provided to allow the Stone Fort Museum to offer a summer learning camp for NISD enrolled students, which will introduce students to textile art skills that were once critical for survival, but are now considered crafts or arts and within the realm of leisure pursuits. PI/PD: Ms. Carolyn Spears, Stone Fort Museum *New awards J Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25, 2010 and September 15,2010 Visually Impaired Preparation (VIP) Program FY10 FY 2010 Award: $15,000 Total Award: $502,000 PI/PD: Dr. Dixie Mercer, Department of Human Services Curriculum Work in Support of the Geriatric Education Center (GEC) FY 2010 Award: $6,000 Total Award: $6,000 PI/PD: Dr. Freddie Avant, School of Social Work Texas Team: Expanding Nursing Education Capacity through Regionalization and Partnership (ARRA Stimulus Funds) FY 2010 Award: (-$6,000) Total Award: $129,809 PI/PD: Dr. Glenda Walker, School of Nursing State and State Pass-through Awards Stephen F. Austin State University Charter School FY 2010 Budget: $1,618,621 Total to date: $2,665,883 Sponsor: Texas Education Agency Term (this action): August 15, 2008 - continuing Description: Funds are provided for the operation of the SFASU Charter School based on average daily attendance (ADA) of students. PI/PD: Ms. Lysa Hagan, Department of Elementary Education ^Evaluation and Electrostatic Particle Ionization and BioCurtain Technologies to Reduce Dust, Odor, and Other Pollutants from Broiler Houses FY 2010 Award: $4,657 Total Award: $23,287 (Subcontract) Sponsor: Texas AgriLife Research / TAMU (TX State Soil and Water Conservation Board) Term (this action): April 1, 2010 - April 30, 2012 Description: The purpose of this project is to evaluate the ability of Electrostatic Particle Ionization and BioCurtain technologies to reduce dust, odor, and other environmental pollutants emitted from confined commercial broiler houses, and to educate poultry producers on the effectiveness and application of these systems. PI/PD: Dr. Sheryll Jerez, Waters of East Texas Center, Division of Environmental Science Pineywoods Area Health Education Center (AHEC) FY 2010 Award: $ 10,000 {additional award) Total Award: $ 133,982 PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics AmeriCorps AHEC Professional Corps Placement Agreement FY 2010 Award: $5,000 Total Award: $10,000 PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics *New awards Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Private and Local Government Awards Beaumont Foundation of America Scholarships FY 2010 Award: $54,000 Total Award: $ 190,500 (Grant - continuing) Sponsor: Beaumont Foundation of America Term (this action): August 1, 2007 - June 30, 2011 Description: This grant provides funding for student scholarships. PI/PD: Mr. Michael O'Rear, Financial Aid ^White-tailed Deer Data Collection, Analysis and Training FY10 FY 2010 Award: $25,000 Total Award: $25,000 (Contract) Sponsor: The Campbell Group Term (this action): September 8, 2009 - September 8, 2010 Description: This purpose of this contract is to provide data collection, analysis and training to The Campbell Group hunt clubs, while coordinating with the Texas Parks and Wildlife Department regarding application and reporting requirements for the Managed Lands Deer Permit Program. PI/PD: Dr. James Kroll, School of Forestry Integration of Dilute Acid Pretreatment and Enzymatic Hydrolysis FY 2010 Award: $ 14,825 (additional award) Total Award: $215,425 (Contract) Sponsor: SD Research Company, LLC Term (this action): September 1, 2007 - December 31, 2009 Description: This contract provides funding to investigate integration of dilute acid pretreatment and enzymatic hydrolysis of specific feedstocks in a small pilot scale study. PI/PD: Dr. Alexandra Van Kley, Division of Biotechnology ^Effects of Animal Feed Grade Sodium Bisulfate on Commercial Broilers FY 2010 Award: $8,000 Total Award: $8,000 (Contract) Sponsor: Jones-Hamilton, Inc. Term (this action): April 29, 2010 - July 1, 2010 Description: This contract provides funding to determine the effects on gastrointestinal microflora, intestinal pH, and fecal pH from feeding sodium bisulfate, both individually and in combination with dietary enzymes, lactic acid, or Bacillus subtilis, to broiler chickens under commercial settings. PI/PD: Dr. Joey Bray, Department of Agriculture Subtotal Current Year Awards (this report) = $1,876,703 Subtotal Continuing Awards (total award) = $4,307,799 Subtotal New Awards (total award) =$57,287 *New awards Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Awards for Fiscal Year 2011 - as of September 15,2010 Total current year awards $15,643,976 Subtotal direct federal 2,717,338 Subtotal federal pass-through 9,559,298 Subtotal state and state pass-through 3,117,935 Subtotal private and local government 249,405 Total awards (all years) for new awards (this period) $ 9,292,903 Total awards (all years) for all continuing grants $ 31,564,304 Direct Federal Awards NETRH: Network for East Texas Rural Health FY 2011 Award: $180,000 Total Award: $540,000 (Grant - continuing) Sponsor: DHHS - U.S. Dept. of Health and Human Services Term (this action): July 1, 2008 - April 30, 2011 Description: This grant provides funds to create a viable, sustainable, rural health care network to provide health education and related services through certified community outreach services to improve the health of the targeted population. PI/PD: Ms. Janis Ritter, College of Sciences and Mathematics Texas Middle and Secondary Mathematics Project - Noyce Supplemental Funds FY 2011 Award: $155,962 Total Award: $581,821 (Grant - continuing) Sponsor: National Science Foundation Term (this action): September 11, 2008 - September 30, 2012 Description: This grant will further develop mathematics teacher leadership capacity for selected program graduates who teach in high-needs partner districts, and will fund accompanying administrative and evaluation costs associated with this effort. PI/PD: Dr. Kimberly Childs, STEM Center, College of Sciences and Mathematics Orientation and Mobility for the Blind Training Program FY 2011 Award: $100,000 Total Award: $500,000 (Grant - continuing) Sponsor: U.S. Dept. of Education Term (this action): September 1, 2009 - August 31, 2014 Description: Funding will allow SFASU to continue and enhance its Orientation and Mobility (O&M) for the Blind program by training and graduating O&M specialists who will be eligible for professional certification by the Academy for Certification of Vision Rehabilitation and Education Professionals (ACVREP). PI/PD: Mr. Bob Bryant, Department of Human Services *New awards 4 Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 ^Collaborative Research: UTMOST: Undergraduate Teaching in Mathematics with Open Software and Textbooks FY 2011 Award: $14,734 Total Award: $48,986 (Grant) Sponsor: National Science Foundation Term (this action): September 1,2010- August 31, 2013 Description: This project will convert existing open source textbooks into web-based electronic texts that integrate traditional mathematical exposition with a comprehensive, free, open-source mathematics software and hands-on demonstrations. PI/PD: Dr. Thomas Judson, STEM Center, Department of Mathematics and Statistics ^Market Study Comparison and Plan for RatcliffLake Recreation Area FY 2011 Award: $10,000 Total Award: $ 10,000 (Challenge Cost-Share Agreement) Sponsor: U.S. Dept. of Agriculture, U.S.F.S. Term (this action): July 21, 2010 - September 30, 2011 Description: The purpose of this federally sponsored project is to develop a plan and design for upgrading services at RatcliffLake Recreation Area using visitor use market research. PI/PD: Dr. Pat Stephens-Williams, School of Forestry *El Camino Real de los Tejas Oral History Research Project (Sabine River to the Angelina River, Texas: Phase III) FY 2011 Award: $9,648 Total Award: $ 19,296 (Gulf Coast CESU Cooperative Agreement) Sponsor: U.S. Dept. of the Interior, National Park Service Term (this action): September 20, 2010 - September 30, 2012 Description: Funds are provided to record data from informants of advanced age regarding resources associated with El Camino Real de los Tejas National Historic Trail, as well as documenting cultural information related to occupation of the region. PI/PD: Dr. George Avery, Center for Regional Heritage Research, College of Liberal and Applied Arts *El Camino Real Demonstration Garden and Wayside Exhibit FY 2011 Award: $8,725 Total Award: $8,725 (Gulf Coast CESU Cooperative Agreement) Sponsor: U.S. Dept. of Interior, National Park Service Term (this action): August 20, 2010-March 30, 2012 Description: Funds are provided to support planning and design of El Camino Real de los Tejas Demonstration Garden and Wayside Exhibit, and to provide public access to an online plant database. PI/PD: Ms. Carolyn Spears, Center for Regional Heritage Research, Stone Fort Museum *El Camino Real 101 Education Workshops FY 2011 Award: $8,005 Total Award: $12,312 (Gulf Coast CESU Cooperative Agreement) Sponsor: U.S. Dept. of Interior, National Park Service Term (this action): August 16, 2010 - March 30, 2012 *New awards 5 Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Description: Funds are provided to support trail-wide education through workshops in Louisiana and Texas that will further disseminate current research on El Camino Real de los Tejas National Historic Trail PI/PD: Ms. Carolyn Spears, Center for Regional Heritage Research, Stone Fort Museum An Investigation of Chytridiomycosis and Amphibian Declines in East Texas FY2011: $4,528 Total Award: $20,000 (Cooperative Agreement - continuing) Sponsor: U.S.D.A., Forest Service, Southern Research Institute Term (this action): August 4, 2008 - August 31, 2012 Description: The purpose of this award is to determine whether Batrachochytrium dendrobatidis is present in amphibian communities of the Angelina National Forest, SFASU Experimental Forest, and the Davy Crockett National Forest, and to determine the relative infection rates of the various species of amphibians in the respective communities. PI/PD: Dr. Matthew Kwiatkowski, Department of Biology Previously Described Awards East Texas GEAR UP: Gaining Early Awareness and Readiness for Undergraduate Programs FY 2011 Award: $1,026,931 Total Award: $6,150,178 PI/PD: Mrs. Barbara Davis, Department of Secondary Education CERT-Prep ELL: Consortium for Excellence in Rural Teacher Preparation for English Language Learners FY 2011 Award: $362,962 Total Award: $1,494,664 PI/PD: Dr. Lisa Mize, Perkins College of Education Texas Leadership Initiative: Mathematics Instruction Transformed - Texas LIMIT (ARRA Stimulus Funds) FY 2011 Award: $301,880 Total Award: $1,494,187 PI/PD: Dr. Kimberly Childs, STEM Center, College of Sciences and Mathematics Pilot Study: ENLACE - English Language Acquisition Center for Excellence FY 2011 Award: $276,118 Total Award: $1,434,108 PI/PD: Dr. Betty Alford, Department of Secondary Education / Educational Leadership Proliferation Inhibition andApoptosis Induction of Tumor Cells by Saponins Aesculiosides FY 2011 Award: $129,851 Total Award: $262,080 PI/PD: Dr. Shiyou Li, School of Forestry Virtual Reach: A Pilot Collaborative for Head Start Employees Seeking the Baccalaureate FY 2011 Award: $81,125 Total Award: $330,011 PI/PD: Dr. Tara Newman, Department of Human Services The Radon Transform in White Noise Analysis FY 2011 Award: $14,997 Total Award: $29,364 PI/PD: Dr. Jeremy Becnel, Department of Mathematics and Statistics *New awards g Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Ground Truthing Excavations at Los Adaes State Historic Site, Robeline Louisiana FY 2011 Award: $14,554 Total Award: $24,949 PI/PD: Dr. George Avery, Center for Regional Heritage Research, College of Liberal and Applied Arts A Photographic Exhibit of El Camino Real de los Tejas National Historic Trail FY 2011 Award: $12,414 Total Award: $30,000 PI/PD: Mr. Christopher Talbot, School of Art El Camino Real de los Tejas Oral History Research Project from the Sabine to the Angelina River, Phase II FY 2011 Award: $4,904 Total Award: $18,390 PI/PD: Dr. George Avery, Center for Regional Heritage Research, College of Liberal and Applied Arts Subtotal Current Year Awards (this report) = $2,717,338 Subtotal Continuing Direct Federal Awards (total award) = $12,909,752 Subtotal New Direct Federal Awards (total award) =$99,319 Federal Pass-through Awards ^Building Efficiency and Retrofit Revolving Loan Program- Phase II (ARRA Stimulus Funds) FY 2011 Award: $3,713,750 Total Award: $7,427,500 (Loan Program) Sponsor: State Energy Conservation Office (U.S. Dept. of Energy) Term (this action): June 24, 2010 - December 31, 2011 Description: The purpose of this Recovery Act-funded loan program is to reduce SFA 's carbon footprint with boiler replacements and upgrades, outside air handling unit replacements, lighting efficiency improvements, water management, power quality and vending machine energy savers. PI/PD: Mr. Lee Brittain, Physical Plant Department *State Fiscal Stabilization Fund Higher Education Incentive (ARRA Stimulus Funds) FY 2011 Award: $628,772 Total Award: $628,772 (Formula Grant) Sponsor: TX Higher Education Coordinating Board (US Dept. of Education) Term (this action): September 1, 2010 - August 31, 2011 Description: These Recovery Act funds are being used to support faculty salaries in various academic departments. PI/PD: Ms. Dora Fuselier, Office of the Controller ^Visually Impaired Preparation (VIP) Program FY11 FY2011 Award: $487,000 Total Award: $487,000 (Interagency Agreement - renewal) Sponsor: Texas Dept of Assistive and Rehabilitative Services (U.S. Department of Education) Term (this action): September 1, 2010 - August 31, 2011 *New awards j Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Description: SFA will prepare 34 new professionals taking coursework leading to endorsement in visual impairment or Academy for Certification of Vision Rehabilitation and Education Professionals (ACVREP) certification in Orientation and Mobility, and will offer at least one Braille class during the term of the project. PI/PD: Dr. Dixie Mercer, Department of Human Services A Landscape Scale Evaluation of the Eastern Wild Turkey Population in Texas FY 2011 Award: $104,764 Total Award: $523,820 (Interagency Agreement - continuing) Sponsor: TX Parks and Wildlife (U.S. Dept. of the Interior) Term (this action): September 1, 2006 - August 31,2011 Description: Funds are provided to develop an interactive, geospatially and biologically linked database, develop viable reintroduction strategies, and coordinate sound harvest management strategies to maintain a viable and persistent Eastern wild turkey population throughout East Texas. PI/PD: Dr. Warren Conway, School of Forestry Angelina-Nacogdoches Partnership Phase II FY 2011 Award: $66,600 Total Award: $ 185,000 (Grant - continuing) Sponsor: TX Higher Education Coordinating Bd. (U.S.D ept. of Education) Term (this action): May 1, 2009 - May 31, 2011 Description: This grant provides funds for SFASUfaculty and staff to perform instructional training and leadership as site coordinators for a summer institute and academic year workshops for in-service public school teachers. PI/PD: Dr. Stephen Wagner, Department of Biology ^Community Rehabilitation Program Start-up (ARRA Stimulus Funds) FY 2011 Award: $124,583 Total Award: $124,583 (Interagency Agreement) Sponsor: TX Dept of Assistive and Rehabilitative Services (U.S. Dept. of Education) Term (this action): August 1, 2010 - September 30, 2011 Description: This Recovery Act-funded grant provides funds to establish a DARS/DRS Community Rehabilitation Program (CRP), within the Department of Rehabilitation Counseling at SFASU and to create a sustainable community rehabilitation program. PI/PD: Dr. William Weber, Department of Human Services Special Health Resources for Texas Evaluation Project FY2011 Award: $49,200 Total Award: $ 147,600 (Subaward - continuing) Sponsor: Special Health Resources for Texas, Inc. (U.S. DHHS/HRSA) Term (this award): September 1, 2008 - August 31, 2011 Description: This project enables the School of Social Work to provide independent external evaluation services to SHRTfor the East Texas Dental/Oral Care Services Program, including development of an evaluation, data analysis, and facilitation of regional focus groups to gather data regarding service delivery. PI/PD: Dr. Stephen Cooper, School of Social Work *New awards g Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Hunt's Woods Mountain Biking and Recreational Trail System FY 2011 Award: $36,953 Total Award: $ 104,700 (Interagency Agreement - continuing) Sponsor: U.S. Dept. of Transportation Term (this award): November 10, 2008 - August 31, 2011 Description: This grant provides funds for the construction of recreation trail improvements in Nacogdoches County, Texas, PI/PD: Dr. Pat Stephens-Williams, School of Forestry ^Special Education Consolidated Grant FY11 FY 2011 Award: $25,250 Total Award: $25,250 (Formula Grant) Sponsor: Texas Education Agency (U.S. Dept. of Education) Term (this action): August 3, 2010 - September 30, 2011 Description: Funds are provided for instructional support at the SFASU Charter School, including early identification, intervention and counseling services for students with impairments and disabilities. PI/PD: Ms. Lysa Hagan, Department of Elementary Education *Geriatric Education Center (GEC) FY 11 FY2011 Award: $21,600 Total Award: $21,600 (Interagency Agreement - renewal) Sponsor: U.T. Medical Branch - Galveston (D.H.H.S.) Term (this action): July 1, 2010 - June 30, 2011 Description: The purpose of this federally sponsored program is to help provide high-quality, continuing education in geriatrics and to improve health care for older adults including those in rural communities. PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics Previously Described Awards Building Efficiency and Retrofit Revolving Loan Program- Phase I (ARRA Stimulus Funds) FY 2011 Award: $3,917,185 Total Award: $9,817,961 PI/PD: Mr. Lee Brittain, Physical Plant Department Child Welfare Professional Development Project FY11 FY 2011 Award: $147,013 Total Award: $176,415 PI/PD: Ms. Becky Price-Mayo, School of Social Work Development of a Watershed Protection Plan for Attoyac Bayou FY 2011 Award: $64,783 Total Award: $194,348 PI/PD: Dr. Matthew McBroom, Waters of East Texas Center, School of Forestry SHRT Women of Color Grant Evaluation (WOC) FY 2011 Award: $50,000 Total Award: $250,000 PI/PD: Dr. Freddie Avant, School of Social Work *New awards Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Mentor Program and Workshops for Area Child Care Providers (ARRA Stimulus Funds) FY 2011 Award: $40,507 Total Award: $157,382 PI/PD: Ms. Lori Harkness, Department of Elementary Education State View Program Development and Operations for the State of Texas FY 2011 Award: $25,000 Total Award: $72,141 PI/PD: Mr. P.R. Blackwell, Columbia Regional Geospatial Service Center, Forestry Evaluating the Effectiveness of a NASA-led Effort to Build Climate Literacy among NPS & FWS Educators: NASA Earth to Sky II FY 2011 Award: $19,791 Total Award: $60,017 PI/PD: Dr. Theresa Coble, School of Forestry Community-based Cemetery Interpretation FY 2011 Award: $17,100 Total Award: $205,200 PI/PD: Ms. Chay Runnels, School of Human Sciences Special Education IDEA-B (ARRA Stimulus Funds) FY 2011 Award: $12,947 Total Award: $26,891 PI/PD: Ms. Lysa Hagan, Department of Elementary Education Evaluating the Effectiveness of a NASA-NPS Partnership Related to Vegetation Dynamics in Western National Parks FY 2011 Award: $6,500 Total Award: $26,000 PI/PD: Dr. Theresa Coble, School of Forestry Subtotal Current Year Awards (this report) = $9,559,298 Subtotal Continuing Federal Pass-through Awards (total award) = $11,947,475 Subtotal New Federal Pass-through Awards (total award) =$8,714,705 State and State Pass-through Awards SFA Mathematics, Science, and Technology (MST) Academy FY 2011 Award: $349,220 Total Award: $698,441 (Grant - continuing) Sponsor: TX Higher Education Coordinating Board Term (this action): November 24, 2008 - August 31, 2011 Description: This grant provides funds to increase the number of fully qualified secondary science and mathematics teachers who have advanced training in the disciplines, and to prepare teachers to offer Advanced Placement courses in mathematics and science. PI/PD: Dr. Kimberly Childs, STEM Center, College of Sciences and Mathematics *Pineywoods Area Health Education Center (AHEC) FYU FY2011 Award: $120,000 Total Award: $120,000 (Interagency Agreement - renewal) Sponsor: U.T. Medical Branch - Galveston *New awards \ Q Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Term (this action): September 1,2010- August 31, 2011 Description: The purpose of this ongoing project is to build and maintain an integrated, community-based,re gional organization to effectively and efficiently address and support achievements of East Texas AHEC objectives, PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics *Cole Audiology Services FY 2011 Award: $99,000 Total Award: $99,000 (Contract) Sponsor: Texas Dept of Aging and Disability Services Term (this action): September 1,2010- August 31,2011 Description: The purpose of this contract is to provide a Texas board-certified audiologist experienced in working with individuals with developmental disabilities to provide audiology services. PI/PD: Dr. Danielle Perry, Department of Human Services *Deep East Texas P-16 Regional Marketing and Career Readiness FY 2011 Award: $50,000 Total Award: $50,000 (Grant) Sponsor: Texas Higher Education Coordinating Board Term (this action): September 1, 2010 - August 31, 2011 Description: Funds are provided to facilitate a data-driven effort to create a college-going culture for the region's 28,000 P-12 students and ensure that students have the skills and knowledge necessary to succeed in college and the workforce. PI/PD: Dr. Mary Nelle Brunson, Academic Affairs ^Encouraging the College Bound into Healthcare Occupations (ECHO) FY2011 Award: $35,435 Total Award: $35,435 (Subcontract) Sponsor: U.T. Medical Branch - Galveston (THECB) Term (this action): June 1, 2010 - May 31, 2011 Description: This project facilitates the delivery of consistent curriculum content at AHEC health career camps, the implementation of various programs to successfully support students moving into higher education and health career degree programs, and the provision of high school counselor educational sessions with the most current research about guiding minority students. PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics ^Fish/Mussel Distribution/Habitat Relative to Toledo Bend Reservoir FY 2011 Award: $33,400 Total Award: $3 8,400 (Interagency Agreement) Sponsor: Sabine River Authority Term (this action): September 1, 2010 - August 31, 2012 Description: Funds from this grant will be used to survey mussel and fish species in Toledo Bend Reservoir in order to develop ecological niche models for sensitive species, as well as investigate the biological and ecological mechanisms that limit Sabine shiner distribution within the Sabine River watershed. PI/PD: Dr. Michael Col Iyer, W aters of East Texas Center, Department of Biology *New awards Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25, 2010 and September 15,2010 *Dwarf Turf-type and Early Maturing Annual Ryegrass to Establish Perennial Vegetation FY 2011 Award: $4,617 Total Award: $9,234 (Interagency Agreement) Sponsor: Texas Dept of Transportation (U.S. Dept. of Transportation) Term (this action): September 1,2010- August 31,2012 Description: Funds from this award will be used to determine if dwarf or early maturing ryegrasses are less competitive nurse crops for warm season perennials and to identify the long-term effect of treatments on establishment and persistence of warm-season perennials andwildflowers. PI/PD: Dr. Michael Maurer, Department of Agriculture *Fall 2010 Orientation and Mobility Cooperative Internship Program FY2011 Award: $2,000 Total Award: $2,000 (Interagency Agreement) Sponsor: TX Dept. of Assistive and Rehabilitative Services Term (this action): September 7, 2010 - November 19, 2010 Description: This grant provides direct Orientation & Mobility services to blind and visually impaired consumers of the Division for Blind Services (DBS).? I/PD: Mr. Bob Bryant, Department of Human Services Previously Described Stephen F. Austin State University Charter School FY 2011 Budget: $1,906,268 Total to date: $4,572,151 PI/PD: Ms. Lysa Hagan, Department of Elementary Education Systemic Texas Educator Preparation Sites (STEPS) for College and Career Readiness Demonstration Project FY 2011 Award: $338,360 Total Award: $500,000 PI/PD: Dr. Betty Alford, Department of Secondary Education / Educational Leadership and Dr. Kimberly Childs, College of Sciences and Mathematics Master College Readiness Special Advisor FY10-11 FY 2011 Award: $80,000 Total Award: $160,000 PI/PD: Ms. Debra Kiesel, Academic Affairs Disability Services - Interpreter Services 10-11 FY 2011 Award: $35,000 Total Award: $70,000 PI/PD: Mr. Chuck Lopez, Disability Services Assessment of Population Status and Evaluation of Suitable Habitats for Louisiana Black Bear (Ursus americanus luteolus) in East Texas FY 2011 Award: $21,456 Total Award: $91,760 PI/PD: Dr. Christopher Comer, School of Forestry *New awards 12 Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25, 2010 and September 15,2010 *JAMP: Joint Admissions Medical Program FY 2011 Award: $16,001 Total Award: $16,001 PI/PD: Dr. Kevin Langford, Department of Biology Assessment of Moist-soil Management Practices on Phosphorus Retention in Treatment Wetlands FY 2011 Award: $16,000 Total Award: $32,000 PI/PD: Dr. Kenneth Farrish Waters of East Texas Center, Environmental Science Evaluation and Electrostatic Particle Ionization and BioCurtain Technologies to Reduce Dust, Odor, and Other Pollutants from Broiler Houses FY 2011 Award: $11,178 Total Award: $23,287 PI/PD: Dr. Sheryll Jerez, Waters of East Texas Center, Environmental Science Subtotal Current Year Awards (this report) = $1,211,667 Subtotal Continuing State/State Pass-through Awards (total award) = $1,591,489 Subtotal New State/State Pass-through Awards (total award) =$354,069 Private and Local Government Awards ^Bilingual Social Work Scholarship