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Stephen F. Austin State University MINUTES OF THE BOARD OF REGENTS Nacogdoches, Texas April 16 and 17, 2012 Volume 274 TABLE OF CONTENTS BOARD MINUTES FOR APRIL 16 AND 17, 2012 MEETING 274 Page Board Order 12-18 Naming of the Mast Student Investment Roundtable in the Nelson Rusche College of Business..................................................................................................3 Board Order 12-19 Naming of the James Campbell Plaza Established at Homer Bryce Stadium Near the Athletic Field House..................................................................................4 APPROVAL OF MINUTES Board Order 12-20 Approval of January 30 and 31, 2012 Minutes ....................................................................5 PERSONNEL Board Order 12-21 Faculty Appointments for 2012-2013 ..................................................................................5 Staff Appointments for 2012-2013 ......................................................................................6 Changes of Status for 2012-2013 .........................................................................................7 Retirements ......................................................................................................................8 Promotions ....................................................................................................................10 Tenure ....................................................................................................................11 Faculty Development Leave for 2012-2013 ......................................................................12 Regents Professorship for 2012-2013 ................................................................................12 ACADEMIC AND STUDENT AFFAIRS Board Order 12-22 Small-size Classes for Spring 2012 ...................................................................................13 Curriculum Changes ..........................................................................................................13 Request from the Rusche College of Business: Name Change for Department of General Business ............................................................................13 Request from the College of Sciences and Mathematics: Name Change for Department of Chemistry ........................................................................................13 Academic and Student Affairs Policy Revisions ...............................................................13 Board Order 12-23 South Texas Technology Management Invention Management .......................................14 BUILDING AND GROUNDS Board Order 12-24 Purchase of Shuttle Buses ..................................................................................................15 Conservation Education Center Architect RFQ and Construction Manager at Risk RFP .......................................................................15 Building and Grounds Policy Revisions ............................................................................16 FINANCIAL AFFAIRS Board Order 12-25 Adoption of Fiscal year 2011-2012 Summer Budget ........................................................16 Approval of Contract for Assessment and Evaluation Services for the Gear-Up Grant ...........................................................................................16 Course and Lab Fees FY 2013 ...........................................................................................17 Designated Tuition Increase for 2012-2013 ......................................................................17 State Energy Conservation Office (SECO) Loan Payment with Available University Funds ..................................................................................................17 Lease of Space in Pattillo Student Center by Commercial Bank of Texas ........................18 Room and Board Rates for FY 2013..................................................................................18 Grant Awards ....................................................................................................................19 Financial Affairs Policy Revisions ....................................................................................19 Reports ....................................................................................................................19 President Audit Faculty Senate Student Government Association Athletic Attendance Committee Appointment of Board Committees 2012-2013 .................................................................20 APPENDICES Appendix 1 – Small-size Classes for Spring 2012 Appendix 2 – Curriculum Changes Appendix 3 – Course and Lab Fees for FY 2013 Appendix 4 – Room and Board Rates for FY 2013 Appendix 5 – Grant Awards for January 1, 2012 to March 20, 2012 Appendix 6 – Policy Revisions -1- Stephen F. Austin State University Minutes of the Meeting of the Board of Regents Nacogdoches, Texas April 16 and 17, 2012 Austin Building 307 Meeting 274 Monday, April 16, 2012 The regular meeting of the Board of Regents was called to order in open session at 8:07 a.m. Monday, April 16, 2012, in the Austin Building Board Room by Chair Bob Garrett. PRESENT: Board Members: Mr. Bob Garrett, Chair Dr. Scott Coleman Mr. James Dickerson Ms. Sarah Feye Ms. Brigettee Henderson Mr. Steve McCarty Mr. Ken Schaefer Mr. Ralph Todd Ms. Connie Ware President: Dr. Baker Pattillo Vice-Presidents: Dr. Richard Berry Mr. Danny Gallant Mr. Steve Westbrook General Counsel: Mr. Damon Derrick Other SFA administrators, staff, and visitors Regent Carlos Amaral was absent from the meeting. The Building and Grounds Committee convened at 8:08 a.m. and adjourned at 8:20 a.m. The Finance and Audit Committee convened at 8:35 a.m. and adjourned at 9:30 a.m. The Academic and Student Affairs Committee convened at 9:55 a.m. and adjourned at 10:47 a.m. The chair called for an executive session at 3:00 p.m. to consider the following items: Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, -2- including but not limited to the director of athletics, dean of the College of Sciences and Mathematics, vice presidents and the president. (Texas Government Code, Section 551.074) Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072) Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073) Possible Naming Opportunities Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to, Christian Cutler v. Stephen F. Austin State University President Baker Pattillo et al., Jacob Duffee v. Baker Pattillo et al., and intellectual property (Texas Government Code, Section 551.071) The executive session ended at 5:07 p.m. and the board meeting was recessed for the evening with no further action. Tuesday, April 17, 2012 The chair reconvened the board meeting in open session at 9:05 a.m. on Tuesday, April 17, 2012. PRESENT: Board Members: Mr. Bob Garrett, Chair Dr. Scott Coleman Mr. James Dickerson Ms. Sarah Feye Ms. Brigettee Henderson Mr. Steve McCarty Mr. Ken Schaefer Mr. Ralph Todd Ms. Connie Ware President: Dr. Baker Pattillo Vice-Presidents: Dr. Richard Berry Mr. Danny Gallant Mr. Steve Westbrook General Counsel: Mr. Damon Derrick Other SFA administrators, staff, and visitors Regent Carlos Amaral was absent from the meeting. -3- Student Regent Feye led the pledge to the flags and Regent McCarty provided the invocation. RECOGNITIONS Robert Hill introduced the 2012 Southland Conference Indoor Track and Field Championship Ladyack Track Team and the Ladyjack Tennis Team, the 2012 Southland Conference Women’s Tennis Champions. Steve Westbrook recognized the students who participated in the Alternative Spring Break, as well as the National Champion Spirit Teams, the Jack Attack Dance Team and the Partner Stunts Team. Richard Berry introduced faculty members being recommended for promotion to the rank of professor. Dr. Berry introduced Dillard Tinsley, Professor Emeritus. Staff from the SFA Press made a presentation to the board members introducing books that have been recently published. Dr. Berry also recognized Tim King as one of the “faculty members who add value.” BOARD ORDER 12-18 Upon motion by Regent McCarty, seconded by Regent Todd, with all members voting aye, the following item was approved: NAMING OF THE MAST STUDENT INVESTMENT ROUNDTABLE IN THE NELSON RUSCHE COLLEGE OF BUSINESS (Executive Session Item) WHEREAS, the board members considered the following: In accordance with the Board Rules and Regulations and the university policy on Naming Guidelines (D-22), buildings and other facilities may be named for persons, both living and deceased, and the board may create any alternate naming opportunity within its discretion. The board will consider the appropriate naming of the student investment roundtable, a program currently housed in the Nelson Rusche College of Business. THEREFORE, it was ordered that the university name the student investment roundtable, a program currently housed in the Nelson Rusche College of Business, for the Mast family. and that the following resolution be adopted: WHEREAS, the Mast family’s forefathers were instrumental in bringing Stephen F. Austin State University to Nacogdoches; and WHEREAS, the Mast family has faithfully served and continues to serve the Nacogdoches community with their commitment to rebuilding historical downtown Nacogdoches; and WHEREAS, the Mast family has been a loyal benefactor and supporter of the arboretum, nursing, art, alumni and athletic programs at Stephen F. Austin State University; and -4- WHEREAS, Travis Mast III, John Mast, John Joseph Mast and the late Horace Mast each attended Stephen F. Austin State University; and WHEREAS, in their loyal dedication to Stephen F. Austin State University and their generous spirit of service to the Nacogdoches community, they have set a distinguished example for others; NOW, THEREFORE, LET IT BE RESOLVED, the Board of Regents expresses its admiration, gratitude and high regard for the Mast family by naming the student investment roundtable in the Nelson Rusche College of Business the Mast Student Investment Roundtable. BOARD ORDER 12-19 Upon motion by Regent McCarty, seconded by Regent Todd, with all members voting aye, the following item was approved: NAMING OF THE JAMES CAMPBELL PLAZA ESTABLISHED AT HOMER BRYCE STADIUM NEAR THE ATHLETIC FIELD HOUSE (Executive Session Item) Whereas, the board members considered the following: In accordance with the Board Rules and Regulations and the university policy on Naming Guidelines (D-22), buildings and other facilities may be named for persons, both living and deceased, and the board may create any alternate naming opportunity within its discretion. The board will consider the appropriate naming of the area surrounding the vintage SFA sign at the north end of the Homer Bryce Stadium near the athletic field house. Therefore, it was ordered that the university name the area surrounding the vintage SFA sign at the north end of the Homer Bryce Stadium near the athletic field house for James E. Campbell and that the following resolution be adopted: WHEREAS, James E. Campbell of Center, Texas, attended Stephen F. Austin State Teachers College beginning in 1941 and has been a life-long fan of the SFA Lumberjacks; and WHEREAS, James E. Campbell developed an incredible work ethic at an early age and founded businesses such as Campbell’s Portable Buildings, General Shelters of Texas, and Center Auction Company; and WHEREAS, Mr. Campbell served as a board member for the SFA Alumni Foundation and Alumni Association, serving as its President, as well as being named a Distinguished Alumnus of the University in 1985; and WHEREAS, he has received the Silver Sprig Award from Ducks Unlimited, was named East Texan of the Year in 1995, and is a Rotary International Paul Harris Fellow; and -5- WHEREAS, Mr. Campbell has been actively involved in fundraising activities and programs sponsored by the SFA Alumni Association; and WHEREAS, he has been a champion for SFA in Center, Shelby County, throughout the East Texas Region, and across the entire state and nation; NOW, THEREFORE, LET IT BE RESOLVED, the Board of Regents expresses its admiration, gratitude and high regard for James E. Campbell by announcing that the James Campbell Plaza will be established at Homer Bryce Stadium near the athletic field house, in honor of the dedication and devotion of Mr. James E. Campbell. APPROVAL OF MINUTES BOARD ORDER 12-20 Upon motion by Regent McCarty, seconded by Regent Schaefer, with all members voting aye, it was ordered that the minutes of the January 30 and 31, 2012, regular meeting of the Board of Regents be approved as presented. PERSONNEL BOARD ORDER 12-21 Upon motion by Regent Henderson, seconded by Regent McCarty, with all members voting aye, it was ordered that the following personnel items be approved. FACULTY APPOINTMENTS FOR 2012 – 2013 EDUCATION Erik Byker, Assistant Professor of Elementary Education, M.Ed. (University of Virginia), at an academic year salary of $54,000 for 100 percent time, effective September 1, 2012. LIBERAL AND APPLIED ARTS Donald Gooch, Assistant Professor of Government, Ph.D. (University of Missouri), at an academic year salary of $48,000 for 100 percent time, effective September 1, 2012. David Rex-Galindo, Assistant Professor of Latin American History, Ph.D. (Southern Methodist University), at an academic year salary of $46,000 for 100 percent time, effective September 1, 2012. -6- SCIENCES AND MATHEMATICS Daniel Bennett, Assistant Professor of Biology, Ph.D. (University of Kansas), at an academic year salary of $51,000 for 100 percent time, effective September 1, 2012. Jennifer Gumm, Assistant Professor of Biology, Ph.D. (Lehigh University), at an academic