Minutes of the Board of Regents of Stephen F. Austin State University. 2010, Volume No. 259

              Stephen F. Austin
State University
MINUTES OF THE
BOARD OF REGENTS
Nacogdoches, Texas
April 19 and 20, 2010
Meeting 259TABLE OF CONTENTS
BOARD MINUTES FOR APRIL 19 AND 20, 2010
MEETING 259
Page
APPROVAL OF MINUTES
Board Order 10-24
Approval of January 24 and 25, 2010 and February 26, 2010 Minutes.........................3
PERSONNEL
Board Order 10-25
Faculty Appointments for 2010-2011............................................................................3
Staff Appointments for 2010-2011 ................................................................................4
Changes of Status for 2010-2011...................................................................................6
Retirements ....................................................................................................................8
Promotions .....................................................................................................................8
Tenure ......................................................................................................................9
Faculty Development Leave for 2010-2011 ..................................................................9
Regents Professorship for 2010-2011............................................................................9
ACADEMIC AND STUDENT AFFAIRS
Board Order 10-26
Small-size Classes Spring 2010 ...................................................................................10
Board Order 10-27
Curriculum Changes ....................................................................................................10
Establishment of Stephen F. Austin State University Lifetime Cultural Achievement Award ....................................................................................................10
BUILDING AND GROUNDS
Board Order 10-28
Purchase of Property at 310 and 312 East Starr Avenue (Executive Session Item) ....11
Board Order 10-29
J.A. Chireno Survey Mineral Lease.............................................................................11
Juanita Curry Boynton House Construction Budget....................................................11
FINANCIAL AFFAIRS
Board Order 10-30
Property, Boiler and Machinery and Inland Marine Insurance..........................................12
Adoption of 2009-2010 Summer Budget...........................................................................12
Television Programming Services .....................................................................................12
Bookstore Contract Addendum for Textbook Rental Program .........................................13
Grant Awards for December 19, 2009-March 31, 2010 ....................................................13UNIVERSITY POLICIES AND PROCEDURES
Board Order 10-31
Policy Revisions.................................................................................................................13
REPORTS
President
Audit Services Report
Faculty Senate
Student Government Association
APPOINTMENTS
Board Committees for 2010-2011 .....................................................................................14
Search Committee for General Counsel ............................................................................14
APPENDICES
Appendix 1 – Small-Size Classes Spring 2010
Appendix 2 – Curriculum Changes
Appendix 3 – Barnes and Noble 2010 Addendum
Appendix 4 – Grant Awards for FY10 Awarded Between December 19, 2009 and March 31, 2010
Appendix 5 – Policy Revisions
Academic and Professional Preparation (A-49)
Academic Freedom and Responsibility (A-2.5)
Active Military Service (A-74) NEW
Advanced Placement (A-7)
At-Will Employment (E-66)
Computer Equipment Purchases (C-8)
Contracting Authority (C-9)
Curation of Archaeological Collections (A-75) NEW
Distribution of Payroll (C-12)
Employee Enrolling for Courses (E-16)
Grade Reporting (A-41)
Grievance and Appeals (E-25N)
Honorary Degree (D-18)Library Gifts (A-25)
Monthly Calendar (F-19)
News Releases (F-20)
Out-of-State Travel/Study (A-36)
Overload Assignments (A-37)
Parking and Traffic Regulations (D-24)
Performance Management Plan (E-57)
Photographic Reprints (F-22)
Printing Services (F-23)
Reasonable Workplace Accommodation for Disabilities (E-67)
Satisfactory Academic Progress for Financial Aid Recipients (A-40)
Student Media (D-44)
Student Organization Formation and Recognition (F014)
University Letterhead (D-37)
University Publications (D-39)
Vacation/Sick Leave Report (E-54)-1-
Stephen F. Austin State University
Minutes of the Meeting of the Board of Regents
Nacogdoches, Texas
April 19 and 20, 2010
Austin Building 307
Meeting 259
Monday, April 19, 2010
The regular meeting of the Board of Regents was called to order in open session at 8:04 a.m., Monday, April 19, 2010, by Chair James Thompson.
PRESENT:
Board Members: Mr. James Thompson, Chair
Mr. Richard Boyer
Dr. Scott Coleman
Mr. James Dickerson
Ms. Valerie Ertz
Mr. Bob Garrett
Mr. Steve McCarty
Ms. Morgan Tomberlain
Mr. Melvin White
President: Dr. Baker Pattillo
Vice-Presidents: Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook
General Counsel: Mr. Damon Derrick
Other SFA administrators, staff, and visitors
The Building and Grounds Committee convened at 8:04 a.m. and adjourned at 8:18 a.m. The Finance/Audit Committee convened at 8:18 a.m. and adjourned at 9:18 a.m. The Academic and Student Affairs Committee convened at 9:35 a.m. and adjourned at 10:43 a.m.
The board reconvened into a committee of the whole at 10:45 a.m. to hear a marketing report from the executive director of marketing and public affairs and an update on Texas higher education from Dr. Raymund A. Paredes, Texas Commissioner of Higher Education.-2-
Following a lunch break, the board reconvened at 2:00 p.m. and heard a legislative update from the university president.
The chair called for an executive session at 2:15 p.m. to consider the following items:
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072)
• Possible real estate purchases
Consultation with attorney regarding legal advice or pending and/or contemplated litigation or settlement offers, including but not limited to legislative actions and/or agenda, Stephen F. Austin State University v. Sunbelt Pools, Inc., American Granby, and National Diversified Sales, Inc., and Educational Loan Servicing, LLC d/b/a Campus Partners v. The Honorable Greg Abbott, Attorney General of Texas, Stephen F. Austin State University. (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the general counsel, the women’s basketball coach, the vice presidents and the president. (Texas Government Code, Section 551.074)
The executive session ended at 4:00 p.m. and the board meeting was recessed for the evening with no further action.
Tuesday, April 20, 2010
The chair reconvened the board meeting in open session at 9:03 a.m. on Tuesday, April 20, 2010.
PRESENT:
Board Members: Mr. James Thompson, Chair
Mr. Richard Boyer
Dr. Scott Coleman
Mr. James Dickerson
Ms. Valerie Ertz
Mr. Bob Garrett
Mr. Steve McCarty
Ms. Morgan Tomberlain
Mr. Melvin White
President: Dr. Baker Pattillo
Vice-Presidents: Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook-3-
General Counsel: Mr. Damon Derrick
Other SFA administrators, staff, and visitors
Regent Tomberlain led the pledge to the flags and provided the invocation.
RECOGNITIONS
Robert Hill introduced the Southland Conference Champion Ladyjack Basketball Team and the Southland Conference Indoor Track and Field Champions, the SFA Track and Field Team. Steve Westbrook introduced the National Champion SFA Cheerleaders. Dean Murphy introduced representatives from the SFASU Press, who presented books to the board members. Ric Berry introduced the director of International Programs and the faculty members who were being recommended for promotion to the rank of professor: Keaton Grubbs, Julia Ballenger, David Lewis and Stephen Lias.
Jimmy Thompson turned the gavel over to the incoming board chair, Melvin White, who assumed the chair. Chair White thanked Regent Thompson for his service to the university as board chair for the past year.
APPROVAL OF MINUTES
BOARD ORDER 10-24
Upon motion by Regent McCarty, seconded by Regent Coleman, with all members voting aye, the minutes of the January 24 and 25, 2010, and the February 26, 2010, meetings were approved.
PERSONNEL
BOARD ORDER 10-25
Upon motion by Regent Thompson, seconded by Regent Dickerson, with all members voting aye, the following personnel items were approved:
FACULTY APPOINTMENTS FOR 2010 – 2011
EDUCATION
Deborah Cady, Clinical Instructor of Human Services, M.A.T. (University of Northern Colorado), at an academic year salary of $51,000 for 100 percent time, effective September 1, 2010.
LIBERAL AND APPLIED ARTS
Luis Aguerrevere, Assistant Professor Psychology, M.A. (University of New Orleans) at an academic year salary of $46,000 for 100 percent time, effective -4-
September 1, 2010, contingent upon completion of doctorate by September 1, 2010.
Frances Bontempo Anson, Assistant Professor of Psychology, Ph.D. (Ohio State University), at an academic year salary of $46,000 for 100 percent time, effective September 1, 2010.
Andrew Brininstool, Assistant Professor of English, MFA (University of Houston) at an academic year salary of $46,000 for 100 percent time, effective September 1, 2010.
Carrie Butler, Assistant Professor of Social Work, Ph.D. (University of Texas), at an academic year salary of $46,000 for 100 percent time, effective September 1, 2010.
Dusty Jenkins, Assistant Professor of Psychology, M.S. (Oklahoma State University) at an academic year salary of $46,000 for 100 percent time, effective September 1, 2010, contingent upon completion of doctorate by September 1, 2010.
Matthew Kaplan, Assistant Professor of English, M.A. (California State University) at an academic year salary of $46,000 for 100 percent time, effective September 1, 2010, contingent upon completion of doctorate by September 1, 2010.
Christopher Sams, Assistant Professor of English, Ph.D. (University of Buffalo), at an academic year salary of $46,000 for 100 percent time, effective September 1, 2010.
LIBRARY
Jill Crane, Librarian I, MLIS (Wayne State University), at an annual salary of $40,000 for 100 percent time, effective February 1, 2010.
STAFF APPOINTMENTS FOR 2010 – 2011
ADMISSIONS
Brittany Green, Admissions Counselor, at an annual salary of $32,000 for 100 percent time, effective March 8, 2010.
ATHLETICS
Anthony Amato, Head Soccer Coach, at a 10.5 month salary of $44,144 for 100 percent time, effective March 29, 2010.-5-
Haley Blount, Athletic Academic Services Assistant, at an annual salary of $33,601 for 100 percent time, effective February 1, 2010.
James Fredenburg, Assistant Football Coach, at a 10.5 month salary of $24,720 for 100 percent time, effective February 1, 2010.
Brandon Schneider, Women’s Head Basketball Coach, at an annual salary of $120,000 for 100 percent time, effective April 20, 2010.
Nathan Schneider, Athletic Academic Services Assistant, at an annual salary of $35,000 for 100 percent time, effective February 1, 2010.
CHARTER SCHOOL
Natalie Cardenas, Teacher, at an academic year salary of $36,500 for 100 percent time, effective January 18, 2010.
CONTROLLER
Eric Ashworth, Accountant II, at an annual salary of $42,000 for 100 percent time, effective January 25, 2010.
David Baker, Accountant III, at an annual salary of $50,000 for 100 percent time, effective January 4, 2010.
LIBRARY
Michelle Findley, Database Administrator I, at an annual salary of $33,072 for 100 percent time, effective February 15, 2010.
RESEARCH AND SPECIAL PROGRAMS
Ashley Gillespie, Grant and Contract Specialist, at an annual salary of $49,500 for 100 percent time, effective April 12, 2010.
STUDENT AFFAIRS
Brooke Rodine, Assistant Director of Orientation, at an annual salary of $37,500 for 100 percent time, effective January 25, 2010.-6-
CHANGES OF STATUS FOR 2010 – 2011
ADMISSIONS
Brian Blackwell, from Admissions Counselor at an annual salary of $32,000 for 100 percent time, to Admission Counselor at an annual salary of $32,300 for 100 percent time, effective March 1, 2010.
Elisabeth Hollingsworth, from Admissions Counselor at an annual salary of $32,500 for 100 percent time, to Admissions Counselor at an annual salary of $32,800 for 100 percent time, effective March 1, 2010.
Ryan Horne, from Admissions Counselor at an annual salary of $36,000 for 100 percent time, to Admissions Counselor at an annual salary of $36,300 for 100 percent time, effective March 1, 2010.
Kimberly Lower, from Assistant Director of Admissions at an annual salary of $49,004 for 100 percent time, to Assistant Director of Admissions at an annual salary of $50,504 for 100 percent time, effective March 1, 2010.
Jessica Maynard, from Senior Admissions Counselor at an annual salary of $40,500 for 100 percent time, to Senior Admissions Counselor at an annual salary of $42,000 for 100 percent time, effective March 1, 2010.
Janet McLeroy, from Admissions Counselor at an annual salary of $36,000 for 100 percent time, to Admissions Counselor at an annual salary of $36,300 for 100 percent time, effective March 1, 2010.
Michael Williams, from Admissions Counselor at an annual salary of $32,000 for 100 percent time, to Admissions Counselor at an annual salary of $32,300 for 100 percent time, effective March 1, 2010.
BUSINESS
John Lewis, from Interim Vice President for Development and Professor of Business at an annual salary of $135,984 for 100 percent time, to Professor of Business at an academic year salary of $93,960 for 100 percent time, effective January 1, 2010.
CONTROLLER
Judith Kruwell, from Accountant II at an annual salary of $44,000 for 100 percent time, to Accountant III at an annual salary of $52,000 for 100 percent time, effective January 4, 2010.-7-
EDUCATION
Carrie Baker, from Academic Advisor at an annual salary of $36,530 for 100 percent time, to Certification and Degree Planning Coordinator at an annual salary of $41,000 for 100 percent time, effective January 4, 2010.
Kathy Springfield, from Assistant Athletic Academic Services at an annual salary of $33,600, to Academic Advisor at an annual salary of $35,000 for 100 percent time, effective January 1, 2010.
FINANCIAL AID
Alicia Atkins, from Financial Aid Loan Specialist I at an annual salary of $23,175 for 100 percent time, to Financial Aid Student Loan Manager at an annual salary of $31,300 for 100 percent time, effective February 1, 2010.