Program FY2011 Award: $32,067 Total Award: $ 103,260 (Grant) Sponsor: Hogg Foundation for Mental Health Term (this action): August 1, 2010-July 31, 2013 Description: Funds are provided to pay tuition and fees of incoming social work graduate students and current bilingual scholarship recipients, and to provide stipends for professional development activities related to the bilingual scholarship program. PI/PD: Dr. Sharon Templeman, School of Social Work *Union Spring Cemetery Mapping FY2011 Award: $9,375 Total Award: $ 18,750 (Contract) Sponsor: Union Spring Cemetery Association Term (this action): August 1, 2010-July 31, 2012 Description: Funds are provided to collect GPS locations to build a geo database of information inscribed on the headstones of graves in the Union Spring Cemetery and to generate a map based on this information that is suitable for display. PI/PD: Mr. PR Blackwell, Columbia Regional Geospatial Service Center, Forestry Lake Naconiche: Wetlands Monitoring FY 2011 Award: $5,862 Total Award: $30,608 (Interlocal Agreement - continuing) Sponsor: Nacogdoches County Term (this action): September 16, 2008 - August 31, 2013 *New awards \ 3 Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Description: Funds are provided to monitor and analyze the presence of wetlands at Lake Naconiche for five years following closure of the dam. PI/PD: Dr. Hans Williams, Waters of East Texas Center, School of Forestry *Tournees Festival Film Program FY 2011 Award: $1,800 Total Award: $ 1,800 (Grant - renewal) Sponsor: French American Cultural Exchange Term (this action): September 1, 2010 - August 31, 2011 Description: This award supports the screening of contemporary French cinema on the SFASU campus. PI/PD: Dr. Joyce Johnston, Department of Modern Languages ^Elizabeth Brown Grant for Interior Design Programs FY 2011 Award: $1,000 Total Award: $ 1,000 (Grant) Sponsor: IFDA Educational Foundation Term (this action): August 24, 2010 -November 30, 2010 Description: This grant provides funds to update SFASU's Interior Design program 's code library in order to enhance current curriculum. PI/PD: Dr. Sally Ann Swearingen, School of Human Sciences Previously Described Beaumont Foundation of America Scholarships FY 2011 Award: $82,500 Total Award: $190,500 PI/PD: Mr. Michael O'Rear, Financial Aid Vegetative Community Development on Reclaimed Coal Mine Land in East Texas FY 2011 Award: $41,370 Total Award: $106,609 PI/PD: Dr. Brian Oswald, School of Forestry Welch Chemistry Departmental Research Grant FY11 FY 2011 Award: $26,250 Total Award: $35,000 PI/PD: Dr. Michael Janusa, Department of Chemistry Morinne T. Perkins, Wilma Perkins Jorgensen, and Marilyn Perkins Buie - James L Perkins Family Research Associates in Elementary Education FY 2011 Award: $15,000 Total Award: $75,000 PI/PD: Dr. Elizabeth Vaughan, Department of Elementary Education Black Bear Population Abundance in the Northern Lower Peninsula, Michigan FY 2011 Award: $9,934 Total Award: $18,600 PI/PD: Dr. Daniel Scognamillo, School of Forestry Focused Visitor Research Survey in Grand Teton National Park FY 2011 Award: $8,140 Total Award: $24,420 PI/PD: Dr. Pat Stephens-Williams, School of Forestry *New awards \ 4 Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Louisiana Black Bear Habitat Evaluation FY 2011 Award: $6,982 Total Award: $ 19,200 PI/PD: Dr. Christopher Comer, School of Forestry Pulmonary Health Initiative FY 2011 Award: $6,000 Total Award: $26,000 PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics Long Leaf Pine Data Collection - Research Internship FY 2011 Award: $3,125 Total Award: $17,500 PI/PD: Dr. William Forbes, Department of Social and Cultural Analysis Subtotal Current Year Awards (this report) = $249,405 Subtotal Continuing Private/Local Government Awards (total award) = $543,437 Subtotal New Private/Local Government Awards (total award) =$124,810 Note: • Amounts are based on award notices as they are received from the funding agency, not expenditures or balances in funds/accounts. • Does not include non-grant financial aid or gift accounts. *New awards \ 5 Prepared by the Office of Research & Sponsored Programs Appendix 4 Policies for Board Review October 18, 2010 p-l Appendix 4 P-2 Appendix 4 Academic Advising for Undergraduate Students (A-59) Original Implementation: October 31, 2000 Last Revision: October 30, 2007October 18, 2010 Introduction The mission of undergraduate academic advising at Stephen F. Austin State University (SFASU) is to support students in reaching their full educational potential through personal exploration, goal setting and academic mastery. Advisors provide information and encouragement as students define, plan and accomplish their educational, career and life goals. Each academic unit w&-shall provide all its undergraduate students, both full-time and part-time, with a systematic? and effective advising program. An advising session is mandatory for undergraduate students prior to registration for courses in the following situations: All students who are required and those who choose to be advised prior to every registration period are to be advised according to the following guidelines: • Each semester for AH-students with fewer than 60 earned hours of creditr • Each semester for students and all students on academic probation • Jit least one aAnnually advisement for students with 60 or more earned hours of creditr 1-.—must be advised prior to each registration period. Students with 60 or more earned hours of credit must be advised on an annual basis and may be advised more frequently if desired, and should have an official degree plan mrrnvT Students retain the right to be advised more frequently. Individual academic units may specify additional requirements that could require ef-students £et-to participate in mandatory advising. Students should be advised that an official degree plan should be filed once 90 hours of credit are earned. The responsibilities of the academic advisor shall include, but are not limited to, informing advisees of the following: The responsibilities of the advisor toward students may include, but are not limited to, the following: areas of planning and mentoring: D exploring and clarifying educational, career, and life goals; • creating £short- and long-term plans to accomplish thek=-educational objectives^ • selecting a pProgram of studyptions iehat match reflects1 a student's thek-goals, interests, and abilities^- • understanding and following applying ^academic regulations? and procedures-aftd requirements; ♦—identifying appropriate courses P-3 Appendix 4 •—notifying students of course drop and semester credit hour limitations • Information about degree requirements, such as the core curriculum, major-specific courses, course sequencing, minimum grade-point averages, removal of withheld grades, and time limits for completion of degree programsf • University requirements, such as minimum course load for full-time classification, repeat courses on grade point average, timetable for dropping courses, and residency requirementsf • Deadlines to submit degree and graduation plansr During each registration period, -Eaeh-academic unity responsible for advising students must have an appropriate number of advisors available on a publishod schedule provide daily advising opportunities, each registration period for the following tasks: •advising the student on degree requirements such as core, major or other required courses, proper sequencing of courses, minimum hours of credit, minimum grade ■ point averages, removal of withheld grades and time limits for completion of degree programs •advising the student on University requirements such as minimum course load to be classified as a full time student, impact of repeat courses on grade point average, timetable for dropping individual courses and the impact on grade point average, residency requirements •referring the student to their dean at the appropriate time for completing the signed degree plan and/or final graduation plan Academic advising programs for undergraduate students must be annually appropriately evaluated and included in as part o/the annual unit assessment -mpe&process. , including information on how the results of the assessment will be used to enhance effective assistance to students. Cross Reference: General Bulletin, Student Handbook Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P-4 Appendix 4 Allocation of Information Technology Resources (F-39) Original Implementation: October 31, 2000 Last Revision: January 30, 2007October 18, 2010 RESOURCE ALLOCATION The allocation of information technology resources is consistent with the university's strategic plan as submitted to the State of Texas Legislative Budget Board every biennium. Within tho strategic plan is a separate appendix for information resource (IR) goals and objectives. These items are updated every biennium and are consistent with the institution's purpose and goals. Three organizational entities are primarily responsible for executing the information resource (IK) strategic planfunction: Information Technology Services (ITS), Office of Instructional Technology (OIT), and the university library. These three entities provide central IR services for the campus. The following chart displays the organization and the functional responsibilities for these IR services. P-5 Appendix 4 Electronic Resource- Instruction University Archives Records Retention Management Test Grading Computer Labs Technology Classrooms The remaining IR responsibility lies primarily with the six academic colleges. Each college is responsible for offering state of the art modern computer labs and faculty desktop computing. Allocation of information technology resources is aligned with implementation of institutional goals, objectives, and strategies. Cross Reference: None Responsible for Implementation: PresidentProvosf and Vice President for Academic Affairs Contact for Revision: Director, Information Technology Services; Director, Office of Instructional Technology; Director of Library Forms for Implementation: None P-6 Appendix 4 Annual Budget Preparation (C-2) Original Implementation: March 1, 1989 Last Revision: October 30, 2007October 18, 2010 Preparation of the annual operating budget is coordinated through the Office of the Vice President for Finance and Administration. Guidelines are established by the president based upon legislative appropriations, student fees and other local income, non-pledged and pledged auxiliary system student fees and other income, the university's allocation of the Higher Education Fund, and estimates of other fund revenues. Guidelines will reflect current legislative appropriation riders in effect and any other legal restrictions. Budgets will be prepared by operating department heads, submitted to the next appropriate level of review, to the vice president in charge of the division, to the president for review, and then to the Board of Regents for final consideration. The schedule for preparation of the budget will be determined by the vice president for finance and administration in association with the president's cabinet. Generally the schedule may allow for board of regents review in April on even numbered years and for review in July for odd numbered yeafs-. Approved budgets will be announced to the university departments through administrative channels following approval of the Board of Regents. All budgets are based on available funds and no expenditures may be made except as provided for in the approved budget or in accordance with changes approved by the board. Cross Reference: None Responsible for Implementation: Vice President for Finance and Administration Contact for Revision: Vice President for Finance and Administration Forms: None P-7 Appendix 4 Annual Disclosure of Crime Statistics (D-52) Original Implementation: October 30, 2007 Last Revision: NemOctober 18, 2010 The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, commonly referred to as the "Clery Act," and/or the Higher Education Opportunity Act of 2008 (HEOA), requires institutions of higher education receiving federal financial aid to report specified crimes and fire statistics on college campuses and to provide other safety and crime information to members of the campus community. Campuses must publish an Annual Security and Fire Safety Report detailing statistics regarding reported crimes committed on campus and at affiliated locations for the previous three calendar years, fires that occur in on-campus residence halls, and describing specified policies, procedures and programs regarding safety and security. This requirement of the Clery Act is intended to provide students and their families, as higher education consumers, with accurate, complete and timely information about the safety of the campus so that they can make informed decisions. The Clery Act federal law requires the collection and reporting of annual crime statistics reflecting reports of specified crimes that occur on and adjacent to a university campus and certain properties associated with the campus as well as fires that occur in on-campus residence halls. The statistical compilation must be broken down by specified types of crimes and campus disciplinary referrals, and must indicate if a specified crime is a hate crime. Campuses must also provide a geographic breakdown of the crime statistics according to the following defined geographic areas: "on campus" (including further breakdown of the number of crimes that occurred in campus student residential facilities), "in or on a non-campus building or property" and "on public property." Annual Security and Fire Safety -Report The Stephen F. Austin State University Police Department (SFAPD) prepares an Annual Security and Fire Safety Report to comply with the Clery Act and HEOA. This report is prepared in cooperation with the Residence Life and the Student Rights and Responsibilities departments. Each entity provides updated information on their educational efforts and programs to comply with the Cleary Act. SFAPD officers enter all reports and all crime incidents reported directly into an automated case management software program. Once an officer enters the report in the program, a departmental administrator reviews the report to ensure it is classified within the appropriate crime category. The department examines the data to ensure that all P-8 Appendix 4 crimes that have been reported are recorded in accordance with the crime definitions outlined in the FBI Uniform Crime Reporting (UCR) Handbook as required by the Clery Act regulations. SFA is required under the Clery Act to provide a Crime Statistics Summary Report related to its campus and other locations by calendar year. This SFA Crime Statistic and Fire Summary Report is sent annually to the U.S. Department of Education and can be viewed on the Office of Postsecondary Education-Department of Education's website at http://ope, ed. zov/securitv/GetOnelnstitutionData. aspx http://ope.ed.gov/security/InstDetail.asp The university's Annual Security and Fire Safety Report (ASR) is updated each year and it is available on the SFA Web site at: http://www.sfasu.edu/upd/crimestats.aGp. Copies of the ASR may also be obtained at the SFA Police Department, located on East College Street, or by calling 936.468.2252. The Annual Security and Fire Safety Report must describe specified campus policies concerning: ■ Reporting criminal activity or other emergencies on campus; ■ Security of, maintenance of and access to campus facilities; ■ Authority of campus law enforcement units; ■ Monitoring and recording through local police agencies of off-campus criminal activities by students;-e&d ' Alcohol and drugs/7 ' Fire Safety; ' Fire Suppression in Residence Halls; and ■ Timely Warning Procedures. In addition, the report must describe: ■ The type and frequency of campus programs to inform students and employees about campus security procedures and precautions and the prevention of crimes; ■ Available drug and alcohol abuse prevention education programs; ■ Campus programs to prevent sexual assaults, including procedures to be followed when such an assault occurs; and ■ Where law enforcement agency information concerning registered sex offenders may be obtained. Definitions of Reportable Crimes: P-9 Appendix 4 Arson is any willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, personal property of another, etc. Aggravated Assault is an unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury. This type of assault usually is accompanied by the use of a weapon or by means likely to produce death or great bodily harm. Burglary is the unlawful entry of a structure to commit a felony or a theft. Destruction/Damage/Vandalism of Property (except "Arson ") is to willfully or maliciously destroy, damage, deface, or otherwise injure real or personal property without the consent of the owner or the person having custody or control of it. Drug Law Violations is defined as the violation of laws prohibiting the production, distribution and/or use of certain controlled substances and the equipment or devices utilized in their preparation and/or use. The unlawful cultivation, manufacture, distribution, sale, purchase, use, possession, transportation or importation of any controlled drug or narcotic substance. Arrests for violations of state and local laws, specifically those relating to the unlawful possession, sale, use, growing, manufacturing and making of narcotic drugs. The relevant substances include: opium or cocaine and their derivatives (morphine, heroin, codeine); marijuana; synthetic narcotics-manufactured narcotics which can cause true addiction (Demerol, methadone); and dangerous non-narcotic drugs (barbiturates, Benzedrine). Hate Crime is a criminal offense committed against a person or property which is motivated, in whole or in part, by the offender's bias against a race, religion, disability, sexual orientation, or ethnicity/national origin. ■ Race: A preformed negative attitude toward a group of persons who possess common physical characteristics (e.g., color of skin, eyes, and/or hair; facial features, etc.) genetically transmitted by descent and heredity which distinguish them as a distinct division of humankind (e.g., Asians, blacks, whites). ■ Gender: A preformed negative opinion or attitude toward a group of persons because those persons are male or female. Gender bias is also a Clery Act-specific term, not found in the FBI's Hate Crime Data Collection Guidelines. ■ Religion: A preformed negative opinion or attitude toward a group of persons who share the same religious beliefs regarding the origin and purpose of the universe and the existence or nonexistence of a supreme being (e.g., Catholics, Jews, Protestants, atheists). P-10 Appendix 4 ■ Sexual orientation: A preformed negative opinion or attitude toward a group of persons based on their sexual attraction toward, and responsiveness to, members of their own sex or members of the opposite sex (e.g., gays, lesbians, heterosexuals). ■ Ethnicity/national origin: A preformed negative opinion or attitude toward a group of persons of the same race or national origin who share common or similar traits, languages, customs and traditions (e.g., Arabs, Hispanics). ■ Disability: A preformed negative opinion or attitude toward a group of persons based on their physical or mental impairments/challenges, whether such disability is temporary or permanent, congenital or acquired by heredity, accident, injury, advanced age or illness. Illegal Weapons Possession is defined as the violation of laws or ordinances prohibiting the manufacture, sale, purchase, transportation, possession, concealment, or use of firearms, cutting instruments, explosives, incendiary devices or other deadly weapons. This classification encompasses weapons offenses that are regulatory in nature. Intimidation is to unlawfully place another person in reasonable fear of bodily harm through the use of threatening words and/or other conduct, but without displaying a weapon or subjecting the victim to actual physical attack. Larceny-Theft is the unlawful taking, carrying, leading, or riding away of property from the possession or constructive possession of another. (Note: Constructive possession is defined by Black's Law Dictionary, 6th ed. as "where one does not have physical custody or possession, but is in a position to exercise dominion or control over a thing.") Liquor Law Violations is defined as the violation of state or local laws or ordinances prohibiting the manufacture, sale, purchase, transportation, possession, or use of alcoholic beverages, not including driving under the influence and drunkenness. Included in this classification is the furnishing, possessing, etc., of intoxicating liquor; maintaining unlawful drinking places; bootlegging; operating still; furnishing liquor to a minor or intemperate person; underage possession; providing liquor to a minor or intemperate person; underage possession; using a vehicle for illegal transportation of liquor; drinking on train or public conveyance; and attempts to commit any of the above. Motor Vehicle Theft is the theft or attempted theft of a motor vehicle. Murder and Non-Negligent Manslaughter is defined as the willful (non-negligent) killing of one human being by another. P-ll Appendix 4 Negligent Manslaughter is defined as the killing of another person through gross negligence. Robbery is the taking or attempting to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear. Sex Offenses - Forcible is defined as any sexual act directed against another person, forcibly and/or against that person's will; or not forcible or against the person's will where the victim is incapable of giving consent. Sex Offenses - Non-forcible are incidents of unlawful, non-forcible sexual intercourse. Only two types of offenses are included in this definition; incest and statutory rape. Simple Assault is an unlawful physical attack by one person upon another where neither the offender displays a weapon, nor the victim suffers obvious severe or aggravated bodily injury involving apparent broken bones, loss of teeth, possible internal injury, severe laceration, or loss of consciousness. Other Policy-Related Definitions Campus is defined as any building or property owned or controlled by an institution within the same reasonably contiguous geographic area and used by the institution in direct support of, or in a manner related to, the institution's educational purposes, including residence halls; and any building or property within the same reasonably contiguous geographic area of the institution that is owned by the institution but controlled by another person, is frequently used by students and supporters for institutional purposes (such as food or other retail vendor). Non-campus building or property is defined as any building or property owned or controlled by a student organization officially recognized by the institution; or any building or property (other than a branch campus) owned or controlled by an institution that is used in direct support of or relation to the institution's educational purposes, is frequently used by students and is not within the same reasonably contiguous geographic area of the institution. Public property is defined as all public property that is within the same reasonably contiguous geographic area of the institution, such as a sidewalk, a street, other thoroughfare or parking facility, and is adjacent to a facility owned or controlled by the P-12 Appendix 4 institution if the facility is used by the institution in direct support of, or in a manner related to the institution's educational purposes. Campus Security Authorities Campus security authorities, as defined by the Clery Act, have an obligation to report allegations of Clery Act-defined crimes that they conclude are made in good faith. These crime allegations should be reported to the SFA Police Department (SFAPD). The Clery Act definition of a campus security authority includes SFA personnel beyond SFAPD officers. An official of SFA who has significant responsibility for student and campus activities, including but not limited to, student housing, student discipline and campus judicial proceedings, is a campus security authority. The intent of including non-law enforcement personnel as campus security authorities is to acknowledge that many individuals and students in particular are hesitant about reporting crimes to the police, but may be more inclined to report incidents to other campus-affiliated individuals. Counselors Confidential Reporting Campus professional counselors, when acting as such, are not considered to be campus security authorities and are not required to report crimes for inclusion into the annual disclosure of crime statistics. As a matter of policy, they are encouraged, if and when they deem it appropriate, to inform persons being counseled of the procedures to report crimes on a voluntary basis for inclusion into the annual crime statistics. The Clery Act defines a professional counselor as an employee of an institution whose official responsibilities include providing psychological counseling to members of the institution's community and who is functioning within the scope of his or her license or certification. Cross Reference: 20 USC 1092(f); Higher Education Opportunity Act, Public Law 110- 315 (8/14/08); Timely Warning Policy (D-51) Responsible for Implementation: Vice President for University Affairs Contact for Revision: Chief of University Police Forms: None P-13 Appendix 4 Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities (F-34) Original Implementation: July 14, 1998 Last Revision: October 30, 2007October 18, 2010 Students enrolled at Stephen F. Austin State University, or faculty or staff members requested to make accommodations for persons with disabilities, who disagree with the provision of accommodations or the denial of accommodations may submit an appeal to the director of disability services/ AD A coordinator (director) located in disability services, Room 325 of the Human Services Building. Appeals covered under this policy may be initiated by: 1) student or faculty member, regarding the provision of academic accommodations; 2) student or staff member, regarding the provision of accommodations for non-academic programs or activities; 