year salary of $51,000 for 100 percent time, effective September 1, 2012. STAFF APPOINTMENTS FOR 2012 – 2013 ALUMNI AFFAIRS Samantha Mora, Alumni Events and Engagement Director, at an annual salary of $39,500 for 100 percent time, effective February 1, 2012. ATHLETICS Kevin Carberry, Assistant Football Coach, at a 10.5 month salary of $35,000 for 100 percent time, effective February 20, 2012. Daniel Georgalas, Assistant Volleyball Coach, at a 10.5 month salary of $28,728 for 100 percent time, effective January 23, 2012 Joshua Jorgensen, Coordinator of Athletic Operations, at an annual salary of $38,937 for 100 percent time, effective January 16, 2012. Richard Olin, Assistant Football Coach, at a 10.5 month salary of $82,000 for 100 percent time, effective January 30, 2012. Samantha Robinson, Athletic Academic Services Assistant, at an annual salary of $35,000 for 100 percent time, effective February 27, 2012. Troy Rogers, Assistant Football Coach, at a 10.5 month salary of $61,000 for 100 percent time, effective January 30, 2012. CAMPUS RECREATION Suzanne Heffernan, Aquatics Coordinator, at an annual salary of $34,000 for 100 percent time, effective February 20, 2012. CONTROLLER’S OFFICE Anne Uhyrek, Accountant III, at an annual salary of $50,000 for 100 percent time, effective February 1, 2012. -7- GRAPHICS SHOP June Parker, Graphics Shop Supervisor, at an annual salary of $31,200 for 100 percent time, effective January 3, 2012. HEALTH SERVICES Maureen Havard, Physician Assistant, at an annual salary of $80,000 for 100 percent time, effective January 2, 2012. INFORMATION TECHNOLOGY SERVICES Wayne Meier, Programmer/Analyst I, at an annual salary of $35,000 for 100 percent time, effective February 20, 2012. PUBLIC AFFAIRS Donna Parish, Marketing Communication Specialist, at an annual salary of $41,000 for 100 percent time, effective February 10, 2012. CHANGES OF STATUS FOR 2012 – 2013 ATHLETICS Robert McDermand, from Athletic Academic Services Director at an annual salary of $47,000 for 100 percent time, to Athletic Academic Services Director at an annual salary of $52,000 for 100 percent time, effective February 1, 2012. Jake Morrison, from Assistant Football Coach at a 10.5 month salary of $32,000 for 100 percent time, to Assistant Football Coach at a 10.5 month salary of $35,000 for 100 percent time, effective February 1, 2012. Nathan Schneider, from Athletic Academic Services Assistant at an annual salary of $40,000 for 100 percent time, to Assistant Football coach at a 10.5 month salary of $40,000 for 100 percent time, effective February 1, 2012. Bruce Slaughter, from Assistant Football Coach at a 10.5 month salary of $58,000 for 100 percent time, to Assistant Football Coach at a 10.5 month salary of $65,000 for 100 percent time, effective February 1, 2012. Jacob Willingham, from Assistant Football Coach at a 10.5 month salary of $32,000 for 100 percent time, to Assistant Football Coach at a 10.5 month salary of $35,000 for 100 percent time, effective February 1, 2012. -8- EDUCATION Jennifer Bailey, from Associate Director of Project ENLANCE in the Department of Secondary Education at an annual salary of $65,000 for 100 percent time, to Director of Project CONFIANZA in the Department of Secondary Education at an annual salary of $65,000 for 100 percent time, effective February 1, 2012. FINE ARTS Fred Allen, from Director of Bands at an academic year salary of $75,399 for 100 percent time, to Professor of Music and Director of Bands at an academic year salary of $75,399 for 100 percent time, effective September 1, 2012. INFORMATION TECHNOLOGY SERVICES William Croft, from Instructional Systems Administrator in the Office of Instructional Technology at an annual salary of $42,822 for 100 percent time, to Systems Programmer I at an annual salary of $42,822 for 100 percent time, effective December 1, 2011. Daniel Duplechian, from Programmer/Analyst II at an annual salary of $43,782 for 100 percent time, to Programmer/Analyst III at an annual salary of $50,000 for 100 percent time, effective January 2, 2012. Allena Kendall, from Programmer/Analyst I at an annual salary of $35,482 for 100 percent time, to Programmer/Analyst II at an annual salary of $42,000 for 100 percent time, effective February 1, 2012. Jacquelyn Vose, from Programmer/Analyst I at an annual salary of $36,347 for 100 percent time, to Programmer/Analyst II at an annual salary of $42,000 for 100 percent time, effective February 1, 2012. LIBERAL AND APPLIED ARTS Charles Abel, From Professor and Chair of the Department of Government at an annual salary of $102,691 for 100 percent time, to Professor of Government at an academic year salary of $82,000 for 100 percent time, effective January 1, 2012. Kwame Antwi-Boasiako, from Associate Professor of Government at an academic year salary of $53,953 for 100 percent time, to Associate Professor and Interim Chair of the Department of Government, at an academic year salary of $53,953 for 100 percent time, with an additional monthly stipend of $2,595 for seven months for interim duties, effective January 1, 2012. Mark Barringer, from Associate Professor of History and Associate Dean of the College of Liberal and Applied Arts, at an annual salary of $101,135 for 100 -9- percent time, to Associate Professor of History and Chair of the Department of History, at an annual salary of $101,135 for 100 percent time, effective September 1, 2012. Robert Szafran, from Professor of Social and Cultural Analysis at an academic year salary of $83,695 for 100 percent time, to Professor and Chair of the Department of Social and Cultural Analysis at an annual salary of $114,294 for 100 percent time, effective September 1, 2012. PINEYWOODS AREA HEALTH EDUCATION CENTER Randall Scott, from Coordinator of AHEC at an annual salary of $34,421 for 100 percent time, to Director of Pineywoods AHEC at an annual salary of $52,000 for 100 percent time, effective January 23, 2012. PROCUREMENT SERVICES Crystal Bell, from Contracting Specialist (non-exempt) at an annual salary of $36,409 for 100 percent time, to Contracting Specialist (exempt) at an annual salary of $36,409 for 100 percent time, effective March 1, 2012. Peggy Byers, from Contracting Specialist (non-exempt) at an annual salary of $37,089 for 100 percent time, to Contracting Specialist (exempt) at an annual salary of $37,089 for 100 percent time, effective March 1, 2012. William Ethridge, from Contracting Specialist (non-exempt) at an annual salary of $35,300 for 100 percent time, to Contracting Specialist (exempt) at an annual salary of $35,300 for 100 percent time, effective March 1, 2012. SCIENCES AND MATHEMATICS Kimberly Childs, from Professor and Interim Dean of Sciences and Mathematics at an annual salary of $130,000 for 100 percent time, to Professor and Dean of Sciences and Mathematics at an annual salary of $140,000 for 100 percent time, effective April 17, 2012. RETIREMENTS It was ordered that he following retirements be accepted: Mitzi Blackburn, Alumni Activities/Events Director, effective January 31, 2012. Florence Elliot-Howard, Associate Professor of General Business, effective January 31, 2012. Debbie Ellisor, Clinical Instructor of Nursing, effective May 31, 2012. -10- Betty Johnson, Professor of General Business, effective May 31, 2012. Mary Pack, Clinical Instructor of Nursing, effective May 31, 2012. PROMOTIONS It was ordered that the following individuals be granted promotion to the academic rank indicated. To Assistant Professor, effective January 1, 2012: Erin Bailey Nursing Tamara Harris Nursing To Assistant Professor, effective March 1, 2012: Adam Akerson Elementary Education Tracey Hasbun Elementary Education Robin Johnson Elementary Education To Associate Professor, effective fall semester, 2012: Mario Ajero Music Linda Black Secondary Education Todd Brown Economics and Finance Wesley Brown Geology Wilma Cordova Social Work Dianne Dentice Sociology Jeremy Heider Psychology George Hunt Accounting Matthew Kwiatkowski Biology Alan Larson Human Services Steven Marsden English Michael Maurer Agriculture Matthew McBroom Forestry Kefa Onchoke Chemistry Karren Price Criminal Justice Kerry Roberts Secondary Education Daniel Scognamillo Forestry Mark Seaman Secondary Education Le’Ann Solmonson Human Services Scott Sosebee History Pat Stephens-Williams Forestry Sandra Stewart Secondary Education -11- Janet Tareilo Secondary Education To Professor, effective fall semester, 2012: Charlotte Allen Management, Marketing and Int’l Business Christopher Ayer Music Angela Bacarisse Theatre Lesa Beverly Mathematics Dean Coble Forestry Warren Conway Forestry Roy Joe Harris Mathematics Joyce Johnston Modern Languages Emmerentie Oliphant Social Work Sarah Stovall Mathematics To Professor Emeritus, effective fall semester, 2012: Alan Nielsen Theatre Allen Oster Theatre Dillard Tinsley Management and Marketing To Librarian II, effective fall semester, 2012: Greg Bailey East Texas Research Center To Archivist II, effective fall semester, 2012: Jennifer Brancato East Texas Research Center TENURE It was ordered that academic tenure be awarded to the following individuals, effective fall semester, 2012. Mario Ajero Music Brian Beavers Mathematics Jeremy Becnel Mathematics Linda Black Secondary Education Todd Brown Economics and Finance Wesley Brown Geology Wilma Cordova Social Work Dianne Dentice Sociology Tracey Hasbun Elementary Education Jeremy Heider Psychology George Hunt Accounting -12- Mikhail Kouliavtsev Economics and Finance Matthew Kwiatkowski Biology Alan Larson Human Services Steven Marsden English Michael Maurer Agriculture Matthew McBroom Forestry Gene Moon Music Jannah Nerren Elementary Education Emmerentie Oliphant Social Work Kefa Onchoke Chemistry Karren Price Criminal Justice Kent Riggs Mathematics Kerry Roberts Secondary Education Jorge Salas Music Daniel Scognamillo Forestry Mark Seaman Secondary Education Le’Ann Solmonson Human Services Scott Sosebee History Pat Stephens-Williams Forestry Sandra Stewart Secondary Education Janet Tareilo Secondary Education Claudia Whitley Elementary Education FACULTY DEVELOPMENT LEAVE FOR 2010-2011 It was ordered that the faculty members listed below be awarded Faculty Development Leave for the semester indicated. Fall 2012 Elizabeth Tasker Davis Department of English Spring 2013 Stephen Lias School of Music REGENTS PROFESSORSHIP FOR 2012-2013 It was ordered that Dr. Brian Oswald, Professor of Forestry, be awarded a Regents Professorship for the academic year 2012-2013: -13- ACADEMIC AND STUDENT AFFAIRS BOARD ORDER 12-22 Upon motion by Regent Dickerson, seconded by Regent Todd, with all members voting aye, it was ordered that the following academic and student affairs items be approved. SMALL-SIZE CLASSES FOR SPRING 2012 The spring 2012 small-size class list was approved as presented in Appendix 1. CURRICULUM CHANGES The Board of Regents approved the undergraduate and graduate curriculum changes listed in Appendix 2. REQUEST FROM THE RUSCHE COLLEGE OF BUSINESS: NAME CHANGE FOR DEPARTMENT OF GENERAL BUSINESS WHEREAS, the board members considered the following: The Nelson Rusche College of Business is requesting a change in department name for the Department of General Business to the Department of Business Communication and Legal Studies. This name change will more clearly indicate the academic disciplines taught in the department and the types of research pursued by faculty. THEREFORE, approval was given to the name change for the Department of General Business to the Department of Business Communication and Legal Studies. REQUEST FROM THE COLLEGE OF SCIENCES AND MATHEMATICS: NAME CHANGE FOR DEPARTMENT OF CHEMISTRY Whereas, the board members considered the following: The College of Sciences and Mathematics is requesting a name change for the Department of Chemistry to the Department of Chemistry and Biochemistry. The biochemistry program has grown rapidly into a popular degree with more majors than the chemistry degree. Renaming the department is necessary to maximize the potential of biochemistry’s growth. Therefore, approval was given to the name change for the Department of Chemistry to the Department of Chemistry and Biochemistry. ACADEMIC AND STUDENT AFFAIRS POLICY REVISIONS The Board of Regents adopted the following policy revisions as presented in Appendix 6: Academic Accommodation for Students with Disabilities (F-33) Compensation from Grants, Contracts and Other Sponsored Agreements (E-74) NEW Dead Week (A-15) -14- Effort Reporting and Certification for Sponsored Activities (A-68) Employee Scholarship Program (E-65) Establishing Centers, Institutes and Specialized Testing or Service Laboratories (A-71) Extra-institutional Learning Experiences in the BAAS Degree (A-52) Faculty Compensation (E-71) File Maintenance for Faculty Personnel Files (A-60) Institutional Animal Care and Use Committee (A-77) NEW Leave of Absence (Faculty) (E-29A) Leave of Absence (Non-Academic) (E-30N) Mobile Device Applications (A-78) NEW Nepotism (E-33) Parking and Traffic Regulations (D-24) Payments to Human Research Subjects (A-72) Probationary Period of Employment (E-40N) Radioactive or Radiation-producing Materials or Equipment (D-27) Research Development Program (A-65) Research Enhancement Program (A-39) Salary Supplements, Stipends and Additional Compensation (E-9) Staff Development (E-47.2) Terminal Degree Policy (E-73) USA Patriot Act (E-63) Wireless Networking (D-49) BOARD ORDER 12-23 Upon motion by Regent Dickerson, seconded by Regent Coleman, with all members voting aye, the following item was approved: SOUTH TEXAS TECHNOLOGY MANAGEMENT (STTM) INVENTION MANAGEMENT (Executive Session Item) Whereas, the board members considered the following: University faculty and staff members develop intellectual property during the