FORESTRY AND AGRICULTURE
Lindsey Krebs, from Graduate Assistant at a semester salary of $4,612 for 50 percent time, to Beef Farm Supervisor at an annual salary of $38,802 for 100 percent time, effective March 15, 2010.
GENERAL COUNSEL
Damon Derrick, from Staff Attorney at an annual salary of $53,000 for 100 percent time, to Interim General Counsel at an annual salary of $53,000 for 100 percent time with a supplement of $600 per month for interim duties until the position is filled, effective March 1, 2010.
LIBERAL AND APPLIED ARTS
Patricia Foster, from Visiting Instructor of Psychology at an academic year salary of $41,000 for 100 percent time, to Assistant Professor of Psychology at an academic year salary of $46,000 for 100 percent time, effective September 1, 2010, contingent upon completion of doctorate by September 1, 2010.
LIBRARY
Jennifer Brancato, from Archivist at an annual salary of $35,963 for 100 percent time, to Archivist with additional duties at an annual salary of $40,300 for 100 percent time, effective February 1, 2010.
Rachel Galan, from Associate Director for Library Services, at an annual salary of $75,894 for 100 percent time, to Librarian II at an annual salary of $75,894 for 100 percent time, effective February 1, 2010, and at an annual salary of $53,100 for 100 percent time, effective September 1, 2010.-8-
Christine Hennessey, from Librarian II, Head of Digital Projects, at an annual salary of $45,750 for 100 percent time, to Librarian II, Archives and Repository Librarian, at an annual salary of $45,750 for 100 percent time, effective January 31, 2010, and at an annual salary of $40,950 for 100 percent time, effective September 1, 2010.
Linda Reynolds, from Librarian III at an annual salary of $51,232 for 100 percent time, to Librarian III with additional duties at an annual salary of $60,000 for 100 percent time, effective February 1, 2010.
PUBLIC AFFAIRS
Bryan Patton, from Technology Specialist at an annual salary of $37,080 for 100 percent time, to Designer, Web Development, at an annual salary of $38,000 for 100 percent time, effective February 1, 2010.
RETIREMENTS
Connie Delaney, Lecturer, Elementary Education Department, effective July 31, 2010.
Michael S. Fountain, Professor and Associate Dean, Arthur Temple College of Forestry and Agriculture, effective August 31, 2010.
PROMOTIONS
The following individuals were granted promotion to the academic rank indicated, effective fall semester, 2010.
To Associate Professor: Larry Chasteen Management, Marketing & International Business Pauline Sampson Secondary Education
Stephanie Jevas Kinesiology Linda Stark Bobo Kinesiology Jeanie Gresham Elementary Education
Scott La Graff Music Deb Scott Music Christopher Talbot Art Norjuan Austin English Steven Galatas Government Julie Harrelson-Stephens Government Michael Martin English John McDermott English Anne Smith English Owen Smith English -9-
To Professor:
Keaton Grubbs General Business
Julia Ballenger Secondary Education
David Lewis Art Stephen Lias Music
To Professor Emeritus:
Michael Fountain Forestry
TENURE
Academic tenure was awarded to the following individuals, effective fall semester, 2010.
Larry Chasteen Management, Marketing and International Business Pauline Sampson Secondary Education
Jeanie Gresham Elementary Education
Christopher Talbot Art
Norjuan Austin English
George Franks Government
Steven Galatas Government
Julie Harrelson-Stephens Government
Michael Martin English
John McDermott English
Anne Smith English
Owen Smith English
FACULTY DEVELOPMENT LEAVE FOR 2010-2011
The faculty members listed below were awarded Faculty Development Leave for fall 2010.
Dana Cooper History
Scott Whitney Human Services
REGENTS PROFESSORSHIP FOR 2010-2011
Dr. Hans Williams, Professor of Forestry, was awarded a Regents Professorship for the academic year 2010-2011.-10-
ACADEMIC AND STUDENT AFFAIRS
BOARD ORDER 10-26
Upon motion by Regent Dickerson, seconded by Regent Garrett, with all members voting aye, the following academic and student affairs item was approved:
SMALL-SIZE CLASSES SPRING 2010
WHEREAS, the board considered the following: Texas Higher Education Coordinating Board rules require that all regular organized undergraduate classes with fewer than ten students enrolled and regular graduate classes with fewer than five students enrolled be approved by the Board of Regents. Under policies established by the board, such classes can only be taught for specific reasons, such as the course being needed for students to meet graduation requirements, etc. Courses for spring 2010 are listed in Appendix 1.
THEREFORE, the spring 2010 small-size class list in Appendix 1 was approved.
BOARD ORDER 10-27
Upon motion by Regent Dickerson, seconded by Regent McCarty, with all members voting aye, the following academic and student affairs items were approved:
CURRICULUM CHANGES
WHEREAS, the board considered the following: Changes in curriculum originate in the department and are reviewed by the college and university curriculum committees, the graduate council, the appropriate dean and the provost/vice president for academic affairs. After approval by the Board of Regents, curriculum changes are submitted to the Texas Higher Education Coordinating Board.
THEREFORE, the Board of Regents approved the undergraduate and graduate curriculum changes listed in Appendix 2.
ESTABLISHMENT OF THE STEPHEN F. AUSTIN STATE UNIVERSITY LIFETIME
CULTURAL ACHIEVEMENT AWARD
WHEREAS, the board considered the following: The university has initiated the Archie McDonald Speaker Series as an annual event designed to bring persons of significance in American culture to campus to present a lecture, talk, or public conversation about their roles in the development of American culture and the impact of American culture on their lives. These persons are identified by the Dean of the College of Liberal and Applied Arts, recommended to the provost and vice president for academic affairs, and then to the president for approval. The administration would like to establish the Stephen F. Austin State University Lifetime Cultural Achievement Award to present to the persons who appear on this speaker series.
THEREFORE, the Board of Regents authorized the establishment of the “Stephen F. Austin State University Lifetime Cultural Achievement Award,” to be presented to persons selected to appear on the Archie McDonald Speaker Series.-11-
BUILDING AND GROUNDS
BOARD ORDER 10-28
Upon motion by Regent Garrett, seconded by Regent McCarty, with all members voting aye, the following building and grounds item was approved:
PURCHASE OF PROPERTY AT 310 AND 312 EAST STARR AVENUE (EXECUTIVE SESSION ITEM)
WHEREAS, the board members considered the following: The university has the opportunity to purchase the property located at 310 and 312 East Starr Avenue. The property was appraised on January 28, 2010 for $230,000. It is located in an area that is in accordance with the university’s master plan.
THEREFORE, the Board of Regents authorized the university to purchase the property at 310 and 312 East Starr Avenue at the appraised value of $230,000 and pay any associated costs. The purchase is subject to approval by the Texas Higher Education Coordinating Board. The president or vice president for finance and administration were authorized to sign the closing documents. Designated funds and the Higher Education Fund will be used as funding sources.
BOARD ORDER 10-29
Upon motion by Regent Garrett, seconded by Regent Coleman, with all members voting aye, the following building and grounds items were approved:
J.A. CHIRENO SURVEY MINERAL LEASE
WHEREAS, the board members considered the following: The university owns the mineral interests in 1.87 acres in the J.A. Chireno Survey. The university was offered $100 and a 25 percent royalty for its mineral interests. The contract with EOG Resources, Inc. is for a period of three (3) years.
THEREFORE, the Board of Regents authorized the university to enter into a mineral lease contract with EOG Resources, Inc. for a period of three (3) years. The president was authorized to sign the contract.
JUANITA CURRY BOYNTON HOUSE CONSTRUCTION BUDGET
WHEREAS, the board members considered the following: At the December 18, 2009 meeting, the Board of Regents authorized the university to begin construction expansion and renovation of the Juanita Curry Boynton House in January. Pursuant to SFA Policy D-20.5, the expansion construction budget is presented for approval.
THEREFORE, the Juanita Curry Boynton House expansion construction budget was approved at a cost not to exceed $765,000. Funding sources will include donations, -12-
ARAMARK contracted contributions, and designated funds. The vice president for finance and administration was authorized to sign associated purchase orders and contracts.
FINANCIAL AFFAIRS
BOARD ORDER 10-30
Upon motion by Regent Ertz, seconded by Regent Boyer, with all members voting aye, the following financial affairs items were approved:
PROPERTY, BOILER & MACHINERY, AND INLAND MARINE INSURANCE
WHEREAS, the board members considered the following: Pursuant to State of Texas requirements, the university utilizes the Statewide Property Insurance Program provided by the State Office of Risk Management (SORM) for property, boiler and machinery, and inland marine insurance. The insurance policy period extends from May 1st through April 30th of each year. The university’s current insurance contract with SORM began May 1, 2009 and ends April 30, 2010. The State Office of Risk Management is currently negotiating rates with insurance carriers.
THEREFORE, it was ordered that the university continue coverage under the Statewide Property Insurance program through the State Office of Risk Management (SORM). The new policy period will extend from May 1, 2010 through April 30, 2011. The president was authorized to sign the contract.
ADOPTION OF 2009-10 SUMMER BUDGET
WHEREAS, the board members considered the following: The fiscal year 2009-10 summer budget contains two regular summer semesters and a mini-semester. The 2009-10 annual budget includes $4,287,162 that is available to support summer school salaries and benefits. In addition, $800,000 of actual income in excess of budget and $415,128 from E&G salary savings are used to fund summer school salaries. Additional faculty salaries, professional salaries, student wages and benefits totaling $90,074 are supported from designated funds. Summer salaries and benefits of $138,613 are funded from restricted contract and grant funds.
THEREFORE, it was ordered that the 2009-10 summer budget was approved at a total of $5,730,977.
TELEVISION PROGRAMMING SERVICES
WHEREAS, the board considered the following: On July 14, 2005, the Board of Regents authorized a five-year contract for television cable services that ends on August 31, 2010. Suddenlink Communications is the current cable provider. The university issued a Request for Proposals for television programming services and received four responses. Three vendors were selected to make presentations. -13-
THEREFORE, it was ordered that the university negotiate a new five year contract for television programming services with Suddenlink at a cost not to exceed $1,575,000 plus fees for additional service outlets. Should negotiations fail to deliver an agreement, it was further ordered that the university invoke the automatic one-year renewal in the existing Suddenlink agreement at a cost not to exceed $355,000. Authorization was given for the president to sign the contract.
BOOKSTORE CONTRACT ADDENDUM FOR TEXTBOOK RENTAL PROGRAM
WHEREAS, the board considered the following: The expansion of textbook rental programs has become a proven way to help reduce cost to students. The university’s contracted bookstore management company, Barnes & Noble, now offers textbook rental programs to their partner campuses. The addition of a rental program will offer a lower cost option to our students for the textbooks included in the program. To implement a textbook rental program at SFA, the contract between the university and Barnes & Noble College Booksellers, Inc. must be amended.
THEREFORE, the president was authorized to sign an addendum to the existing bookstore services contract with Barnes & Noble Booksellers, Inc. that includes the provisions outlined in Appendix 3.
GRANT AWARDS FOR DECEMBER 19, 2009-MARCH 31, 2010
WHEREAS, the board considered the following: Since the fiscal year 2009-10 budget was approved, the university has received grant awards that total $11,925,789. Those include multi-year awards and represent a total increase of $3,162,403 since the last report. Total grant awards allocable to fiscal year 2010 are $9,636,649. That total represents an increase of $2,946,403 since the last report. The grant awards result from extensive faculty research and service engagement across many academic disciplines. The grants include direct federal, federal pass through, state and private awards.
THEREFORE, it was ordered that the additional fiscal year 2010 grant awards detailed in Appendix 4 and totaling $2,946,403 were approved and ratified.
UNIVERSITY POLICIES AND PROCEDURES
BOARD ORDER 10-31
Upon motion by Regent Thompson, seconded by Regent Coleman, with all members voting aye, the policy revisions as presented in Appendix 5 were approved.
REPORTS
The president gave a report on the following topics:
Commencement Speaker, the Honorable Kevin P. Eltife, Texas Senator for District I
Location of Administrative Offices
Dean Searches in the Perkins College of Education and the Rusche College of Business-14-
Important Dates:
April 24, the Purple and White Game
April 29, the McDonald Speaker Series
May 1, the African-American Homecoming
May 4, the Champions Dinner
May 7, the Big Dip
May 24, Commencement
The president and board acknowledged the student regent, Morgan Tomberlain, who was attending her final meeting.
The director of Audit Services gave the following report:
Expenditure Audit
Student Employment and Wages Audit
External Audits
Update on Audit Plan
Quality Assurance Review
The Faculty Senate chair gave a presentation on Student/Faculty Success, highlighting Brittany Tanner, ’08 SFA alumna. Ken Collier will be the chair for 2010-2011.
The president of the Student Government Association gave the following report:
Presentation of SGA Presidential Candidates
Working with Sam Houston SGA to Promote a Community Service Project for the SFA v. Sam game in Houston
iPhone App Update
Watermelon Bash 2010
APPOINTMENTS
Chair Melvin White made the following board committee appointments for 2010-2011:
Academic and Student Affairs Committee: James Dickerson, chair; Carlos Amaral and Richard Boyer, members.
Building and Grounds Committee: Steve McCarty, chair; Bob Garrett and James Thompson, members.
Finance/Audit Committee: Bob Garrett, chair; Scott Coleman and Valerie Ertz, members.