3) student, regarding the denial of accommodations by the director of disability services; 4) student, regarding the denial of housing accommodations by the director of housing. Appeals of decisions of the director of disability services (number 3 above) should be submitted to the vice president for university affairs, or their designee (VPUA/D), located in Room 314 of the Austin Building. Grievances or complaints of discrimination based on disability relating to other circumstances not described above should be addressed through the university's "Discrimination Complaints/Sexual Harassment" policy, E-46, a copy of which may be obtained online, from the director of disability services/ADA coordinator or the university's general counsel. The appeal should be written; should state the specific nature and basis of the appeal; and, should be signed and dated by the individual making the appeal. It should be provided to the director or VPUA/D in a timely manner following the decision being appealed, but not later than 180 days from the date of notification of the decision being appealed. Within two (2) working days of receipt of the appeal, the director or VPUA/D will schedule a meeting with the chair/director of the department involved, the faculty or staff member involved, and the student. The purpose of this meeting will be to review the circumstances and, if possible, to reach a mutually agreed upon resolution. If unresolved, the appeal will be forwarded by the director or VPUA/D to an Appeal Review Committee (Committee) for a second and final decision. Depending upon the administrative or academic area involved in the decision being appealed, the Appeal Review Committee will be composed of three members selected by P-14 Appendix 4 the director or VPUA/D. The director will serve as chair and ex officio member of the committee in situations listed above with the exception of number three (3) when the VPUA/D will appoint a faculty member or academic administrator with background and/or experience in disability-related matters to serve as chair. In academic appeals (number 1 above), the committee will be composed of one faculty member from the department involved; the dean of the college involved; and a member of the ADA Advisory Committee. For appeals in non-academic programs and activities and housing accommodations (numbers 2 and 4 above), the committee will be composed of: one staff member from the department involved; the director of the department involved; and a member of the ADA Advisory Committee. In appeals relating to denial of accommodations (number 3 above), the committee will be composed of one faculty member from the Department of Human Services; and two additional members knowledgeable about ADA issues. When selecting committee members, the director or VPUA/D shall exclude individuals who served on the Academic Assessment Committee or the Housing Assessment Committee that provided initial review of the documentation and/or request. The director or VPUA/D will communicate the decision and /or recommendations of the Appeal Review Committee to the individual seeking the appeal. In all circumstances listed above, the Appeal Review Committee may seek input from appropriate parties other than committee members, including the student making the appeal, a faculty or staff member with experience relevant to the circumstances, the VPUA/D for academic affairs, dean of another college, or another director or department head with relevant experience. The Appeal Review Committee may seek advice from the university's general counsel. It is the intent of the university that meetings related to the appeal are informal in nature to allow all parties the opportunity for reasonable input and discussion. The appeal process, including the initial meeting, the meeting of the Appeal Review Committee and communication of the final decision to the individual making the appeal should be completed with expediency, ideally within seven (7) to ten (10) working days to avoid any delay in provision of accommodations or support services. For specific information regarding provision of academic assistance, refer to policy F-33, Academic Accommodation of Students with Disabilities. Refer to policy D-3, Animals on University Property, for service animal information. For general policy information, refer to policy F-16, Accessibility for Persons with Disabilities. Cross Reference: Accessibility for Persons with Disabilities (F-16); Academic Accommodation of Students with Disabilities (F-33); Animals on University Property (D-3) Responsible for Implementation: Vice President for University Affairs P-15 Appendix 4 Contact for Revision: Director of Disability Services Forms: None P-16 Appendix 4 Designation of School Status (A-63) Original Implementation: February 3, 2005 Last Revision: October 30, 2007October 18, 2010 I. Introduction Stephen F. Austin State University is subdivided into colleges for the purpose of accommodating broad program areas with common academic interests. The colleges are further subdivided into academic units designated as departments, schools and or divisions for the purpose of allowing to enable smaller scholarly communities to devote attention to specific degree programs for students and find collogial support for research and service along traditional disciplinary linos. From time to time there arises a need to seek the support of tho university wide academic community to allow academic units to become redrawn and re organized as specialized units within the college pursuing a common goal and under tho leadership of the collogo dean. Such a unit may be designated as "school". II. Definitions 4-; University—an entity of higher education chartered by the state to grant degrees and headed by a president. 3: College—the highest academic sub unit of the university, offering programs of study leading to a degree, and headed by an academic doan. & School—the subdivision of a college organized for the common purpose of providing higher education in specialized or professional fields that load to a dogroo, certification, or licensure, and headed by a director or associate doan. 4; Department/Division—an academic sub unit of a college having a common disciplinary or scholarly objective and headed by a chair or othor academic administrator. III. Guidelines For Designating School Status An academic units seeking school status w&-shall be evaluated using the following guidelines: P-17 Appendix 4 1. The unit should offer primarily professional programs and degrees. 2. The programs of the unit should he-have professional accreditar/o^ed-by professional agencies. 3. The unit should have a total enrollment of at least 150 students majoring in its programs of at least 150. 4; The unit must havo a qualified, well trained faculty. &t4. The unit may have been the recipient of a substantial endowment or gift. W-II. Proposal Review and Approval Before an academic unit of a college can receive "school" status, that unit must bring An academic unit seeking "school" status should develop a proposal before tho council of deans. The proposal should that provides qualitative and quantitative data relating to tho vision of the unit justifications for acquiring the school designation. The proposal, endorsed by a two-thirds vote off ull-time faculty members (tenured and tenure-track) within the unit, That information should be organized around the following categories: 1. A concise statement gpvmgrshould outline the rational for the request-te-fe-designate the academic unit as a school. This statement should address the distinctiveness of the discipline and the advantages of school status to future graduates of the program. A clear discussion should demonstrate how the request addresses the university's guidelines for awarding designation as a school. 2-. A discipline specific self study that has been completed within the last five years (with appropriate up dates) copies of visitors' reports, and annual assessment documents outlining the goals and accomplishments of the unit during the past five ^r2. Background of the unit including the history of the unit, outside drivers for the requested change in unit status, staffing for the program including a faculty list with degrees, accreditation, degree options available to students, trends in student placement, comparable The impact of the change on staffing (faculty and administrative) and resources should be examined in detail. Peer programs at other universities should be presented for comparison purposes, if available, recommendations from an advisory board where applicable, and/or letters of recommendation support from professionals or practitioners in the field^-aftd enrollment projections for five years should be attached and referenced in the discussion. 3. A quality enhancement plan wbieh-should addresses the continuous describe how school status will be leveraged improvement of tho effectiveness of the unit for a P-18 Appendix 4 over the next five year period to improve academic programsdirectly following the designation of school status. h4. A discipline-specific self study completed within the last five years (with appropriate updates) should accompany the proposal. Copies of visitors' reports and annual assessment documents should be included, if available. Upon endorsement by the faculty of the academic unit, the proposal shall be forwarded to the college's dean. If recommended by the dean, the proposal shall be reviewed by the Deans Council and provost and vice president for academic affairs. If approved, the proposal shall be forwarded to the president, who may present it to the Board of Regents for consideration. Upon the recommendation of the council of deans and the approval of the provost and president, the proposal will be placed on the board of regents' agenda for approval. After approval is received For final approval, a request for approval will shall be forwarded to the Texas Higher Education Coordinating Board. Source of Authority: Provost and Vice President for Academic Affairs Cross Reference: None Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P-19 Appendix 4 Developmental Education and Texas Success Initiative (A-57) Original Implementation: April 18, 2000 Last Revision: October 30, 2007'October 18, 2010 The Texas Success Initiative (TSI) is a program administered by the Center for College Readiness at the Texas Higher Education Coordinating Board (THECB). The objective of the program is to assist colleges and universities to ensure that Texas students are prepared academically to succeed in higher education. The TSI program requires each institution of higher education to assess the academic skills of each entering undergraduate student to determine the student's readiness to enroll in freshman-level academic coursework. The THECB designates particular diagnostic instruments approved for assessing students' skills in reading, writing, and mathematics. Entering undergraduates may earn exemption from TSI assessment by supplying certain scores on designated assessment instruments, such as SAT, ACT, or Texas Assessment of Knowledge and Skills (TAKS) TAKS. Other students may earn exemptions through prior study at private or out-of-state institutions, or through qualifying military service. The purposes of this e SFASU Developmental Education policy are to: ■ articulate Stephen F. Austin State University's (SFA) requirements regarding TSI assessment and developmental coursework; ■ promote quality and accountability in developmental education and advising; ■ provide for effective delivery of the developmental education program; and, ■ ensure that all students receive assistance in becoming ready to succeed in freshman-level academic coursework. Exemption from Testing The assessment requirements of the TSI program do not apply to a the following students who: # has a student who has graduated with an associate or baccalaureate degree from an accredited institution of higher education; P-20 Appendix 4 a student who hashas transferred to SFA from a private, independent, or accredited out-of-state institution private, independent or accredited out of state institution of higher education after satisfactory completion of college-level coursework as designated by SFA; a student who \$is serving on active duty as a member of the armed forces of the United States or the Texas National Guard; a student who is/s currently serving as a member of a reserve component of the armed forces of the United States and has been serving for at least the three-year period preceding SFA enrollment; a student who waswas honorably discharged, retired or released from active duty as a member of the armed forces of the United States or the Texas National Guard on or after August 1, 1990; a student who waswos honorably discharged, retired, or released from service as a member of a reserve component of the armed forces of the United States on or after August 1, 1990; a student who is^s enrolled at SFA in a non-degree-seeking status; a student who hashas achieved certain scores as determined by THECB on the SAT or ACT and has enrolled at SFA within five years of achieving those scores; a student who hashas achieved certain scores as determined by THECB on the exit-level assessment required for public high school graduates in Texas and has enrolled at SFA within three years of achieving those scores; and, a student who hashas satisfied all readiness requirements at another Texas institution of higher education and has supplied appropriate documentation of that status. Testing Requirements SFA accepts scores fromen any el-the-assessment instruments designated by THECB. use in assessing college readiness: THEA, ASSET, COMPASS or ACCUPLACER. Each undergraduate student must supply assessment scores in reading, writing, and mathematics, or demonstrate qualification for exemption from such assessment, prior to initial enrollment. Under exceptional circumstances, a student may be allowed to enroll in certain freshman-level courses for one semester without TSI assessment scores. (Enrollment restrictions based on prerequisites and other entry criteria will limit courses for which the student is eligible.) The student must then supply TSI assessment scores by the end of the first semester of enrollment. Examples of exceptional circumstances include a documented P-21 Appendix 4 illness, injury, or emergency that prevented testing, or necessary delays in providing appropriate accommodations for a student with a documented disability. Developmental Education Program and Advising For each student who fails to meet the minimum passing standards as set by THECB, -en a TSI assessment instrument, SFA wil Sprovide individual advising regarding developmental education necessary to ensure the readiness of that student in performing freshman-level academic coursework. SFA will also ■Ekrassist the student in developing an individual plan for academic success,, including enrollment in developmental and non developmental coursework. Each student who has not met all college-readiness requirements must meet with an advisor in the Academic Advising Center (AAC) before registering for classes each semester. The student's progress toward s achieving meeting readiness standards will be reviewed during that meeting, and the^-&& advisor will provide individual assistance in registering for required developmental coursework. and in resolving any questions related to the student's readiness status. Meeting Developmental Requirements For each failed area of deficiency a TSI assessment instrument, the student must enroll immediately in developmental coursework to address that area of deficiency . The student must continue to enroll in assigned developmental coursework until the AAC SFASU determines that the student is ready to perform freshman-level academic coursework in that area. -As indicators of readiness, the ^CSFASU may consider the student's performance in developmental education,t performance in appropriate non-developmental coursework,t and/or performance on an approved TSI assessment instrument. For course-based developmental work (ENG 099, MTH 099, RDG 098), an earned grade of "C" or higher will demonstrate that the student is college-ready. A student may retest at any time to demonstrate readiness using any of the few-assessment instruments approved by THECB. (THEA, ASSET, COMPASS or ACCUPLACER). It is the student's responsibility to submit any updated test scores to the AAC. Academic Advising Center. P-22 Appendix 4 Documentation of TSI Status In accordance with THECB regulations, the student's SFA transcript will indicate each student's current status regarding college readiness in reading, writing, and mathematics. This status will be updated each semester, as soon as practical and feasible. Dual-Credit and Concurrent Students High school students who achieve sufficiente&tem scores on the tenth-grade Texas Assessment of Knowledge and Skills (TAKS)4est (or other state-administered assessment approved by the THECB) may enroll in dual-credit courses through their senior year of high school without taking a state-approved TSI assessment through their senior year of high school. Upon enrolling for degree-seeking credit at SFA, these students must satisfy requirements for TSI exemption or take an approved TSI assessment test in reading, writing, and mathematics. Any high school student seeking concurrent enrollment must demonstrate qualification for exemption from TSI assessment or earn an acceptable score on take an approved TSI assessment instrument before enrolling in any coursework at SFA. Attendance, Grades, and Academic Standing Students who have not met all readiness requirements must engage in appropriate, continuous developmental education upon enrolling at SFASU. Students are not allowed to drop developmental courses from their schedule unless they pass a TSI assessment instrument or can provide documentation of satisfying readiness requirements in another manner. If a student is allowed to drop a developmental course, the dropped course does not count towards the course drop limitation policy as described in the Texas Higher Education Coordinating Board Rules, Chapter 4, Subchapter A, Section 4S4.10. Grades earned in developmental courses do not count towards a student's cumulative GPA. Credit for developmental courses may not be used to meet graduation requirements. P-23 Appendix 4 Evaluating Effectiveness of Developmental Education 7Beginning in tho 2007 2008 academic year and every third year thereafter, the Academic Advising ContortC will collect and compile information about students' success in achieving TSI readiness standards. This information will be prepared for the provost and vice president for academic affairs. If subsequent performance in related freshman-level academic coursework is to be collected and complied, this would be the responsibility of individual academic units. and their subsequent performance in related freshman level academic coursowork. This information will bo prepared for the Office of the Provost and Vice President for Academic Affairs, and it will be used to determine program modifications and enhancements to ensure student success. Cross References: Texas Higher Education Coordinating Board Rules, Chapter 4, Subchaptor A, Section 1.379 Tex. Admin. Code §§ 4.10, .51-.60; and Subchaptor C, Section 1.51 1.60; Texas Education Code, Section 51,30627e;c. Educ. Code § 51.3062 Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P-24 Appendix 4 Distance Education Faculty Competencies and Compensation (A-58) Original Implementation: August 1, 2000 Last Revision: October 30, 2007October 18, 2010 Employees may receive a stipend for the development of online courses or portions of online courses and/or for teaching or delivering an online course. No stipends are given for developing or delivering hybrid or interactive television (LIN) courses. Distance education courses definitions arc classified as include the following: • Online course - A course which has been approved by the Office of Instructional Technology (OIT) as fully-developed for online deliveryr • Hybrid course - A course which has not yet been approved as a fully-developed online course yet delivers at least 50% of its instruction onliner • ITV course - A course in which the majority of the content is delivered using two-way interactive television between ene-two or more locationsr Three requirements must be met to be eligible To be eligible to receive a stipend for developing or teaching an online course^: (1) the person must be recognized certified by by the Office of Instructional Technology (OIT) as ^n certified online instructor, (2) the person must be -and-approved by the appropriate academic chair/director and dean to offer the class, and (3) , In addition, the course must be approved recognized by the Office of Instructional Technology OIT as a fully-developed online course. While OIT shall assess the design elements of a course for online delivery, Course the content and quality of online courses is-a are the responsibilities of the departmental academic unitand college rosponsibility/c?*?. Persons who received online or distance education certification prior to employment at Stephen F. Austin State University (SFA) may be granted SFA certification by demonstrating competency in online course development and teaching to the satisfaction ofOYT. The provost and vice president for academic affairs, after receiving recommendations from tke-OITand the distance education committee, shall set Trtie amount of the-stipends for the development and/or delivery of online courses is set by the provost and vice president for academic affairs after receiving recommendations from the OIT and the distance education committee. For the purposes of clarification, distance education course definitions are as follows: ♦Online course A course which has been approved by SFASU as being fully-developed for online delivery. •Hybrid course A course which has not yet been approved as a fully developed online course yet delivers at least 50% of the instruction online. P-25 Appendix 4 •ITV course A course in which the majority of thn mntont in HniivnrH }]r\ng two way interactive television between one or more locations. Cross Reference: None Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P-26 Appendix 4 Doctoral Students: Allowable Credit Hours and Completion Time-(A-7.5) Original Implementation: April 21, 1998 Revision Date: April 21, 2^01 October 18, 2010 1. The doctoral degree typically requires a minimum number of credit hours above those required to obtain beyond a master's degree. Those sStudents who have reached ninety-nine (a total of 99^ or more credit hours above those required for a master's degree wiH-shall be disallowed ineligible for student employment hy-at Stephen F. Austin State University (SFA). 2. These-sStudents who have completed ninety-nine fa total of 99> or more credit hours above those required for beyond a master's degree will-shallpaybe subject to paying tuition and fees in an amount to be commensurate with the current rate for out-of-state tuition and fees, or the equivalent of full-cost-of-education as determined by Stephen F. Austin State UnivorsitySTvl 3. After three years of full-time enrollment, a formal review of each student }s doctoral progress shall be conducted within the graduate program and shared with the student Students who have accumulated more than ninety-nine (99) credit hours beyond a master ys degree without completing doctoral degree requirements may be terminated from the program by the dean of graduate studies. 3*4. Every academic year, a formal review of each doctoral student's academic progress will be conducted subsequent to three years of full time enrollment by the appointed graduate program advisor within the department and/or respective college. In all cases, the review process will be initiated within the program/department and follow the guidelines set forward in the most current Graduate Bulletin and/or the most current guidelines as recorded in the Office of the Associate Vice President for Graduate Studies and Research. Each review will result in a progress profile to be shared with the student, major professor, graduate program advisor, department chair, and dean of the college, and placed on record with the Graduate School. Subsequent to the three year review, a doctoral student must file a progress report signed by the major professor with the graduate program advisor. Accumulation of credit hours in excess of 99 above those required to obtain a master's degree while failing to complete the degree will constitute unsatisfactory progress and may result in the termination of the student's degree program. In the case when aA students program who is terminatedTj/ram a program-she/be may request a post-termination review, te-be conducted by the department chair, graduate program advisor, and dean of the college. The post-termination review may result in a recommendation for reinstatement to the Associate Vice President for dean of graduate studies-aad Research. 4r5.A ^student's written appeal for reinstatement beyond the post-termination review may-must be made in writing to the dean of graduate studies\Jmv$x$\\y Graduate P-27 Appendix 4 Council. The appeal should be sent to the Dean of Graduate Studies to be placed on the agenda of the University Graduate Council for final resolution. Cross Reference: Graduate Bulletin^-/ Texao Education Codo 61.059 (\)Tex. Educ. Code §61.059(1) Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P-28 Appendix 4 Effort Reporting and Certification for Sponsored Activities (A-68) Original Implementation: January 29, 2008 Last Revision: NemOctober 18, 2010 This policy establishes requirements for recording and reporting employee effort to comply with federal and state laws and regulations [Office of Management and Budget Circular A-21 and Texas Uniform Grant Management Standards II-(B)(1 l)(h)(l-5, 7)]. Effort reporting is a process that uses after-the-fact activity records to certify that only allowable payroll expenses are charged to or contributed (cost-shared or matched) to grants, contracts, and other sponsored agreements, and that effort commitments to sponsored agreements are met as specified in the agreement. A. Effort reports are required for faculty and staff who devote effort (paid or cost-shared) to one or more sponsored agreements that are funded by state or federal sponsors. B. Effort is defined as the amount of time spent on a particular activity and is not based on a traditional 40-hour work week. The total effort associated with institutional base salary is defined as 100% effort. This includes instruction, departmental administration, departmental research, sponsored projects, and other activities. Effort expended for extra compensation, such as salary supplements, stipends, or additional compensation as defined in SFA Policy E-9, or for work not compensated by the university, is not included in effort calculations. C. Effort reports should reasonably reflect the activities for which employees are compensated by the institution. However, in the use of any methods for apportioning salaries, it is recognized that, in an academic setting, teaching, research, service, and administration are often inextricably intermingled. Therefore, a precise assessment of factors that contribute to costs is not always feasible, nor is it expected. Reliance, therefore, is placed on estimates in which a degree of tolerance is appropriate [OMB A 21, J.10.b.