scope of their employment. This intellectual property must be evaluated for its patentability and commercial potential, and if determined to be suitable for such, patented and commercialized. South Texas Technology Management (STTM) is a regional technology transfer office affiliated with the University of Texas Health Science Center at San Antonio, and affiliated with various research departments within components of the UT System and Texas State University. STTM provides comprehensive and integrated technology development services to their affiliates, from initial evaluation of an invention to patenting to marketing. The university could greatly benefit from affiliating with STTM for the development of university-owned intellectual property. Therefore, it was ordered that the president be authorized to enter into an agreement with STTM for invention management and any subsequent agreements necessary to jointly manage or market university-owned intellectual property, including an invention -15- management service agreement and inter-institutional agreements or similar for the joint management and marketing of university-owned property. It is further ordered that the president be authorized to enter into agreements to retain outside counsel as necessary to pursue patent protection of any invention disclosed to STTM for the term of the STTM agreement. BUILDING AND GROUNDS BOARD ORDER 12-24 Upon motion by Regent McCarty, seconded by Regent Todd, with all members voting aye, the following building and grounds items were approved: PURCHASE OF SHUTTLE BUSES WHEREAS, the board members considered the following: The university’s shuttle bus fleet currently consists of four traditional type buses that are 14 to 31 years old and frequently require repair. The administration proposes that the existing shuttle bus fleet be replaced with four new shuttle type buses that can accommodate 24 seated and 6 standing passengers and meet required safety and ADA requirements. The smaller size will also allow easier negotiation through the interior of campus. THEREFORE, the purchase of four new buses for student shuttle needs was approved at a cost not to exceed $400,000. The president was authorized to sign any necessary purchase orders and contracts. The Higher Education Fund (HEF) will be the source of funds. CONSERVATION EDUCATION CENTER ARCHITECT RFQ AND CONSTRUCTION MANAGER AT RISK RFP WHEREAS, the board members considered the following: The SFA Division of Development has received and expects to receive additional donations for the construction of a conservation education center at the Pineywoods Native Plant Center on Raguet Street near the Tucker House. The university wishes to begin the construction project with a request for qualifications (RFQ) for an architect, and a request for proposals (RFP) for a construction manager at risk. THEREFORE, the Board of Regents authorized the university to issue an RFQ for an architectural firm and an RFP for a construction manager at risk to begin the construction phase of the conservation education center. Following the evaluation of qualifications and proposals, architect and construction manager at risk finalists will be presented to the Board of Regents for selection. Donations will be used to fund the project. -16- BUILDING AND GROUNDS POLICY REVISIONS The Board of Regents adopted the following policy revisions as presented in Appendix 6: Building Security/Special Events (F-5) POLICY TO BE DELETED The Ed and Gwen Cole Art Center and the Griffith Gallery (B-36) Guest Rooms (B-11) POLICY TO BE DELETED Security Systems (D-57) Solicitation on Campus (D-33) Smoking and Use of Tobacco Products (D-35.5) University Vehicles (Rental and 15 Passenger Vans) (B-30) FINANCIAL AFFAIRS BOARD ORDER 12-25 Upon motion by Regent Coleman, seconded by Regent Schaefer, with all members voting aye, the following financial affairs items were approved. ADOPTION OF FISCAL YEAR 2011-2012 SUMMER BUDGET WHEREAS, the board members considered the following: The fiscal year 2011-12 summer budget contains two regular summer semesters and a mini-semester. The 2011-12 annual budget includes $2,700,576 that is available to support summer school salaries and benefits. In addition, $540,157 of income in excess of budget and $320,000 from E&G salary savings are used to fund summer school salaries. Additional summer salaries of $13,052 are supported by designated funds. THEREFORE, the Board of Regents approved the 2011-12 summer budget that totals $3,573,785. APPROVAL OF CONTRACT FOR ASSESSMENT AND EVALUATION SERVICES FOR THE GEAR-UP GRANT WHEREAS, the board members considered the following: The university has received a seven-year grant award from the U.S. Department of Education for the Gaining Early Awareness and Readiness for Undergraduate Programs for Success; GEAR UP for Success Project. Comprehensive program assessment, data analysis, and an external evaluation of the project outcomes are required as a condition of the award. Because of its expertise in these areas, CoBro Consulting was included in the grant budget to deliver these services, pending approval as a major consulting contract per university policies and procedures. The total cost of these services is expected to exceed $100,000 over the term of the contract. Therefore, the Board of Regents ordered that the university utilize the services of CoBro Consulting to provide comprehensive program assessment, data analysis, and evaluation -17- services to the GEAR UP for Success Project to meet grant requirements. The president was authorized to sign the contract. COURSE AND LAB FEES FY 2013 WHEREAS, the board members considered the following: Course and lab fees provide instructional departments with funds to support the actual cost of consumable supplies, service, and travel related to specific courses. Course and lab fees are allocated to instructional departments for expenditures that are necessary for course delivery. THEREFORE, the Board of Regents ordered the adoption of the schedule of course fees for the 2012-13 fiscal year shown in Appendix 3. DESIGNATED TUITION INCREASE FOR 2012-2013 WHEREAS, the board members considered the following: The university has experienced significant reductions in state appropriations during the past two years. In order to maintain meet operating needs, it is necessary to increase designated tuition. THEREFORE, the Board of Regents ordered that the designated tuition be increased from $124.40 to $141.86 per semester credit hour in fiscal year 2012-2013. STATE ENERGY CONSERVATION OFFICE (SECO) LOAN PAYMENT WITH AVAILABLE UNIVERSITY FUNDS WHEREAS, the board members considered the following: The university entered into an energy performance contract with the State Energy Conservation Office (SECO). The university was given authority to use SECO loan funds for two energy performance enhancement projects that total $17,245,462. Energy savings from the contract implementation will release budgeted utility funds to pay the debt service on the SECO loans. The first project was funded at $9,817,962 and the second project was funded at $7,427,500. Both of the projects have been completed. Current market conditions do not allow for any significant investment return, and funds are available to complete the project(s) and reduce our reliance on SECO loan funds. THEREFORE, the Board of Regents ordered that available fund balances in the HEF and Designated Funds can be used to fund the remaining project(s) obligation. This would enable the university to reduce its debt burden. Based on reimbursements received from SECO to date compared to the original projections, this would reduce university debt burden by $3,917,834. Since the project is guaranteed to produce savings in future years to fund both the principal and interest payments, a portion of these savings could be used for operating costs instead of debt service payments. Based on the initial debt service schedules provided, the loan reduction is expected to free up approximately $400,000 -18- annually. The Board of Regents approved the use of available fund balances in the Higher Education Fund (HEF) and Designated Fund to pay SECO loan obligations not to exceed $3,920,000. LEASE OF SPACE IN PATTILLO STUDENT CENTER BY COMMERCIAL BANK OF TEXAS WHEREAS, the board members considered the following: Commercial Bank of Texas (CBTX) currently leases approximately 750 square feet of space in the Baker Pattillo Student Center to provide banking services. The lease agreement for this space expires on May 31, 2012. The current agreement includes a clause that allows for the agreement to be renewed for an additional 5-year period upon mutual agreement between the parties and the negotiation of a new agreement. CBTX has informed the university that it would like to renew its agreement for lease of this space. The university has been pleased with the services provided to students and employees by CBTX and will work with CBTX to negotiate an agreement renewal. THEREFORE, the Board of Regents ordered that the agreement with Commercial Bank of Texas for the lease of space in the Baker Pattillo Student Center be renewed for a term to expire on May 31, 2017. The president was authorized to sign this agreement. ROOM AND BOARD RATES FOR FY 2013 WHEREAS, the board members considered the following: Projected student housing and food service operating costs support the need for revised room and board rates for the 2013 fiscal year. Pursuant to the relevant provisions of the university food service contract, the administration and Aramark annually negotiate any rate increases for the upcoming fiscal year. The contract uses the percentage increase in the Food and Beverage element of the Consumer Price Index (CPI) published by the Bureau of Labor Statistics, U. S. Department of Labor, for urban consumers (“CPI-U”) in the South as a benchmark for any rate increase considered. The percentage increase for this CPI benchmark was 4.0%. The administration has negotiated a smaller rate increase of 3.375% for the provision of board plan food service during the 2013 fiscal year. The proposed room and board rates for FY2013 are presented in Appendix 4 and reflect a 2% increase in the board plan and a 2.5% increase in the room rate. These revised rates will become effective in the fall semester of 2012. THEREFORE, the Board of Regents approved the negotiated 3.375% Aramark increase and the proposed room and board rates for FY2013 in accordance with the schedule presented in Appendix 4. -19- GRANT AWARDS Whereas, the board members considered the following: To date, the university has received multi-year grant awards totaling $50,083,118 that include funds allocable to fiscal year 2012. This includes $333,302 in new awards since the last report. Of the multi-year total, grant awards allocable to fiscal year 2012 are $15,893,335 which reflects an increase of $278,210 since the last report. The grant awards result from extensive faculty research and service engagement across many academic disciplines. The grants include direct federal, federal pass through, state and private awards. Therefore, the Board of Regents approved and ratified the additional grant awards allocable to fiscal year 2012 detailed in Appendix 5 and totaling $333,302. FINANCIAL AFFAIRS POLICY REVISIONS The Board of Regents adopted the following policy revisions as presented in Appendix 6: Departmental Budgeting and Accounting Responsibilities (C-11) Expenditure Authority for Financial Transactions (C-53) Gramm Leach Bliley Act Required Information Security (D-54) Identity Theft Prevention (C-60) Parking and Traffic Regulations (D-24) Student Account Receivables (C-59) Student Fiscal Appeals (C-57) REPORTS The president presented a report on the following topics: Upcoming Dates London Band Trip Accreditations Faculty Senate Student Regent The director of audit services presented the following reports: Public Funds Investment Act Compliance Review Campus Recreation Audit Update on Audit Plan Risk Assessment Dr. David Howard gave a report on the 2011-2012 Faculty Senate Activities and introduced Dr. Linda Bobo, who will chair the Faculty Senate in the next academic year. -20- Ms. Syndi Mitchell gave a report from the Student Government Association: Senators Serving as Voter Deputy Registrar Update on Veterans Resource Center Introduction of New Student Body President Dennis Hagans and Vice President Daaven Johnson Board Chair Bob Garrett announced the appointment of board members to standing committees for 2012-2013: Executive Committee Bob Garrett, Chair Steve McCarty, Vice Chair James Dickerson, Secretary Academic and Student Affairs Committee Brigettee Henderson, Chair Carlos Amaral Connie Ware Student Member Bob Garrett, ex officio Buildings and Grounds Committee Steve McCarty, Chair Carlos Amaral James Dickerson Bob Garrett, ex officio Finance and Audit Committee Scott Coleman, Chair Ken Schaefer Ralph Todd Bob Garrett, ex officio Investment Committee Liaison: Ken Schaefer The board meeting was adjourned at 11:20 a.m. Appendix 1 1 APPROVED REASONS TO OFFER SMALL-SIZE CLASSES DEFINITIONS Organized classes--Classes whose primary mode of instruction is lecture, laboratory, or seminar. Small classes--Undergraduate level classes with less than 10 registrations, and graduate level classes with less than five registrations. REASONS: (1) have been approved by the governing board of the university; (2) is a required course for graduation (the course is not offered each semester or term, and, if canceled, may affect the date of graduation of those enrolled); (3) is a required course for majors in this field and should be completed this semester (or term) to keep proper sequence in courses; (4) is a course in a newly established degree program, concentration, or