Chair White announced that a search committee would be formed to fill the position of General Counsel for the university. Members appointed were: Melvin White, chair; James Dickerson, Bob Garrett and Baker Pattillo members.
The meeting was adjourned at 10:50 a.m.Texas Higher Education Coordinating Board Rules Currently in Effect (9-2006)
Chapter 5. Rules Applying to Public Universities and/or Health-Related Institutions of Higher Education in Texas Subchapter B. Role and Mission, Tables of Programs, Course Inventory
§5.23 Definitions
§5.23.5 Organized classes--Classes whose primary mode of instruction is lecture, laboratory, or seminar.
§5.23.8 Small classes--Undergraduate level classes with less than 10 registrations, and graduate level classes with less than five registrations.
§5.26 Offering of Small Classes by Public Universities
In accordance with Texas Education Code, §51.403(d), public universities may offer organized small classes which:
§51.403(d.1) have been approved by the governing board of the university;
§51.403(d.2) is a required course for graduation (the course is not offered each semester or term, and, if canceled, may affect the date of graduation of those enrolled);
§51.403(d.3) is a required course for majors in this field and should be completed this semester (or term) to keep proper sequence in courses;
§51.403(d.4) is a course in a newly established degree program, concentration, or support area;
§51.403(d.5) is part of an interdepartmental (cross-listed) course taught as a single class by the same faculty at the same station, provided that the combined enrollments do not constitute a small class;
§51.403(d.6) is a first-time offering of the course;
§51.403(d.7) is class size-limited by accreditation or state licensing standards;
§51.403(d.8) is class size-limited by availability of laboratory or clinical facilities; or
§51.403(d.9) is voluntarily offered by a faculty member in excess of the institutional teaching load requirement and for which the faculty member receives no additional compensation.
Source Note: The provisions of this §5.26 adopted to be effective May 28, 2003, 28 TexReg 4124
Appendix 1
Section
Title
Number Enrolled
Credit Hour Value
Total Credit Hours
Texas Education Code Offering Compliance
CSC 524 001
DBMS-ARCHITECTURE & MANAGEM
2
3
6
§51.403 (d.2)
CSC 511 001
PROGRAMMING LANGUAGES
3
3
9
§51.403 (d.2)
CSC 452 001
DATABASE APPLICATION DEVELO
6
3
18
§51.403 (d.6)
ECO 337 001
PUBLIC FINANCE
9
3
27
§51.403 (d.2)
HMS 139 201
MANAGEMENT IN MEAL PRODUCTI
1
1
1
§51.403 (d.1)
COU 526 020
MEDICAL ORIEN COUNSELING
3
3
9
§51.403 (d.3)
COU 590 401
SUPERVISION IN SCHOOL COUNS
3
1
3
§51.403 (d.9)
SPE 441 001
INST STRAT FOR VIS IMP
3
3
9
§51.403 (d.9)
COU 533 020
COUNSELING SKILLS & TECH
4
3
12
§51.403 (d.2)
SPE 445 001
BASIC ORIENTATION & MOBILIT
6
3
18
§51.403 (d.2, d.3)
RHB 493 002
WORKSHOP IN REHABILITATION
7
3
21
§51.403 (d.2)
RHB 494 001
SEMINAR IN REHABILITATION
7
3
21
§51.403 (d.2)
RHB 490 020
REHAB OF PERSONS SEVERE DIS
8
3
24
§51.403 (d.5)
RHB 325 001
PROG & SERVICES FOR VIS IMP
9
3
27
§51.403 (d.2)
RHB 220 001
INTRO TO REHAB SERVICES
10
3
30
§51.403 (d.2)
ART 390 005
EXPLORING ART: SCOPE & SEQU
8
3
24
§51.403 (d.2)
MHL 452 001
CHORAL MATERIALS
8
3
24
§51.403 (d.3)
MUP 102 003
CLASS PIANO
9
2
18
§51.403 (d.3)
MUT 316 001
SOUND EDIT TECH I
9
3
27
§51.403 (d.2)
MUT 317 001
MUS REC & PROD II
9
3
27
§51.403 (d.2)
THR 162 001
PLAY ANALYSIS & DRAMATIC LI
9
3
27
§51.403 (d.3)
THR 221 004
BEGINNING ACTING
9
3
27
§51.403 (d.3)
AEC 442 001
NATURAL RESOURCES ECONOMICS
7
3
21
§51.403 (d.2)
AGM 425 001
MOBILE HYDRAULICS
7
2
14
§51.403 (d.2)
AGM 425L020
MOBILE HYDRAULIC LAB
7
1
7
§51.403 (d.2)
HRT 413 001
NURSERY MANAGEMENT
7
2
14
§51.403 (d.2)
HRT 413L020
NURSERY MANAGEMENT LAB
7
1
7
§51.403 (d.2)
GIS 500 001
GIS PROGRAMMING
2
3
6
§51.403 (d.2)
GIS 400 001
GIS PROGRAMMING
4
3
12
§51.403 (d.2)
GIS 411 001
EMERGENCY MANAGEMENT GIS
4
3
12
§51.403 (d.4)
FOR 252 001
ENVIRONM INTERPRETATION MET
5
3
15
§51.403 (d.2)
FOR 404 001
URBAN FORESTRY
6
3
18
§51.403 (d.2)
FOR 438 001
FIRE USE IN LAND MANAGEMENT
8
3
24
§51.403 (d.2)
MCM 456 001
ADV TELEVISION PRODUCTION
9
3
27
§51.403 (d.2)
LAS 450 001
CAPSTONE SEMINAR IN LAS
5
3
15
§51.403 (d.9)
GRK 232 001
INTERMEDIATE CLASSICAL GREE
4
3
12
§51.403 (d.9)
PSC 405 001
APPELLATE ADVOCACY II
4
3
12
§51.403 (d.9)
CJS 450 090
APPEALS & BRIEFS
7
3
21
§51.403 (d.3)
SOC 430 098
SOCIAL PROBLEMS OF THE ELDE
9
3
27
§51.403 (d.2)
BIO 445 001
DEVELOPMENTAL BIOLOGY
8
3
24
§51.403 (d.2)
Course Information
Appendix 1
Section
Title
Number Enrolled
Credit Hour Value
Total Credit Hours
Texas Education Code Offering Compliance
Course Information
CHE 571 001
COMPRENHENSIVE BIOCHEM II
3
3
9
§51.403 (d.2 & d.3)
CHE 454 001
BIOCHEMICAL TECHNIQUES
5
3
15
§51.403 (d.2 & d.3)
CHE 453 001
COMPREHENSIVE BIOCHEMISTRY
6
3
18
§51.403 (d.2 & d.3)
CHE 470 001
A,B,C,D SEMINAR
9
1
9
§51.403 (d.2 & d.3)
GOL 566 001
REGIONAL PETROLOGY
4
3
12
§51.403 (d.2)
GOL 471 009
FIELD METHODS
9
1
9
§51.403 (d.2 & d.3)
STA 521 001
STATISTICAL ANALYSIS II
2
3
6
§51.403 (d.2)
MTH 540 001
REAL ANALYSIS II
3
3
9
§51.403 (d.3)
MTH 514 001
COMPLEX VARIABLES II
4
3
12
§51.403 (d.3)
MTH 301 001
CONCEPTS OF CALCULUS
9
3
27
§51.403 (d.2)
NUR 305 004
INTRODUCTION TO NURSING
6
2
12
§51.403 (d.3)
PHY 551 001
ADV QUANTUM MECH
4
4
16
§51.403 (d.2)
PHY 440 001
INTRO ELECT & MAG
8
3
24
§51.403 (d.2)
Total Estimated Credit Hours in Small Classes
908
Total Estimated SFA Credit Hours Spring 2010
144,759
Estimated Small Class Credit Hours as a Percentage of SFA Total Credit Hours
0.63%
Date: __________________
Approval: _____________________________________
Appendix 1
Appendix 2
New Page 1
Course Number
Course/Program Title
Department
Change Requested
FIN448
Estate Planning and Taxation
Economics & Finance
New course
Finance Major
Economics & Finance
Two new emphases for finance major
MGT466
Entrepreneurial Family Firms
MMIB
New Course
HMS110
Introduction to Construction & Facility Management
Human Sciences
New Course
RHB224
Disability Narratives
Human Sciences
New Course
ART447
Imaging the Body
Art
New course
MUT210
Introduction to Audio Technology
Music
New Course
MUT325
Music Industry
Music
New course
MUT305
Advanced Microphone Techniques
Music
New course
MUT310
Audio Production
Music
New course
MUT312
Live Audio Engineering
Music
New course
MUT350
Multimedia Sound Techniques
Music
New course
MUT205
Microphone Techniques
Music
New course
MUT360
Commercial Recording & Comp.
Music
New course
MUT320
Music Production Techniques
Music
New course
MUT499
Sound Recording Internship
Music
New Course
THR243
Sound Technology
Theatre
New course
THR464
Screenwriting
Theatre
New course
HRT323 Section 001
Env. Hort. Physiology
Agriculture
New Course
AGD482
Cooperative Extension Education
Agriculture
New Course
HRT101
Horticulture and Society
Agriculture
New Course
GIS425
Mobile and Field GIS
Forestry
New Course
FOR486
Mammalogy
Forestry
New Course
Natural Resources Track
Forestry
New Minor
Bachelor of Science in Multidiciplinary Studies
LAA
New Program
COM317
Performance of Literatore
CCC
New course
ENG341
Introduction to Linguisics
English
New course
ENG438
Forensic Linguistics
English
New course
ENG439
Advanced Gramar
English
New course
ENG474
Tech and Prof Writing Internship
English
New course
GEO400
Geography Internship
SCA
New course
MCM431
Advanced New Media
CCC
New course
MCM499
Senior Seminar
CCC
New course
PSY298
Special Topics in Pyschology
Psychology
New course
REL300
Intro to Religious Studies
SCA
New course
SOC338
Social Problems
SCA
New course
SPA460
Spanish Internship
Modern Languages
New course
Eng440
Advnaced Linguistic Theory
English
New course
Linguistics
English
New Minor
Writing Minor
English
New writing replacement
Certificate of International Competency
Modern Languages
New certificate
CHE100
Preparation for General Chemistry
Chemistry
new course
Minor in Human Health Perspectives
Nursing
new program
SFA 499
Multidisciplinary Capstone Project
LAA
new course
SFA 110
Introduction to Multidisciplinary Study
LAA
new course
UNDERGRADUATE NEW COURSE PROPOSALS
SPRING 2010Appendix 2
Change Page 1
Course Number
Course/Program Title
Department
Change Requested
ACC465
Ethics & Professional Issues Acc
Accounting
Modify course
Finance Major
Economics & Finance
Change to acceptable advanced electives
Entrepeneurship Minor
MMIB
Modify course
Emphasis in small business management/entrepeneurship
MMIB
Modify course
ELE301L
Teaching Science
Elementary Education
Modify course
ELE303
Teaching Mathematics
Elementary Education
Modify course
ELE302
Teaching Social Studies
Elementary Education
Modify course
ELE352L
Current Issues/Profession Lab
Elementary Education
Modify course
ELE351L
EC-4 Learn, Plan Inst Cr Ev Lab
Elementary Education
Modify course
ELE303L
Teaching Mathematics Lab
Elementary Education
Modify course
ELE302L
Teaching Social Studies Lab
Elementary Education
Modify course
ELE301L
Teaching Science Lab
Elementary Education
Modify course
ELE351
EC-4 Learn, Plan Inst Class
Elementary Education
Modify course
ELE352
Current Issues/Professionalism
Elementary Education
Modify course
HSC216
Introduction ot Community Health
Kinesiology
Modify course
HMS314
Building Construction Systems
Human Sciences
Modify course
Food, Nutrition & Dietetics Degree Plan
Human Sciences
Modify Degree plan
HMS312
Residential Design
Human Sciences
Modify course
HMS131
Apparel I
Human Sciences
Modify course
MUP101
Class Piano for Music Majors 1
Music
Modify course
MUP102
Class Piano for Music Majors 2
Music
Modify course
MUP104
Class Piano for Non-Music Majors
Music
Modify course
MUT220
Introduction to Audio Technology
Music
Modify course
ENG335
Introduction to media and visual studies
English
Modify course
ENG342
History of the English Language
English
Modify course
ENG344
Structures of English
English
Modify course
ENG424
Advanced Topics: World Cinema
English
Modify course
ENG442
Topics in Linguistics
English
Modify course
ENG446
Advanced Topics in Film Theory
English
Modify course
MCM103
News Wrightin
CCA
Modify course
MCM203
News Wrighting II
CCC
Modify course
MCM212
Audio Production Techniques
CCC
Modify course
2/
Copy Editing & Headline Writing
CCC
Modify course
MCM302
Television Production
CCC
Modify course
MCM304
Television News Techniques
CCC
Modify course
MCM309
Feature Writing
CCC
Modify course
MCM376
Radio-Television Announcing
CCC
Modify course
MCM405
Photojournalism
CCC
Modify course
MCM456
Advanced Television Production
CCC
Modify course
SOC139
Minority Relations
SCA
Modify course
SOC253
Social Psychology
SCA
Modify course
SPA350
Advanced Study Abroad
Modern Languages
Modify course
Classical Lit Studies
English
Minor restructure
Film Studies
English
Minor restructure
Geography
SCA
Major amendment
Psychology
Psychology
Minor restructure
Leadership
CCC
Minor restructure
UNDERGRADUATE COURSE CHANGE PROPOSALS
COLLEGE OF BUSINESS
COLLEGE OF EDUCATION
COLLEGE OF FINE ARTS
COLLEGE OF LIBERAL & APPLIED ARTS
SPRING 2010Appendix 2
Change Page 2
Prerequisite for all credit bearing Science courses
Sciences & Mathematics
complete all required courses with C or better
GOL471
Special Topics in Geology
Geology
modify course
Geology Program - Environmental Option
Geology
must take MTH233 & CHE330
GOL338
StructuralGeology
Geology
modify course
GOL364
Field Geology
Geology
modify course
GOL408
Stratigraphy and sedimentation
Geology
modify course
GOL420
Geochemistry
Geology
modify course
GOL443
Optical Mineralogy
Geology
modify course
Biology
Biology
modify program
AST105
Classical and Modern Astronomy
Physics
modify course
AST305
Observational Astonomy
Physics
modify course
AST335
Astrophysics
Physics
modify course
PHY125
Introductory Physical Science
Physics
modify course
PHY131
Mechanics & Heat
Physics
modify course
Bachelor of Science in Nursing
Nursing
add HMS355
MTH098
Fundamental Mathematics
Mathematics
modify course
MTH099
Intermediate Algebra
Mathematics
modify course
MTH412
Introduction to Algebraic Systems
Mathematics
modify course
CHE125
Introductory Physical Science
Chemistry
modify course
Chemistry
Chemistry
modify program
COLLEGE OF SCIENCES & MATHEMATICSAppendix 2
Delete Page 1
Course Number
Course/Program Title
Department
Change Requested
MUT221
Music Industry
Music
Delete course
MUT315
Music Recording & Production I
Music
Delete course
MUT316
Sound Editing Tehcniques I
Music
Delete course
MUT317
Music Recording & Production II
Music
Delete course
MUT318
Sound Editing Techniques II
Music
Delete course
MUT417
Music Recording & Production III
Music
Delete course
MUT420
Sound Record Tech Internship
Music
Delete course
ENG235
College English for selected students
English
Delete course
ENG301
Sacred Texts and Traditions
English
Delete course
MCM103L
News Writing Lab
CCA
Delete course