(l).(c)]. D. Tolerance is defined by the university as +/- five percent (5%) of the committed effort. Effort certification report adjustments may be required when: 1) certified effort does not match salary expenditures within the tolerance limit for the time P-29 Appendix 4 period covered by the report; 2) there are payroll cost transfers; or 3) revised PARs-personnel actions are generated. E. Project directors (PDs) or principal investigators (Pis) are responsible for ensuring that effort certification reports are completed accurately and in a timely manner for each individual subject to this policy and paid and or cost-shared from a grant, contract, or other state/federal sponsored agreement for which they serve as PD/PI. To confirm that the distribution of activity represents a reasonable estimate of the work performed by the employee during the period, reports will be signed by the employee, PD/PI, or other responsible person with suitable means of verification that the work was performed [OMB A 21, J,10.c.(2),(c)], F. Effort certification reports are generated for individuals by payroll when any portion of a salary is paid or cost-shared in a reporting period from state of Texas and/or federally sponsored accounts. Completed forms are returned to the controller's office for review, filing, and retention. G. Effort attributed to any state/federal sponsored agreement (grant, contract, or cooperative agreement) must represent work specific to the agreement. Intentional falsification, forgery, or fraudulent alteration of effort certification reports constitutes fraud. Criminal and/or employee discipline measures may be pursued. H. Training in the effort certification process is mandatory for all employees with payroll expenses charged to or contributed (cost-shared or matched) to externally funded grants, contracts, or other sponsored agreements subject to effort reporting requirements, and for departmental and other employees involved in the effort reporting process. The Office of Research and Sponsored Programs (ORSP) will provide and document training activities. Detailed procedures for effort reporting and certification; information on training; timelines for distribution, completion, and submission of effort reports; for modifications to salary charges based on variances between the estimated and actual effort; and for correction of effort reports are outlined in the Technical Assistance Manual published by the Office of Research and Sponsored Programs (ORSP). Cross Reference: ORSP Technical Assistance Manual: Office of Management and Budget Circular A-21, J.10. (2 C.F.R. § 220, Appendix J. 10. )\ Texas Uniform Grant Management Standards II-(B)(1 l)(h)(l-5, 7); SFA Policy E 9, Salary Supplements, Stipends and Additional Compensation (E-9). P-30 Appendix 4 Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Director, Office of Research and Sponsored Programs; Controller Forms: Effort Certification Reports for Faculty and Salaried Employees P-31 Appendix 4 Electronic Accessibility (F-44) NEW Original Implementation: October 18, 2010 Last Revision: None Stephen F. Austin State University is committed to making electronic information and services accessible to all users. Chapter 2.13 of the Texas Administrative Code establishes standards for electronic and information resources (EIR) including: software applications and operating systems; telecommunication products; video and multimedia products; self contained closed products; desktop and portable computers; and procurement of these products. In order for EIR products or service to be considered accessible, the product should offer an alternate format or method for providing information, including product documentation, to people with disabilities. Additionally, it should work with assistive technology commonly used to increase, maintain, or improve functional capabilities for individuals with disabilities. Electronic Accessibility Coordinator (EAC) The university shall designate an Electronic Accessibility Coordinator to monitor policy compliance and train Web publishers and developers about electronic accessibility. The coordinator will chair the Electronic Accessibility Board, and may be contacted at accessibility@sfasu.edu. Electronic Accessibility Board (EAB) The EAB is responsible for developing procedures regarding compliance with accessibility standards and this policy. In addition, this board will review all exception requests. Compliance Exceptions and Exemptions If a university official believes that achieving compliance with the policy is either not possible, or would impose a significant difficulty or expense, that official should contact the EAC for an Electronic Accessibility Exception Request form. Once received, the EAB will review the request and forward it, with recommendations, to the vice president for university affairs. The vice president of university affairs will review and forward the request to the president for a final decision. Procurement of Electronic and Information Resources All EIR developed, procured or changed through a procured services contract, and all EIR services provided through hosted or managed services contracts, shall comply with Chapters 206 and 213 of the Texas Administrative Code, as applicable, unless an exception is approved by the president, or an exemption has been approved by the Department of Information Resources. Departments shall coordinate purchases of EIR with Procurement Services and the Accessibility Coordinator. All purchases for EIR shall follow university policy C-62, Purchase of Electronic and Information Resources. Web Accessibility and Usability Testing P-32 Appendix 4 All official and affiliated university Web pages intended for the public shall be accessible to, and usable by, all users and compliant with Texas Administrative Code Section 206.70, unless an exception is approved by the president, or an exemption has been made. Web developers shall follow guidelines established by chapter 206 of the Texas Administrative Code, section 508 of the Rehabilitation Act, as amended, to the extent required under law, and criteria established by university procedures to improve the accessibility of all university websites. Web site markup should be validated to ensure proper coding and rendering on multiple platforms, browsers, and browser versions. Accessibility issues shall be checked by accessibility Web sites or software. To facilitate compliance, the university EAB recommends that all university Web developers utilize the centrally funded information management tools provided by the university. The university's usability Web site offers guidance on conducting usability tests, and the Web accessibility page provides assistance in accessibility planning. Web Accessibility Link Each university Web site that provides entry to members of the public must contain a "Web Accessibility" link to the Electronic Accessibility Site. This site contains the university's Web accessibility policy and contact information for the university's EAC. Suggestions and Concerns Existing Web site compliance issues can
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Title | Minutes of the Board of Regents of Stephen F. Austin State University. 2010, Volume No. 263 |
Subject |
Meetings Universities & colleges Stephen F. Austin State University |
Description | October 17 and 18, 2010, Volume No. 263 |
Date | 2010-10-17 |
Contributors | Mr. Melvin White, Chair Mr. Carlos Amaral Mr. Richard Boyer Dr. Scott Coleman Mr. James Dickerson Ms. Valerie Ertz Mr. Bob Garrett Ms. Sydni Mitchell Mr. James Thompson Dr. Baker Pattillo Dr. Richard Berry Mr. Danny Gallant Mr. Steve Westbrook Mr. Damon Derrick |
Repository | East Texas Research Center |
Associated Dates | 2010-2019 |
Type | Publication |
Format | |
Rights | This item may be protected under Title 17 of the U.S. Copyright Law. It is available for non-commercial research and education. For permission to publish or reproduce, please contact the East Texas Research Center at asketrc@sfasu.edu |
Transcript | Stephen F. Austin State University Minutes of the Board of Regents Nacogdoches, Texas October 17 and 18, 2010 Meeting 263 TABLE OF CONTENTS BOARD MINUTES FOR OCTOBER 17 AND 18,2010 MEETING 263 Page Approval of Minutes Board Order 11-01 Approval of July 19 and 20, 2010 Regular Board Meeting, August 18, 2010 Telephone Board Meeting, and September 25, 2010 Special Board Meeting Minutes 3 Personnel Board Order 11-02 Faculty Appointments for 2010-2011 4 Staff Appointments for 2010-2011 5 Changes of Status for 2010-2011 6 Retirements 10 Tenure 10 Academic and Student Affairs Board Order 11-03 Small Classes for Summer II and Fall, 2010 11 Building and Grounds Board Order 11-04 Utility Easement for Deep East Texas Electric Cooperative, Inc 11 Financial Affairs Board Order 11-05 Approval of Annual Audit Plan, Audit Charter and Report 12 Grant Awards 12 Orchestrate HR Third Party Medical Billing Services (TABLED) 12 University Policies and Procedures Board Order 11-06 Policy Revisions 13 Reports President Audit Services Report Faculty Senate Student Government Association Appointment of Nominating Committee for 2011 Appendices Appendix 1 - Small Classes for Summer II and Fall 2010 Appendix 2 - Audit Charter Appendix 3 - Grant Awards Appendix 4 - Policy Revisions Academic Advising for Undergraduate Students (A-59) P-3 Allocation of Information Technology Resources (F-39) P-5 Annual Budget Preparation (C-2) P-7 Annual Disclosure of Crime Statistics (D-52) P-8 Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities (F-34) P-14 Designation of School Status (A-63) P-17 Developmental Education and Texas Success Initiative (A-57) P-20 Distance Education Faculty Competencies and Compensation (A-58) ..P-25 Doctoral Students: Allowable Credit Hours and Completion Time (A-7.5) P-27 Effort Reporting and Certification for Sponsored Activities (A-68) P-29 Electronic Accessibility (F-44) NEW P-32 Faculty Evaluation and Merit Pay (E-20A) P-34 Faculty/Staff Traffic Appeals (D-12) P-37 Food Purchases (C-13) P-41 Graduate Student Orientation and Advisement (A-61) P-43 Guest Lecturers (A-21) P-45 Homer Bryce Stadium and William R. Johnson Coliseum (B-12) P-46 Inclement Weather and other Emergencies (D-19.1) P-48 Minimum Length of Courses (A-14) P-49 Performance Review of Officers Reporting to the Provost and VPAA(E-38A) P-50 Recording of Broadcasts for Educational Use (A-33) P-51 Reporting of Abuse, Exploitation or Neglect of Elderly or Disabled Persons (D-46) P-53 Residence Requirement (A-55) P-55 Scholarship Disbursement (F-24) P-57 Stone Fort Museum Collections (F-25) P-59 Student Evaluation of Instruction (A-48) P-62 Student Organization Risk Management Program (F-43) P-63 Summer Teaching Appointments (A-18A) P-65 Timely Warning (D-51) P-66 Training and Certification of University Vehicle Operators (D-36) P-69 Transfer Admission (A-44) P-72 Stephen F. Austin State University Minutes of the Meeting of the Board of Regents Nacogdoches, Texas October 17 and 18,2010 Austin Building 307 Meeting 263 Sunday, October 17, 2010 The regular meeting of the Board of Regents was called to order in open session at 2:07 p.m., Sunday, October 17, 2010, in the Austin Building Board Room by Chair Melvin White. PRESENT: Board Members: President: Vice-Presidents: Mr. Melvin White, Chair Mr. Carlos Amaral Mr. Richard Boyer Dr. Scott Coleman Mr. James Dickerson Ms. Valerie Ertz Mr. Bob Garrett Ms. Sydni Mitchell Mr. James Thompson Dr. Baker Pattillo Dr. Richard Berry Mr. Danny Gallant Mr. Steve Westbrook General Counsel: Mr. Damon Derrick Other SFA administrators, staff, and visitors Regent Steve McCarty was absent due to illness. The Building and Grounds Committee convened at 2:07p.m. and adjourned at 2:20p.m. The Finance and Audit Committee convened at 2:20 p.m. and adjourned at 3:25 p.m. The Academic and Student Affairs Committee convened at 3:40 p.m. and adjourned at 5:18 p.m. The chair called for an executive session at §l|§ p.m. to consider the following items: -1- Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072) • Possible Real Estate Purchase Deliberations Regarding the Deployment, or Special Occasions for Implementation, of Security Personnel or Devices or a Security Audit (Texas Government Code, Section 551.076) Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to, proposed contracts and/or easements, actions concerning the Columbia Regional Geospatial Service Center; Stephen F. Austin State University v. Sunbelt Pools, Inc., American Granby, and National Diversified Sales, Inc.; and Dr. Eric Coleman v. Stephen F. Austin State University (Texas Government Code, Section 551.071) Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073) • Possible Naming Opportunity Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of SFA art galleries; the director, assistant director, and all other employees of the Columbia Regional Geospatial Service Center; director of audit services; vice presidents and the president (Texas Government Code, Section 551.074) The executive session ended at 7:15 p.m. and the board meeting was recessed for the evening with no further action. Monday, October 18, 2010 The chair reconvened the board meeting in open session at 9:00 a.m. on Monday, October 18, 2010. PRESENT: Board Members: Mr. Melvin White, Chair Mr. Carlos Amaral Mr. Richard Boyer Dr. Scott Coleman Mr. James Dickerson Ms. Valerie Ertz Mr. Bob Garrett Ms. Sydni Mitchell Mr. James Thompson President: Dr. Baker Pattillo -2- Vice-Presidents: Dr. Richard Berry Mr. Danny Gallant Mr. Steve Westbrook General Counsel: Mr. Damon Derrick Other SFA administrators, staff, and visitors Regent Steve McCarty was absent due to illness. Regent Boyer led the pledge to the flags and Regent White provided the invocation. RECOGNITIONS Dr. Berry introduced Dr. Dana Cooper, assistant professor of history, who recognized the officers of Phi Alpha Theta History Honor Society. Dr. Berry also introduced Dr. Kefa Onchoke and his student Amanda Nolan who described her undergraduate research in chemistry. Dr. Berry introduced the developers of the new SFA iPhone app, Craig Mosier and Michael Gillen. Dr. Robbie Steward, the newly hired chair of the Human Services Department was introduced. Danny Gallant introduced the members of the Banner Implementation Team. Steve Westbrook recognized members of the SFA Bass Club and Dr. Ralph Busby with members of the Orientation Team. Dr. Pattillo introduced Lt. Col. Todd M. Reichert, who presented a flag to the university that had flown over Kabul, Afghanistan in honor of SFA on September 2, 2010. The flag had been sent by Maj. Laurel Levine, a 1994 SFA graduate now stationed at Camp Eggers in Afghanistan. APPROVAL OF MINUTES Board Order 11-01 Upon motion by Regent Dickerson, seconded by Regent Boyer, with all members voting aye, it was ordered that the minutes of the July 19 and 20, 2010, regular meeting of the Board of Regents, the August 18, 2010 telephone meeting of the Board of Regents, and the September 25, 2010 special meeting of the Board of Regents be approved as presented. -3- PERSONNEL Board Order 11-02 Upon motion by Regent Garrett, seconded by Regent Coleman, with all members voting aye, it was ordered that the following personnel items be approved: FACULTY APPOINTMENTS FOR 2010 - 2011 Business Natasha McClelland, Lecturer of Accounting, M.P.A. (Stephen F. Austin State University), at an academic year salary of $40,000 for 100 percent time, effective September 1,2010. Education Deena Petersen, Clinical Instructor of Human Services, M.S. (University of Southern Mississippi), at an academic year salary of $50,000 for 100 percent time, effective September 1, 2010. Larry Ponder, Assistant Professor Elementary Education, Ed.D. (Stephen F. Austin State University), at an annual salary of $75,000 for 100 percent time, effective September 1, 2010. Fine Arts Dawn Stienecker, Lecturer of Art, M.Ed. (University of Houston), at an academic year salary of $38,000 for 100 percent time, effective September 1, 2010. Runcie TatnalK Assistant Professor of Art, M.F.A. (University of Miami), at an academic salary of $45,000 for 100 percent time, effective September 1, 2010. Forestry and Agriculture Clayton Bailey, Assistant Professor of Agriculture, Ph.D. (University of Arizona), at an academic year salary of $52,500 for 100 percent time, effective September 1, 2010; and a 1.5 month summer appointment with a salary of $8,750 for 100 percent time, effective June 1, 2011. Liberal and Applied Arts -4- Jerry Mathes. II. Visiting Assistant Professor of English, M.F.A. (University of Idaho), at an academic year salary of $45,000 for 100 percent time, effective September 1,2010. Sciences and Mathematics Jeanie Kay McRae, Clinical Instructor of Nursing, M.S.N. (University of Texas), at an academic year salary of $54,000 for 100 percent time, effective September 1,2010. Melinda Shaw-Faulkner, Lecturer of Geology, M.S. (Stephen F. Austin State University), at an academic year salary of $40,000 for 100 percent time, effective September 1,2010. Sally Thompson, Clinical Instructor of Nursing, M.S.N. (University of Texas), at an academic year salary of $54,000 for 100 percent time, effective September 1, 2010. STAFF APPOINTMENTS FOR 2010 - 2011 Admissions Travis IsbelL Counselor, at an annual salary of $32,000 for 100 percent time, effective September 7, 2010. Athletics Patrick Boone V, Assistant Coach Men's Basketball, at a 10.5 month salary of $45,000 for 100 percent time, effective August 23, 2010. Patrick Sullivan, Head Coach Tennis, at a 10.5 month salary of $40,000 for 100 percent time, effective September 1, 2010. Brian Wall, Assistant Coach Track, at a 10.5 month salary of $25,462 for 100 percent time, effective September 1, 2010. Business Alexis Majors, Academic Advisor, at an annual salary of $35,000 for 100 percent time, effective August 20, 2010. Campus Recreation Kenneth Morton, Director of Campus Recreation, at an annual salary of $72,500 for 100 percent time, effective August 16, 2010. -5- Development Joann Black. Coordinator of Annual Giving, at an annual salary of $33,000 for 100 percent time, effective September 27, 2010. Education Brenda Johnson. Teacher-SFA Charter School, at an academic year salary of $43,400 for 100 percent time, effective August 23, 2010. Ginnv Love. Teacher-Early Childhood Lab, at an academic year salary of $38,625 for 100 percent time, effective August 2, 2010. Information Technology Services Stephanie Wilkins. Administrator Database I, at an annual salary of $43,282 for 100 percent time, effective August 23, 2010. Office of Instructional Technology Janet Kamps. Distance Education Coordinator, at an annual salary of $58,740 for 100 percent time, effective September 1, 2010. Residence Life Angela Cain, Manager of Residence Life Administration, at an annual salary of $40,300 for 100 percent time, effective August 2, 2010. Adam Dubose, Hall Director, at an annual salary of $28,000 for 100 percent time, effective July 26, 2010. Andrea Huggenvik, Hall Director, at an annual salary of $28,000 for 100 percent time, effective July 12, 2010. CHANGES OF STATUS FOR 2010 - 2011 Admissions Ryan Home, from Admissions Counselor at an annual salary of $36,300 for 100 percent time, to Senior Admissions Counselor at an annual salary of $37,400 for 100 percent time, effective September 1, 2010. Kimberly Lower, from Assistant Director of Admissions at an annual salary of $50,504 for 100 percent time, to Associate Director of Admissions at an annual salary of $53,000 for 100 percent time, effective September 1, 2010. -6- Jessica Mavnard. from Senior Admissions Counselor at an annual salary of $42,000 for 100 percent time, to Assistant Director of Admissions at an annual salary of $44,100 for 100 percent time, effective September 1, 2010. Sharon Fave Swindell, from Regional Coordinator of Admissions at an annual salary of $44,376 for 100 percent time, to Assistant Director of Admissions at an annual salary of $45,699 for 100 percent time, effective September 1, 2010. Alumni Affairs Rhonda Crim-Tumelson. from Coordinator of Alumni Communications at an annual salary of $35,680 for 100 percent time, to Director of Alumni Publications/Communications at an annual salary of $43,500 for 100 percent time, effective September 1, 2010. Business Deborah D. Dufrene, from Professor and Interim Associate Dean of Business at an annual salary of $119,799 for 100 percent time, to Professor and Associate Dean of Business at an annual salary of $126,000 for 100 percent time, effective September 1,2010. Annemarie Eubanks, from Adjunct Faculty in Computer Science at a summer semester salary of $3,000 for 50 percent time, to Lecturer of Computer Science at an academic year salary of $39,500 for 100 percent time, effective September 1, 2010. Warren Fisher, from Professor of Management, Marketing and International Business at an academic year salary of $97,109 for 100 percent time, to Professor and Associate Dean of Business at an annual salary of $126,000 for 100 percent time, effective September 1, 2010. Michael Stroup, from Professor and Interim Dean of Business at an annual salary of $125,000 for 100 percent time, to Professor of Economics and Finance at an academic year salary of $95,000 for 100 percent time, effective September 1, 2010. Campus Recreation Kenneth Norris. from Interim Director of Campus Recreation at an annual salary of $40,516 plus $600 per month for interim duties for 100 percent time, to Assistant Director of Facility and Member Services, at an annual salary of $40,516 for 100 percent time, effective August 16, 2010. Disability Services -7- Margaret Hilton, from Interpreter at an annual salary of $19,000 for 50 percent time, to Staff Interpreter and Coordinator of Deaf and Hard of Hearing Services at an annual salary of $39,433 for 100 percent time, effective September 1, 2010. General Counsel Damon Derrick, from Interim General Counsel at an annual salary of $53,000 plus $600 per month for interim duties for 100 percent time, to General Counsel at an annual salary of $118,000 for 100 percent time, effective August 23, 2010. Human Resources Beverly Kurys, from Senior Human Resources Specialist at an annual salary of $38,100 for 100 percent time, to Human Resources Representative at an annual salary of $41,000 for 100 percent time, effective September 1, 2010. Information Technology Services Earl Forney, from Administrator Database I at an annual salary of $43,282 for 100 percent time, to Administrator Database II at an annual salary of $48,000 for 100 percent time, effective September 1, 2010. Tracev Foster, from Programmer/Analyst HI at an annual salary of $52,270 for 100 percent time, to Programmer/Analyst IV at an annual salary of $56,800 for 100 percent time, effective September 1, 2010. Shawn Michael Hardy, from Programmer/Analyst II at an annual salary of $45,675 for 100 percent time, to Programmer/Analyst III at an annual salary of $50,000 for 100 percent time, effective September 1, 2010. Liberal and Applied Arts Luis Aguerrevere, from Assistant Professor of Psychology at an academic year salary of $46,000 for 100 percent time, to Instructor of Psychology at an academic year salary of $43,000 for 100 percent time, effective September 1, 2010. Ronald Anderson, from Professor of Music at an academic year salary of $88,000 for 100 percent time, to Professor of Music and Interim Chair of Psychology at an academic year salary of $88,000 with an additional $1,333 per month for interim duties for 100 percent time, effective August 1, 2010. Andrew Brininstool, from Visiting Assistant Professor of English at a summer semester salary of $3,833 for 50 percent time, to Assistant Professor of English at an academic year salary of $46,000 for 100 percent time, effective September 1, 2010. -8- Patricia Foster, from Assistant Professor of Psychology at an academic year salary of $46,000 for 100 percent time, to Instructor of Psychology at an academic year salary of $44,000 for 100 percent time, effective September 1, 2010. Stephen McPaul, from Adjunct Faculty in Communications at a semester salary of $10,000 for 100 percent time, to Visiting Lecturer of Communication and Contemporary Culture at a semester salary of $18,000 for 100 percent time, effective September 1, 2010. Christopher Sams, from Adjunct Faculty in English at a summer semester salary of $3,833 for 50 percent time, to Assistant Professor of English at an academic year salary of $46,000 for 100 percent time, effective September 1, 2010. Office of Instructional Technology Lani Draper, from Online Communication Specialist in Public Affairs at an annual salary of $42,936, to Instructional Design Specialist at an annual salary of $43,201 for 100 percent time, effective September 1, 2010. Laura Osborne, from Adjunct Faculty in English at a semester salary of $10,500 for 100 percent time, to Faculty Support Specialist at an annual salary of $42,451 for 100 percent time, effective September 1, 2010. Procurement and Property Services Manuel Guerrero, from Assistant Coordinator of HUB/System Specialist at an annual salary of $43,038 for 100 percent time, to Manager of Vendor Relations