support area; (5) is part of an interdepartmental (cross-listed) course taught as a single class by the same faculty at the same station, provided that the combined enrollments do not constitute a small class; (6) is a first-time offering of the course; (7) is class size-limited by accreditation or state licensing standards; (8) is class size-limited by availability of laboratory or clinical facilities; or (9) is voluntarily offered by a faculty member in excess of the institutional teaching load requirement and for which the faculty member receives no additional compensation. Appendix 1 2 SMALL CLASSES SPRING 2012 Course Information Section Title Number Enrolled Credit Hour Value Total Credit Hours Reason Code CSC 435 001 Teleprocessing & Data Comm 8 3 .00 24 (2) CSC 441 001 Principles Systems Programming 8 3 .00 24 (2) FIN 415 001 Personal Financial Planning 9 3 .00 27 (2,3) FIN 490 001 Student Invest Roundtable 7 3 .00 21 (4) FIN 590 001 Adv Student Invest Roundtable 2 3 .00 6 (4) MGT 422 022 International Management 9 3 .00 27 (2) MGT 463 023 Business Policy & Strategy 7 3 .00 21 (3) COU 533 020 Counseling Skills & Tech 4 3 .00 12 (2) ELE 495 501 Humane & Enviro Education 3 3 .00 9 (5) ELE 595 588 Humane & Environmental Edu 1 3 .00 3 (5) EPS 675 020 Special Problems 2 3 .00 6 (9) HMS 100 550 Foundations in Human Sciences 6 3 .00 18 (5) HMS 100 570 Foundations in Human Sciences 3 3 .00 9 (5) HMS 146 550 Intr to Family & Child Develop 5 3 .00 15 (5) HMS 146 570 Intr to Family & Child Develop 3 3 .00 9 (5) HMS 353 551 Parenting 8 3 .00 24 (5) HMS 353 571 Parenting 1 3 .00 3 (5) KIN 502 004 Pers Training Cert Prep Lab 3 1 .00 3 (5) SED 450 036 Diversity in a Learner-Center 9 1 .00 9 (3) SED 450 601 Diversity in a Learner-Center 9 2 .00 18 (3) SPE 564 556 Early Childhood Spec Ed 3 3 .00 9 (4) ART 509 501 Rdgs & Research in Museum Stud 4 3 .00 12 (2) ART 599 601 Art Ed: Theory & Practice 4 3 .00 12 (2) MUP 105 001 Class Piano for Non-Mus Maj 2 3 1 .00 3 (2) MUT 320 001 Music Production Techniques 9 3 .00 27 (4) MUT 325 001 Music Industry 9 1 .00 9 (4) MUT 360 501 Commercial Recording & Comp 7 3 .00 21 (4) AGM 410 001 Agricultural Mach Oper & Perf 9 2 .00 18 (3) AGM 410 020 Agricultural Mach Oper & Perf 9 1 .00 9 (3) FOR 404 001 Urban Forestry 8 3 .00 24 (2) FOR 438 001 Fire Use in Land Management 5 3 .00 15 (2) FOR 457 001 Env. Attitudes & Issues 8 3 .00 24 (2) GIS 410 001 Landscape Modeling 6 3 .00 18 (4) GIS 415 001 Spatial Analysis 4 3 .00 12 (4) GIS 552 001 Intro Digital Remote Sensing 4 3 .00 12 (3) CO M 515 001 Political Communication 4 3 .00 12 (2) FRE 435 090 French Films 9 3 .00 27 (2) PSC 405 001 Appellate Advocacy II 5 3 .00 15 (9) CHE 338 001 Physical Chemistry II 3 4 .00 12 (9) Appendix 1 3 CHE 441 001 Advanced Inorganic Chemistry 3 3 .00 9 (9) CHE 442 020 Adv Inorganic Chemistry Lab 3 1 .00 3 (9) CHE 454 001 Biochemical Techniques 4 3 .00 12 (9) CHE 571 007 Advanced Inorganic Chemistry 2 3 .00 6 (9) CHE 572 001 Adv. Environmental Chem I 3 3 .00 9 (9) GOL 332 001 The Evolution of North America 7 3 .00 21 (2) GOL 435 001 Introduction to Geophysics 6 4 .00 24 (2) MTH 514 001 Complex Variables II 4 3 .00 12 (2,3) MTH 540 001 Real Analysis II 3 3 .00 9 (2,3) PHY 430 001 Thermodynamics 9 3 .00 27 (5) STA 521 001 Statistical Analysis II 4 3 .00 12 (2,3) Total Estimated Credit Hours in Small Classes 723 Total Estimated Credit Hours Spring 2012 144,696 Estimated Small Credit Hours as a Percentage of SFA Total Credit Hours 0.50% Date: ___________________________________ Approval: _________________________________________ Appendix 2 COURSE NUMBER COURSE/PROGRAM TITLE DEPARTMENT CHANGE REQUESTED NUR356 Birth Practices in the United States and Beyond Nursing New Course NUR358 Exploring Grief Nursing New Course BIO215 Fundamentals Forensic Pathology Biology New Course BIO451 Lecture - Natural History of the Algae Biology New Course BIO451 (LAB) Lab - Natural History of the Algae Biology New Course THR163 Film and Culture Theatre New Course ENV301 Hazardous Materials Forestry New Course RDG398 Reading Elementary Education New Course RDG398 Meeting the Literacy Needs of Diverse Learners Elementary Education New Course SPH323 Literacy and the SLP Human Services* New Course HMS201 Family Life Education Human Sciences* New Course HMS319 Codes and Materials Human Sciences* New Course HMS425 Advanced ID Graphic Computer Visualization Human Sciences* New Course HMS425L Advanced ID Graphic Computer Visualization Lab Human Sciences* New Course HMS435 Nutrition Counseling Human Sciences* New Course KIN463 Fundamentals of Strength & Conditioning Kinesiology New Course KIN467 Exercise Testing Field/Clinical Kinesiology New Course KIN468 Exercise Psychology Kinesiology New Course KIN462 Motor Learning Kinesiology New Course CSC341 Principles of Operating Systems Computer Science New Course Web Development Technology Certificate Computer Science New Certificate Computer Application Technology Certificate Computer Science New Certificate ANT384 Archaeological Mysteries Social & Cultural Analysis New Course ANT455 Osteology and Forensics Social & Cultural Analysis New Course ANT467 Cults & the Mythological Social & Cultural Analysis New Course PBA420 Ethics in Public Administration Government New Course PSY352 Health Psychology Psychology New Course HIS438 American Urban History History New Course HIS465 Public History Internship History New Course COM355 Health Communication Mass Communication New Course MCM205 Media Writing Mass Communication New Course MCM210 Multimedia Production Mass Communication New Course MCM250 Photographic Journalism I Mass Communication New Course MCM300 Single Camera Production Mass Communication New Course MCM305 Convergence Reporting Mass Communication New Course MCM320 Sports Writing Mass Communication New Course MCM350 Photographic Journalism II Mass Communication New Course MCM382 Public Relations Case Studies Mass Communication New Course MCM383 Public Relations Campaigns Mass Communication New Course MCM406 Media Ethics Mass Communication New Course MCM410 Student Publications Practicum Mass Communication New Course MCM420 Broadcast Practicum Mass Communication New Course MCM440 Backpack Journalism Mass Communication New Course MCM445 Advertising & Illustration Mass Communication New Course MCM450 Advanced Photojournalism Mass Communication New Course UNDERGRADUATE COURSE PROPOSALS - NEW COURSES/PROGRAMS/CERTIFICATES FY13 Page 1 New Course Proposals Appendix 2 MCM455 Media & Politics Mass Communication New Course MCM460 Media Management Mass Communication New Course MCM465 Meet the Media Mass Communication New Course MCM470 Strategic Media Mass Communication New Course MCM475 Topics in Public Relations Mass Communication New Course POR131 Elementary Portuguese I Languages, Cultures & Communication New Course POR132 Elementary Portuguese II Languages, Cultures & Communication New Course POR231 Intermediate Portuguese I Languages, Cultures & Communication New Course POR232 Intermediate Portuguese II Languages, Cultures & Communication New Course BA/BS in Mass Media Mass Communication New Program Page 2 New Course Proposals Appendix 2 COURSE NUMBER COURSE/PROGRAM TITLE DEPARTMENT CHANGE REQUESTED RDG314 Reading Elementary Education Delete Course SPH322 Language Disorders in School Age Human Services* Delete Course HMS290 Codes and Materials Human Sciences* Delete Course PSY300 Experimental Math of Psychology Psychology Delete Course PSY385 Psychology of Aggression Psychology Delete Course PSY400 Positive Psychology Psychology Delete Course PSY410 Performance Management Psychology Delete Course PSY425 Psychology & Law Psychology Delete Course PSY428 Comparative Psychology Psychology Delete Course UNDERGRADUATE COURSE PROPOSALS - DELETIONS FY13 Page 1 Delete Course Proposals Appendix 2 COURSE NUMBER COURSE/PROGRAM TITLE DEPARTMENT CHANGE REQUESTED CHE302 Fundamental Applications of Chemistry Chemistry Modify Course PHY410 Experimental Techiniques of Physics Physics Modify Course MTH099 Intermediate Algebra Math Modify Course MTH129 Concepts and Applications Math Modify Course B.S. Chemistry Chemistry Modify Program ART240 Art Metals/Jewelry Art Modify Course ART461 Digital Media II Art Modify Course ART462 Digital Media Interactive Art Art Modify Course ART463 Ditigal Media: Motion Graphics Art Modify Course ART464 Ditigal Media: Time Based Media Art Modify Course THR428 Advanced Directing Theatre Modify Course AGN462 Forages Agriculture Modify Course FOR466 Urban Wildlife Management Forestry Modify Course FOR252 Environmental Interpretation Methods Forestry Modify Course GIS395 GIS Database Management Forestry Modify Course GIS400 GIS Programming Forestry Modify Course GIS425 Mobile and Field GIS Forestry Modify Course Agriculture Major Forestry Modify Program RDG390 Content Area Reading and Writing Elementary Education Modify Course RDG416 Reading as a Language Process Elementary Education Modify Course MLG401 The Mid-Level Learning Community Elementary Education Modify Course MLG401L The Mid-Level Learning Community Lab Elementary Education Modify Course MLG403L Integrating Mid Grades Learn Lab Elementary Education Modify Course MLG423 Social Studies in Middle Grades Elementary Education Modify Course MLG402 Learner Centered Middle Schools Elementary Education Modify Course SPH320 Language Disorders in Children Human Services* Modify Course HMS355 Nutrition for Healthcare Human Sciences* Modify Course HMS372 Occupational Family and Consumer Sciences Current Human Sciences* Modify Course HMS404 Quantity Food Production and Services Human Sciences* Modify Course HMS409 Applied Nutrition Human Sciences* Modify Course HMS449 Nutrition and Disease Human Sciences* Modify Course HMS479 Medical Nutrition Therapy Human Sciences* Modify Course KIN234 Innovative Games and Sports Kinesiology Modify Course SED370 Introduction to Pedagogy Secondary Education Modify Course EC-12 All Level Physical Education Teacher Certification Kinesiology Modify Program Elementray Education Major Elementary Education Modify Program EC-6 Program Elementary Education Modify Program 4-8 MLG Program Elementary Education Modify Program Rehabilitation Major Human Services Modify Program Food Nutrition and Dietetic Human Services Modify Program Interior Design Human Services Modify Program ACC437 Auditing Principles Accounting Modify Course CSC214 Computer Organization Computer Science Modify Course CSC351 Internet Programming Concepts Computer Science Modify Course CSC355 Network Administration Computer Science Modify Course CSC435 Teleprocessing & Data Communications Computer Science Modify Course CSC445 Computer Graphics Computer Science Modify Course CSC452 Database Application Development Computer Science Modify Course CSC455 Enterprise Security Computer Science Modify Course FIN415 Personal Financial Planning Economics & Finance Modify Course BCM450 Executive Communication General Business Modify Course UNDERGRADUATE COURSE PROPOSALS - MODIFICATIONS FY13 Page 1 Modify Course Proposals Appendix 2 BS Computer Science Degree B.S. Computer Science Computer Science Modify Program Finance Major Economics & Finance Modify Major ANT248 Physical Anthropology Social & Cultural Analysis Modify Course ANT466 Magic, Cults, & the Supernatural Social & Cultural Analysis Modify Course GEO365 Political Geography Social & Cultural Analysis Modify Course Criminal Justice/Public Administration Government Modify Program AAS300 Professional Planning and Development Seminar Social & Cultural Analysis Modify Course AAS498 Senior Capstone Seminar Social & Cultural Analysis Modify Course ENG442 Topics in Linguistics English Modify Course MCM301 Copy Editing Mass Communication Modify Course MCM302 Video Production Mass Communication Modify Course MCM307 Advertising Techniques & Procedure Mass Communication Modify Course MCM376 Radio-Television Announcing Mass Communication Modify Course MCM380 Public Relations Mass Communication Modify Course MCM381 Public Relations Writing Mass Communication Modify Course MCM403 Modify Course Title for Layout and Design.Approved 2- 3 Mass Communication Modify Course MCM421 Writing for Radio/TV Mass Communication Modify Course GER131 Elementary German I Languages, Cultures & Communication Modify Course GER132 Elementary German II delines Languages, Cultures & Communication Modify Course Major in Communication Studies, Journalism, & Radio/Television Mass Communication Modify Program Major in Philosophy Mass Communication Modify Program B.S, in Mulitdisciplinary Studies Multi-Disciplinary Studies Modify Program Gender Studies minor Social & Cultural Analysis Modify Program Psychology Major Psychology Modify Program B.FA in Creative Writing English Modify Program Linguistics Minor English Modify Program Page 2 Modify Course Proposals Appendix 2 Graduate Proposals 1 GRADUATE CURRICULUM PROPOSALS, CHANGES, DELETIONS FY2013 College of Education COURSE COURSE TITLE DEPARTMENT CHANGE/MODIFICATION AED 554 Practicum for School Principals Secondary Education Modify Course AED 676 Overview of the Superintendency Secondary Education New Course AED 679 Facilities and Resource Management Secondary Education New Course AED 683 Higher Ed. Finance Policy and Law Secondary Education New Course AED 684 Higher Ed. Administration Secondary Education New Course AED 685 Critical Issues in Higher Ed. Secondary Education New Course AED 686 Public School Finance & Resources Secondary Education New Course COU 530 Crisis Counseling Human Services New Course COU 539 Clinical Mental Health Counseling in Communities and Agencies Human Services Modify Course COU 559 Assessment in Counseling Human Services New Course COU 585 Lifespan Development Human Services New Course ECH 500 Infant Toddler Curriculum Elementary Education New Course