MCM203L
News Writing II Lab
CCA
Delete course
MCM212L
Audio Production Techniques Lab
CCA
Delete course
MCM302L
Television Production lab
CCA
Delete course
MCM304L
Television News Techniques Lab
CCA
Delete course
MCM405L
Photojournalism Lab
CCA
Delete course
MCM456L
Adv Television Production Lab
CCA
Delete course
SOC138
Social Issues
SCA
Delete course
ENG441
Linguistic Theory
English
Delete course
Nur302
Nursing
Delete course
Nur303
Nursing
Delete course
Nur312
Nursing
Delete course
Nur316
Nursing
Delete course
Nur317
Nursing
Delete course
Nur320
Nursing
Delete course
Nur325
Nursing
Delete course
Nur421
Nursing
Delete course
Nur425
Nursing
Delete course
MTH312
Introduction to Algebraic Systems
Mathematics
Delete course
UNDERGRADUATE COURSE DELETIONS
SPRING 2010Appendix 2
Graduate Page 1
Course Number
Course/Program Title
Department
Change Requested
Degree Plan Change: 5 Year & Stand Alone Degree
Accounting
Degree Plan change
ACC512
Seminar in Accounting Research
Accounting
Modify course
ACC537
Seminar in Auditing
Accounting
Delete course
FIN590
Advanced Student Investment Roundtable
Finance
New course
Degree Plan Change: Master's Educational Leadership
Educ. Leadership
Degree Plan change
AED519
Instructional Leadership
Secondary Education
Modify course
AED591
Inquirey Action Research
Secondary Education
Modify course
Degree Plan Change: Community Counseling Program
Counseling
Degree Plan change
COU541
Seminar in Counseling Research
Counseling
Modify course
EPS580
Human Neuroscience
Educational Psyy
New course
HMS508
Sustainable Factors in Human Sciences
Human Sciences
New course
HMS525
Ambulatory Care Facilities
Human Sciences
New course
HMS578
Advansed Graduate Studies
Human Sciences
Modify course
Masters of Arts in Teaching
Secondary Education
New Program
SED515
Current Issues in Secondary Education
Secondary Education
New course
SED543
The Professional Educator
Secondary Education
Modify course
SED545
Cross-Cultural Learning
Secondary Education
New course
SED571
Teacher as Researcher
Secondary Education
New course
SED595
Comprehensive Synthesis Seminar
Secondary Education
Modify course
SPH512
Voice Disorders
Speech & Hearing
Modify course
SPH513
Craniofacial Anomalies
Speech & Hearing
New course
EPS602
Applied Behavior Analysis
Educational Psy
New course
EPS623
Professional, Legal, and Ethical Issues in Psychology
Educational Psy
New course
EPS629
Child and Adolescent Therapy
Educational Psy
New course
EPS650
Research Methods
Educational Psy
New course
EPS651
Applied Multivariate and Neural Network Analysis
Educational Psy
New course
EPS652
Single Subject Research Methods
Educational Psy
New course
EPS653
Advanced Si ngle Subject Research Methods
Educational Psy
New course
EPS655
Practicum
Educational Psy
New course
EPS665
School Psychology
Educational Psy
New course
EPS666
Verbal Behavior
Educational Psy
New course
EPS667
Advanced Familty Therapy
Educational Psy
New course
EPS668
Child and Family Assessment
Educational Psy
New course
EPS669
Computer Language for School Psychologists
Educational Psy
New course
EPS670
Advanced Child and Adolescent Therapy
Educational Psy
New course
EPS671
Severe Developmental Disabilities and Autism
Educational Psy
New course
EPS675
Special Problemls
Educational Psy
New course
EPS685
C hild and Adolescent Psychopathology
Educational Psy
New course
EPS690
Dissertation
Educational Psy
New course
EPS695
Internship
Educational Psy
New course
ART519
Alternative Process Photography
Art
Modify course
ART547
Imaging the Body
Art
New course
MTC526
Stylistic Analysis
Music
Delete course
MTC561
Intro to Graduate Music Theory
Music
Modify course
MTC564
Post-Tonal Analysis
Music
New course
MTC565
Schenkerian Theory
Music
New course
COLLEGE OF FINE ARTS
GRADUATE COURSE PROPOSALS, CHANGES, DELETIONS
SPRING 2010
COLLEGE OF BUSINESS
COLLEGE OF EDUCATIONAppendix 2
Graduate Page 2
ENV589
Thesis Rearch
Environmental Science
Delete course
ENV590
Thesis
Environmental Science
Modify course
FOR586
Advanced Mammology
Forestry
New course
FOR586L
Advanced Mammology Lab
Forestry
New course
GIS525
Mobile and F ield GIS
GeoSpatial
New course
GIS525L
Mobile and F ield GIS Lab
GeoSpatial
New course
HRT545
Plant Breeding
Horticulture
New course
ENG545
Film Narratology
English
New course
ENG546
Topics in Film
Enlgish
New course
ENG562
Creative Narrative Workshop
English
New course
SOC550
Social Statistics
Sociology
Modify c ourse
SPA560
Spanish Graduate Intership
Modern Languages
New course
SWK559
Advanced Field Instruction III
Social Work
Modify course
Master of Science in the Natural Sciences
Dean Science & Math
New Program
BTC557
Advanced Metabolism
Biotechnology
Modify course
BTC557L
Advanced Metabolism Lab
Biotechnology
Modify course
BTC559L
Acanved Biotechniques Lab
Biotechnology
Modify course
BTC555
Proteins and Nucleic Acids
Biotechnology
Modify course
BTC555L
Proteins and Nucleic Acids Lab
Biotechnology
Modify course
CHE570
Seminar
Chemistry
New course
MTE552
Patterns and Reasoning
Math and Statistics
Modify course
MTE560
Concepts of Geometry and Historical Perspectives
Math and Statistics
Modify course
MTE563
Seminar in Mathematics Teaching
Math and Statistics
New course
MTE566
Differentiall Calculus
Math and Statistics
Modify course
MTE567
Integral Calculus
Math and Statistics
Modify course
SCE589
Thesis Research
Natural Sciences
New course
SCE590
Thesis Writing
Natural Sciences
New course
COLLEGE OF LIBERAL & APPLIED ARTS
COLLEGE OF SCIENCES & MATHEMATICS
COLLEGE OF FORESTRY & AGRICULTUREAppendix 3
Barnes and Noble 2010 Proposed Addendum
The addendum to the current Barnes & Noble contract would include the following provisions:
Textbook Rental Program Start Date
The textbook rental program would commence with the fall 2010 semester.
Commission
Commission on textbook rentals – 9%.
Annual Guarantee
The annual guarantee of $350,000 will be waived for the July 16, 2010 – July 15, 2011 contract year.
Term of Addendum
One (1) year, with the option to renew annually for the duration of the primary contract upon mutual agreement.
Existing Terms
All terms of the current contract not revised by this addendum will remain in force.Appendix 4
Prepared by the Office of Research & Sponsored Programs 1
Grant Awards for FY10 Awarded Between December 19, 2009 and March 31, 2009
Direct Federal Awards
Subtotal FY 2010 Awards (this report) = $0
Subtotal Direct Federal Awards (this period) =$0
Federal Pass-through Awards
State Fiscal Stabilization Fund Higher Education Formula Funding (ARRA Stimulus Funds)
FY 2010 Award: $1,499,875
Total Award: $1,499,875 (Formula)
Sponsor: TX Higher Education Coordinating Board (US Dept. of Education)
Term (this action): October 1, 2009 – August 31, 2011
Description: These funds are being used to support faculty and staff salaries in various academic departments. PI/PD: Ms. Dora Fuselier, Office of the Controller
State Fiscal Stabilization Fund Higher Education Incentive Funding (ARRA Stimulus Funds)
FY 2010 Award: $559,178
Total Award: $559,178 (Formula)
Sponsor: TX Higher Education Coordinating Board (US Dept. of Education)
Term (this action): October 1, 2009 – August 31, 2011
Description: These funds are being used to support faculty and staff salaries in various academic departments. PI/PD: Ms. Dora Fuselier, Office of the Controller
Community Health Worker Initiative
FY 2010 Award: $469,458
Total Award: $469,458 (Interagency Cooperation Subcontract)
Sponsor: U.T. Medical Branch – Galveston (THHS & DHHS)
Term (this action): July 31, 2009 – September 30, 2010
Description: The purpose of this federally sponsored Social Services Block Grant Emergency Relief program subcontract is to train twenty community health workers, to develop community partnerships for case management services, and to conduct health literacy and family outreach activities. PI/PD: Ms. Janis Ritter, AHEC - College of Science and Mathematics
Women of Color (WoC) Grant Evaluation
FY 2010 Award: $50,000
Total Award: $250,000 (Contract)
Sponsor: Special Health Resources for Texas, Inc. (SHRT) - (DHHS)
Term (this action): September 1, 2009 – August 31, 2010
Description: This contract provides independent external evaluation services to the sponsor for the SHRT Women of Color Program to include development of an evaluation protocol to guide data collection, data analysis, and end-of-year reports. PI/PD: Dr. Freddie Avant, Social WorkAppendix 4
Prepared by the Office of Research & Sponsored Programs 2
Mentor Program and Workshops for Area Child Care Providers (ARRA Stimulus Funds)
FY 2010 Award: $121,522
Total Award: $121,522 (Interlocal Agreement)
Sponsor: Workforce Solutions Deep East Texas (DHHS)
Term (this action): January 12, 2010 – December 31, 2010
Description: Funds are provided for the conduct of a mentor teacher program to provide in-depth guidance to provider childcare classroom teachers and for the conduct of Saturday workshops for teachers on early childhood development and developmentally appropriate practice. PI/PD: Ms. Lori Harkness, Elementary Education
The Cloning and Biochemical Characterization of the Proly-endoprotease from Eurogaster integricips (Sunn Pest)
FY 2010 Award: $23,870
Total Award: $23,870 (Individual – continuation)
Sponsor: ICARDA (US Agency for International Development)
Term (this action): January 1, 2010 – December 31, 2010
Description: The purpose of this research project is to isolate and clone an enzyme that destroys gluten in wheat grain from a destructive insect pest found in the Middle East and Eastern Europe. PI/PD: Dr. Beatrice Clack, Biotechnology
Subtotal FY 2010 Awards (this report) = $2,723,903
Subtotal Federal Pass-through Awards (this period) =$2,923,903
State Awards
Assessment of Moist-soil Management Practices on Phosphorus Retention in Treatment Wetlands
FY 2010 Award: $16,000
Total Award: $32,000 (Interagency Agreement)
Sponsor: Texas Parks and Wildlife
Term (this action): February 11, 2010 – August 31, 2010
Description: The purpose of this research related to the treatment of Trinity River water is to determine the quantity and distribution of phosphorus (P) in soils/sediments in two constructed wetland cells, to determine if disking would increase P fixation, and to analyze existing water chemistry data sets obtained by the Tarrant Regional Water District. PI/PD: Dr. Kenneth Farrish, Environmental Science; Waters of East Texas (WET) Center
JAMP: Joint Admissions Medical Program Pre-Med Camp FY10
FY 2010 Award: $20,000
Total Award: $20,000 (Interagency Agreement - renewal)
Sponsor: JAMP (U.T. Medical Branch – Galveston)
Term (this action): September 1, 2009 – August 31, 2015
Description: Funds are provided for the conduct of a summer pre-science camp for rising high school seniors to help ensure their successful transition to a challenging pre-medical program at SFASU. PI/PD: Dr. Kevin Langford, Biology
Subtotal FY 2010 Awards (this report) = $36,000
Subtotal State Awards (this period) = $52,000Appendix 4
Prepared by the Office of Research & Sponsored Programs 3
Private and Local Government Awards
DETCOG 9-1-1 Mapping Revision Phase II
FY 2010 Award: $181,500
Total Award: $181,500 (Interlocal Cooperation Contract - continuation)
Sponsor: Deep East Texas Council of Governments (DETCOG)
Term (this action): March 5, 2010 – March 4, 2011
Description: This is a continuation project for rural 9-1-1 addressing that focuses on edge matching the rectified road centerlines between counties and rectifying polygonal data for the 12 DETCOG counties. PI/PD: Mr. P.R. Blackwell, Forestry; Columbia Regional Geospatial Service Center
Maxwell Lecture Series 2010: “Where the Birds Never Sing” by Jack Sacco
FY 2010 Award: $3,000
Total Award: $3,000 (Grant)
Sponsor: Albert and Ethel Herzstein Charitable Foundation
Term (this action): February 25, 2010 – March 31, 2011
Description: Funds are designated to support a community lecture by Jack Sacco, author of “Where the Birds Never Sing: The True Story of the 92nd Signal Battalion and Liberation of Dachau.” PI/PD: Dr. Dana Cooper, History
Complementing the Texas Science Curriculum for Grades K-12 through Fine Arts: Garry Krinsky's "Toying with Science"
FY 2010 Award: $2,000
Total Award: $2,000 (Grant)
Sponsor: Union Pacific Foundation
Term (this action): September 1, 2010 – August 31, 2010
Description: Funds are designated to support the “Toying with Science” event, which is part of the SFASU Children’s Performing Arts Series. PI/PD: Dr. A.C. (Buddy) Himes, College of Fine Arts
Subtotal FY 2010 Awards (this report) = $186,500
Subtotal Private Awards (this period) = $186,500
Total FY 2010 Awards (this report) = $2,946,403
Total Grant Awards (this period) = $3,162,403
Note:
• Amounts are based on award notices as they are received from the funding agency, not balances in funds/accounts.