at an annual salary of $45,000 for 100 percent time, effective September 1, 2010. Public Affairs Bryan Patton, from Developer/Designer Web at an annual salary of $38,000 for 100 percent time, to Online Communication Specialist at an annual salary of $40,000 for 100 percent time, effective September 1, 2010. Registrar Sabrina Delaney, from Degree Audit Coordinator at an annual salary of $29,751 for 100 percent time, to Associate Registrar at an annual salary of $48,255 for 100 percent time, effective September 20, 2010. Sciences and Mathematics Anita Barnes, from Clinical Instructor in Nursing at an academic year salary of $57,289 for 100 percent time, to Assistant Professor of Nursing at an academic year salary of $64,289 for 100 percent time, effective September 1, 2010. -9- William Bruton. from Professor of Physics at an academic year salary of $71,399 for 100 percent time, to Professor and Interim Associate Dean of Sciences and Mathematics at an 11 month salary of $87,266 for 100 percent time, effective September 1,2010. Kimberlv Childs. from Professor and Associate Dean of Sciences and Mathematics at an annual salary of $99,015 for 100 percent time, to Professor and Interim Dean of Sciences and Mathematics at an annual salary of $130,000 for 100 percent time, effective August 1, 2010. Anthony Duben. from Professor and Dean of Sciences and Mathematics at an annual salary of $137,800 for 100 percent time, to Professor of Chemistry at an academic year salary of $85,000 for 100 percent time, effective August 1, 2010. Student Affairs Amanda Home, from Coordinator of Student Activities Association at an annual salary of $39,550 for 100 percent time, to Assistant Director for Student Activities at an annual salary of $44,372 for 100 percent time, effective September 1, 2010. Nick Stallworth. from Coordinator of Student ID and Technical Services at an annual salary of $36,192 for 100 percent time, to Manager of Guest Services at an annual salary of $41,000 for 100 percent time, effective September 1, 2010. RETIREMENTS Wayne Boring, Professor of Chemistry and Hazardous Materials Officer, effective August 31, 2010. Charles Jones. Professor of Art, effective August 31, 2010. Sandra McCune. Professor of Elementary Education, effective August 31, 2010. Rebecca Yarbrough, Director of Printing Services, effective July 31, 2010. TENURE Academic tenure was awarded to the following individuals, effective fall semester, 2010. Danny Arnold Management, Marketing, and International Business Judy Abbott Elementary Education Robbie Steward Human Services -10- ACADEMIC AND STUDENT AFFAIRS Board Order 11-03 Upon motion by Regent Dickerson, seconded by Regent Boyer, with all members voting aye, it was ordered that the following academic and student affairs item be approved. SMALL CLASSES FOR SUMMER II AND FALL 2010 Whereas, the following was considered by the board members: Coordinating board rules require that all regular organized undergraduate classes with fewer than ten students enrolled and regular graduate classes with fewer than five students enrolled be approved by the Board of Regents. Under policies established by the board, such classes can only be taught for specific reasons, such as the course being needed for students to meet graduation requirements, etc. Courses for Summer II and Fall 2010 are listed in Appendix 1. Therefore, the Summer II and Fall 2010 small class list was approved, as presented in Appendix 1. BUILDING AND GROUNDS Board Order 11-04 Upon motion by Regent Thompson, seconded by Regent Coleman, with all members voting aye, it was ordered that the following building and grounds item be approved. UTILITY EASEMENT FOR DEEP EAST TEXAS ELECTRIC COOPERATIVE, INC. Whereas, the Deep East Texas Electric Cooperative, Inc. has requested a twenty foot right-of-way easement for a distribution line on university property to serve the university beef farm. This distribution line is necessary in order to provide recent improvements to the beef farm with electric power. Therefore, the Board of Regents granted the easement requested by Deep East Texas Electric Cooperative, Inc. to be located on the university beef farm as described in the proposed easement and shown by the referenced map. The board authorized the president to sign the Right-of-Way Easement and other associated documents as negotiated between the university and Deep East Texas Electric Cooperative, Inc. to effectuate the granting of the easement. FINANCIAL AFFAIRS Board Order 11-05 -11- Upon motion by Regent Garrett, seconded by Regent Ertz, with all members voting aye, it was ordered that the following financial items be approved. APPROVAL OF ANNUAL AUDIT PLAN, AUDIT CHARTER AND REPORT Whereas, the board considered the following: According to the Rules and Regulations of the Board of Regents, the director of audit services shall annually submit information on the annual audit plan, work schedule and staffing plan to the president for his review and to the Board of Regents for their approval. The director shall submit an annual report as required by Art. 6252-5d, V.T.C.S., recodified at Government Code, Chapter 2101. The annual report shall be submitted to the president and the board for review prior to public dissemination. In addition, the Internal Standards for the Professional Practice of Internal Auditing require the internal audit charter to be approved on an annual basis. It is included as Appendix 2. Therefore, the annual audit plan, audit charter and report were approved as presented. GRANT AWARDS Whereas, the board members considered the following: Since the fiscal year 2009-10 budget was approved, the university has received grant awards that total $30,719,662. Those include multi-year awards and represent a total increase of $4,365,086 for fiscal year 2010 since the last report, with grant awards allocable to fiscal year 2010 equal to $15,556,599. That total represents an increase of $1,876,703 since the last report. When combined with grant awards included in the 2010 budget, this brings the grand total of grant awards allocable to fiscal year 2010 to $25,860,153 with total multi-year value of $63,528,074. Awards allocable to fiscal year 2011 are currently $15,643,976 with a total multi-year value of $40,857,207. The grant awards result from extensive faculty research and service engagement across many academic disciplines. The grants include direct federal, federal pass through, state and private awards. Therefore, the additional grant awards allocable to fiscal year 2010 that total $1,876,703 and awards allocable to fiscal year 2011 that total $15,643,976 were approved and ratified. The grant awards are detailed in Appendix 3. Upon recommendation by the Finance/Audit Committee and by general consent of the board, the following financial item was tabled. ORCHESTRATE HR THIRD PARTY MEDICAL BILLING SERVICES Explanation: -12- Orchestrate HR is a Texas corporation that provides third party billing for medical services. Orchestrate HR desires to contract with the university to provide third party billing for specified medical services rendered in the athletics training facility. The university currently does not bill for such services rendered in the athletic training facility. In order to contract with Orchestrate HR to provide these services, the university and contractor must enter into an agreement specifying the terms of the services to be offered and a business associate agreement in order to comply with requirements imposed by HIPAA. Orchestrate HR agrees to comply with HIPAA and all applicable privacy and confidentiality laws and regulations in providing the contemplated services. Orchestrate HR has agreed to provide third party billing services to the university for a fee of twenty-five percent (25%) of all collected dollars. Recommendation: The administration recommends the approval of Orchestrate HR as the university's third party billing service provider. The university further recommends that the Board of Regents authorize the president to sign any and all agreements needed to contract for the services and comply with federal laws and regulations as negotiated between Orchestrate HR and the university. UNIVERSITY POLICIES AND PROCEDURES Board Order 11-06 Upon motion by Regent Thompson, seconded by Regent Garrett, with all members voting aye, it was ordered that the policy revisions as presented in Appendix 4be adopted. REPORTS President Pattillo reported on the following: Significant Dates October 23, SFA vs. Sam Houston at Reliant Stadium October 30, Homecoming November 2, Faculty/Staff Picnic December 11, SFA Gala December 16, President's Christmas Reception December 18, Commencement Legislative Session Gina Oglesbee, director of audit services, reported on the following: Wireless Security Review JAMP Grant Audit -13- Follow-up Review Risk Assessment Quality Assurance Review and Self Assessment Update on Audit Plan Dr. Ken Collier reported from the Faculty Senate: Improving Campus Communication Andy Teel reported from the Student Government Association: Update on Fall SGA Legislation SGA's Volunteer Project at the Battle of the Piney Woods The Polar Bear Project (Educating Students on Resource Stewardship) President's Student Leader Roundtable NOMINATING COMMITTEE Board Chair Melvin announced the appointment of the Nominating Committee for board officers for 2011-2012. The chair will be Scott Coleman and members will be Steve McCarty and Carlos Amaral. The meeting was adjourned at 10:35 a.m. -14- Appendix 1 Texas Higher Education Coordinating Board Rules Currently in Effect (9-2006) Chapter 5. Rules Applying to Public Universities and/or Health-Related Institutions of Higher Education in Texas Subchapter B. Role and Mission, Tables of Programs, Course Inventory §5.23 Definitions §5.23.5 Organized classes—Classes whose primary mode of instruction is lecture, laboratory or seminar. §5.23.8 Small classes—Undergraduate level classes with less than 10 registrations, and graduate level classes with less than five registrations. §5.26 Offering of Small Classes by Public Universities In accordance with Texas Education Code, §51.403(d), public universities may offer organized small classes which: §51.403(d.l) have been approved by the governing board of the university; §51.403(d.2) is a required course for graduation (the course is not offered each semester or term, and, if canceled, may affect the date of graduation of those enrolled); §51.403(d.3) is a required course for majors in this field and should be completed this semester (or term) to keep proper sequence in courses; §51.403(d.4) is a course in a newly established degree program, concentration, or support area; §51.403(d.5) is part of an interdepartmental (cross-listed) course taught as a single class by the same faculty at the same station, provided that the combined enrollments do not constitute a small class; §51.403(d.6) is a first-time offering of the course; §51.403(d.7) is class size-limited by accreditation or state licensing standards; §51.403(d.8) is class size-limited by availability of laboratory or clinical facilities; or §51.403(d.9) is voluntarily offered by a faculty member in excess of the institutional teaching load requirement and for which the faculty member receives no additional compensation. Source Note: The provisions of this §5.26 adopted to be effective May 28, 2003, 28 TexReg 4124 1 SMALL CLASSES Summer II2010 Appendix 1 Small Class Hours Total Summer II Hours Percentage 160 18,324 0.87% Date: Approval: SMALL CLASSES Fall 2010 Appendix 1 SMALL CLASSES Fall 2010 Appendix 1 Small Class Hours Total Fall Hours Percentage 937 146,204 0.64% Date: Approval: Appendix 2 STEPHEN F. AUSTIN STATE UNIVERSITY DEPARTMENT OF AUDIT SERVICES INTERNAL AUDIT CHARTER October 18, 2010 Purpose Internal auditing is an independent, objective assurance and consulting activity designed to add value and improve the university's operations. It helps the university accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes. The purpose of the Department of Audit Services is to provide the Board of Regents and the President an independent appraisal of the adequacy and the effectiveness of the University's system of internal administrative and accounting controls and the quality of performance when compared with established standards. The primary objective is to assist the Board of Regents, the President and University management in the effective discharge of their responsibilities. Authority The Department of Audit Services is an integral part of Stephen F. Austin State University and functions within established policies. The Director of Audit Services reports functionally to the Board of Regents and administratively to the President. The Department of Audit Services will have unrestricted access to all University activities; records, both manual and electronic; property; and personnel relevant to any area being reviewed. Members of the Audit Services' staff will handle all documents and other information acquired in the course of their duties prudently. Standards and Independence The Department will operate within the guidelines of the Texas Internal Auditing Act (Article 6252 - 5d., V.A.C.S.), the Institute of Internal Auditors (MA) Professional Practices Framework which includes the Definition of Internal Auditing, the Code of Ethics, and the International Standards for the Professional Practice of Internal Auditing as mandatory guidance. In addition, where Appendix 2 applicable the Department will follow Generally Accepted Government Auditing Standards (GAGAS). The Department's internal auditors will uphold the principles of integrity, objectivity, confidentiality, and competency. Internal auditors will be independent of the activities or operations they review; they will not engage in any activity which would impair their independence. Responsibility The Department of Audit Services will fulfill its responsibility to the Board and the President by: • developing an audit plan based on a risk analysis which includes consideration of the university's goals and objectives and the concerns of management and the Board. • providing audit coverage that consistently meets the needs and expectations of management • following up on identified weaknesses, findings and recommendations from previous audit work • participating in a program of quality assurance designed to ensure the increasing professionalism of the department and standard of the work performed • performing consulting services including advisory and related service activities, the nature and scope of which are agreed upon and which are intended to add value and improve the university's governance, risk management, and control processes without assuming management responsibility. Examples include counsel, advice, facilitation, training, and committee service. Annually the Director of Audit Services will submit information on the annual audit plan, work schedule, and staffing plan to the President for his review and to the Board of Regents for their approval. Quarterly the Director will provide activity reports to the President and the Board detailing progress against the annual audit plan, audit accomplishments, and highlights of any significant audit findings and recommendations. The Director of Audit Services will submit reports as required to the State Auditor's Office, Governor's Office, Legislative Budget Board and Sunset Advisory Commission. The scope of audit activities will include all controls, reports and operations of the University. The Department of Audit Services will examine and evaluate: • The reliability and integrity of financial and operating information and the means used to identify, measure, classify and report information. Appendix 2 The systems established to ensure compliance with policies, plans, procedures, laws and regulations that could have a significant impact on the University. The means of safeguarding assets and verifying their existence. The economy and the efficiency with which resources are employed. The extent to which the operations and programs of the University are consistent with its objectives and goals. The ethics objectives and activities of the University. The potential for fraud and the management of fraud risk. Appendix 3 Grants awarded between June 25, 2010 and September 15, 2010 Summary Report - Fiscal Year 2010 Total current year awards for 2010 $25,860,153 Subtotal direct federal 5,951,234 Subtotal federal pass-through 16,602,460 Subtotal state and state pass-through 2,553,041 Subtotal private and local government 753,418 Total awards (all years) for grants active in 2010 $63,528,074 New, Additional, or Previously Unreported Awards for FY 2010 Direct Federal Awards National Visitor Use Monitoring Research - Kisatchie National Forest FY 2010 Award: $ 10,000 {additional award) Total Award: $91,000 PI/PD: Dr. Pat Stephens-Williams, School of Forestry Urban Connections Expansion FY 2010 Award: $8,000 {additional award) Total Award: $158,000 PI/PD: Dr. Pat Stephens-Williams, School of Forestry Federal Pass-through Awards Community-based Cemetery Interpretation FY 2010 Award: $102,600 Total Award: $205,200 (Subaward - continuing) Sponsor: City of Nacogdoches (NPS, U.S. Dept. of the Interior) Term (this action): November 1, 2008 - October 31, 2011 Description: Funds are provided to develop interpretive, educational and digital projects for Oak Grove and Zion Hill cemeteries and assist participating communities with their cemetery interpretation efforts through workshops, technical assistance, web-based services and mini-grants. PI/PD: Ms. Chay Runnels, Center for Regional Heritage Research, School of Human Sciences *NISD Summer Learning Camp - From Field to Fashion (ARRA Stimulus Funds) FY 2010 Award: $1,000 Total Award: $ 1,000 (Interlocal Agreement) Sponsor: Nacogdoches ISD (U.S.De pt. of Education) Term (this action): July 6, 2010-July 15,2010 Description: Funds are provided to allow the Stone Fort Museum to offer a summer learning camp for NISD enrolled students, which will introduce students to textile art skills that were once critical for survival, but are now considered crafts or arts and within the realm of leisure pursuits. PI/PD: Ms. Carolyn Spears, Stone Fort Museum *New awards J Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25, 2010 and September 15,2010 Visually Impaired Preparation (VIP) Program FY10 FY 2010 Award: $15,000 Total Award: $502,000 PI/PD: Dr. Dixie Mercer, Department of Human Services Curriculum Work in Support of the Geriatric Education Center (GEC) FY 2010 Award: $6,000 Total Award: $6,000 PI/PD: Dr. Freddie Avant, School of Social Work Texas Team: Expanding Nursing Education Capacity through Regionalization and Partnership (ARRA Stimulus Funds) FY 2010 Award: (-$6,000) Total Award: $129,809 PI/PD: Dr. Glenda Walker, School of Nursing State and State Pass-through Awards Stephen F. Austin State University Charter School FY 2010 Budget: $1,618,621 Total to date: $2,665,883 Sponsor: Texas Education Agency Term (this action): August 15, 2008 - continuing Description: Funds are provided for the operation of the SFASU Charter School based on average daily attendance (ADA) of students. PI/PD: Ms. Lysa Hagan, Department of Elementary Education ^Evaluation and Electrostatic Particle Ionization and BioCurtain Technologies to Reduce Dust, Odor, and Other Pollutants from Broiler Houses FY 2010 Award: $4,657 Total Award: $23,287 (Subcontract) Sponsor: Texas AgriLife Research / TAMU (TX State Soil and Water Conservation Board) Term (this action): April 1, 2010 - April 30, 2012 Description: The purpose of this project is to evaluate the ability of Electrostatic Particle Ionization and BioCurtain technologies to reduce dust, odor, and other environmental pollutants emitted from confined commercial broiler houses, and to educate poultry producers on the effectiveness and application of these systems. PI/PD: Dr. Sheryll Jerez, Waters of East Texas Center, Division of Environmental Science Pineywoods Area Health Education Center (AHEC) FY 2010 Award: $ 10,000 {additional award) Total Award: $ 133,982 PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics AmeriCorps AHEC Professional Corps Placement Agreement FY 2010 Award: $5,000 Total Award: $10,000 PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics *New awards Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Private and Local Government Awards Beaumont Foundation of America Scholarships FY 2010 Award: $54,000 Total Award: $ 190,500 (Grant - continuing) Sponsor: Beaumont Foundation of America Term (this action): August 1, 2007 - June 30, 2011 Description: This grant provides funding for student scholarships. PI/PD: Mr. Michael O'Rear, Financial Aid ^White-tailed Deer Data Collection, Analysis and Training FY10 FY 2010 Award: $25,000 Total Award: $25,000 (Contract) Sponsor: The Campbell Group Term (this action): September 8, 2009 - September 8, 2010 Description: This purpose of this contract is to provide data collection, analysis and training to The Campbell Group hunt clubs, while coordinating with the Texas Parks and Wildlife Department regarding application and reporting requirements for the Managed Lands Deer Permit Program. PI/PD: Dr. James Kroll, School of Forestry Integration of Dilute Acid Pretreatment and Enzymatic Hydrolysis FY 2010 Award: $ 14,825 (additional award) Total Award: $215,425 (Contract) Sponsor: SD Research Company, LLC Term (this action): September 1, 2007 - December 31, 2009 Description: This contract provides funding to investigate integration of dilute acid pretreatment and enzymatic hydrolysis of specific feedstocks in a small pilot scale study. PI/PD: Dr. Alexandra Van Kley, Division of Biotechnology ^Effects of Animal Feed Grade Sodium Bisulfate on Commercial Broilers FY 2010 Award: $8,000 Total Award: $8,000 (Contract) Sponsor: Jones-Hamilton, Inc. Term (this action): April 29, 2010 - July 1, 2010 Description: This contract provides funding to determine the effects on gastrointestinal microflora, intestinal pH, and fecal pH from feeding sodium bisulfate, both individually and in combination with dietary enzymes, lactic acid, or Bacillus subtilis, to broiler chickens under commercial settings. PI/PD: Dr. Joey Bray, Department of Agriculture Subtotal Current Year Awards (this report) = $1,876,703 Subtotal Continuing Awards (total award) = $4,307,799 Subtotal New Awards (total award) =$57,287 *New awards Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Awards for Fiscal Year 2011 - as of September 15,2010 Total current year awards $15,643,976 Subtotal direct federal 2,717,338 Subtotal federal pass-through 9,559,298 Subtotal state and state pass-through 3,117,935 Subtotal private and local government 249,405 Total awards (all years) for new awards (this period) $ 9,292,903 Total awards (all years) for all continuing grants $ 31,564,304 Direct Federal Awards NETRH: Network for East Texas Rural Health FY 2011 Award: $180,000 Total Award: $540,000 (Grant - continuing) Sponsor: DHHS - U.S. Dept. of Health and Human Services Term (this action): July 1, 2008 - April 30, 2011 Description: This grant provides funds to create a viable, sustainable, rural health care network to provide health education and related services through certified community outreach services to improve the health of the targeted population. PI/PD: Ms. Janis Ritter, College of Sciences and Mathematics Texas Middle and Secondary Mathematics Project - Noyce Supplemental Funds FY 2011 Award: $155,962 Total Award: $581,821 (Grant - continuing) Sponsor: National Science Foundation Term (this action): September 11, 2008 - September 30, 2012 Description: This grant will further develop mathematics teacher leadership capacity for selected program graduates who teach in high-needs partner districts, and will fund accompanying administrative and evaluation costs associated with this effort. PI/PD: Dr. Kimberly Childs, STEM Center, College of Sciences and Mathematics Orientation and Mobility for the Blind Training Program FY 2011 Award: $100,000 Total Award: $500,000 (Grant - continuing) Sponsor: U.S. Dept. of Education Term (this action): September 1, 2009 - August 31, 2014 Description: Funding will allow SFASU to continue and enhance its Orientation and Mobility (O&M) for the Blind program by training and graduating O&M specialists who will be eligible for professional certification by the Academy for Certification of Vision Rehabilitation and Education Professionals (ACVREP). PI/PD: Mr. Bob Bryant, Department of Human Services *New awards 4 Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 ^Collaborative Research: UTMOST: Undergraduate Teaching in Mathematics with Open Software and Textbooks FY 2011 Award: $14,734 Total Award: $48,986 (Grant) Sponsor: National Science Foundation Term (this action): September 1,2010- August 31, 2013 Description: This project will convert existing open source textbooks into web-based electronic texts that integrate traditional mathematical exposition with a comprehensive, free, open-source mathematics software and hands-on demonstrations. PI/PD: Dr. Thomas Judson, STEM Center, Department of Mathematics and Statistics ^Market Study Comparison and Plan for RatcliffLake Recreation Area FY 2011 Award: $10,000 Total Award: $ 10,000 (Challenge Cost-Share Agreement) Sponsor: U.S. Dept. of Agriculture, U.S.F.S. Term (this action): July 21, 2010 - September 30, 2011 Description: The purpose of this federally sponsored project is to develop a plan and design for upgrading services at RatcliffLake Recreation Area using visitor use market research. PI/PD: Dr. Pat Stephens-Williams, School of Forestry *El Camino Real de los Tejas Oral History Research Project (Sabine River to the Angelina River, Texas: Phase III) FY 2011 Award: $9,648 Total Award: $ 19,296 (Gulf Coast CESU Cooperative Agreement) Sponsor: U.S. Dept. of the Interior, National Park Service Term (this action): September 20, 2010 - September 30, 2012 Description: Funds are provided to record data from informants of advanced age regarding resources associated with El Camino Real de los Tejas National Historic Trail, as well as documenting cultural information related to occupation of the region. PI/PD: Dr. George Avery, Center for Regional Heritage Research, College of Liberal and Applied Arts *El Camino Real Demonstration Garden and Wayside Exhibit