ECH 561 Introduction to ECH Elementary Education Modify Course ECH 562 Early Childhood Teaching Elementary Education Modify Course EPS 661 History and Systems Human Services New Course HMS 586 Adult Development and Aging Human Services New Course KIN 552 Scientific Basis of Exercise Sci Kinesiology New Course KIN 555 Orientation and Analysis of Laboratory Techniques Kinesiology New Course RDG 518 Reading Methods for ECH Elementary Education Modify Course SED 543 The Professional Educator Secondary Education Modify Course SED 544 Clinical Experience in Curriculum and Instruction Secondary Education New Course SPE 573 Leadership in Visual Impairment Human Services New Course Early Childhood M.Ed. Elementary Education Modify Program M.Ed. Special Education with certification Human Services Modify Program M.Ed. with Major in Special Education Human Services Modify Program Kinesiology and Health Science Kinesiology Modify Program Kinesiology and Health Science (552) Kinesiology Modify Program Principal Program Secondary Education Modify Program Appendix 2 Graduate Proposals 2 College of Forestry and Agriculture ENV 510 Risk Assessment Environmental Science Modify Course ENV 520 Indust, Hygiene and Safety Environmental Science Modify Course ENV 524 Toxicology and Global Health Environmental Science Modify Course ENV 525 Env Policy & Regulation Environmental Science Modify Course ENV 542 General Principles of Epidem Environmental Science Modify Course ENV 560 Internship/Practicum Environmental Science New Course FOR 510 Research Methods in Forestry Forestry Modify Course FOR 566 Urban Wildlife Management Forestry Modify Course FOR 587 Graduate Seminar Forestry Modify Course FOR 687 Graduate Seminar Forestry Modify Course GIS 500 GIS Programming Forestry Modify Course GIS 525 Mobile and Field GIS Forestry Modify Course Master of Science degree Forestry Modify Program College of Fine Arts Art 563 Digital Media: Motion Graphics Art Modify Course Art 564 Digital Media: Time Based Media Art Modify Course Master of Art in Music Music Modify Program Master of Arts in Music Education Music Modify Program Master of Music (in Music) Music Modify Program College of Business ACC 511 Accounting for Management Accounting Modify Course ACC 512 Sem in Acct Research & Analysis Accounting Modify Course ACC 532 Legal Principles Related to Acct Accounting Modify Course ACC 549 Topics in Financial Reporting Accounting Modify Course College of Sciences & Mathematics CHE 555 Proteins and Nucleic Acids Chemistry Delete Course MTH 513 Complex Variables I Mathematics Modify Course MTH 539 Real Variables Mathematics Modify Course MTH 540 Introductory Measure and Integration Mathematics Modify Course MTH 555 Technology and Communication in the Mathematical Sciences Mathematics New Course PHY 511 Nuclear Physics Physics Modify Course PHY 533 Theoretical Physics A & B Physics Modify Course PHY 534 Solid State Physics Physics Modify Course PHY 589 Thesis Research Physics Modify Course PHY 581 Problems in Teaching College Physics A&B Physics Modify Course Master of Science in Mathematical Sciences with Concentration in Mathematics Mathematics Modify Program Note: In Appendix 2, there were several instances where courses originally submitted in the April 2012 Report to the Board as Human Sciences courses were actually Human Services courses, as well as Human Services courses that were actually Human Sciences courses. Those incorrectly identified in the Report to the Board were changed in the board minutes in July 2012 and are indicated with an asterisk*. Appendix 3 Department Course # Section Course Name Present Proposed Accounting ACC 231 Principles of Financial Accounting $ 5.00 $ 10.00 Accounting ACC 232 Principles of Financial Accounting $ 5.00 $ 10.00 Accounting ACC 331 Principles of Financial Accounting $ 5.00 $ 10.00 Accounting ACC 332 Principles of Financial Accounting $ 5.00 $ 10.00 Accounting ACC 333 Principles of Financial Accounting $ 5.00 $ 10.00 Accounting ACC 343 Principles of Financial Accounting $ 5.00 $ 10.00 Department Course # Section Course Name Present Proposed Elementary Education MLG 403 Learner Centered Middle Schools $ 30.00 $ 40.00 Elementary Education MLG 401 The Middle Level Learning Community $ 30.00 $ 40.00 Human Sciences HMS413 Interior Design Portfolio Development $ - $ 120.00 Human Services COU 524 The School Counselor $ - $ 25.00 Human Services COU 534 School Counseling Programs $ - $ 25.00 Human Services COU 525 School Counseling Programs $ - $ 25.00 Human Services SPE 445 Basic Orientation and Mobility Skills and Concern $ - $ 30.00 Human Services COU 593 Pre-Practicum $ - $ 35.00 Human Services COU 594 Practicum $ 45.00 $ 75.00 Human Services SPE 438 501 Academic Instruction for Persons with Disabilities $ - $ 25.00 Human Services SPE 562 501,601 Insturctional Strategies for Exceptional Learners $ - $ 25.00 Human Services COU 528 Group Counseling $ - $ 100.00 Human Services COU 595 Counseling Practicum $ 65.00 $ 200.00 Human Services EPS 585 Advanced Human Growth & Development $ - $ 25.00 Human Services RHB 325 Intro. To Work with Persons with Visual Impairment $ - $ 25.00 Human Services RHB 340 The Eye, Its Function and Health $ - $ 25.00 Human Services RHB 493d Workshop in Rehabilitation- The Visuallly Impaired $ - $ 30.00 Human Services SPE 442 Working with Person with Visual & Multi. Impairment $ - $ 50.00 Human Services SPE 594 Adv. Clin. Practicum in Orientation & Mobility $ - $ 50.00 Secondary Education SED 542 PBIC Internship - 2nd Semester (all sections) $ 750.00 $ 750.00 Secondary Education SED 541 PBIC Internship - 1st Semester (all sections) $ 750.00 $ 750.00 Department Course # Section Course Name Present Proposed Art ART 230 Sculpture I $ 90.00 $ 110.00 Art ART 430 Sculpture II $ 130.00 $ 152.00 Art ART 431 Casting $ 135.00 $ 180.00 Art ART 533 Graduate Sculpture $ 130.00 $ 152.00 Art ART 534 Graduate Sculpture: Casting $ 135.00 $ 180.00 Art ART 440 Introduction Art Metal/Jewelry $ 110.00 $ 130.00 Art ART 240 Introduction Art Metal/Jewelry $ 110.00 $ 130.00 Theatre THR 163 Film and Culture $ 8.00 Department Course # Section Course Name Present Proposed Agriculture ANS 150 Animal Science Practicum $ - $ 30.00 Agriculture ANS 250 Artificial Insemination $ 130.00 College of Forestry and Agriculture College of Fine Arts COURSE AND LAB FEE REQUESTS FY2013 College of Education College of Business Page 1 Appendix 3 Department Course # Section Course Name Present Proposed Mass Communication MCM 205 Media Writing $ - $ 35.00 Mass Communication MCM 210 Multimedia Production $ - $ 45.00 Mass Communication MCM 250 Photographic Journalism I $ - $ 45.00 Mass Communication MCM 300 Single Camera Production $ - $ 60.00 Mass Communication MCM 305 Converged Reporting $ - $ 35.00 Mass Communication MCM 320 Sports Writing $ - $ 35.00 Mass Communication MCM 350 Photographic Journalism II $ - $ 45.00 Mass Communication MCM 420 Broadcast Practicum $ - $ 100.00 Mass Communication MCM 440 Backpack Journalism $ - $ 45.00 Mass Communication MCM 445 Advertising & Illustration $ - $ 45.00 Mass Communication MCM 450 Advanced Photojournalism $ - $ 45.00 Mass Communication MCM 456 Advanced TV Production $ 40.00 $ 60.00 Psychology PSY 420 History and Systems of Psychology $ - $ 20.00 Department Course # Section Course Name Present Proposed Biology BIO 238 Anatomy and Physiology $ 20.00 $ 30.00 Biology BIO 239 Anatomy and PhysiologyII Lab $ 20.00 $ 30.00 Chemistry CHE 134L 500-590 General Laboratory II (online lab only) $ 30.00 $ 10.00 Chemistry CHE 133L 500-590 General Laboratory I (online lab only) $ 30.00 $ 10.00 Geology GOL 364 Field Camp (effective summer 2012) $ 539.40 $ 1,495.00 Nursing NUR 307 Assessment Across the Lifespan $ 100.00 $ 85.00 Nursing NUR 406 Nursing Care of Complex Health Needs $ 115.00 $ 85.00 Nursing NUR 331 Nursing Care of Women and Children I $ 64.00 $ 65.00 Nursing NUR 332 Nursing Care in Promotion of Mental Wellness $ 20.00 $ 15.00 Nursing NUR 330 Nursing Care of Young Adult to Elderly $ 90.00 $ 75.00 Nursing NUR 306 Basic Nursing Care of Adult Clinets $ 109.00 $ 150.00 Nursing NUR 308 Pharmacology Across the Lifespan $ 20.00 $ 15.00 Nursing NUR 407 Nursing Care of Women and Children II $ 90.00 $ 60.00 Nursing NUR 408 Nursing Care Clients Complex Mental Health Needs $ 50.00 $ 45.00 Nursing NUR 430 Nursing Research and Applications $ 20.00 $ 15.00 Nursing NUR 432 Leadership/Coordination of Nursing $ 45.00 $ 50.00 Physics & Astronomy AST 105 Classical and Modern Astronomy $ 3.00 $ 5.00 Physics & Astronomy PHY 410 Experimental Techniques of Physics $ - $ 100.00 Collge of Liberal and Applied Arts Collge of Science and Mathematics Page 2 Appendix 4 Residence Fall or Spring Summer 1 or 2 Part of Term Hall Rates Rate Rate Hall 5 $1,957 Hall 7 $1,757 Hall 9 and 12 $1,976 Hall 17 $2,219 Hall 20 $2,333 Hall 10,11,15,18 $1,739 Hall 14 and 16 $1,804 $578 (Summer rate is $17.02 per day) Lumberjack Landing $2,935 Lumberjack Lodge 4 br $3,359 Lumberjack Lodge 2 br $3,566 Lumberjack Village A $3,566 Lumberjack Village A 1 br $4,391 Lumberjack Village B $3,999 Lumberjack Village B 1 br $1,766 University Woods 1 br $3,303 University Woods 2 br $2,715 Meal plans (rates include sales tax) Campus Resident 7/14 w/$125 7/20 w/$50 210 Block w/$75 $1,550 $1,550 $1,550 Commuter 5/5 w/$50 50 Block w/$50 25 Block w/$100 $610 $389 $278 Summer Resident 7/14 w/$75 7/20 w/$50 $576 $716 Summer Commuter 50 Block w/$50 25 Block w/$100 $389 $278 Combined Room and Board w/7 Day w/7 Day w/210 w/7 Day w/7 Day Residence Hall 14 Meals 20 Meals Block 14 Meals 20 Meals 5 Wisely Hall $3,507 $3,507 $3,507 7 Todd Hall $3,307 $3,307 $3,307 9 North Hall $3,526 $3,526 $3,526 10 Hall 10 $3,289 $3,289 $3,289 11 Mays Hall $3,289 $3,289 $3,289 12 South Hall $3,526 $3,526 $3,526 14 Hall 14 $3,354 $3,354 $3,354 $1,154 $1,294 15 Griffith Hall $3,289 $3,289 $3,289 16 Hall 16 $3,354 $3,354 $3,354 17 Steen Hall $3,769 $3,769 $3,769 18 Kerr Hall $3,289 $3,289 $3,289 20 Hall 20 $3,883 $3,883 $3,883 Lumberjack Landing $4,485 $4,485 $4,485 Lodge 4br $4,909 $4,909 $4,909 Lodge 2br $5,116 $5,116 $5,116 Village A $5,116 $5,116 $5,116 Students living in the halls listed above are required to have a board plan Rates above include sales tax for Board Fall and Spring Semester Summer 1 or 2 Part of Term Stephen F. Austin State University Room and Board Rates for 2012-2013 Appendix 5 Grants awarded between January 1, 2012 and March 20, 2012 *New awards Prepared by the Office of Research & Sponsored Programs 1 Total New Current Year Awards (this period) – as of March 20, 2012 Subtotal direct federal $ 0 Subtotal federal pass-through $ 114,461 Subtotal state and state pass-through $ 26,450 Subtotal private and local government $ 137,299 Total awards (all years) for new awards (this period) $ 333,302 Total awards (all years) for continuing grants (this period) $ 281,735 Direct Federal Awards Subtotal Current Year Awards (this report) = $0 Subtotal New Direct Federal Awards (total award) = $0 Federal Pass-through Awards *P-16 College and Career Readiness Marketing FY 2012 Award: $108,411 Total Award: $108,411 (Grant - renewal) Sponsor: Texas Higher Education Coordinating Board (U.S. Dept. of Education) Term (this action): January 2, 2012 – January 2, 2013 Description: Funds are provided to facilitate a data-driven effort to create a college-going culture for the region’s 28,000 P-12 students and ensure that students have the skills and knowledge necessary to succeed in college and the workforce. Goals include increasing rates of FAFSA and ApplyTX completion, increasing awareness about college and career readiness, and promoting the GenTX statewide messaging campaign. PI/PD: Dr. Judy Abbott, James I. Perkins College of Education *Preserving a Legacy: Cultural Expressions FY 2012 Award: $5,000 Total Award: $5,000 (Contract) Sponsor: Alabama-Coushatta Tribe of Texas (National Park Service - U.S. Dept. of the Interior) Term February 15, 2012 – August 31, 2012 Description: The purpose of this consulting services agreement is to assist the Alabama-Coushatta Tribe in the conduct, recording, and editing of oral history interviews to document traditional cultural practices for dissemination to schools, museums, and libraries. PI/PD: Linda Reynolds, East Texas Research Center, Ralph W. Steen Library Appendix 5 Grants awarded between January 1, 2012 and March 20, 2012 *New awards Prepared by the Office of Research & Sponsored Programs 2 *Heritage Development Summit FY 2012 Award: $1,050 Total Award: $1,050 (Grant) Sponsor: Humanities Texas (National Endowment for the Humanities) Term (this action): February 1, 2012 – March 31, 2012 Description: Funds are provided to support in part the annual Heritage Development Summit, which promotes rural economic stimulus using humanities-based projects and heritage preservation. PI/PD: Dr. Mark Barringer, Center for Regional Heritage Research, College of Liberal and Applied Arts Subtotal Current Year Awards (this report) = $114,461 Subtotal New Federal Pass-through Awards (total award) = $114,461 State and State Pass-through Awards Previously Described *JAMP Camp FY 2012 FY 2012 Award: $20,000 (renewal) Total Award: $20,000 Piney Woods AHEC Special Projects FY 2012 Award: $3,750 (additional award) Total Award: $69,710 NEC4 Statistical Analysis for SUCCESS Project FY 2012 Award: $2,700 (additional award) Total Award: $ 7,025 Subtotal Current Year Awards (this report) = $26,450 Subtotal New State/State Pass-through Awards (total award) = $20,000 Private and Local Government Awards *Establishing Earthworms on Reclaimed Lignite Mine Soils in East Texas FY 2012 Award: $66,183 Total Award: $162,725 (Grant) Sponsor: Luminant Environmental Research Program Term (this action): January 1, 2012 – December 31, 2014 Description: This grant funds a two-year