• Does not include non-grant financial aid or gift accounts.Appendix 5
Policies for Board Review
April 20, 2010
Policy Name
Policy Number
Major Action/Change
Page Number
Academic and Professional Preparation
A-49
Title changed. Major rewrite.
P-3
Academic Freedom and Responsibility
A-2.5
Major rewrite.
P-5
Active Military Service
A-74 NEW
New policy.
P-7
Advanced Placement
A-7
Title changed. Recommendations for credit or advanced placement to be submitted to Undergraduate Council’s Curriculum Committee.
P-9
At-Will Employment
E-66
Added associate and assistant directors.
P-11
Computer Equipment Purchases
C-8
Minor clarifications.
P-13
Contracting Authority
C-9
Minor clarifications.
P-14
Curation of Archaeological Collections
A-75 NEW
New policy.
P-17
Distribution of Payroll
C-12
Direct deposit form available online.
P-19
Employee Enrolling for Courses
E-16
If missed work cannot be made up, employee must use vacation or comp time.
P-20
Grade Reporting
A-41
Reference to Family Educational Rights and Privacy Act added.
P-21
Grievance and Appeals
E-25N
Minor word changes. Updated statutory references.
P-22
Honorary Degree
D-18
Reviewed with no changes.
P-28
Library Gifts
A-25
Major rewrite.
P-29
Monthly Calendar
F-19
Title changed. Calendar and events submission on the Web.
P-30
News Releases
F-20
Minor clarifications.
P-31
Out-of State Travel/Study
A-36
Title changed. Major rewrite.
P-32
Overload Assignments
A-37
Minor clarifications. Removed reference to compensation.
P-36
Parking and Traffic Regulations
D-24
Major rewrite.
P-37
Performance Management Plan
E-57
Reviewing supervisor will ensure compliance with EEO law.
P-56
Photographic Reprints
F-22
Addition of Web contacts.
P-58
Printing Services
F-23
Work order forms available on the Web.
P-59Appendix 5
Policy Name
Policy Number
Major Action/Change
Page Number
Reasonable Workplace Accommodation for Disabilities
E-67
Changed procedures for requesting accommodation to possibly include disability committee. Updated statutory references.
P-60
Satisfactory Academic Progress for Financial Aid Recipients
A-40
Major rewrite.
P-64
Student Media
D-44
Updated department name and other minor clarifications.
P-67
Student Organization Formation and Recognition
F-14
Updated department name. Temporary recognition lengthened to 90 days.
P-70
University Letterhead
D-37
Updated director title.
P-73
University Publications
D-39
Updated department titles and other minor word changes.
P-74
Vacation/Sick Leave Report
E-54
Standard request form is online. Department name updated.
P-76Appendix 5
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Academic and Professional Preparation Qualifications (A-49)
Original Implementation: April 20, 1999 Last Revision: October 30, 2007April 20, 2010
The selection, development, and retention of competent faculty at all academic levels are of major importance in providing the students an education of the highest quality. Recruitment and appointment procedures for faculty are specified in policy E-24A, Faculty Search. Approved appointment titles are specified in policy E-01A, Academic Appointments and Titles.
Prior to selection, minimum standards for all faculty must be met and documented. Each fFull-time and part-time faculty members teaching credit-earning courses leading toward the baccalaureate degree, other than activity courses, must normally have completed at least 18 graduate semester hours in the content discipline and, at a minimum, hold a master's degree from an accredited institution. In exceptional cases, outstanding professional experience and demonstrated contributions to the content discipline may be presented in lieu of formal academic preparation. Appropriate documentation and justifications must be provided by the academic unit.
Each faculty member teaching courses at the master's degree level must normally hold a terminal degree from an accredited institution, usually the earned doctorate, in the content or related discipline. In other areas, aA master's degree in the content discipline coupled with a doctoral degree in a related discipline may be is considered appropriate. It is the responsibility of the academic unit to justify the master's degree, or master's in the content discipline coupled with a related doctorate, as the terminal degree for faculty members teaching in those disciplines.
All faculty members teaching courses at the doctoral degree level must normally hold a terminal degree from an accredited institution in the content or related discipline.
Graduate teaching assistants who have primary responsibility for teaching a course for credit and for assigning final grades must have earned at least 18 graduate semester hours in the content discipline, be under the direct supervision of a faculty member experienced in the content discipline, and be evaluated periodically within the academic unit.
In unusual rare cases, graduate faculty may be utilized who have demonstrated exceptional scholarly or creative activity, or professional experience, but who may not possess the required academic credentials. Such exceptional cases must be completely justified and documented by the academic unit.Outstanding professional experience and demonstrated contributions to the content discipline may be presented in lieu of formal academic qualifications. In rare cases, graduate faculty may be utilized who have demonstrated exceptional scholarly or creative activity, or professional experience, but who may not possess the required academic credentials. Appropriate documentation and justifications must be provided by the academic unit.Appendix 5
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Graduate teaching assistants who have primary responsibility for teaching a course for credit and/or for assigning final grades for such a course must have earned at least 18 graduate semester hours in their content discipline, be under the direct supervision of a faculty member experienced in the content discipline, receive regular in-service training, and be evaluated regularly.
The highest earned degree presented as the credential qualifying the faculty member to teach must be from a regionally accredited institution. If the degree is from a non-regionally accredited institution, the academic unit must show evidence that the faculty member has appropriate academic preparation and/or professional experience.
Appropriate documentation includes official transcripts and, if applicable for demonstrating competence, official documentation of professional and work experience, technical and performance competency, records of publications, certifications, and other qualifications. All such documentation must be kept current and on file. Official university files are maintained in the Office of the Provost and Vice President for Academic Affairs.
Cross Reference: Faculty Handbook and Southern Association of Colleges and Schools; Policy E-73, Terminal Degree.
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: NoneAppendix 5
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Academic Freedom and Responsibility (A-2.5)
Original Implementation: August 1, 2000 Last Revision: April 24, 2007April 20, 2010
Institutions of higher education are conducted operated for the common good,. The common good which depends upon an uninhibited search for truth and its open expression. Hence, it is essential that each all faculty members be are free to pursue scholarly inquiry without undue restriction, and to voice and publish individual conclusions concerning the significance of evidence that he or she they considers relevant. Each All faculty members must be free from the corrosive fear that others, inside or outside the university community,, because their vision may differ, may threaten his or her their professional careers or the material benefits accruing from it.
Each fFaculty members is are entitled to freedom in the classroom in discussing the relevant subject topics which he/she teaches but and is are expected not to introduce into his or her teachings controversial matters which have no relation to the classroom subject. Each faculty member also serves the nation, state, and community, and when speaking, writing or acting as such, they Faculty members must be free from institutional censorship or discipline retribution when speaking, writing, or acting in a public capacity and, in such instances, should make it clear that they are not speaking for the institution., Even in public discourse, however, faculty members subject to should adhere to principles of academic responsibility. as hereinafter set out, and the faculty member should make it clear that he or she is not speaking for the institution.
Academic Responsibility
The concept of academic freedom for faculty must be accompanied by an equally demanding concept of academic responsibility. of faculty. A faculty member has a responsibility to the institution, his or her profession, his or her students, and to society-at-large. The legally protected rights and privileges of faculty members extended by society and protected by governing boards and administrators through written policies and procedures on academic freedom and tenure, and as further protected by the courts, require impose the reciprocally the assumption of certain responsibilities, including the following: by faculty members. Some of these follow below.
1. The fundamental responsibilities of a faculty members as a teachers and scholars include maintenance of maintaining competence in his or her their fields of specialization and the exhibition of such professional competence behavior. These responsibilities extend to in the classroom (face-to-face and online), studio, or laboratory, and in the public arena by such activities as when engaged in discussions, lectures, consulting, publications, or participation in professional organizations and meetings.
2. The exercise of professional integrity by a faculty member includes recognition thatSince the public may will shall judge his or her profession and institution the university by his or her statements made by its faculty members., Therefore, the Appendix 5
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faculty members they should strive to be accurate, to exercise proper restraint, to be willing to listen to and show respect to others expressing different opinions, and to avoid creating the impression that the faculty members speaks or acts for his or her on behalf of the college or university when speaking or acting as a private persons.
3. The constitutionally protected right of the faculty members, as a citizen, to freedom of expression must be balanced with the interest of the Sstate, as an employer, in promoting the efficiency of the educational services it performs through its employees. AThe comments of faculty member's comments are protected even though they may be erroneous or highly critical . in tone or content, or erroneous, but However, such statements are not protected free speech if they either substantially impede the faculty member's performance of his or her their daily duties or materially and substantially interfere with the regular operation of the institution.
4. A fFaculty members should be judicious in the use of controversial material in the classroom and should introduce such material only as if it has a clear relationship to his or her the subject field.
5. A faculty member should be professional in his or her conduct in the classroom and in his or her relationship with students . The faculty member should maintain respect for the student and for the student's posture as a learner. The faculty member should make himself or herself appropriately available to the student for consultation on course work.
Cross Reference: None
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: NoneAppendix 5
P-7
Active Military Service (A-74) NEW
Original Implementation: April 20, 2010 Last Revision: None
Through the course of an academic term, a student may be called to active military service as a reservist, member of the National Guard, or otherwise. In the event of activation or mobilization, students are required to present a copy of their official orders to facilitate verification of inclusive dates. Students called to active military service have several options available to them for the treatment of their academic coursework and financial obligations.
Excused Absence for Active Military Service:
Unless a student called up for active military service chooses to withdraw, the university shall excuse the student from attending classes or engaging in other required activities. The university shall not penalize the student for that absence (including any travel associated with the service) and the student shall be allowed to complete any assignment or take any examination within one year after the completion of active service. During this time, the syllabus and a record of the coursework completed prior to activation shall be retained by the instructor or department. The student shall be able to complete the course without penalty and under the same requirements as when the student initially enrolled in the course. If the student fails to complete any coursework or examinations, the student shall receive the grade earned up to that point.
Any withdrawal from a course due to active military service shall be treated as if the student had not enrolled in that course. Excluding the final examination period, the maximum amount of time a student may be excused shall be no more than twenty-five percent (25%) of the total number of class meetings, or the contact hour equivalent.
A student’s instructor may assign the appropriate grade if the student fails to complete course requirements within a reasonable time after the absence. Any dispute under this policy shall be handled under normal academic procedures
Withdrawal from University for Active Military Service:
If a student elects to withdraw from the university due to military activation, the university, at the student’s request, shall:
1. Refund the tuition and fees paid by the student for the semester in which the student withdraws;
2. Petition the instructor to assign an appropriate final grade or credit to a student who has satisfactorily completed a substantial amount of coursework and who has demonstrated sufficient mastery of the course material. The decision shall be at the instructor’s discretion; or,Appendix 5
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3. Grant the student, who is eligible under the institution's guidelines, an incomplete grade in all courses by designating “withdrawn-military” on the student’s transcript.
Cross Reference: Tex. Educ. Code §§ 51.9111, 54.006(f); 19 Tex. Admin. Code § 4.9; Policy A-5, Add/Drop; Policy C-57, Student Fiscal Appeals; Policy A-40, Satisfactory Academic Progress for Financial Aid Recipients.