FY 2011 Award: $8,725 Total Award: $8,725 (Gulf Coast CESU Cooperative Agreement) Sponsor: U.S. Dept. of Interior, National Park Service Term (this action): August 20, 2010-March 30, 2012 Description: Funds are provided to support planning and design of El Camino Real de los Tejas Demonstration Garden and Wayside Exhibit, and to provide public access to an online plant database. PI/PD: Ms. Carolyn Spears, Center for Regional Heritage Research, Stone Fort Museum *El Camino Real 101 Education Workshops FY 2011 Award: $8,005 Total Award: $12,312 (Gulf Coast CESU Cooperative Agreement) Sponsor: U.S. Dept. of Interior, National Park Service Term (this action): August 16, 2010 - March 30, 2012 *New awards 5 Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Description: Funds are provided to support trail-wide education through workshops in Louisiana and Texas that will further disseminate current research on El Camino Real de los Tejas National Historic Trail PI/PD: Ms. Carolyn Spears, Center for Regional Heritage Research, Stone Fort Museum An Investigation of Chytridiomycosis and Amphibian Declines in East Texas FY2011: $4,528 Total Award: $20,000 (Cooperative Agreement - continuing) Sponsor: U.S.D.A., Forest Service, Southern Research Institute Term (this action): August 4, 2008 - August 31, 2012 Description: The purpose of this award is to determine whether Batrachochytrium dendrobatidis is present in amphibian communities of the Angelina National Forest, SFASU Experimental Forest, and the Davy Crockett National Forest, and to determine the relative infection rates of the various species of amphibians in the respective communities. PI/PD: Dr. Matthew Kwiatkowski, Department of Biology Previously Described Awards East Texas GEAR UP: Gaining Early Awareness and Readiness for Undergraduate Programs FY 2011 Award: $1,026,931 Total Award: $6,150,178 PI/PD: Mrs. Barbara Davis, Department of Secondary Education CERT-Prep ELL: Consortium for Excellence in Rural Teacher Preparation for English Language Learners FY 2011 Award: $362,962 Total Award: $1,494,664 PI/PD: Dr. Lisa Mize, Perkins College of Education Texas Leadership Initiative: Mathematics Instruction Transformed - Texas LIMIT (ARRA Stimulus Funds) FY 2011 Award: $301,880 Total Award: $1,494,187 PI/PD: Dr. Kimberly Childs, STEM Center, College of Sciences and Mathematics Pilot Study: ENLACE - English Language Acquisition Center for Excellence FY 2011 Award: $276,118 Total Award: $1,434,108 PI/PD: Dr. Betty Alford, Department of Secondary Education / Educational Leadership Proliferation Inhibition andApoptosis Induction of Tumor Cells by Saponins Aesculiosides FY 2011 Award: $129,851 Total Award: $262,080 PI/PD: Dr. Shiyou Li, School of Forestry Virtual Reach: A Pilot Collaborative for Head Start Employees Seeking the Baccalaureate FY 2011 Award: $81,125 Total Award: $330,011 PI/PD: Dr. Tara Newman, Department of Human Services The Radon Transform in White Noise Analysis FY 2011 Award: $14,997 Total Award: $29,364 PI/PD: Dr. Jeremy Becnel, Department of Mathematics and Statistics *New awards g Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Ground Truthing Excavations at Los Adaes State Historic Site, Robeline Louisiana FY 2011 Award: $14,554 Total Award: $24,949 PI/PD: Dr. George Avery, Center for Regional Heritage Research, College of Liberal and Applied Arts A Photographic Exhibit of El Camino Real de los Tejas National Historic Trail FY 2011 Award: $12,414 Total Award: $30,000 PI/PD: Mr. Christopher Talbot, School of Art El Camino Real de los Tejas Oral History Research Project from the Sabine to the Angelina River, Phase II FY 2011 Award: $4,904 Total Award: $18,390 PI/PD: Dr. George Avery, Center for Regional Heritage Research, College of Liberal and Applied Arts Subtotal Current Year Awards (this report) = $2,717,338 Subtotal Continuing Direct Federal Awards (total award) = $12,909,752 Subtotal New Direct Federal Awards (total award) =$99,319 Federal Pass-through Awards ^Building Efficiency and Retrofit Revolving Loan Program- Phase II (ARRA Stimulus Funds) FY 2011 Award: $3,713,750 Total Award: $7,427,500 (Loan Program) Sponsor: State Energy Conservation Office (U.S. Dept. of Energy) Term (this action): June 24, 2010 - December 31, 2011 Description: The purpose of this Recovery Act-funded loan program is to reduce SFA 's carbon footprint with boiler replacements and upgrades, outside air handling unit replacements, lighting efficiency improvements, water management, power quality and vending machine energy savers. PI/PD: Mr. Lee Brittain, Physical Plant Department *State Fiscal Stabilization Fund Higher Education Incentive (ARRA Stimulus Funds) FY 2011 Award: $628,772 Total Award: $628,772 (Formula Grant) Sponsor: TX Higher Education Coordinating Board (US Dept. of Education) Term (this action): September 1, 2010 - August 31, 2011 Description: These Recovery Act funds are being used to support faculty salaries in various academic departments. PI/PD: Ms. Dora Fuselier, Office of the Controller ^Visually Impaired Preparation (VIP) Program FY11 FY2011 Award: $487,000 Total Award: $487,000 (Interagency Agreement - renewal) Sponsor: Texas Dept of Assistive and Rehabilitative Services (U.S. Department of Education) Term (this action): September 1, 2010 - August 31, 2011 *New awards j Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Description: SFA will prepare 34 new professionals taking coursework leading to endorsement in visual impairment or Academy for Certification of Vision Rehabilitation and Education Professionals (ACVREP) certification in Orientation and Mobility, and will offer at least one Braille class during the term of the project. PI/PD: Dr. Dixie Mercer, Department of Human Services A Landscape Scale Evaluation of the Eastern Wild Turkey Population in Texas FY 2011 Award: $104,764 Total Award: $523,820 (Interagency Agreement - continuing) Sponsor: TX Parks and Wildlife (U.S. Dept. of the Interior) Term (this action): September 1, 2006 - August 31,2011 Description: Funds are provided to develop an interactive, geospatially and biologically linked database, develop viable reintroduction strategies, and coordinate sound harvest management strategies to maintain a viable and persistent Eastern wild turkey population throughout East Texas. PI/PD: Dr. Warren Conway, School of Forestry Angelina-Nacogdoches Partnership Phase II FY 2011 Award: $66,600 Total Award: $ 185,000 (Grant - continuing) Sponsor: TX Higher Education Coordinating Bd. (U.S.D ept. of Education) Term (this action): May 1, 2009 - May 31, 2011 Description: This grant provides funds for SFASUfaculty and staff to perform instructional training and leadership as site coordinators for a summer institute and academic year workshops for in-service public school teachers. PI/PD: Dr. Stephen Wagner, Department of Biology ^Community Rehabilitation Program Start-up (ARRA Stimulus Funds) FY 2011 Award: $124,583 Total Award: $124,583 (Interagency Agreement) Sponsor: TX Dept of Assistive and Rehabilitative Services (U.S. Dept. of Education) Term (this action): August 1, 2010 - September 30, 2011 Description: This Recovery Act-funded grant provides funds to establish a DARS/DRS Community Rehabilitation Program (CRP), within the Department of Rehabilitation Counseling at SFASU and to create a sustainable community rehabilitation program. PI/PD: Dr. William Weber, Department of Human Services Special Health Resources for Texas Evaluation Project FY2011 Award: $49,200 Total Award: $ 147,600 (Subaward - continuing) Sponsor: Special Health Resources for Texas, Inc. (U.S. DHHS/HRSA) Term (this award): September 1, 2008 - August 31, 2011 Description: This project enables the School of Social Work to provide independent external evaluation services to SHRTfor the East Texas Dental/Oral Care Services Program, including development of an evaluation, data analysis, and facilitation of regional focus groups to gather data regarding service delivery. PI/PD: Dr. Stephen Cooper, School of Social Work *New awards g Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Hunt's Woods Mountain Biking and Recreational Trail System FY 2011 Award: $36,953 Total Award: $ 104,700 (Interagency Agreement - continuing) Sponsor: U.S. Dept. of Transportation Term (this award): November 10, 2008 - August 31, 2011 Description: This grant provides funds for the construction of recreation trail improvements in Nacogdoches County, Texas, PI/PD: Dr. Pat Stephens-Williams, School of Forestry ^Special Education Consolidated Grant FY11 FY 2011 Award: $25,250 Total Award: $25,250 (Formula Grant) Sponsor: Texas Education Agency (U.S. Dept. of Education) Term (this action): August 3, 2010 - September 30, 2011 Description: Funds are provided for instructional support at the SFASU Charter School, including early identification, intervention and counseling services for students with impairments and disabilities. PI/PD: Ms. Lysa Hagan, Department of Elementary Education *Geriatric Education Center (GEC) FY 11 FY2011 Award: $21,600 Total Award: $21,600 (Interagency Agreement - renewal) Sponsor: U.T. Medical Branch - Galveston (D.H.H.S.) Term (this action): July 1, 2010 - June 30, 2011 Description: The purpose of this federally sponsored program is to help provide high-quality, continuing education in geriatrics and to improve health care for older adults including those in rural communities. PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics Previously Described Awards Building Efficiency and Retrofit Revolving Loan Program- Phase I (ARRA Stimulus Funds) FY 2011 Award: $3,917,185 Total Award: $9,817,961 PI/PD: Mr. Lee Brittain, Physical Plant Department Child Welfare Professional Development Project FY11 FY 2011 Award: $147,013 Total Award: $176,415 PI/PD: Ms. Becky Price-Mayo, School of Social Work Development of a Watershed Protection Plan for Attoyac Bayou FY 2011 Award: $64,783 Total Award: $194,348 PI/PD: Dr. Matthew McBroom, Waters of East Texas Center, School of Forestry SHRT Women of Color Grant Evaluation (WOC) FY 2011 Award: $50,000 Total Award: $250,000 PI/PD: Dr. Freddie Avant, School of Social Work *New awards Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Mentor Program and Workshops for Area Child Care Providers (ARRA Stimulus Funds) FY 2011 Award: $40,507 Total Award: $157,382 PI/PD: Ms. Lori Harkness, Department of Elementary Education State View Program Development and Operations for the State of Texas FY 2011 Award: $25,000 Total Award: $72,141 PI/PD: Mr. P.R. Blackwell, Columbia Regional Geospatial Service Center, Forestry Evaluating the Effectiveness of a NASA-led Effort to Build Climate Literacy among NPS & FWS Educators: NASA Earth to Sky II FY 2011 Award: $19,791 Total Award: $60,017 PI/PD: Dr. Theresa Coble, School of Forestry Community-based Cemetery Interpretation FY 2011 Award: $17,100 Total Award: $205,200 PI/PD: Ms. Chay Runnels, School of Human Sciences Special Education IDEA-B (ARRA Stimulus Funds) FY 2011 Award: $12,947 Total Award: $26,891 PI/PD: Ms. Lysa Hagan, Department of Elementary Education Evaluating the Effectiveness of a NASA-NPS Partnership Related to Vegetation Dynamics in Western National Parks FY 2011 Award: $6,500 Total Award: $26,000 PI/PD: Dr. Theresa Coble, School of Forestry Subtotal Current Year Awards (this report) = $9,559,298 Subtotal Continuing Federal Pass-through Awards (total award) = $11,947,475 Subtotal New Federal Pass-through Awards (total award) =$8,714,705 State and State Pass-through Awards SFA Mathematics, Science, and Technology (MST) Academy FY 2011 Award: $349,220 Total Award: $698,441 (Grant - continuing) Sponsor: TX Higher Education Coordinating Board Term (this action): November 24, 2008 - August 31, 2011 Description: This grant provides funds to increase the number of fully qualified secondary science and mathematics teachers who have advanced training in the disciplines, and to prepare teachers to offer Advanced Placement courses in mathematics and science. PI/PD: Dr. Kimberly Childs, STEM Center, College of Sciences and Mathematics *Pineywoods Area Health Education Center (AHEC) FYU FY2011 Award: $120,000 Total Award: $120,000 (Interagency Agreement - renewal) Sponsor: U.T. Medical Branch - Galveston *New awards \ Q Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Term (this action): September 1,2010- August 31, 2011 Description: The purpose of this ongoing project is to build and maintain an integrated, community-based,re gional organization to effectively and efficiently address and support achievements of East Texas AHEC objectives, PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics *Cole Audiology Services FY 2011 Award: $99,000 Total Award: $99,000 (Contract) Sponsor: Texas Dept of Aging and Disability Services Term (this action): September 1,2010- August 31,2011 Description: The purpose of this contract is to provide a Texas board-certified audiologist experienced in working with individuals with developmental disabilities to provide audiology services. PI/PD: Dr. Danielle Perry, Department of Human Services *Deep East Texas P-16 Regional Marketing and Career Readiness FY 2011 Award: $50,000 Total Award: $50,000 (Grant) Sponsor: Texas Higher Education Coordinating Board Term (this action): September 1, 2010 - August 31, 2011 Description: Funds are provided to facilitate a data-driven effort to create a college-going culture for the region's 28,000 P-12 students and ensure that students have the skills and knowledge necessary to succeed in college and the workforce. PI/PD: Dr. Mary Nelle Brunson, Academic Affairs ^Encouraging the College Bound into Healthcare Occupations (ECHO) FY2011 Award: $35,435 Total Award: $35,435 (Subcontract) Sponsor: U.T. Medical Branch - Galveston (THECB) Term (this action): June 1, 2010 - May 31, 2011 Description: This project facilitates the delivery of consistent curriculum content at AHEC health career camps, the implementation of various programs to successfully support students moving into higher education and health career degree programs, and the provision of high school counselor educational sessions with the most current research about guiding minority students. PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics ^Fish/Mussel Distribution/Habitat Relative to Toledo Bend Reservoir FY 2011 Award: $33,400 Total Award: $3 8,400 (Interagency Agreement) Sponsor: Sabine River Authority Term (this action): September 1, 2010 - August 31, 2012 Description: Funds from this grant will be used to survey mussel and fish species in Toledo Bend Reservoir in order to develop ecological niche models for sensitive species, as well as investigate the biological and ecological mechanisms that limit Sabine shiner distribution within the Sabine River watershed. PI/PD: Dr. Michael Col Iyer, W aters of East Texas Center, Department of Biology *New awards Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25, 2010 and September 15,2010 *Dwarf Turf-type and Early Maturing Annual Ryegrass to Establish Perennial Vegetation FY 2011 Award: $4,617 Total Award: $9,234 (Interagency Agreement) Sponsor: Texas Dept of Transportation (U.S. Dept. of Transportation) Term (this action): September 1,2010- August 31,2012 Description: Funds from this award will be used to determine if dwarf or early maturing ryegrasses are less competitive nurse crops for warm season perennials and to identify the long-term effect of treatments on establishment and persistence of warm-season perennials andwildflowers. PI/PD: Dr. Michael Maurer, Department of Agriculture *Fall 2010 Orientation and Mobility Cooperative Internship Program FY2011 Award: $2,000 Total Award: $2,000 (Interagency Agreement) Sponsor: TX Dept. of Assistive and Rehabilitative Services Term (this action): September 7, 2010 - November 19, 2010 Description: This grant provides direct Orientation & Mobility services to blind and visually impaired consumers of the Division for Blind Services (DBS).? I/PD: Mr. Bob Bryant, Department of Human Services Previously Described Stephen F. Austin State University Charter School FY 2011 Budget: $1,906,268 Total to date: $4,572,151 PI/PD: Ms. Lysa Hagan, Department of Elementary Education Systemic Texas Educator Preparation Sites (STEPS) for College and Career Readiness Demonstration Project FY 2011 Award: $338,360 Total Award: $500,000 PI/PD: Dr. Betty Alford, Department of Secondary Education / Educational Leadership and Dr. Kimberly Childs, College of Sciences and Mathematics Master College Readiness Special Advisor FY10-11 FY 2011 Award: $80,000 Total Award: $160,000 PI/PD: Ms. Debra Kiesel, Academic Affairs Disability Services - Interpreter Services 10-11 FY 2011 Award: $35,000 Total Award: $70,000 PI/PD: Mr. Chuck Lopez, Disability Services Assessment of Population Status and Evaluation of Suitable Habitats for Louisiana Black Bear (Ursus americanus luteolus) in East Texas FY 2011 Award: $21,456 Total Award: $91,760 PI/PD: Dr. Christopher Comer, School of Forestry *New awards 12 Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25, 2010 and September 15,2010 *JAMP: Joint Admissions Medical Program FY 2011 Award: $16,001 Total Award: $16,001 PI/PD: Dr. Kevin Langford, Department of Biology Assessment of Moist-soil Management Practices on Phosphorus Retention in Treatment Wetlands FY 2011 Award: $16,000 Total Award: $32,000 PI/PD: Dr. Kenneth Farrish Waters of East Texas Center, Environmental Science Evaluation and Electrostatic Particle Ionization and BioCurtain Technologies to Reduce Dust, Odor, and Other Pollutants from Broiler Houses FY 2011 Award: $11,178 Total Award: $23,287 PI/PD: Dr. Sheryll Jerez, Waters of East Texas Center, Environmental Science Subtotal Current Year Awards (this report) = $1,211,667 Subtotal Continuing State/State Pass-through Awards (total award) = $1,591,489 Subtotal New State/State Pass-through Awards (total award) =$354,069 Private and Local Government Awards ^Bilingual Social Work Scholarship Program FY2011 Award: $32,067 Total Award: $ 103,260 (Grant) Sponsor: Hogg Foundation for Mental Health Term (this action): August 1, 2010-July 31, 2013 Description: Funds are provided to pay tuition and fees of incoming social work graduate students and current bilingual scholarship recipients, and to provide stipends for professional development activities related to the bilingual scholarship program. PI/PD: Dr. Sharon Templeman, School of Social Work *Union Spring Cemetery Mapping FY2011 Award: $9,375 Total Award: $ 18,750 (Contract) Sponsor: Union Spring Cemetery Association Term (this action): August 1, 2010-July 31, 2012 Description: Funds are provided to collect GPS locations to build a geo database of information inscribed on the headstones of graves in the Union Spring Cemetery and to generate a map based on this information that is suitable for display. PI/PD: Mr. PR Blackwell, Columbia Regional Geospatial Service Center, Forestry Lake Naconiche: Wetlands Monitoring FY 2011 Award: $5,862 Total Award: $30,608 (Interlocal Agreement - continuing) Sponsor: Nacogdoches County Term (this action): September 16, 2008 - August 31, 2013 *New awards \ 3 Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Description: Funds are provided to monitor and analyze the presence of wetlands at Lake Naconiche for five years following closure of the dam. PI/PD: Dr. Hans Williams, Waters of East Texas Center, School of Forestry *Tournees Festival Film Program FY 2011 Award: $1,800 Total Award: $ 1,800 (Grant - renewal) Sponsor: French American Cultural Exchange Term (this action): September 1, 2010 - August 31, 2011 Description: This award supports the screening of contemporary French cinema on the SFASU campus. PI/PD: Dr. Joyce Johnston, Department of Modern Languages ^Elizabeth Brown Grant for Interior Design Programs FY 2011 Award: $1,000 Total Award: $ 1,000 (Grant) Sponsor: IFDA Educational Foundation Term (this action): August 24, 2010 -November 30, 2010 Description: This grant provides funds to update SFASU's Interior Design program 's code library in order to enhance current curriculum. PI/PD: Dr. Sally Ann Swearingen, School of Human Sciences Previously Described Beaumont Foundation of America Scholarships FY 2011 Award: $82,500 Total Award: $190,500 PI/PD: Mr. Michael O'Rear, Financial Aid Vegetative Community Development on Reclaimed Coal Mine Land in East Texas FY 2011 Award: $41,370 Total Award: $106,609 PI/PD: Dr. Brian Oswald, School of Forestry Welch Chemistry Departmental Research Grant FY11 FY 2011 Award: $26,250 Total Award: $35,000 PI/PD: Dr. Michael Janusa, Department of Chemistry Morinne T. Perkins, Wilma Perkins Jorgensen, and Marilyn Perkins Buie - James L Perkins Family Research Associates in Elementary Education FY 2011 Award: $15,000 Total Award: $75,000 PI/PD: Dr. Elizabeth Vaughan, Department of Elementary Education Black Bear Population Abundance in the Northern Lower Peninsula, Michigan FY 2011 Award: $9,934 Total Award: $18,600 PI/PD: Dr. Daniel Scognamillo, School of Forestry Focused Visitor Research Survey in Grand Teton National Park FY 2011 Award: $8,140 Total Award: $24,420 PI/PD: Dr. Pat Stephens-Williams, School of Forestry *New awards \ 4 Prepared by the Office of Research & Sponsored Programs Appendix 3 Grants awarded between June 25,2010 and September 15,2010 Louisiana Black Bear Habitat Evaluation FY 2011 Award: $6,982 Total Award: $ 19,200 PI/PD: Dr. Christopher Comer, School of Forestry Pulmonary Health Initiative FY 2011 Award: $6,000 Total Award: $26,000 PI/PD: Ms. Janis Ritter, AHEC, College of Sciences and Mathematics Long Leaf Pine Data Collection - Research Internship FY 2011 Award: $3,125 Total Award: $17,500 PI/PD: Dr. William Forbes, Department of Social and Cultural Analysis Subtotal Current Year Awards (this report) = $249,405 Subtotal Continuing Private/Local Government Awards (total award) = $543,437 Subtotal New Private/Local Government Awards (total award) =$124,810 Note: • Amounts are based on award notices as they are received from the funding agency, not expenditures or balances in funds/accounts. • Does not include non-grant financial aid or gift accounts. *New awards \ 5 Prepared by the Office of Research & Sponsored Programs Appendix 4 Policies for Board Review October 18, 2010 p-l Appendix 4 P-2 Appendix 4 Academic Advising for Undergraduate Students (A-59) Original Implementation: October 31, 2000 Last Revision: October 30, 2007October 18, 2010 Introduction The mission of undergraduate academic advising at Stephen F. Austin State University (SFASU) is to support students in reaching their full educational potential through personal exploration, goal setting and academic mastery. Advisors provide information and encouragement as students define, plan and accomplish their educational, career and life goals. Each academic unit w&-shall provide all its undergraduate students, both full-time and part-time, with a systematic? and effective advising program. An advising session is mandatory for undergraduate students prior to registration for courses in the following situations: All students who are required and those who choose to be advised prior to every registration period are to be advised according to the following guidelines: • Each semester for AH-students with fewer than 60 earned hours of creditr • Each semester for students and all students on academic probation • Jit least one aAnnually advisement for students with 60 or more earned hours of creditr 1-.