Stephen F. Austin
MINUTES OF THE
BOARD OF REGENTS
December 17, 2011
Stephen F. Austin State University
Minutes of the Board of Regents Special Meeting
December 17, 2011
Austin Building, Room 307
A special meeting of the SFA Board of Regents was called to order on December 17, 2011, at
1:00 p.m. by Chair Bob Garrett.
Board Members: Bob Garrett, Chair
Sarah Feye, student member
President: Dr. Baker Pattillo
Vice-Presidents: Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook
Other SFA administrators, staff, and visitors
Regent Ken Schaefer was absent.
The board meeting recessed for a meeting of the Finance and Audit Committee. The Finance and
Audit Committee convened at 1:00 p.m. and adjourned at 1:35 p.m.
The board meeting returned to open session at 1: 35 p.m.
BOARD ORDER 12-08
Upon motion by Regent Coleman, seconded by Regent Todd, with all members voting aye, it
was ordered that the following financial affairs items be approved:
ENTERPRISE RESOURCE PLANNING SYSTEM INFRASTRUCTURE
WHEREAS, the following was considered by the board members: The university’s current
Enterprise Resource Planning system infrastructure no longer supports current processes and is
in need of replacement. Oracle offers a bundled system including hardware and operating system
which has the ability to run all of the university’s central computer processors. This new system
will not only serve to replace the current antiquated system, but also includes a complete system
for disaster recovery. The new system is also scalable to accommodate future growth over
several years. Source of funds will be HEF and designated funds.
THEREFORE, the Enterprise Resource Planning solution consisting of both hardware and
operating system provided by Oracle was approved. The Board of Regents authorized the
president to sign any and all agreements needed to contract for the new system at a cost not to
exceed $2.5 million.
LEARNING MANAGEMENT SYSTEM
WHEREAS, the following was considered by the board members: The university currently uses
Blackboard Learn Management System. The Office of Instructional Technology (OIT)
researched and investigated learning management systems over the past year, including pilot
testing and broad consultation with faculty. OIT staff have determined that rather than upgrade to
the new version of the Blackboard learning management system, the system offered by Desire to
Learn (D2L) would serve the university’s needs more effectively. The D2L system includes new
hardware and software system. Implementation assistance is also included. This new learning
management system may aid the university in achieving its strategic plan goal of improving
distance education enrollment. Source of funds will be designated funds.
THEREFORE, Desire 2 Learn was approved as the university’s new learning management system.
The Board of Regents authorized the president to sign any and all agreements needed to contract
for the new system at a cost not to exceed $250,000 for the first year and $200,000 annually for
the subsequent two years.
The board recessed to a meeting of the Building and Grounds Committee at 1:40 p.m. The
Building and Grounds Committee convened at 1:40 p.m. and adjourned at 3:10 p.m.
The board meeting returned to open session and was adjourned at 3:10 p.m.
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