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Registrar
Forms: NoneAppendix 5
P-9
Advanced Placement Guidelines (A-7)
Original Implementation: September 4, 1979 Last Revision: April 24, 2007April 20, 2010
Stephen F. Austin State University (SFA) offers several options for students to earn college credit through various placement programs and national examinations.: Students can receive college credit through the College Level Examination Program (CLEP), Advanced Placement Program (AP) of the College Board, International Baccalaureate (IB) Program, and SFA departmental internal examinations.
The responsibility of initiating a departmental advanced placement program (system that allows students to by-pass certain courses) or internally administered examinations rests with the individual department. A request to offer a departmental advanced placement program must be submitted by the department chair through the dean of the college to the Academic Affairs Council for review and approval. Departments shall review and update their programs as part of the university's general bulletin revision process.
Criteria governing the Advanced PlacementP Program, of the College Board and the College Level Examination ProgramCLEP, and the International Baccalaureate shall be reviewed by the academic units departments with who submit recommendations for course credit submitted through the dean of the college to the Academic Affairs Council Undergraduate Council’s Curriculum Committee for review and approval. The rReview of the criteria will shall be initiated by the Office of Admissions on a periodic basis dependent upon the receipt of test and resource material from the College Board and the International Baccalaureate Organization.
Individual academic units have the responsibility of initiating an internal advanced placement program (i.e., a system that allows students to by-pass certain courses). The request to offer an internal advanced placement program must be submitted by the academic unit through the dean of the college to the Undergraduate Council’s Curriculum Committee for review and approval. Academic units shall review and update their advanced placement programs as part of the university's general bulletin revision process.
The University's General Bulletin shall communicate the current regulations governing the Credit by Examination and Advanced Placement Program.
Cross Reference: General Bulletin, Student Handbook and Activities Calendar
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic AffairsAppendix 5
P-10
Forms: NoneAppendix 5
P-11
At-Will Employment (E-66)
Original Implementation: July 15, 2003 Last Revision: January 25, 2010April 20, 2010
The following non-classified, academic and non-academic employees serve at the discretion of the university and are considered at-will employees, whose employment may be terminated with or without cause at any time by the university or the employee.
 All positions reporting to the Board of Regents including but not limited to the President, General Counsel, Director of Audit Services, and Coordinator of Board Affairs.
 All Vice Presidents/Provost including Associate Vice Presidents/Associate Provost
 All Deans including Associate Deans
 All Directors, Associate Directors, and Assistant Directors
 All Department Heads and Chairs
 All Coaches
 All Charter School Teachers
 All Attorneys and Auditors
 All Temporary Staff Employees
Any appointment included in this list which is filled by a tenured employee will not affect the employee's tenure status. Tenured employees removed from administrative assignments under this policy may be reassigned to a faculty position.
The university may choose to reassign an at-will employee under this policy, but such reassignment is not guaranteed. Additionally, the university will endeavor to give a terminated employee under this policy a 30-day notice, although notice is not required.
Any decision to terminate an at-will employee must be reviewed by the general counsel and/or director of human resources for legal considerations. Termination of at-will employees below the vice president level must be approved by the appropriate vice president and reported to the president and Board of Regents. The Board of Regents must approve termination of at-will employees at the vice president level or above. All such employees will be given an opportunity to resign in lieu of at-will termination, unless the termination is clearly for cause. The terms of resignation must be approved by the same process outlined for termination above, including legal review by the general counsel and/or director of human resources.
In regards to this policy, and the employee's completion of the 180-day probationary period, there is no contradiction. The 180-day probationary period is the designated time frame for the new employee to demonstrate their capability to perform their job tasks in a satisfactory manner. The completion of this evaluation period does not convey a Appendix 5
P-12
permanent status to employees listed in this policy, and it does not negate the at-will status for either employee or employer.
Any agreements that in any way modify this policy must be made in writing and must contain the signature of the president, appropriate vice president, and the university Board of Regents.
Cross Reference: None
Responsible for Implementation: President
Contact For Revision: General Counsel
Forms: NoneAppendix 5
P-13
Computer Equipment Purchases (C-8)
Original Implementation: December 8, 1987 Last Revision: January 30, 2007April 20, 2010
The term "computer-related items" as used in this policy refers to computer-related hardware, software and services. Purchases of computer-related items should be approved through the appropriate administrative channels.
It is the responsibility of the department head/account manager to have sufficient knowledge of the purchasing procedures required by the university for computer-related items when initiating such purchases and to seek the assistance of the director of Information Technology Services and the director of Purchasingprocurement as needed. Personnel in the Information Technology Services Department are available for consultation and can help to determine the feasibility of proposed acquisitions as each relates to consistency with the university's long range computing plan and with campus computing resource capabilities, and their effective interface/function with existing campus networks.
As needed, the PurchasingProcurement Department will provide the director of Information Technology Services with a copy ofdata regarding the purchase of computer-related items. This will assist the director in the preparation of computing reports required by the state of Texas on a regular basis.
Cross Reference: NoneSFA Policy C-56, Computer Replacement Policy
Responsible for Implementation: President
Contact for Revision: Director of Information Technology Services/Director of Procurement and Property Services
Forms: NoneAppendix 5
P-14
Contracting Authority (C-9)
Original Implementation: July 18, 1988 Last Revision: January 30, 2007April 20, 2010
This policy governs the authority to enter and make contracts, purchases, and agreements of any character on behalf of Stephen F. Austin State University.
I. No member of the Board of Regents shall enter into the discussion, make motions, or vote on a contract, purchase, or agreement of any character in which the member directly or indirectly has pecuniary interest unless the Office of the General Counsel has advised that there is a legally permitted exception to this rule with the regent making the appropriate public disclosures.
II. The following items shall be submitted to the Board of Regents for approval at either a regular board meeting or a special called board meeting. Each item shall be presented to the board for consideration. The Office of the General Counsel shall review all contracts and agreements prior to signature.
a. Construction contracts in the amount of $100,000 or more
1. Architect-Engineer selections
2. Authority to submit the proposal to the Texas Higher Education Coordinating Board if the estimated cost (including all cost) is at least $1,000,000 for new construction, $2,000,000 for renovation, or as otherwise required under law
3. Construction contract awards
4. Change orders that would increase the cost of the project beyond the amount of the approved budget
b. Contracts, purchases, and agreements in the amount of $100,000 or more, whether the amount is income or expenditure with the exception of:
1. Private, governmental, and foundation grants or agreements in which the donor or agency stipulates the purpose for which the funds are to be expended
2. Materials purchased for resale in auxiliary operations and in central supply
3. Materials purchased for normal inventory stock for the physical plant operation
4. Materials purchased for normal inventory stock from operation and maintenance budgets previously approved by the board
5. Maintenance service contracts on elevators, computers, office equipment, chillers, and water treatment services
6. Library subscription services
7. Recurring printing orders
8. Contracts and agreements for athletic events, entertainment concerts, Fine Arts events, and other similar activities
9. Group travel packages for resale to students, faculty and staff, and other similar activitiesAppendix 5
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10. Materials or services purchased for emergencies resulting from disasters, hazards, and other exigent circumstances
c. Leases of one (1) year or more, including equipment, involving expected aggregate payments exceeding $100,000
d. Purchase, sale or exchange of real property
e. Depository contracts
f. Food services contracts or service contracts for similar university activities
g. Architect-Engineer contracts required for projects specified under Subsection 2.a.1.
h. Contracts and agreements with support or development foundations
i. Employment of administrative officers, faculty, and non-classified employees
j. Changes of position status of administrative officers, faculty, and non-classified employees
k. Dual employment of administrative officers, faculty, and non-classified employees
l. Leaves of absence for one (1) semester or more
m. Settlements, consent decrees, and similar actions in litigation (executive session only, does not require board action for approval.)
n. The president shall be delegated the responsibility and authority to enter into contracts, purchases, and agreements for sums less than $100,000, whether the amount is income or expenditure, and to enter into all grants and agreements funded by private individuals, governmental agencies, and foundations without regard to the amount, unless otherwise limited by the board. At the option of the president, contracts, purchases, and agreements for sums less than $100,000 may be submitted to the Board of Regents for approval. The Office of the General Counsel should review and provide legal advice on all contracts or agreements. The department responsible for originating the contract is responsible for maintaining it for the applicable period (minimum of two years).
o. The president may delegate power to contract, purchase, or enter into agreements of less than $100,000, or amounts over $100,000 to the extent authorized in Section 2.b. of this policy, to other employees of the university. The president will remain responsible for all contracts, purchases, and agreements for sums under $100,000, and for the proper administration of all grants and agreements funded by private individuals, governmental agencies, and foundations, regardless of delegation of power to contract, purchase, or enter into agreements. In the absence of the president, or at such time as the president is unavailable to sign a document by a required deadline, the following individuals are authorized to sign on his behalf : (listed in order of priority) provost and vice president for academic affairs, vice president for finance and administration, vice president for university affairs, vice president for University Advancementdevelopment, associate provost. All other delegations must be specific and in writing to be effective. The Office of Appendix 5
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the General Counsel should review and provide legal advice on all contracts or agreements.
p. All delegations of contracting authority to persons other than those listed above which were made by a previous president shall be void once a new president assumes office.
Cross Reference: None Items Requiring Board of Regents Approval (D-20.5)
Responsible for Implementation: President
Contact for Revision: President
Forms: NoneAppendix 5
P-17
Curation of Archaeological Collections (A-75) NEW
Original Implementation: April 20, 2010 Last Revision: None
The Anthropology and Archaeology Lab (AAL) is a scientific research facility operated by the Department of Social and Cultural Analysis. The laboratory is certified by the Texas Historical Commission and is therefore eligible to charge for the curation of held in trust (HIT) archaeological collections. If accepted for curation, collections remain the property of the state of Texas, but Stephen F. Austin State University (SFA) agrees to care for them as stipulated by Texas Historical Commission guidelines. The AAL shall maintain a Collections Management Policy as defined in Rule 29.9 of the Texas Administrative Code. Collections must be prepared, recorded, and described according to the AAL's Collections Management Policy.
Eligible Collections
To be eligible for curation, a collection must be consistent with the mission statement of the AAL as filed with the Texas Historical Commission. Specifically, collections must be either pre-historic or historic in nature and must be important to the East Texas area. The university reserves the right to refuse any collection for curation. All accepted collections shall be accompanied by an approved deed of conveyance or other appropriate agreement.
Curation Fees
The AAL will publish a schedule of curation fees and reserves the right to amend these fees based upon the unique requirements of each collection. Curation fees shall be used by the AAL to offset laboratory expenses and to fund capital expenditures. The fee schedule shall be subject to approval by the provost and vice president for academic affairs and the vice president for finance and administration.
Revenue Sharing
SFA shall negotiate and maintain a revenue sharing agreement for HIT collections housed at the annex Mission Dolores Visitors Center in San Augustine, Texas. Collections existing prior to the execution of the revenue sharing are not eligible for revenue sharing under this policy. The terms and conditions of any revenue sharing Appendix 5
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agreement must be approved by the provost and vice president for academic affairs and signed by the president.
Cross Reference: Archaeological Repository Mission Statement; Collection Management Policy; Curation Fee Schedule; Antiquities Code of Texas, Tex. Nat. Res. §§ 191.058, .091-.092; 1 Tex. Admin. Code §§ 29.1-.9.
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Chair of the Department of Social and Cultural Analysis
Forms: NoneAppendix 5
P-19
Distribution of Payroll (C-12)
Original Implementation: Unpublished Last Revision: April 24, 2007April 20, 2010
University employees are paid monthly or semi-monthly for work done in the previous month. Salaried employees are paid on the 1st of the month. Hourly employees are paid on the 1st and 15th of the month. If the 1st or 15th falls on a weekend or holiday, employees are paid on the first working day following the weekend or holiday. It is SFA’s intent to pay all employees by direct deposit. Employees must complete a direct deposit authorization form, which is available in the payroll Payroll department of the Controller's Office. Direct deposits can be made electronically to any financial institution that accepts electronic transfers. It is the employee’s responsibility to verify that their pay has been deposited into their account. If an employee has not authorized direct deposit, a payroll check will be produced. Payroll checks are released at the Business Office at 11:00 a.m. on paydays. Picture identification is required of each person picking up a payroll check. Release of payroll check to another person An employee wishing to have his/her payroll check released to another individual must provide that individual with signed authorization. The authorization must be presented to the Business Office, along with picture identification of both the employee and the person obtaining the check. The employee’s identification must also include a sample of the employee’s signature, which can be compared with the signed authorization (e.g., a state driver's license). Mailing of payroll check An employee wishing to have his/her payroll check mailed must provide a signed authorization and self-addressed stamped envelope to the Business Office. The check will be mailed on the payday.
Cross Reference: None
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: ControllerAppendix 5
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Employee Enrolling for Courses (E-16)
Original Implementation: Unpublished Last Revision: April 24, 2007April 20, 2010
If departmental workloads permit, full-time employees may take one course per semester of either three or four semester credit hours during working hours.
Approval of the employee's supervisor must be obtained in advance, and arrangements must be made with the supervisor to schedule make-up time for work missed. If work cannot be made-up, then the employee must turn in vacation or comp time for work time missed.
Exceptions to this policy will be considered, but approval must be obtained in writing from the employee's supervisor and the appropriate vice president.