—must be advised prior to each registration period. Students with 60 or more earned hours of credit must be advised on an annual basis and may be advised more frequently if desired, and should have an official degree plan mrrnvT Students retain the right to be advised more frequently. Individual academic units may specify additional requirements that could require ef-students £et-to participate in mandatory advising. Students should be advised that an official degree plan should be filed once 90 hours of credit are earned. The responsibilities of the academic advisor shall include, but are not limited to, informing advisees of the following: The responsibilities of the advisor toward students may include, but are not limited to, the following: areas of planning and mentoring: D exploring and clarifying educational, career, and life goals; • creating £short- and long-term plans to accomplish thek=-educational objectives^ • selecting a pProgram of studyptions iehat match reflects1 a student's thek-goals, interests, and abilities^- • understanding and following applying ^academic regulations? and procedures-aftd requirements; ♦—identifying appropriate courses P-3 Appendix 4 •—notifying students of course drop and semester credit hour limitations • Information about degree requirements, such as the core curriculum, major-specific courses, course sequencing, minimum grade-point averages, removal of withheld grades, and time limits for completion of degree programsf • University requirements, such as minimum course load for full-time classification, repeat courses on grade point average, timetable for dropping courses, and residency requirementsf • Deadlines to submit degree and graduation plansr During each registration period, -Eaeh-academic unity responsible for advising students must have an appropriate number of advisors available on a publishod schedule provide daily advising opportunities, each registration period for the following tasks: •advising the student on degree requirements such as core, major or other required courses, proper sequencing of courses, minimum hours of credit, minimum grade ■ point averages, removal of withheld grades and time limits for completion of degree programs •advising the student on University requirements such as minimum course load to be classified as a full time student, impact of repeat courses on grade point average, timetable for dropping individual courses and the impact on grade point average, residency requirements •referring the student to their dean at the appropriate time for completing the signed degree plan and/or final graduation plan Academic advising programs for undergraduate students must be annually appropriately evaluated and included in as part o/the annual unit assessment -mpe&process. , including information on how the results of the assessment will be used to enhance effective assistance to students. Cross Reference: General Bulletin, Student Handbook Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P-4 Appendix 4 Allocation of Information Technology Resources (F-39) Original Implementation: October 31, 2000 Last Revision: January 30, 2007October 18, 2010 RESOURCE ALLOCATION The allocation of information technology resources is consistent with the university's strategic plan as submitted to the State of Texas Legislative Budget Board every biennium. Within tho strategic plan is a separate appendix for information resource (IR) goals and objectives. These items are updated every biennium and are consistent with the institution's purpose and goals. Three organizational entities are primarily responsible for executing the information resource (IK) strategic planfunction: Information Technology Services (ITS), Office of Instructional Technology (OIT), and the university library. These three entities provide central IR services for the campus. The following chart displays the organization and the functional responsibilities for these IR services. P-5 Appendix 4 Electronic Resource- Instruction University Archives Records Retention Management Test Grading Computer Labs Technology Classrooms The remaining IR responsibility lies primarily with the six academic colleges. Each college is responsible for offering state of the art modern computer labs and faculty desktop computing. Allocation of information technology resources is aligned with implementation of institutional goals, objectives, and strategies. Cross Reference: None Responsible for Implementation: PresidentProvosf and Vice President for Academic Affairs Contact for Revision: Director, Information Technology Services; Director, Office of Instructional Technology; Director of Library Forms for Implementation: None P-6 Appendix 4 Annual Budget Preparation (C-2) Original Implementation: March 1, 1989 Last Revision: October 30, 2007October 18, 2010 Preparation of the annual operating budget is coordinated through the Office of the Vice President for Finance and Administration. Guidelines are established by the president based upon legislative appropriations, student fees and other local income, non-pledged and pledged auxiliary system student fees and other income, the university's allocation of the Higher Education Fund, and estimates of other fund revenues. Guidelines will reflect current legislative appropriation riders in effect and any other legal restrictions. Budgets will be prepared by operating department heads, submitted to the next appropriate level of review, to the vice president in charge of the division, to the president for review, and then to the Board of Regents for final consideration. The schedule for preparation of the budget will be determined by the vice president for finance and administration in association with the president's cabinet. Generally the schedule may allow for board of regents review in April on even numbered years and for review in July for odd numbered yeafs-. Approved budgets will be announced to the university departments through administrative channels following approval of the Board of Regents. All budgets are based on available funds and no expenditures may be made except as provided for in the approved budget or in accordance with changes approved by the board. Cross Reference: None Responsible for Implementation: Vice President for Finance and Administration Contact for Revision: Vice President for Finance and Administration Forms: None P-7 Appendix 4 Annual Disclosure of Crime Statistics (D-52) Original Implementation: October 30, 2007 Last Revision: NemOctober 18, 2010 The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, commonly referred to as the "Clery Act," and/or the Higher Education Opportunity Act of 2008 (HEOA), requires institutions of higher education receiving federal financial aid to report specified crimes and fire statistics on college campuses and to provide other safety and crime information to members of the campus community. Campuses must publish an Annual Security and Fire Safety Report detailing statistics regarding reported crimes committed on campus and at affiliated locations for the previous three calendar years, fires that occur in on-campus residence halls, and describing specified policies, procedures and programs regarding safety and security. This requirement of the Clery Act is intended to provide students and their families, as higher education consumers, with accurate, complete and timely information about the safety of the campus so that they can make informed decisions. The Clery Act federal law requires the collection and reporting of annual crime statistics reflecting reports of specified crimes that occur on and adjacent to a university campus and certain properties associated with the campus as well as fires that occur in on-campus residence halls. The statistical compilation must be broken down by specified types of crimes and campus disciplinary referrals, and must indicate if a specified crime is a hate crime. Campuses must also provide a geographic breakdown of the crime statistics according to the following defined geographic areas: "on campus" (including further breakdown of the number of crimes that occurred in campus student residential facilities), "in or on a non-campus building or property" and "on public property." Annual Security and Fire Safety -Report The Stephen F. Austin State University Police Department (SFAPD) prepares an Annual Security and Fire Safety Report to comply with the Clery Act and HEOA. This report is prepared in cooperation with the Residence Life and the Student Rights and Responsibilities departments. Each entity provides updated information on their educational efforts and programs to comply with the Cleary Act. SFAPD officers enter all reports and all crime incidents reported directly into an automated case management software program. Once an officer enters the report in the program, a departmental administrator reviews the report to ensure it is classified within the appropriate crime category. The department examines the data to ensure that all P-8 Appendix 4 crimes that have been reported are recorded in accordance with the crime definitions outlined in the FBI Uniform Crime Reporting (UCR) Handbook as required by the Clery Act regulations. SFA is required under the Clery Act to provide a Crime Statistics Summary Report related to its campus and other locations by calendar year. This SFA Crime Statistic and Fire Summary Report is sent annually to the U.S. Department of Education and can be viewed on the Office of Postsecondary Education-Department of Education's website at http://ope, ed. zov/securitv/GetOnelnstitutionData. aspx http://ope.ed.gov/security/InstDetail.asp The university's Annual Security and Fire Safety Report (ASR) is updated each year and it is available on the SFA Web site at: http://www.sfasu.edu/upd/crimestats.aGp. Copies of the ASR may also be obtained at the SFA Police Department, located on East College Street, or by calling 936.468.2252. The Annual Security and Fire Safety Report must describe specified campus policies concerning: ■ Reporting criminal activity or other emergencies on campus; ■ Security of, maintenance of and access to campus facilities; ■ Authority of campus law enforcement units; ■ Monitoring and recording through local police agencies of off-campus criminal activities by students;-e&d ' Alcohol and drugs/7 ' Fire Safety; ' Fire Suppression in Residence Halls; and ■ Timely Warning Procedures. In addition, the report must describe: ■ The type and frequency of campus programs to inform students and employees about campus security procedures and precautions and the prevention of crimes; ■ Available drug and alcohol abuse prevention education programs; ■ Campus programs to prevent sexual assaults, including procedures to be followed when such an assault occurs; and ■ Where law enforcement agency information concerning registered sex offenders may be obtained. Definitions of Reportable Crimes: P-9 Appendix 4 Arson is any willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, personal property of another, etc. Aggravated Assault is an unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury. This type of assault usually is accompanied by the use of a weapon or by means likely to produce death or great bodily harm. Burglary is the unlawful entry of a structure to commit a felony or a theft. Destruction/Damage/Vandalism of Property (except "Arson ") is to willfully or maliciously destroy, damage, deface, or otherwise injure real or personal property without the consent of the owner or the person having custody or control of it. Drug Law Violations is defined as the violation of laws prohibiting the production, distribution and/or use of certain controlled substances and the equipment or devices utilized in their preparation and/or use. The unlawful cultivation, manufacture, distribution, sale, purchase, use, possession, transportation or importation of any controlled drug or narcotic substance. Arrests for violations of state and local laws, specifically those relating to the unlawful possession, sale, use, growing, manufacturing and making of narcotic drugs. The relevant substances include: opium or cocaine and their derivatives (morphine, heroin, codeine); marijuana; synthetic narcotics-manufactured narcotics which can cause true addiction (Demerol, methadone); and dangerous non-narcotic drugs (barbiturates, Benzedrine). Hate Crime is a criminal offense committed against a person or property which is motivated, in whole or in part, by the offender's bias against a race, religion, disability, sexual orientation, or ethnicity/national origin. ■ Race: A preformed negative attitude toward a group of persons who possess common physical characteristics (e.g., color of skin, eyes, and/or hair; facial features, etc.) genetically transmitted by descent and heredity which distinguish them as a distinct division of humankind (e.g., Asians, blacks, whites). ■ Gender: A preformed negative opinion or attitude toward a group of persons because those persons are male or female. Gender bias is also a Clery Act-specific term, not found in the FBI's Hate Crime Data Collection Guidelines. ■ Religion: A preformed negative opinion or attitude toward a group of persons who share the same religious beliefs regarding the origin and purpose of the universe and the existence or nonexistence of a supreme being (e.g., Catholics, Jews, Protestants, atheists). P-10 Appendix 4 ■ Sexual orientation: A preformed negative opinion or attitude toward a group of persons based on their sexual attraction toward, and responsiveness to, members of their own sex or members of the opposite sex (e.g., gays, lesbians, heterosexuals). ■ Ethnicity/national origin: A preformed negative opinion or attitude toward a group of persons of the same race or national origin who share common or similar traits, languages, customs and traditions (e.g., Arabs, Hispanics). ■ Disability: A preformed negative opinion or attitude toward a group of persons based on their physical or mental impairments/challenges, whether such disability is temporary or permanent, congenital or acquired by heredity, accident, injury, advanced age or illness. Illegal Weapons Possession is defined as the violation of laws or ordinances prohibiting the manufacture, sale, purchase, transportation, possession, concealment, or use of firearms, cutting instruments, explosives, incendiary devices or other deadly weapons. This classification encompasses weapons offenses that are regulatory in nature. Intimidation is to unlawfully place another person in reasonable fear of bodily harm through the use of threatening words and/or other conduct, but without displaying a weapon or subjecting the victim to actual physical attack. Larceny-Theft is the unlawful taking, carrying, leading, or riding away of property from the possession or constructive possession of another. (Note: Constructive possession is defined by Black's Law Dictionary, 6th ed. as "where one does not have physical custody or possession, but is in a position to exercise dominion or control over a thing.") Liquor Law Violations is defined as the violation of state or local laws or ordinances prohibiting the manufacture, sale, purchase, transportation, possession, or use of alcoholic beverages, not including driving under the influence and drunkenness. Included in this classification is the furnishing, possessing, etc., of intoxicating liquor; maintaining unlawful drinking places; bootlegging; operating still; furnishing liquor to a minor or intemperate person; underage possession; providing liquor to a minor or intemperate person; underage possession; using a vehicle for illegal transportation of liquor; drinking on train or public conveyance; and attempts to commit any of the above. Motor Vehicle Theft is the theft or attempted theft of a motor vehicle. Murder and Non-Negligent Manslaughter is defined as the willful (non-negligent) killing of one human being by another. P-ll Appendix 4 Negligent Manslaughter is defined as the killing of another person through gross negligence. Robbery is the taking or attempting to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear. Sex Offenses - Forcible is defined as any sexual act directed against another person, forcibly and/or against that person's will; or not forcible or against the person's will where the victim is incapable of giving consent. Sex Offenses - Non-forcible are incidents of unlawful, non-forcible sexual intercourse. Only two types of offenses are included in this definition; incest and statutory rape. Simple Assault is an unlawful physical attack by one person upon another where neither the offender displays a weapon, nor the victim suffers obvious severe or aggravated bodily injury involving apparent broken bones, loss of teeth, possible internal injury, severe laceration, or loss of consciousness. Other Policy-Related Definitions Campus is defined as any building or property owned or controlled by an institution within the same reasonably contiguous geographic area and used by the institution in direct support of, or in a manner related to, the institution's educational purposes, including residence halls; and any building or property within the same reasonably contiguous geographic area of the institution that is owned by the institution but controlled by another person, is frequently used by students and supporters for institutional purposes (such as food or other retail vendor). Non-campus building or property is defined as any building or property owned or controlled by a student organization officially recognized by the institution; or any building or property (other than a branch campus) owned or controlled by an institution that is used in direct support of or relation to the institution's educational purposes, is frequently used by students and is not within the same reasonably contiguous geographic area of the institution. Public property is defined as all public property that is within the same reasonably contiguous geographic area of the institution, such as a sidewalk, a street, other thoroughfare or parking facility, and is adjacent to a facility owned or controlled by the P-12 Appendix 4 institution if the facility is used by the institution in direct support of, or in a manner related to the institution's educational purposes. Campus Security Authorities Campus security authorities, as defined by the Clery Act, have an obligation to report allegations of Clery Act-defined crimes that they conclude are made in good faith. These crime allegations should be reported to the SFA Police Department (SFAPD). The Clery Act definition of a campus security authority includes SFA personnel beyond SFAPD officers. An official of SFA who has significant responsibility for student and campus activities, including but not limited to, student housing, student discipline and campus judicial proceedings, is a campus security authority. The intent of including non-law enforcement personnel as campus security authorities is to acknowledge that many individuals and students in particular are hesitant about reporting crimes to the police, but may be more inclined to report incidents to other campus-affiliated individuals. Counselors Confidential Reporting Campus professional counselors, when acting as such, are not considered to be campus security authorities and are not required to report crimes for inclusion into the annual disclosure of crime statistics. As a matter of policy, they are encouraged, if and when they deem it appropriate, to inform persons being counseled of the procedures to report crimes on a voluntary basis for inclusion into the annual crime statistics. The Clery Act defines a professional counselor as an employee of an institution whose official responsibilities include providing psychological counseling to members of the institution's community and who is functioning within the scope of his or her license or certification. Cross Reference: 20 USC 1092(f); Higher Education Opportunity Act, Public Law 110- 315 (8/14/08); Timely Warning Policy (D-51) Responsible for Implementation: Vice President for University Affairs Contact for Revision: Chief of University Police Forms: None P-13 Appendix 4 Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities (F-34) Original Implementation: July 14, 1998 Last Revision: October 30, 2007October 18, 2010 Students enrolled at Stephen F. Austin State University, or faculty or staff members requested to make accommodations for persons with disabilities, who disagree with the provision of accommodations or the denial of accommodations may submit an appeal to the director of disability services/ AD A coordinator (director) located in disability services, Room 325 of the Human Services Building. Appeals covered under this policy may be initiated by: 1) student or faculty member, regarding the provision of academic accommodations; 2) student or staff member, regarding the provision of accommodations for non-academic programs or activities; 3) student, regarding the denial of accommodations by the director of disability services; 4) student, regarding the denial of housing accommodations by the director of housing. Appeals of decisions of the director of disability services (number 3 above) should be submitted to the vice president for university affairs, or their designee (VPUA/D), located in Room 314 of the Austin Building. Grievances or complaints of discrimination based on disability relating to other circumstances not described above should be addressed through the university's "Discrimination Complaints/Sexual Harassment" policy, E-46, a copy of which may be obtained online, from the director of disability services/ADA coordinator or the university's general counsel. The appeal should be written; should state the specific nature and basis of the appeal; and, should be signed and dated by the individual making the appeal. It should be provided to the director or VPUA/D in a timely manner following the decision being appealed, but not later than 180 days from the date of notification of the decision being appealed. Within two (2) working days of receipt of the appeal, the director or VPUA/D will schedule a meeting with the chair/director of the department involved, the faculty or staff member involved, and the student. The purpose of this meeting will be to review the circumstances and, if possible, to reach a mutually agreed upon resolution. If unresolved, the appeal will be forwarded by the director or VPUA/D to an Appeal Review Committee (Committee) for a second and final decision. Depending upon the administrative or academic area involved in the decision being appealed, the Appeal Review Committee will be composed of three members selected by P-14 Appendix 4 the director or VPUA/D. The director will serve as chair and ex officio member of the committee in situations listed above with the exception of number three (3) when the VPUA/D will appoint a faculty member or academic administrator with background and/or experience in disability-related matters to serve as chair. In academic appeals (number 1 above), the committee will be composed of one faculty member from the department involved; the dean of the college involved; and a member of the ADA Advisory Committee. For appeals in non-academic programs and activities and housing accommodations (numbers 2 and 4 above), the committee will be composed of: one staff member from the department involved; the director of the department involved; and a member of the ADA Advisory Committee. In appeals relating to denial of accommodations (number 3 above), the committee will be composed of one faculty member from the Department of Human Services; and two additional members knowledgeable about ADA issues. When selecting committee members, the director or VPUA/D shall exclude individuals who served on the Academic Assessment Committee or the Housing Assessment Committee that provided initial review of the documentation and/or request. The director or VPUA/D will communicate the decision and /or recommendations of the Appeal Review Committee to the individual seeking the appeal. In all circumstances listed above, the Appeal Review Committee may seek input from appropriate parties other than committee members, including the student making the appeal, a faculty or staff member with experience relevant to the circumstances, the VPUA/D for academic affairs, dean of another college, or another director or department head with relevant experience. The Appeal Review Committee may seek advice from the university's general counsel. It is the intent of the university that meetings related to the appeal are informal in nature to allow all parties the opportunity for reasonable input and discussion. The appeal process, including the initial meeting, the meeting of the Appeal Review Committee and communication of the final decision to the individual making the appeal should be completed with expediency, ideally within seven (7) to ten (10) working days to avoid any delay in provision of accommodations or support services. For specific information regarding provision of academic assistance, refer to policy F-33, Academic Accommodation of Students with Disabilities. Refer to policy D-3, Animals on University Property, for service animal information. For general policy information, refer to policy F-16, Accessibility for Persons with Disabilities. Cross Reference: Accessibility for Persons with Disabilities (F-16); Academic Accommodation of Students with Disabilities (F-33); Animals on University Property (D-3) Responsible for Implementation: Vice President for University Affairs P-15 Appendix 4 Contact for Revision: Director of Disability Services Forms: None P-16 Appendix 4 Designation of School Status (A-63) Original Implementation: February 3, 2005 Last Revision: October 30, 2007October 18, 2010 I. Introduction Stephen F. Austin State University is subdivided into colleges for the purpose of accommodating broad program areas with common academic interests. The colleges are further subdivided into academic units designated as departments, schools and or divisions for the purpose of allowing to enable smaller scholarly communities to devote attention to specific degree programs for students and find collogial support for research and service along traditional disciplinary linos. From time to time there arises a need to seek the support of tho university wide academic community to allow academic units to become redrawn and re organized as specialized units within the college pursuing a common goal and under tho leadership of the collogo dean. Such a unit may be designated as "school". II. Definitions 4-; University—an entity of higher education chartered by the state to grant degrees and headed by a president. 3: College—the highest academic sub unit of the university, offering programs of study leading to a degree, and headed by an academic doan. & School—the subdivision of a college organized for the common purpose of providing higher education in specialized or professional fields that load to a dogroo, certification, or licensure, and headed by a director or associate doan. 4; Department/Division—an academic sub unit of a college having a common disciplinary or scholarly objective and headed by a chair or othor academic administrator. III. Guidelines For Designating School Status An academic units seeking school status w&-shall be evaluated using the following guidelines: P-17 Appendix 4 1. The unit should offer primarily professional programs and degrees. 2. The programs of the unit should he-have professional accreditar/o^ed-by professional agencies. 3. The unit should have a total enrollment of at least 150 students majoring in its programs of at least 150. 4; The unit must havo a qualified, well trained faculty. &t4. The unit may have been the recipient of a substantial endowment or gift. W-II. Proposal Review and Approval Before an academic unit of a college can receive "school" status, that unit must bring An academic unit seeking "school" status should develop a proposal before tho council of deans. The proposal should that provides qualitative and quantitative data relating to tho vision of the unit justifications for acquiring the school designation. The proposal, endorsed by a two-thirds vote off ull-time faculty members (tenured and tenure-track) within the unit, That information should be organized around the following categories: 1. A concise statement gpvmgrshould outline the rational for the request-te-fe-designate the academic unit as a school. This statement should address the distinctiveness of the discipline and the advantages of school status to future graduates of the program. A clear discussion should demonstrate how the request addresses the university's guidelines for awarding designation as a school. 2-. A discipline specific self study that has been completed within the last five years (with appropriate up dates) copies of visitors' reports, and annual assessment documents outlining the goals and accomplishments of the unit during the past five ^r2. Background of the unit including the history of the unit, outside drivers for the requested change in unit status, staffing for the program including a faculty list with degrees, accreditation, degree options available to students, trends in student placement, comparable The impact of the change on staffing (faculty and administrative) and resources should be examined in detail. Peer programs at other universities should be presented for comparison purposes, if available, recommendations from an advisory board where applicable, and/or letters of recommendation support from professionals or practitioners in the field^-aftd enrollment projections for five years should be attached and referenced in the discussion. 