research fellowship for a doctoral dissertation project that will determine earthworm abundance, biomass, and species composition in the Martin Mine lake complex in east Texas. PI/PD: Dr. Kenneth Farrish, Department of Environmental Science *Tallow Control on the Pineywoods Mitigation Bank: Establishment Ecophysiology, Growth, and Silviculture FY 2012 Award: $21,404 Total Award: $21,404 (Educational Research Agreement) Sponsor: Working Lands Investment Partners, LLC Appendix 5 Grants awarded between January 1, 2012 and March 20, 2012 *New awards Prepared by the Office of Research & Sponsored Programs 3 Term (this action): January 9, 2012 – May 31, 2014 Description: This research study will describe the relationship between different Chinese tallow control methods, features that allow for tallow establishment and growth, tallow ecophysiological processes, and the relationship of tallow and soil. PI/PD: Dr. Jeremy Stovall, School of Forestry (co-PIs: Dr. Hans Williams and Dr. Dean Coble, School of Forestry) *NISD Demographic Analysis FY 2012 Award: $12,500 Total Award: $12,500 (Contract) Sponsor: Nacogdoches Independent School District Term (this action): November 30, 2011 – April 1, 2012 Description: This contract funds a demographic study that will result in a geospatial student database to be used for analysis of student patterns and trends. PI/PD: Dr. Jerry Williams, Department of Social and Cultural Analysis *Increasing Minority Interest in Athletic Training with the SFASU Shadow Day FY 2012 Award: $1,587 Total Award: $1,587 (Grant) Sponsor: National Athletic Trainers’ Association, Inc. Term (this action): February 1, 2012 – May 31, 2012 Description: This grant provides funds to assist in the recruitment of minority high school students into the athletic training profession. PI/PD: Dr. Linda Stark Bobo, Department of Kinesiology and Health Science Previously Described Awards Henderson Wildlife Research Initiative FY 2012 Award: $35,000 (additional award) Total Award: $205,000 *Martin Luther King Day of Service FY 2012 Award: $625 (renewal) Total Award: $625 Subtotal Current Year Awards (this report) = $137,299 Subtotal New Private and Local Government Awards (total award) = $198,841 Note: Amounts are based on award notices as they are received from the funding agency, not expenditures or balances in funds/accounts. Some current year awards are estimates based on the total amount awarded spread over the award period. Does not include non-grant financial aid or gift accounts. Appendix 6 Policies for Board Review April 17, 2012 Policy Name Policy Number BOR Cte Action/Change Page Number Academic Accommodation for Students with Disabilities F-33 ASA Further clarification of ADA laws. P-4 At-Will Employment E-66 ASA Clarification of termination authority and updates to language. P-9 Building Security/Special Events F-5 B&G Policy to be deleted. P-11 Compensation from Grants, Contracts and Other Sponsored Agreements E-74 ASA New policy. P-12 Dead Week A-15 ASA Minor wording changes. P-19 Departmental Budgeting and Accounting Responsibilities C-11 FA Updates required by Banner system change. P-20 Effort Reporting and Certification for Sponsored Activities A-68 ASA Minor wording changes and updates. P-22 Employee Scholarship Program E-65 ASA Minor wording changes and updates. P-25 Establishing Center, Institutes and Specialized Testing or Service Laboratories A-71 ASA Minor wording changes and updates. P-26 Expenditure Authority for Financial Transactions C-53 FA Minor wording changes and updates. P-28 Extra-institutional Learning Experiences in the BAAS Degree A-52 ASA Remove reference to work/life experiences. P-29 Faculty Compensation E-71 ASA Minor wording changes and updates. P-32 File Maintenance for Faculty Personnel Files A-60 ASA Minor wording changes and updates. P-36 Appendix 6 Policy Name Policy Number BOR Cte Action/Change Page Number Gramm Leach Bliley Act Required Information Security D-54 FA Minor wording changes and updates. P-38 Guest Rooms B-11 ASA Policy to be deleted. P-41 Identity Theft Prevention C-60 FA Minor wording changes and updates. P-43 Institutional Animal Care and Use Committee A-77 ASA New policy. P-47 Leave of Absence (Faculty) E-29A ASA Clarification of bereavement and military leaves. P-49 Leave of Absence (Non-academic) E-30N ASA Clarification of military leave. P-57 Mobile Device Applications A-78 ASA New policy. P-64 Nepotism E-33 ASA Clarification and minor wording changes. P-66 Parking and Traffic Regulations D-24 ASA Major rewrite with an increase in some parking fees. P-68 Payments to Human Research Subjects A-72 ASA Documentation record retention made more specific. P-99 Probationary Period of Employement E-40N ASA Minor wording changes and updates. P-101 Radioactive or Radiation-producing Materials or Equipment D-27 ASA Clarification of ordering and receipt procedures. P-102 Research Development Program A-65 ASA Reorganization of content and minor wording changes. P-105 Research Enhancement Program A-39 ASA Minor wording changes and updates. P-107 Appendix 6 Policy Name Policy Number BOR Cte Action/Change Page Number Salary Supplements, Stipends and Additional Compensation E-9 ASA Reorganization of content and clarification of guidelines. P-110 Security Systems D-57 B&G Clarification of process for installing and maintaining systems. P-119 Smoking and Use of Tobacco Products D-35.5 B&G Reviewed with no content changes. P-124 Solicitation on Campus D-33 B&G Minor wording changes and updates. P-125 Staff Development E-47.2 ASA Minor wording changes and updates. P-129 Student Account Receivables C-59 FA Title changed; minor content changes. P-130 Student Fiscal Appeals C-57 FA Additions to causes for appeal and information possibly required. Timeline clarified. P-136 Terminal Degree Policy E-73 ASA Title changed. Minor wording changes and updates. P-138 The Ed and Gwen Cole Art Center and the Griffith Gallery B-36 B&G Clarification of procedures for scheduling requests and use of alcohol. P-140 University Vehicles (Rental and 15 Passenger Vans) B-30 B&G Title changed. Clarification for drivers and number of passengers. P-144 USA Patriot Act E-63 ASA Minor wording changes and updates. P-151 Wireless Networking D-49 ASA Minor wording changes and updates. P-153 Appendix 6 P-4 Academic Accommodation for Students with Disabilities (F-33) Original Implementation: July 14, 1998 Last Revision: April 21, 2009April 17, 2012 The Law: It is the policy of Stephen F. Austin State University to comply with the fundamental principles of nondiscrimination and accommodation in academic programs set forth in the implementing regulations for Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 (ADA), as amended by the Americans with Disabilities Act Amendments Act of 2008 (ADAAA; ). these regulationsThe implementing regulations to Section 504 provide that: No qualified handicapped student shall, with a disability shall, on the basis of disabilityhandicap, be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any academic, research, ... occupational training, housing, health insurance, counseling, financial aid, physical education, athletics, recreation, transportation, other extracurricular, or other postsecondary education program or activity ...aid, benefits, or services. [Federal Rehabilitation Act of 1973, Section 504, 84.4334 C.F.R. § 104.43(a)] and An institution shall make such modifications to its academic requirements as are necessary to ensure that such requirements do not discriminate or have the effect of discrimination discriminating, on the basis of handicap, against a qualified handicapped applicant or student. ... Academic requirements that the institution can demonstrate are essential to the instruction being pursued by such student or to any directly related licensing requirement will not be regarded as discriminatory. Modifications may include changes in the length of time permitted for the completion of degree requirements, substitution of specific courses required for the completion of degree requirements, and adaptation of the manner in which specific courses are conducted. [Federal Rehabilitation Act of 1973, Section 504, 84.4434 C.F.R. § 104.44(a)] The Americans with Disabilities Act of 1990 extends the provisions of the 1973 Rehabilitation Act to private institutions. It also puts in place more effective means for enforcing the law. Neither Section 504 nor the ADA requires universities to lower their academic standards or substantially alter the essential elements of their courses or programs to accommodate Appendix 6 P-5 students with disabilities. The requirement to provide reasonable accommodations is designed to afford an equal opportunity for students with disabilities. Achieving reasonable accommodations for a student with a disability involves shared responsibility among students, faculty and staff. Should a the university deny a requested accommodation it must be prepared to show very clearly that complying with the request would constitute a fundamental alteration; the unsubstantiated opinion of a faculty member or administrator may not be sufficient for that purpose. Moreover, the cost of the proposed modification is not usually sufficient reason for denying a requested accommodation. The following accommodations are very widely accepted in higher education: Providing services such as readers, interpreters, and note-takers. Allowing extra time for examinations, assignments and projects. Permitting exams to be individually proctored, read orally, dictated, or typed. Recording lectures. Using computer software for assistance in studying and on tests. Using alternative testing formats to demonstrate course mastery. Changing classrooms as needed for accessibility. Who must be accommodated? Students who are requesting support services from SFA are required to submit documentation through the Office of Disability Services to verify eligibility for reasonable accommodations; the institution must review and evaluate that documentation. Students are not required to assume the responsibility for securing a necessary accommodation. The university shall review and evaluate that documentation and is required to when required under law provide reasonable accommodations for a student’s known disability so that the student has an equal opportunity to participate in the courses, activities or programs. When additional expertise beyond that of the staff of the Office of Disability Services is needed to assess a student's documentation, the Academic Assessment Committee, consisting of members of the faculty who are knowledgeable about disabilities, and staff members, including the ADA coordinator, shall evaluates the documentation, requests additional information if, in their judgment, it is required, and makes a recommendation to the Office of Disability Services. Documentation must validate the need for services based on the individual’s current level of functioning in an educational setting. If the documentation is found to be insufficient Appendix 6 P-6 the institution university is not obliged to provide accommodations. If the documentation is found to be sufficient, appropriate accommodations are recommended. All levels of academic organization, the college, the department, and the individual faculty member, are required to provide all qualified students with disabilities with appropriate, reasonable accommodations. What accommodations must be provided? Students with disabilities may be accorded two types of accommodations: They they may be permitted to substitute particular courses for some of those required under their degree requirements, or they may be afforded approved accommodations within the courses they take. If a course substitution is requested, the request must be received by the academic department that teaches the course to be deleted from the student's requirements no later than the semester prior to one in which the student proposes to take one or more of the substitute courses. Ordinarily the request should arrive at the department office before the 12th day of classes of a long semester, or the 4th day of classes of a summer session. Once received by the department, the course substitution request is considered by the department chair, who consults with the Office of Disability Services before making a recommendation. The chair's recommendation regarding substitution is forwarded to the student’s academic dean. of that college. Employing the college’s usual procedures for decisions about curricula, and consulting with other colleges as necessary, the dean makes the final determination about whether the requested substitution may be allowed, or does, in fact, represent a fundamental modification of the program in question. Before a course substitution is considered there should be evidence that even with reasonable accommodation the student cannot succeed in the required course. Requests for accommodation within a particular course should, when possible, be received by the Office of Disability Services before the beginning of the semester in which the student with a disability is to enroll in the course. Once received, the accommodation request is considered by Disability Services and, if required, by the Academic Assessment Committee. If the decision is to recommend against providing the requested accommodation, the student is informed. If it is decided that accommodation is to be provided, a record of that recommendation, together with a recommendation of the general type of accommodation to be provided is sent to the instructor of the subject course, with a notificationcopy to the department chair of . In consultation with the academic unitchair. T, the instructor then meets with the disabled student to work out precisely how the recommended