Cross Reference: Non-Academic Employee Handbook
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Vice President for Finance and Administration
Forms: NoneAppendix 5
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Grade Reporting (A-41)
Original Implementation: January, 1983 Last Revision: January 30, 2007April 20, 2010
On the first day of final examinations of each semester or summer term, the registrar will shall provide make available official grade report forms for each class to departmental/school/division offices. It is the responsibility of each instructor to record the appropriate grade for each student listed on the grade sheet by entering the grade into the electronic data base for student records. Faculty shall complete grade entry by the deadline established on the university calendar.
The registrar will shall provide access for electronic verification grade sheets for each class to departmental, school, or and division offices. It is the responsibility of each instructor to verify accuracy of grade entry and to notify the registrar of any discrepancies.
Grades may be posted in a designated place and but must be done in a manner that an individual student's grade can not be identified by others and no violation of Family Educational Rights and Privacy Act (FERPA) regulations occurs.
Students may use the University Web Site to obtain their grades as soon as they are added to the electronic data base.
Cross Reference: Buckley-Pell Amendment (Pub. L. No. 93-568, 88 Stat. 1858)Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact For Revision: Provost and Vice President for Academic Affairs
Forms: NoneAppendix 5
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Grievance and Appeals (E-25N)
Original Implementation: Unpublished Last Revision: April 24, 2007April 20, 2010
It is the policy of the university to seek fair and equitable solutions to grievances arising from the employment relationship. This policy applies to all non-academic staff employees. Grievances have been divided into two categories. A five-step grievance procedure for Category I grievances has been established to assure prompt and thorough consideration of employee grievances and to ensure due process of law. A shorter two-step procedure is provided for Category II grievances.
Category I grievances consist of disciplinary actions resulting in involuntary terminations, demotions, decreases in salary, or suspensions without pay and in allegations of discrimination prohibited by law.
Category II grievances consist of issues pertaining to wages, hours, working conditions, performance evaluations, merit raises, job assignments, interpretation of the official personnel or administrative policies of the university as applied to the grievant, oral or written reprimands, or similar matters involving management decisions concerning the grievant.
Each employee may, without prejudice or fear of retaliation, express his/her grievance through the channels outlined in this procedure with the assurance of timely and thorough consideration. Each employee is assured freedom from interference, coercion, discrimination and reprisal in filing grievances.
No substantive action results from action not taken within the specified time periods. These time periods are intended as aids to the execution of the grievance. The failure of the employee to process the grievance in a timely manner to the next level may constitute a withdrawal of the grievance. The failure of supervisory or administrative personnel to timely respond to a grievance may constitute authorization for the employee to process the grievance to the next step.
1. Category I Grievances
a. Each grievance shall be submitted in writing using the grievance form. A written grievance shall contain a clear and concise statement of the grievance which refers to the applicable policy alleged to have been violated, the date the incident took place, the issue involved and the specific relief sought by the grievant. The grievance should include any additional information to be considered in its support. Once a grievance has been submitted in writing, it Appendix 5
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may not be changed or amended after the expiration of the ten (10) day period set out in Step One of the Grievance Procedure.
b. All matters pertaining to a grievance shall be treated as part of the official personnel file of the grievant.
c. A probationary employee may not file a grievance under Category I unless: (a) the action involves allegations of a health or safety hazard; or (b) the action involves allegations of unlawful discrimination or of a violation of constitutional rights. When a grievance involves alleged retaliation for the exercise of constitutional rights or discrimination prohibited by law, the burden of proof is upon the grievant to establish by a preponderance of the evidence that the decision or action placed in question by the grievance was intended to discriminate against the grievant or that the decision or action was intended as retaliation for the lawful exercise of constitutional rights by the grievant.
d. The grievant may present his/her grievance individually, through legal counsel or through a representative of an organization that does not claim the right to strike. Fees or charges (if any) to the grievant for such representation must be paid by the grievant since university monies are not authorized for such use. The director of Human Resources has the obligation to assist the grievant, upon request, by explaining this grievance procedure in detail.
e. Procedure for Category I Grievances
1. Step One (First-Line Supervisor). The grievant shall use the grievance form to present the grievance in writing to the first-line supervisor within ten (10) working days from the date of the alleged action or condition giving rise to the grievance. A copy of the grievance shall be sent to the director of Human Resources by the first-line supervisor. Within five (5) working days, the supervisor shall inform the grievant of the decision in writing. A copy of the decision shall be sent to the director of Human Resources.
2. Step Two (Department Chair or Administrative Equivalent). Grievances not satisfactorily resolved in Step One may be appealed by the employee in writing to the employee's department chair or administrative equivalent. The appeal must be made within five (5) working days following the date of the first-line supervisor's decision in Step One. Within five (5) working days, the department chairman shall inform the grievant of the decision in writing. Copies of the decision shall be sent to: (1) the first-line supervisor; and (2) the director of Human Resources.
3. Step Three (Dean or Director). Grievances not satisfactorily resolved in Step Two may be appealed in writing to the appropriate dean or director. The appeal must be made within five (5) working days following the date of the Step Two decision. Within five (5) working days, the dean or director shall inform the grievant of the decision in writing. Appendix 5
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Copies of the decision shall be sent to: (1) the department chair or administrative equivalent; and (2) the director of Human Resources.
4. Step Four (Vice President). Grievances not satisfactorily resolved in Step Three may be appealed in writing to the appropriate vice president of the university. The appeal must be made within five (5) working days of the date of the Step Three decision by the dean or director. The vice president shall have the option to handle the grievance or to appoint a Grievance Review Board to consider the grievance. When the subject of the grievance is the termination of the grievant, a hearing must be held if requested by the grievant. The vice president shall either commence the review or request the appointment of the Grievance Review Board within ten (10) working days following the date of the receipt of the appeal. If the vice president does not request a Grievance Review Board, a written decision shall be given to the grievant within fifteen (15) working days following the date of receipt of the appeal. If a Grievance Review Board is requested, a written decision by the vice president shall be given to the grievant within ten (10) working days following the receipt of the Grievance Review Board's report and recommendations. Copies of the decision shall be sent to: (1) the dean or director; and (2) the director of Human Resources. The procedures for the selection of the Grievance Review Board are covered in Section f. of this policy.
5. Step Five (President). The president of the university is the final level of appeal within the university. Grievances not satisfactorily resolved in Step Four may be appealed in writing to the president. The appeal must be made within five (5) working days following the date of the Step Four decision by the vice president. The president may handle the review of the grievance or, if a Grievance Review Board was not requested at the Step Four level, the president shall have the option to appoint a Grievance Review Board. Within a reasonable period of time, not to exceed thirty (30) days, following the receipt of the appeal or receipt of the Grievance Review Board's report and recommendations, whichever occurs last, the president shall inform the grievant of the decision in writing. Copies of the decision shall be sent to: (1) the appropriate vice president; and (2) the director of Human Resources.
The time limits set forth in the five steps of the grievance procedure must be observed by both the grievant and the appropriate supervisory and administrative personnel. The failure of the employee to process the grievance in a timely manner to the next level shall constitute a withdrawal of the grievance. The failure of supervisory or administrative Appendix 5
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personnel to timely respond to a grievance shall constitute authorization for the employee to process the grievance to the next step.
f. All ranks of university non-academic employees are eligible to serve on the Grievance Review Board.
Human Resources shall maintain a roster of non-academic employees serving on the grievance panel. The members of the grievance panel shall be representative of the university work force, taking into consideration that the panel also be representative as to sex, race, and supervisory or non- supervisory status. The members shall be selected from nominations submitted by other non-academic employees. The president shall make final approval of the panel.
A Grievance Review Board, consisting of three (3) members, shall be selected from the Grievance Panel of ten (10) employees previously approved by the president. The grievant shall select one (1) name and the step three official shall select one (1) name. The board shall name its own chair from the remaining members of the panel. A representative of Human Resources shall be an ex-officio member of the Grievance Review Board to assure that due process applicable to the procedure and other university policies is offered to all involved parties. The Grievance Review Board shall hold the necessary hearing or hearings within five (5) working days from the date the Office of Human Resources is notified in writing that a vice president or the president, as applicable, requests a hearing of the grievance. The president, vice president, Human Resources representative or the employee grievant shall have the right to object to the person selected as chair of the grievance board, based upon the grievance pending before the board, or perceived unfair representation of a division of the university due to the nature of the grievance. After the board is finally constituted and the hearing date is scheduled, the board shall convene and hear the grievance. If the grievant is represented by legal counsel or by a representative of an employee organization (which does not have the right to strike), the university may be represented by counsel from the university's Office of the General Counsel. The hearing shall be closed to the public.
A court reporter or at least two (2) tape recording devices shall be furnished by the university to record the hearing. The party requesting a typed transcript of the proceedings shall be responsible for payment of same. The hearing shall consist of opening statements by the grievant and the institutional representative, testimony by witnesses called by the institution and the grievant, with both parties having the right to cross examine witnesses, and any relevant exhibits which either party seeks to present to the board. When the grievance Appendix 5
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relates to a disciplinary action taken against the grievant, the institution shall have the burden of proof to demonstrate by a preponderance of the evidence that there was good cause for the discipline. In all other grievances, the grievant shall have the burden of proof. Formal rules of evidence do not apply to the hearing.
At the conclusion of the testimony, both parties shall be permitted to make a closing argument. Following the hearing, the Grievance Review Board will retire to deliberate and, as soon as possible, shall submit a written report of its findings and recommendations to the vice president or president, as applicable, who will make a decision on the grievance.
2. Category II Grievances
Category II grievances are matters of employee-management disagreement other than those specifically defined as Category I grievances. Category II grievances are not authorized to be processed through the formal Category I grievance procedure. Category II grievances include, but are not limited to, employee dissatisfaction relative to wages, hours, and working conditions as well as work related actions such as performance evaluations, oral or written reprimands, administration of the merit pay program, or job assignments or interpretations of the official personnel or administrative policies of the university as applied to the grievant. A probationary employee may not present a Category II grievance for a disciplinary action.
1. Step One. A Category II grievance may be informally presented to the first-line supervisor for discussion and consideration.
2. Step Two. If a Category II grievance is not satisfactorily resolved by the first-line supervisor, the employee should present the complaint in writing using the grievance form to the appropriate department head or director for final consideration and action. If the grievance is against the department head or director, it shall be presented to the appropriate dean or supervisor of the director for final consideration. The written grievance and the written response of the department head or director shall be treated as part of the official personnel file of the employee.
Copies of the written grievance and written response shall be sent to: (1) the first-line supervisor; and (2) the director of Human Resources.
Cross Reference: U.S. Constitution, Amendments 5 and 14U.S. Const. amend. V; U.S. Const. amend. XIV; Texas Constitution, Art. I, sec. 19Tex. Const. art I, § XIX; Non-Academic Employee HandbookAppendix 5
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Responsible for Implementation: President
Contact for Revision: General Counsel
Forms: Formal Grievance Forms are available in Human ResourcesAppendix 5
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Honorary Degree (D-18)
Original Implementation: October 18, 1988 Last Revision: January 30, 2007April 20, 2010
Stephen F. Austin State University may, on occasion, grant honorary degrees to individuals who have over an extended period, rendered exceptional contributions to the university or the public interest through public service, philanthropic activity, intellectual or artistic performance, or leadership roles. Honorary degrees may not be awarded to individuals officially associated with the university at the time of the award nor to individuals holding elective office unless they have achieved distinction in another field of endeavor.
Nominations for honorary degrees may be submitted to the president by faculty, staff, administration, or members of the Board of Regents of the university. Nominations will be evaluated by an advisory committee appointed by the president with representation from the faculty, staff, student body and administration. The committee will make recommendations to the president who, in turn, will make recommendations to the Board of Regents. Only the Board of Regents can authorize an honorary degree, which will be granted at a regularly-scheduled commencement.
Cross Reference: None
Responsible for Implementation: President
Contact for Revision: President
Forms: NoneAppendix 5
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Library Gifts (A-25)
Original Implementation: March, 1982 Last Revision: July 10, 2007April 20, 2010
The purpose of the library's gift program is to supplementort the library acquisitions by accepting materials and/or monetary donations for the purchase of library materials.
Factors considered in deciding whether to accept a gift include the needs of the collection, technical processing costs, physical condition, location and space, maintenance requirements, and donor restrictions. Accepting Gifts. It is the policy of the university that gifts of materials be accepted only with the understanding that upon receipt tThe library reserves the right to determine their retention, cataloging treatment, and other considerations related to their use or disposition of donated materials.
Factors which will be considered in deciding whether to accept a gift include the needs of the collection, technical processing costs, physical condition, location and space, maintenance requirements and accompanying restrictions.
Major Gifts. The acceptance of major gifts (i.e. gifts requiring an extraordinary commitment of space or gifts accompanied by specific management requirements) will shall be negotiated and authorized by the library director and the vice president for development, subject to approval by the provost and vice president for academic affairs and the president.
Restricted Gifts. Gifts that carry restrictions will not be accepted unless specifically authorized by the library director and the vice president for development.
Appraisals. The The library does not appraise gifts. The cost of any outside appraisal is borne by the responsibility of the the donor.
Acknowledgements. The library director will acknowledge outstanding gifts and notify the vice president for development of any gifts of materials valued at $100 or more.
Cross Reference: None
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Library Director
Forms: NoneAppendix 5
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Monthly University Web Calendar (F-19)
Original Implementation: 1982 Last Revision: January 30, 2007April 20, 2010
Each university department is requested to designate a contact for the Office of Public Affairs concerning items for inclusion in the monthly Calendar of Events (distributed to all departments at the first of each month).University Web Calendar.