3. A quality enhancement plan wbieh-should addresses the continuous describe how school status will be leveraged improvement of tho effectiveness of the unit for a P-18 Appendix 4 over the next five year period to improve academic programsdirectly following the designation of school status. h4. A discipline-specific self study completed within the last five years (with appropriate updates) should accompany the proposal. Copies of visitors' reports and annual assessment documents should be included, if available. Upon endorsement by the faculty of the academic unit, the proposal shall be forwarded to the college's dean. If recommended by the dean, the proposal shall be reviewed by the Deans Council and provost and vice president for academic affairs. If approved, the proposal shall be forwarded to the president, who may present it to the Board of Regents for consideration. Upon the recommendation of the council of deans and the approval of the provost and president, the proposal will be placed on the board of regents' agenda for approval. After approval is received For final approval, a request for approval will shall be forwarded to the Texas Higher Education Coordinating Board. Source of Authority: Provost and Vice President for Academic Affairs Cross Reference: None Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P-19 Appendix 4 Developmental Education and Texas Success Initiative (A-57) Original Implementation: April 18, 2000 Last Revision: October 30, 2007'October 18, 2010 The Texas Success Initiative (TSI) is a program administered by the Center for College Readiness at the Texas Higher Education Coordinating Board (THECB). The objective of the program is to assist colleges and universities to ensure that Texas students are prepared academically to succeed in higher education. The TSI program requires each institution of higher education to assess the academic skills of each entering undergraduate student to determine the student's readiness to enroll in freshman-level academic coursework. The THECB designates particular diagnostic instruments approved for assessing students' skills in reading, writing, and mathematics. Entering undergraduates may earn exemption from TSI assessment by supplying certain scores on designated assessment instruments, such as SAT, ACT, or Texas Assessment of Knowledge and Skills (TAKS) TAKS. Other students may earn exemptions through prior study at private or out-of-state institutions, or through qualifying military service. The purposes of this e SFASU Developmental Education policy are to: ■ articulate Stephen F. Austin State University's (SFA) requirements regarding TSI assessment and developmental coursework; ■ promote quality and accountability in developmental education and advising; ■ provide for effective delivery of the developmental education program; and, ■ ensure that all students receive assistance in becoming ready to succeed in freshman-level academic coursework. Exemption from Testing The assessment requirements of the TSI program do not apply to a the following students who: # has a student who has graduated with an associate or baccalaureate degree from an accredited institution of higher education; P-20 Appendix 4 a student who hashas transferred to SFA from a private, independent, or accredited out-of-state institution private, independent or accredited out of state institution of higher education after satisfactory completion of college-level coursework as designated by SFA; a student who \$is serving on active duty as a member of the armed forces of the United States or the Texas National Guard; a student who is/s currently serving as a member of a reserve component of the armed forces of the United States and has been serving for at least the three-year period preceding SFA enrollment; a student who waswas honorably discharged, retired or released from active duty as a member of the armed forces of the United States or the Texas National Guard on or after August 1, 1990; a student who waswos honorably discharged, retired, or released from service as a member of a reserve component of the armed forces of the United States on or after August 1, 1990; a student who is^s enrolled at SFA in a non-degree-seeking status; a student who hashas achieved certain scores as determined by THECB on the SAT or ACT and has enrolled at SFA within five years of achieving those scores; a student who hashas achieved certain scores as determined by THECB on the exit-level assessment required for public high school graduates in Texas and has enrolled at SFA within three years of achieving those scores; and, a student who hashas satisfied all readiness requirements at another Texas institution of higher education and has supplied appropriate documentation of that status. Testing Requirements SFA accepts scores fromen any el-the-assessment instruments designated by THECB. use in assessing college readiness: THEA, ASSET, COMPASS or ACCUPLACER. Each undergraduate student must supply assessment scores in reading, writing, and mathematics, or demonstrate qualification for exemption from such assessment, prior to initial enrollment. Under exceptional circumstances, a student may be allowed to enroll in certain freshman-level courses for one semester without TSI assessment scores. (Enrollment restrictions based on prerequisites and other entry criteria will limit courses for which the student is eligible.) The student must then supply TSI assessment scores by the end of the first semester of enrollment. Examples of exceptional circumstances include a documented P-21 Appendix 4 illness, injury, or emergency that prevented testing, or necessary delays in providing appropriate accommodations for a student with a documented disability. Developmental Education Program and Advising For each student who fails to meet the minimum passing standards as set by THECB, -en a TSI assessment instrument, SFA wil Sprovide individual advising regarding developmental education necessary to ensure the readiness of that student in performing freshman-level academic coursework. SFA will also ■Ekrassist the student in developing an individual plan for academic success,, including enrollment in developmental and non developmental coursework. Each student who has not met all college-readiness requirements must meet with an advisor in the Academic Advising Center (AAC) before registering for classes each semester. The student's progress toward s achieving meeting readiness standards will be reviewed during that meeting, and the^-&& advisor will provide individual assistance in registering for required developmental coursework. and in resolving any questions related to the student's readiness status. Meeting Developmental Requirements For each failed area of deficiency a TSI assessment instrument, the student must enroll immediately in developmental coursework to address that area of deficiency . The student must continue to enroll in assigned developmental coursework until the AAC SFASU determines that the student is ready to perform freshman-level academic coursework in that area. -As indicators of readiness, the ^CSFASU may consider the student's performance in developmental education,t performance in appropriate non-developmental coursework,t and/or performance on an approved TSI assessment instrument. For course-based developmental work (ENG 099, MTH 099, RDG 098), an earned grade of "C" or higher will demonstrate that the student is college-ready. A student may retest at any time to demonstrate readiness using any of the few-assessment instruments approved by THECB. (THEA, ASSET, COMPASS or ACCUPLACER). It is the student's responsibility to submit any updated test scores to the AAC. Academic Advising Center. P-22 Appendix 4 Documentation of TSI Status In accordance with THECB regulations, the student's SFA transcript will indicate each student's current status regarding college readiness in reading, writing, and mathematics. This status will be updated each semester, as soon as practical and feasible. Dual-Credit and Concurrent Students High school students who achieve sufficiente&tem scores on the tenth-grade Texas Assessment of Knowledge and Skills (TAKS)4est (or other state-administered assessment approved by the THECB) may enroll in dual-credit courses through their senior year of high school without taking a state-approved TSI assessment through their senior year of high school. Upon enrolling for degree-seeking credit at SFA, these students must satisfy requirements for TSI exemption or take an approved TSI assessment test in reading, writing, and mathematics. Any high school student seeking concurrent enrollment must demonstrate qualification for exemption from TSI assessment or earn an acceptable score on take an approved TSI assessment instrument before enrolling in any coursework at SFA. Attendance, Grades, and Academic Standing Students who have not met all readiness requirements must engage in appropriate, continuous developmental education upon enrolling at SFASU. Students are not allowed to drop developmental courses from their schedule unless they pass a TSI assessment instrument or can provide documentation of satisfying readiness requirements in another manner. If a student is allowed to drop a developmental course, the dropped course does not count towards the course drop limitation policy as described in the Texas Higher Education Coordinating Board Rules, Chapter 4, Subchapter A, Section 4S4.10. Grades earned in developmental courses do not count towards a student's cumulative GPA. Credit for developmental courses may not be used to meet graduation requirements. P-23 Appendix 4 Evaluating Effectiveness of Developmental Education 7Beginning in tho 2007 2008 academic year and every third year thereafter, the Academic Advising ContortC will collect and compile information about students' success in achieving TSI readiness standards. This information will be prepared for the provost and vice president for academic affairs. If subsequent performance in related freshman-level academic coursework is to be collected and complied, this would be the responsibility of individual academic units. and their subsequent performance in related freshman level academic coursowork. This information will bo prepared for the Office of the Provost and Vice President for Academic Affairs, and it will be used to determine program modifications and enhancements to ensure student success. Cross References: Texas Higher Education Coordinating Board Rules, Chapter 4, Subchaptor A, Section 1.379 Tex. Admin. Code §§ 4.10, .51-.60; and Subchaptor C, Section 1.51 1.60; Texas Education Code, Section 51,30627e;c. Educ. Code § 51.3062 Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P-24 Appendix 4 Distance Education Faculty Competencies and Compensation (A-58) Original Implementation: August 1, 2000 Last Revision: October 30, 2007October 18, 2010 Employees may receive a stipend for the development of online courses or portions of online courses and/or for teaching or delivering an online course. No stipends are given for developing or delivering hybrid or interactive television (LIN) courses. Distance education courses definitions arc classified as include the following: • Online course - A course which has been approved by the Office of Instructional Technology (OIT) as fully-developed for online deliveryr • Hybrid course - A course which has not yet been approved as a fully-developed online course yet delivers at least 50% of its instruction onliner • ITV course - A course in which the majority of the content is delivered using two-way interactive television between ene-two or more locationsr Three requirements must be met to be eligible To be eligible to receive a stipend for developing or teaching an online course^: (1) the person must be recognized certified by by the Office of Instructional Technology (OIT) as ^n certified online instructor, (2) the person must be -and-approved by the appropriate academic chair/director and dean to offer the class, and (3) , In addition, the course must be approved recognized by the Office of Instructional Technology OIT as a fully-developed online course. While OIT shall assess the design elements of a course for online delivery, Course the content and quality of online courses is-a are the responsibilities of the departmental academic unitand college rosponsibility/c?*?. Persons who received online or distance education certification prior to employment at Stephen F. Austin State University (SFA) may be granted SFA certification by demonstrating competency in online course development and teaching to the satisfaction ofOYT. The provost and vice president for academic affairs, after receiving recommendations from tke-OITand the distance education committee, shall set Trtie amount of the-stipends for the development and/or delivery of online courses is set by the provost and vice president for academic affairs after receiving recommendations from the OIT and the distance education committee. For the purposes of clarification, distance education course definitions are as follows: ♦Online course A course which has been approved by SFASU as being fully-developed for online delivery. •Hybrid course A course which has not yet been approved as a fully developed online course yet delivers at least 50% of the instruction online. P-25 Appendix 4 •ITV course A course in which the majority of thn mntont in HniivnrH }]r\ng two way interactive television between one or more locations. Cross Reference: None Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P-26 Appendix 4 Doctoral Students: Allowable Credit Hours and Completion Time-(A-7.5) Original Implementation: April 21, 1998 Revision Date: April 21, 2^01 October 18, 2010 1. The doctoral degree typically requires a minimum number of credit hours above those required to obtain beyond a master's degree. Those sStudents who have reached ninety-nine (a total of 99^ or more credit hours above those required for a master's degree wiH-shall be disallowed ineligible for student employment hy-at Stephen F. Austin State University (SFA). 2. These-sStudents who have completed ninety-nine fa total of 99> or more credit hours above those required for beyond a master's degree will-shallpaybe subject to paying tuition and fees in an amount to be commensurate with the current rate for out-of-state tuition and fees, or the equivalent of full-cost-of-education as determined by Stephen F. Austin State UnivorsitySTvl 3. After three years of full-time enrollment, a formal review of each student }s doctoral progress shall be conducted within the graduate program and shared with the student Students who have accumulated more than ninety-nine (99) credit hours beyond a master ys degree without completing doctoral degree requirements may be terminated from the program by the dean of graduate studies. 3*4. Every academic year, a formal review of each doctoral student's academic progress will be conducted subsequent to three years of full time enrollment by the appointed graduate program advisor within the department and/or respective college. In all cases, the review process will be initiated within the program/department and follow the guidelines set forward in the most current Graduate Bulletin and/or the most current guidelines as recorded in the Office of the Associate Vice President for Graduate Studies and Research. Each review will result in a progress profile to be shared with the student, major professor, graduate program advisor, department chair, and dean of the college, and placed on record with the Graduate School. Subsequent to the three year review, a doctoral student must file a progress report signed by the major professor with the graduate program advisor. Accumulation of credit hours in excess of 99 above those required to obtain a master's degree while failing to complete the degree will constitute unsatisfactory progress and may result in the termination of the student's degree program. In the case when aA students program who is terminatedTj/ram a program-she/be may request a post-termination review, te-be conducted by the department chair, graduate program advisor, and dean of the college. The post-termination review may result in a recommendation for reinstatement to the Associate Vice President for dean of graduate studies-aad Research. 4r5.A ^student's written appeal for reinstatement beyond the post-termination review may-must be made in writing to the dean of graduate studies\Jmv$x$\\y Graduate P-27 Appendix 4 Council. The appeal should be sent to the Dean of Graduate Studies to be placed on the agenda of the University Graduate Council for final resolution. Cross Reference: Graduate Bulletin^-/ Texao Education Codo 61.059 (\)Tex. Educ. Code §61.059(1) Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P-28 Appendix 4 Effort Reporting and Certification for Sponsored Activities (A-68) Original Implementation: January 29, 2008 Last Revision: NemOctober 18, 2010 This policy establishes requirements for recording and reporting employee effort to comply with federal and state laws and regulations [Office of Management and Budget Circular A-21 and Texas Uniform Grant Management Standards II-(B)(1 l)(h)(l-5, 7)]. Effort reporting is a process that uses after-the-fact activity records to certify that only allowable payroll expenses are charged to or contributed (cost-shared or matched) to grants, contracts, and other sponsored agreements, and that effort commitments to sponsored agreements are met as specified in the agreement. A. Effort reports are required for faculty and staff who devote effort (paid or cost-shared) to one or more sponsored agreements that are funded by state or federal sponsors. B. Effort is defined as the amount of time spent on a particular activity and is not based on a traditional 40-hour work week. The total effort associated with institutional base salary is defined as 100% effort. This includes instruction, departmental administration, departmental research, sponsored projects, and other activities. Effort expended for extra compensation, such as salary supplements, stipends, or additional compensation as defined in SFA Policy E-9, or for work not compensated by the university, is not included in effort calculations. C. Effort reports should reasonably reflect the activities for which employees are compensated by the institution. However, in the use of any methods for apportioning salaries, it is recognized that, in an academic setting, teaching, research, service, and administration are often inextricably intermingled. Therefore, a precise assessment of factors that contribute to costs is not always feasible, nor is it expected. Reliance, therefore, is placed on estimates in which a degree of tolerance is appropriate [OMB A 21, J.10.b.(l).(c)]. D. Tolerance is defined by the university as +/- five percent (5%) of the committed effort. Effort certification report adjustments may be required when: 1) certified effort does not match salary expenditures within the tolerance limit for the time P-29 Appendix 4 period covered by the report; 2) there are payroll cost transfers; or 3) revised PARs-personnel actions are generated. E. Project directors (PDs) or principal investigators (Pis) are responsible for ensuring that effort certification reports are completed accurately and in a timely manner for each individual subject to this policy and paid and or cost-shared from a grant, contract, or other state/federal sponsored agreement for which they serve as PD/PI. To confirm that the distribution of activity represents a reasonable estimate of the work performed by the employee during the period, reports will be signed by the employee, PD/PI, or other responsible person with suitable means of verification that the work was performed [OMB A 21, J,10.c.(2),(c)], F. Effort certification reports are generated for individuals by payroll when any portion of a salary is paid or cost-shared in a reporting period from state of Texas and/or federally sponsored accounts. Completed forms are returned to the controller's office for review, filing, and retention. G. Effort attributed to any state/federal sponsored agreement (grant, contract, or cooperative agreement) must represent work specific to the agreement. Intentional falsification, forgery, or fraudulent alteration of effort certification reports constitutes fraud. Criminal and/or employee discipline measures may be pursued. H. Training in the effort certification process is mandatory for all employees with payroll expenses charged to or contributed (cost-shared or matched) to externally funded grants, contracts, or other sponsored agreements subject to effort reporting requirements, and for departmental and other employees involved in the effort reporting process. The Office of Research and Sponsored Programs (ORSP) will provide and document training activities. Detailed procedures for effort reporting and certification; information on training; timelines for distribution, completion, and submission of effort reports; for modifications to salary charges based on variances between the estimated and actual effort; and for correction of effort reports are outlined in the Technical Assistance Manual published by the Office of Research and Sponsored Programs (ORSP). Cross Reference: ORSP Technical Assistance Manual: Office of Management and Budget Circular A-21, J.10. (2 C.F.R. § 220, Appendix J. 10. )\ Texas Uniform Grant Management Standards II-(B)(1 l)(h)(l-5, 7); SFA Policy E 9, Salary Supplements, Stipends and Additional Compensation (E-9). P-30 Appendix 4 Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Director, Office of Research and Sponsored Programs; Controller Forms: Effort Certification Reports for Faculty and Salaried Employees P-31 Appendix 4 Electronic Accessibility (F-44) NEW Original Implementation: October 18, 2010 Last Revision: None Stephen F. Austin State University is committed to making electronic information and services accessible to all users. Chapter 2.13 of the Texas Administrative Code establishes standards for electronic and information resources (EIR) including: software applications and operating systems; telecommunication products; video and multimedia products; self contained closed products; desktop and portable computers; and procurement of these products. In order for EIR products or service to be considered accessible, the product should offer an alternate format or method for providing information, including product documentation, to people with disabilities. Additionally, it should work with assistive technology commonly used to increase, maintain, or improve functional capabilities for individuals with disabilities. Electronic Accessibility Coordinator (EAC) The university shall designate an Electronic Accessibility Coordinator to monitor policy compliance and train Web publishers and developers about electronic accessibility. The coordinator will chair the Electronic Accessibility Board, and may be contacted at accessibility@sfasu.edu. Electronic Accessibility Board (EAB) The EAB is responsible for developing procedures regarding compliance with accessibility standards and this policy. In addition, this board will review all exception requests. Compliance Exceptions and Exemptions If a university official believes that achieving compliance with the policy is either not possible, or would impose a significant difficulty or expense, that official should contact the EAC for an Electronic Accessibility Exception Request form. Once received, the EAB will review the request and forward it, with recommendations, to the vice president for university affairs. The vice president of university affairs will review and forward the request to the president for a final decision. Procurement of Electronic and Information Resources All EIR developed, procured or changed through a procured services contract, and all EIR services provided through hosted or managed services contracts, shall comply with Chapters 206 and 213 of the Texas Administrative Code, as applicable, unless an exception is approved by the president, or an exemption has been approved by the Department of Information Resources. Departments shall coordinate purchases of EIR with Procurement Services and the Accessibility Coordinator. All purchases for EIR shall follow university policy C-62, Purchase of Electronic and Information Resources. Web Accessibility and Usability Testing P-32 Appendix 4 All official and affiliated university Web pages intended for the public shall be accessible to, and usable by, all users and compliant with Texas Administrative Code Section 206.70, unless an exception is approved by the president, or an exemption has been made. Web developers shall follow guidelines established by chapter 206 of the Texas Administrative Code, section 508 of the Rehabilitation Act, as amended, to the extent required under law, and criteria established by university procedures to improve the accessibility of all university websites. Web site markup should be validated to ensure proper coding and rendering on multiple platforms, browsers, and browser versions. Accessibility issues shall be checked by accessibility Web sites or software. To facilitate compliance, the university EAB recommends that all university Web developers utilize the centrally funded information management tools provided by the university. The university's usability Web site offers guidance on conducting usability tests, and the Web accessibility page provides assistance in accessibility planning. Web Accessibility Link Each university Web site that provides entry to members of the public must contain a "Web Accessibility" link to the Electronic Accessibility Site. This site contains the university's Web accessibility policy and contact information for the university's EAC. Suggestions and Concerns Existing Web site compliance issues can |
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