accommodations are to be implemented in the context of the particular course and may consult with the department chair if needed. To make Appendix 6 P-7 provision of appropriate accommodations as effective as possible, students with disabilities are to meet with instructors from whom accommodations are requested as early in the semester as possible. It is expected that tThe student, the Office of Disability Services, the Academic Assessment Committee, the department chair, and the course instructor will cooperate to identify accommodations that meet the student’s documented need without fundamentally altering the course. Who must provide approved accommodations in a particular course? Accommodations most commonly requested may include providing services such as readers, interpreters, and note-takers; allowing extra time for examinations; using alternate forms of examinations; recording lectures; using computer software for assistance in studying and on tests; and, on rare occasions, relocating the classroom. It is the responsibility of the Office of Disability Services to provide readers, interpreters, and note-takers when needed. The instructor is expected, however, toshall cooperate with Disability Services in accommodating these service providers in the classroom. It is the responsibility of the instructor to organize examinations so students with disabilities may be accorded extra time and special testing conditions when needed as an accommodation. When possible, special testing will be done within the offices of the academic department. When testing cannot be done in the department, however, Disability Services will provide secure facilities and supervision. When special materials (e.g., Braille transcripts or audio recordings of course materials) are required, it is the joint responsibility of Office of Disability Services and the instructor to arrange to make these materials available to the student. Such materials must be made available to students with disabilities at the same time that their equivalents are given to other students. It is the responsibility of the department chair, in cooperation with the instructor and the dean, to relocate courses when required. How are disagreements to be resolved? Disagreements will be resolved according to the provisions of Policy F-34, Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities. Cross Reference: Section 504 of the Rehabilitation Act of 1973, Public Pub. Law L. No. 93-112, Title 29 U.S.C. § 794 et seq.; and the Americans with Disabilities Act of 1990, Appendix 6 P-8 Public Pub. Law L. No. 101-336, 42 U.S.C. §§ 12101-12213 et seq. as amended by the Americans with Disabilities Act Amendments Act of 2008, Pub. L. No. 110-325; 34 C.F.R. 104; Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities (F-34); Accessibility for Persons with Disabilities (F-16), ); Animals on University Property (D-3) Responsible for Implementation: Provost and Vice President for Academic Affairs, Vice President for University Affairs Contact for Revision: Director of Disability Services Forms: None Board Committee Assignment: Academic and Student Affairs Appendix 6 P-9 At-Will Employment (E-66) Original Implementation: July 15, 2003 Last Revision: April 19, 2011April 17, 2012 The following non-classifiedexempt, academic and non-academic employees serve at the discretion of the university and are considered at-will employees, whose employment may be terminated with or without cause at any time by the university or the employee. All positions reporting to the Board of Regents including but not limited to the president, general counsel, director of audit services, and coordinator of board affairs. All vice presidents/provost including All associate vice presidents/associate provost All deans including associate deans All directors, associate directors, and assistant directors All department heads and chairs All coaches All charter school teachers All attorneys and auditors All grant funded positions All temporary staff employees Any appointment included in this list which is filled by a tenured employee will not affect the employee's tenure status. Tenured employees removed from administrative assignments under this policy may be reassigned to a faculty position. The university may choose to reassign an at-will employee under this policy, but such reassignment is not guaranteed. Additionally, the university will endeavor to give a terminated employee under this policy a 30-day notice, although notice is not required. Any decision to terminate an at-will employee must be reviewed by the general counsel and/or director of human resources for legal considerations. Termination of at-will employees below the vice president level must be approved by the appropriate vice president and reported to the president and Board of Regents (unless the termination is by the president or Board of Regents). The Board of Regents must approve termination of at-will employees at the vice president level or above. All such employees will be given an opportunity to resign in lieu of at-will termination, unless the termination is clearly for cause. The terms of resignation must be approved by the same process outlined for termination above, including legal review by the general counsel and/or director of human resources. In regards to this policy, and the employee's completion of the 180-day probationary period, there is no contradiction. The 180-day probationary period is the designated time frame for the new employee to demonstrate their capability to perform their job tasks in a Appendix 6 P-10 satisfactory manner. The completion of this evaluation period does not convey a permanent status to employees listed in this policy, and it does not negate the at-will status for either employee or employer. Any agreements that in any way modify this policy must be made in writing and must contain the signature of the president, appropriate vice president, and the university Board of Regents. Cross Reference: None Responsible for Implementation: President Contact For Revision: General Counsel Forms: None Board Committee Assignment: Academic and Student Affairs Appendix 6 P-11 Building Security/Special Events (F-5)POLICY DELETED APRIL 17, 2012 Original Implementation: Unpublished Last Revision: April 21, 2009 It is the responsibility of the University Police Department to open university buildings at the beginning of each business day (Monday through Friday) and to secure all buildings after the end of the business day. Police officers will check all buildings at designated hours during each night shift. When a special event is scheduled in a university building after normal business hours it is the responsibility of the sponsoring department to contact the University Police Department so the building can remain open. Buildings will be secured by university police officers at the appropriate time. If a special event will include visitors to campus it is the responsibility of the sponsoring department to contact the University Police Department at least 48 hours prior to the event so any special parking arrangements can be made to accommodate the visitors to the campus. Cross Reference: None Responsible for Implementation: Vice President for University Affairs Contact for Revision: Chief of University Police Forms: None Appendix 6 P-12 Compensation from Grants, Contracts and Other Sponsored Agreements (E-74) NEW Original Implementation: April 17, 2012 Last Revision: None I. Background and Purpose This policy establishes guidelines for compensation paid to faculty and professional (exempt) staff from grants, contracts, and other sponsored agreements that are consistent with federal and state regulations. Non-exempt staff members are not eligible for additional compensation from grants and must be paid overtime at the appropriate rate of pay. For purposes of this policy, “compensated effort” is defined as all university-related activities included in the institutional base salary, including salary used for cost sharing, regardless of whether the activity takes place inside or outside of normal business hours. For higher education faculty, this “compensated effort” includes teaching, research, and service, which is consistent with SFA’s Faculty Compensation policy (E-71) and Faculty Workload policy (A-18). Institutional base salary refers to academic year faculty contracts (usually nine months). In general, federal and state agencies discourage the use of funds from sponsored project agreements to provide pay above the institutional base salary. Many agencies strictly adhere to the language of Federal OMB circular A-21 and specifically prohibit additional compensation above base salary for some or all of their sponsored programs. General requirements for payment of additional compensation are detailed in Stephen F. Austin State University (SFA) policy, Salary Supplements, Stipends, and Additional Compensation (E-9). II. Compensation from Grants, Contracts, and Other Sponsored Agreements If permitted by the grant, contract or other sponsored agreement, faculty and professional (exempt) staff may receive compensation for personal services related to grants, contracts, and other sponsored agreements in the form of salary (preferred) or additional compensation (strictly limited). The form and amount of compensation depends upon a number of factors, including: the workload status of the employee (part-time or full-time); required approvals from sponsors; certification from the employee that additional compensation to be received is for work that is outside of their job description or contractual obligations; confirmation from the chair and dean that the requested form of compensation is appropriate and will not adversely affect department functions; and Appendix 6 P-13 the employee has not already reached the maximum compensation limits. A. Salary Compensation (preferred) Compensation from grants, contracts, and other sponsored agreements should be in the form of salary for actual work performed on the project from which the salary is paid. Compensated services must be performed during the project period and are captured in effort certification reporting as part of total compensated effort (institutional base salary). 1. Release Time - Whenever possible, sponsored agreement funds should be used to buy out teaching and/or scholarly activities (research, creative activities, and/or service) proportional to the level of effort on the project. This gives the faculty member adequate time to devote to the project. This approach is consistent with SFA’s faculty workload policy, which states “Any work that exceeds normal expectations in the categories of research/scholarly/creative accomplishment and service constitutes an opportunity to request a course load reassignment with the department chair.” For purposes of compensation from grants, contracts, and other sponsored agreements (paid or cost-shared), a normal three-credit hour course taught during the fall or spring semester is equivalent to 25% effort (or 0.25 FTE); 20% is normally devoted to instruction and 5% is normally devoted to institutional responsibilities outside of instruction. 2. Faculty Summer Salary - If a faculty member’s institutional workload is less than 100% (1.0 FTE) during a summer term, the faculty member may also be paid from one or more grants proportional to the effort expended, subject to the summer salary calculations outlined in policy E-9. For purposes of compensation from grants, contracts, and other sponsored agreements (paid or cost-shared), a normal three-credit hour course in a summer part of term is prorated proportionally as described above. For example, a normal three-hour course taught during Summer I is equivalent to 50% effort (or 0.50 FTE) for the Summer I part of term; 40% is normally devoted to instruction and 10% to institutional responsibilities outside of instruction for the Summer I part of term. Sponsored project funding may not be used during the summer months to pay for work performed during the academic year, nor may these funds be used to supplement institutional compensation that may be paid at a lower than base salary rate. 3. <1.0 FTE Professional (Exempt) Staff - A portion of a less-than-full-time individual’s salary may be paid from one or more sponsored project agreements proportional to the effort expended on each project agreement during the term such work is performed. Appendix 6 P-14 B. Additional Compensation (strictly limited) Additional compensation means salary paid in excess of the institutional base salary. Additional compensation is not allowed for work that is considered “compensated effort;” therefore, a clear delineation of normal faculty workload activities is required in all requests for additional compensation. Additional compensation is accounted for separately and is not captured in effort certification and reporting procedures. If allowed by a sponsor for a specific sponsored project, additional compensation may be paid from sponsored agreement funds if the employee meets all requirements; however, all such requests for additional compensation must be routed by the employee's dean or primary administrator to the Office of Research and Sponsored Programs for verification of sponsor approval. Professional (exempt) staff with 12-month, full-time employment are not eligible for additional compensation for any function that is part of their job description and duties. However, the staff member may be eligible for additional compensation if the sponsored agreement-related activities: (1) can be defined as consulting or incidental work; (2) are clearly unrelated to their current duties; and (3) are performed outside the employee's regular work hours. Faculty may be eligible to receive additional compensation for intra-university consulting or incidental work pursuant to the conditions outlined below. 