Calendar of Events forms are available from the Office of Public Affairs, and department contacts are requested to provide a list of scheduled activities at least ten days prior to a month’s end with activities for the following month. Procedures for submitting events can be found on the calendar Web site at www.sfasu.edu/calendar.
Cross Reference: None
Responsible for Implementation: President
Contact for Revision: Executive Director of Marketing and Public Affairs
Forms: Calendar of Events form available from the Office of Public AffairsAppendix 5
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News Releases (F-20)
Original Implementation: 1950 Last Revision: January 30, 2007April 20, 2010
Departments and individuals wishing media coverage concerning university activities should request assistance from the Office of Public Affairs, which will work collaboratively with the requesting party to evaluate the newsworthiness of the activity. When an activity is determined to be newsworthy, the Office of Public Affairs will prepare and market a release of information to the news media.
Departments and individuals should not contact the news media without the assistance of the Office of Public Affairs. News media receive numerous requests for coverage from a wide range of organizations and individuals. Uncoordinated coverage requests for activities that may have little or no news value for the media have the potential to diminish the effectiveness of the Office of Public Affairs when it makes requests for coverage of newsworthy activities. The Office of Public Affairs may grant exceptions to select university divisions regarding this aspect of this policy.
Upon occasion, news media may directly contact university faculty or staff to interview for comments that may be published or broadcast. Faculty and staff members are encouraged, as time permits, to share their insights on topics within their areas of scholarly study or professional expertise. Such participation has the potential to highlight the quality of university personnel, bring positive visibility to the university and provide a valuable community service. The faculty or staff member contacted by the media promptly should notify the Office of Public Affairs of the interview request. The Office of Public Affairs can assist both sides in facilitating the interview.
Cross Reference: None
Responsible for Implementation: President
Contact for Revision: Executive Director of Marketing and Public Affairs
Forms: NoneAppendix 5
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Out-of-State Travel/StudyCourse Delivery (A-36)
Original Implementation: September, 1981 Last Revision: January 30, 2007April 20, 2010
Out-of-state travel courses delivery are those courses whose fundamental content is based relies upon the use of natural or cultural resources found outside of the state Texas, and where by the in which a majority of instruction is delivered out- takes place of-beyond the state’s borders. They It does not include a courses delivered on campus in which incidental travel to another state occurs for enrichment activities occur. Prior approval is required for any out-of-state course offering, with different routing processes for domestic and international travel.
Requests for courses involving out-of-state travel within the United States must be routed, using an "Out-of-State Travel/Study Course Request Form", for approval via the instructor's department Chair, college Dean, the Associate Provost, and the Provost and Vice President for Academic Affairs.
Requests for courses involving international travel must be routed, using an "International Travel/Study Course Request Form", for approval via the instructor's department Chair, college Dean, the Director of International Studies and Programs, the Associate Provost, and the Provost and Vice President for Academic Affairs.
1. The approval process consists of two stages.
a. The first stage involves Ttentative approval prior to formal arrangements and an agreement with a licensed carrier or travel agency, if required. Criteria for approval shall be those set by the Texas Higher Education Coordinating Board (THECB) and stated as follows:
i. No courses which offer credit primarily for travel, recreation, or pleasure may be authorized. The purpose for offering an out-of-state course must be educational, not entrepreneurial, and may not result solely in a financial gain for faculty and/or staff. Courses shall not be permitted which offer credit primarily for travel, recreation, or pleasure.
ii. No oOut-of-state classesourses may shall not be offered if intended exclusively to serve non-Texas residents unless they are degree candidates at Stephen F. Austin State University (SFA).and they must be charged the non- resident or foreign student tuition as established by law.
iii.No student may be eligible to enroll in an out-of-state class unless the student has satisfied all University and degree program admission requirements and has paid all appropriate fees.
iv.iii. All out-of-state courses must be in the approved course inventory and be applicable to a program approved by the Coordinating BoardTHECB.Appendix 5
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v.In accordance with Coordinating Board Rules: (Chapter 4, Subchapter E, Section 4.107 (c) (6), and Memorandum of Reporting Out-of-State and Out-of-Country Courses dated April 10, 2001) each Any academic unit public institution wishing such approval proposing an out-of-state course shall submit the a course request, including itinerary and syllabus, to the Coordinating BoardTHECB through the standard course proposal procedure.
vi.iv. For each course or group of related courses, the institution must attach aA statement must be included describing in detail how the course or group of courses will shall utilize academic, cultural, and/or physical resources not reasonably available in Texas.
vi.v. The instruction in all authorized out-of-state classesourses must conform to all SFA’sthe relevant academic policies at SFASU, including . All courses must conform to the University's workload and enrollment requirements, its contact hour/credit ratio, and similar matters.
vii.v. If acourse is to be taught by adjunct faculty (anyone other than regular University faculty), a statement must be attached describing the unique qualifications of personnel to be employed at the out- of-state site.
viii. Motivation for the offering of courses must be educational, not entrepreneurial, and may not result in improper advantage or a financial gain for participating faculty and staff. Out- of- state classes must emphasize their instructional nature. Any course advertised or marketed to create the impression that it is primarily a credit-for-travel experience will be disallowed.
ix.vi. Any financial free tickets for travel, accommodations, or other expenses benefits provided by travel agents, carriers, or hotels must be remitted take the form of payments to SFA and not be made as gifts to faculty members or their families. Except for funds specifically appropriated for international activities (e.g., state incentive programs, scholarships, etc.), state funds will shall not be used for faculty and student travel, meals and lodging, or other incidental expenses.
x.vii. Financial aid must be available to students registering for out-of-state classes courses on the same basis as it would be for such students seeking financial aid for on-campus instruction. Additional student financial aid may be furnished by the University as appropriate.
xi.viii. Minimum class course enrollments will shall conform to the same standards as applicable were the class to be offered on-campus courses.
The second stage involves Ffinal approval for the out-of-state course. This approval shall be based upon the final submission of a a total comprehensive itinerary, plan of study, and copies of any promotional brochures materials.to be used. The rationale used for final approval will Appendix 5
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consist of a written explanation of how the course will involve cultural, intellectual, academic, or natural resources not accessible in Texas or produced via standard laboratory exercises.
b.
2. Deadlines for approval are as follows:
a. Tentative approval
i. Fall semester: Prior to February 1
ii. Spring semester: Prior to June 1
iii. Summer semester: Prior to November 1
b. Final approval and submission to the Coordinating BoardTHECB
i. Fall semester: May 1
ii. Spring semester: September 1
iii. Summer semester: February 1
iii.
3. Any agreement with the travel agency, carrier or vendor shall be reviewed by the Office of the General Counsel prior to execution. The Office of the General Counsel shall review the agreement for legal issues relevant to the nature and location of the proposed course of study. This may include, but is not limited to, transportation, safety, lodging, sightseeing, food services, and any other services in connection with the itinerary.
3. The agreement with the travel agency, carrier or vendor shall contain the following clause specifying that transportation, lodging, and food services are shall be the responsibility of the carrier and not the university:
Stephen F. Austin State University and its representatives shall assist the tour members in making arrangements for hotels, transportation, sightseeing, restaurants, or any other services in connection with the itinerary, and the university and its representatives shall exercise reasonable care in making such arrangements. The university and its representatives shall not, however, assume any liability whatsoever, for any injury, damages, loss, delay or accident to person or property due to any act or default of any hotel, carrier, restaurant, company, or person rendering any of the services included in the tour. The tickets, coupons, rules, tariffs, or contracts currently in use by any carrier, hotel, restaurant, or other contractor, rendering service, shall constitute the sole contract between such contractor and the tour member. Further, (Tour Agent) and Stephen F. Austin State University accept no responsibility for any damage or delay due to sickness, pilferage, labor dispute, machinery breakdown, quarantine, government restrictions, weather, or any cause beyond their personal control. The right is reserved to cancel or change itineraries, or substitute services without notice and to decline to accept or retain any tour member at any time. Additional expenses, if any, shall be borne by the participants. The airlines concerned and their agents or affiliates are not to be held responsible for any act, omission, or event during the time passengers are not on board the aircraft. The passenger ticket in use by said airline shall constitute, when issued, the sole contract between the airline and the purchaser of these tickets and/or for the passenger. Air fares are subject to change without notice. The services of any IATA carrier may be used for these tours, and Appendix 5
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transportation within the USA may be provided by any member carrier of the Air Traffic Conference of America. In view of the statutory or contractual limitations which may apply to personal injury or losses or damages to property, the purchase of accident and baggage insurance is strongly recommended.
4. Students must be informed in writing that The brochure that is distributed to prospective students must contain a clause which specifies that where there is a any contract for transportation, lodging, and or food, is made the student's contract is with the travel agency or carrier and that . The University SFA is responsible only for instruction and academic credit only.
5. All sStudent deposits for reservations for a course involving contract travel will shall be deposited made with the appropriate university office or the Office of International Studies and programs, as appropriate. After the whicho shall issuedeadline for reservations has passed, a check will be drawn payable to the agency or carrier once the deadline for reservations has passed,. or iIf the a course does not enroll a sufficient number of studentsmake, refunds will shall be made to the students who have paid deposits. For those courses not using contract travel, deposits must shall be made immediately on receipt to the appropriate university account.
6. All purchases are subject to the state bid procedures. Trip directors must submit requests for bids or justifications for contracts with specific vendors or agents.
7. The salary paid to of the instructor will shall be paid provided in one of the following ways:
a. The instructor's regular salary will shall be paid from the department's academic unit’s budget, or
b. The instructor's salary will shall be paid through the appropriate college (out-of-state domestic travel) or through the Office of International Studies and Programs (international travel) prorated on the basis of enrollment, not to exceed his/herthe instructor’s regular salary.
8. There will shall be no travel allowance for the instructor unless a specific exception is made by the provost and vice president for academic affairs.
Cross Reference: None19 Tex. Admin. Code §§ 4.270-.279
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: Out-of-State Travel/Study Course Request Form (available in the Associate Provost’s office); International Travel/Study Course Request Form (available in Office of International Studies and Programs)Appendix 5
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Overload Assignments (A-37)
Original Implementation: February 27, 1978 Last Revision: October 30, 2007April 20, 2010
Overload teaching assignments may be necessary to meet the university's teaching obligations.
An individual who accepts an overload assignment must certify that the overload responsibility will be shall fulfilled the responsibility above and beyond the standard contractual work-week for which he/she has already contracted.
Overload compensation generally is equal to an amount that is paid adjunct faculty teaching the same course.
Cross Reference: Faculty Handbook; Compensation in Excess of Base SalarySalary Supplements, Stipends, and Additional Compensation, pPolicy E-9; Faculty Workload, pPolicy A-18
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: NoneAppendix 5
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Parking and Traffic Regulations (D-24)
Original Implementation: September 1, 1961
Last Revision: April 21, 2009April 20, 2010
GENERAL INFORMATION
1. These regulations are approved by the Board of Regents of Stephen F. Austin State University.
2. The University Police Department has the responsibility and the legal authority for the enforcement of the traffic and parking regulations listed in this booklet.
3. The university considers the use of a vehicle on campus a convenience and is not obligated to furnish unlimited parking space to accommodate all vehicles. The university will, however, attempt to provide a reasonable number of parking spaces in keeping with available resources.
4. Every person operating a motor vehicle on university property is held responsible for obeying all university traffic and parking regulations as well as all city and state parking and traffic regulations. All vehicles operated on the university property must display a valid parking permit 24 hours a day 365 days a year.
5. The term “university property” is interpreted to include all properties under the control and jurisdiction of the Board of Regents of Stephen F. Austin State University.
6. The term “visitor” is interpreted to mean an individual with no official connections with Stephen F. Austin State University as student, faculty, or staff member, or employee of private contractors assigned to Stephen F. Austin State University.
7. Visitor parking is set aside for special interest areas of the university. These spaces may not be utilized by university personnel, students, or employees of private contractors assigned to Stephen F. Austin State University. These spaces are reserved for bonafide visitors to the university. Visitors should obtain a visitor parking permit from the University Police Department or Information Booth on Vista Drive. Visitors are required to show a valid driver’s license to obtain a visitors permit.
8. Handicapped parking is provided in all parking lots on campus. These spaces are reserved 24 hours a day, seven (7) days a week for the holders of handicapped parking permits. A current SFA parking permit is also required.
9. The University Police Department offers escort service upon request between dusk and dawn to individuals requiring transportation to and from residence halls, academic buildings, and/or vehicles. To receive an escort, request in person at the University Police Department, or by telephone at 468-2608. The University Police Department also provides escort 24 hours a day to local hospitals for emergencies Appendix 5
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when immediate medical care is not needed. For further information on the escort service, call the University Police Department at 468-2608.
10. If a vehicle becomes temporarily disabled and cannot be parked in its assigned area, it must be reported to the University Police Department. The fact that the vehicle is temporarily disabled will be recorded and an officer will either render assistance or authorize temporary parking. Temporary parking will only be authorized for 24 hours or less. If parking for a longer period is necessary it must be renewed at 24 hour intervals. Temporary parking will not be authorized in areas that are not parking spaces (tow away or no parking zones, etc.) or in Handicap Parking.
11. A permit may not be purchased for display on a disabled vehicle. For these purposes, a disabled vehicle is a vehicle that has been disabled for more than three weeks.
12. Services such as jump starts and unlocking vehicles are offered by the University Police Department as time permits. The University Police Department does not change flats, push cars or perform any major automotiv