1. Acceptable Forms of Additional Compensation Additional compensation from grants, contracts, and other sponsored agreements may be paid for work that is in excess of the normal workload and only for one-time or short-term activities as defined below. Intra-university Consulting Intra-university consulting is: (1) limited to unusual circumstances; (2) for work in excess of a full workload; and (3) for faculty working across departmental lines or at a separate or remote location, such as outside of the Nacogdoches area. Examples include statistical consulting, foreign language assistance, project evaluations, and other highly specialized services or activities as applicable to a specific award. Intra-university consulting does not include routine consulting, which is considered to be a professional courtesy or normal university faculty obligation. In addition to the above conditions, it must be demonstrated that the services to be provided are essential and cannot be provided by persons receiving salary support Appendix 6 P-15 from the sponsored agreement, or otherwise compensated for their services by the university. Incidental Work (task assignments) If it can be demonstrated that it is crucial to the success of the project, on occasion, faculty or exempt staff may be paid from grants, contracts, or other sponsored agreements for incidental work. Incidental work should be based on completion of an assignment or task and is restricted to one-time services or jobs with a time commitment of one month or less. Federal OMB circular A-21 does not provide examples of incidental work because “in general, these assignments are not related to sponsored programs;” however, SFA has determined that some tasks related to grants are incidental. Therefore, for purposes of this policy, incidental work includes: (1) activities that are clearly defined in university policy as additional to the normal workload (e.g., development of online courses and delivery of off-campus instruction); (2) training institutes or workshops that are conducted outside the employee’s regular work hours (such as, evenings or weekends) for external entities and their employees or students; and (3) delivery of off-campus services to non-SFA employees or students as defined in the sponsored project agreement. Exceptions to these limitations must be pre-approved by the chair and dean and reviewed by ORSP to ensure compliance with institutional policy before ORSP submits the proposal or other request to the sponsor for approval. 2. Rate of Pay The rate of pay for additional compensation shall be no more than the hourly equivalent of the individual’s regular institutional base rate of pay. This rate is calculated using a monthly basis of 173.33 hours. An exception may be provided for non-research, privately-funded contracts for services such as consulting and training. 3. Specific Requirements To ensure equitable and consistent application of SFA’s faculty workload policy, these guidelines apply to all sponsored project agreements regardless of the source of funding (federal, state, local government, and/or private entities). For sponsors that allow additional compensation to be paid, the sponsor must be informed of the intent to charge salary as additional compensation in the original budget proposal. The budget and/or project narrative of the grant or contract should clearly state: a. that additional compensation above institutional base pay will be paid to university employees; Appendix 6 P-16 b. the name or position of the individuals who will be receiving the additional compensation; and c. the work and services to be performed by these individuals. The amount of the additional compensation should be segregated from regular salary expenses and the budget justification should clearly indicate: a. the total dollar amount of additional compensation requested; b. the percent of additional effort committed to the project, or the hourly rate and number of hours committed to the project; and c. appropriate fringe benefits. The award document from the sponsoring agency must state that additional compensation is allowed, or the document must imply that the sponsor accepts the proposal with no alterations regarding the request for additional compensation. Since fixed-price contracts generally do not require a sponsor-approved budget, additional compensation from these projects requires adequate justification from the employee’s supervisor. Such requests should be included in the internal budget submitted as part of the proposal clearance process. C. Responsibility for Compliance Individuals requesting compensation are required to certify that they meet the eligibility requirements outlined in this policy by signing the ORSP Additional Compensation Verification form. They also must provide assurance to their immediate supervisor that the work to be performed will not interfere with performance of regular responsibilities. Principal Investigators (PI)/Project Directors (PD) are responsible for assessing and determining if additional compensation is appropriate, is allowed by the sponsor, and follows university policies and procedures. The PI/PD is responsible for initiating internal forms for employee eligibility certification, institutional approval, and payment of additional compensation. PIs/PDs are not eligible to receive additional compensation from their own projects. Department Chairs/Division Directors/Deans are responsible for carefully analyzing the total university commitments of the employee who requests additional compensation – to confirm that the work is outside of the employee’s contractual obligations to the university and that the department’s general functions will not be adversely affected. The dean routes the Authorization for Additional Compensation Services form to ORSP along with the ORSP Additional Compensation Verification form to verify eligibility and sponsor approval. Office of Research and Sponsored Program staff verify sponsor approval, either in the form of an approved grant application as submitted, or in the language of a Appendix 6 P-17 contract or other sponsored agreement, by approved amendment, or from subsequent written correspondence from the sponsor’s contracting official. Human Resources staff confirm that the individual has not exceeded the maximum compensation limits as outlined in policy E-9. D. Remedies for Non-Compliance Consequences of non-compliance with the university’s additional compensation policies or those of the sponsor, specific program requirements, and/or federal and state rules and regulations may include: loss of funding for current and future projects from a sponsor; suspension of the privilege to submit future grants; and/or repayment by the department, college, or employee of salary and fringe benefits paid over the institutional base salary rate. In the event that repayment of additional compensation paid from sponsored project funds is required by a sponsoring agency or other authorized entity, the department and/or college with managerial oversight of the sponsored agreement in question must identify funds within its department or college to repay the amounts in question. This includes instances where administrative and/or sponsor approvals were not obtained in advance. Employees who receive additional compensation in amounts greater than those approved by the sponsor, or that exceed the regular rate of pay as outlined in this policy, and/or exceed the cap as outlined in policy E-9 may be required to repay those amounts. Cross References: Federal Circular OMB A-21; Uniform Grant Management Standards for Texas, UGMS; Council on Governmental Relations (March 1, 2007). Policies and Practices: Compensation, Effort Commitments, and Certification. Ch. 1c. Special Care for Supplemental Compensation (pp. 20-23); Tenure (E-50A); Distance Education Faculty Competencies and Compensation (A-58); Effort Reporting and Certification for Sponsored Activities (A-68); Faculty Workload (A-18); Outside Employment (E-35); Off-campus Credit Courses (A-34); Grants and Contracts Administration (A-56); Faculty Compensation (E-71); Summer Teaching Appointments (A-18A); Overload Assignments (A-37). Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Director, Office of Research and Sponsored Programs Forms: Authorization for Additional Compensation Services and Authorization for Additional Compensation Payment (Human Resources website); Additional Compensation Verification (ORSP website). Appendix 6 P-18 Board Committee Assignment: Academic and Student Affairs Appendix 6 P-19 Dead Week (A-15) Original Implementation: June 16, 1982 Last Revision: April 21, 2009April 17, 2012 Dead week is an established tradition in higher education to allow students the necessary time to prepare for final examinations. During the last five class days of each long semester, written examinations (except to cover daily assignments) and themes or assignments beyond normal daily requirements are not to be assigned without written notification to the students prior to the twelfth class day. The Division of University Affairs and major student groups of the university, including Student Government Association (SGA), Student Activities Association (SAA), Residence Hall Association (RHA), SFA Panhellenic Association (SFAPA), National Pan-Hellenic Council (NPHC), Interfraternity Counci (IFC) and Multicultural Greek Council (MGC), shall observe dead week by refraining from sponsoring on-campus student social activities (parties, dances, films, concerts, banquets). On-campus advertising for any social activity sponsored off-campus by a student group during dead week is not permitted.will not be approved. Cross Reference: Faculty Handbook Responsible for Implementation: Provost and Vice President for Academic Affairs, Vice President for University Affairs Contact For Revision: Provost and Vice President for Academic Affairs, Vice President for University Affairs Forms: None Board Committee Assignment: Academic and Student Affairs Appendix 6 P-20 Departmental Budgeting and Accounting Responsibilities (C-11) Original Implementation: September 1, 1987 Last Revision: April 21, 2009April 17, 2012 It is the responsibility of each department head to account for the funds and property of his/her department and to exercise budgetary control over themand account for the funds and property of his/her department. For that reason, all accounts are assignedhave a designated to an account manager. An account is defined as a specific Banner fund/organization combination as assigned by the controller’s office. It is the responsibility of each account manager to maintain records of sales and other revenues, expenditures and encumbrances including salaries and wages, and other charges which support and supplement the records of the controller's office'sin the Banner finance system records. It is the account manager's responsibility to ensure that each account under his/her control does not exceed budget limitations. In accounts where both revenues and expenditures are projected (i.e. Designated Fund, Restricted Fund, and Plant Fund accounts), if actual revenues do not meet budgeted revenues, it is the account manager's responsibility to reduce expenditures accordingly. All deficits are to be thoroughly investigated and resolved in a timely manner. Complete and accurate records of financial transactions are to be maintained by the controller's office. andThese records may be accessed by the appropriate made available to account managers through the Banner system. Account managers who are responsible for comparing their records with those of the controller's office and reporting any differences promptly to the controller's office. The original approved budgets and all authorized budget revisions for non-restricted accounts are maintained by the budget director. The original approved budgets and all authorized budget revisions for restricted grants and contracts and gift accounts are maintained by the controller's office. Budget revisions for non-restricted accounts and restricted gift accounts under the account manager's control can be initiated with the Budget Change and Additional Appropriation FormOffice Transaction Request. Budget revisions between like funds and among a department’s various organizations should be completed online, by the department, through Self Service Banner. No form is necessary for these types of transactions. Budget revisions for restricted grants and contract accounts can be initiated with the External Grant Budget Revision Request form. Account access designations can be made on the Administrative Account Request Banner Access Request form. Each account manager may designate one or more additional individuals in the department to approve timesheetstime and leave in the appropriate timekeeping systems, vouchers, requisitions, and similar documents in his/her absence. The Procurement and Property Services Department, the Office of the Controller, Printing Services, Post Office, Physical Plant, and Information Technology Services (Telecommunications and Networking), and other offices initiating billing charges through interdepartmental transfers (IDTs) must be informed of these designations. These designations shall be periodically reviewed and updated. Appendix 6 P-21 Cross Reference: University policies C-4, Budget Change and Additional Appropriation (C-4) and C-19, Interdepartmental Transfer (IDT) (C-19) Responsible for Implementation: Vice President for Finance and Administration Contact for Revision: Controller, Budget Director Forms: Budget Change and Additional Appropriation FormOffice Transaction Request, External Grant Budget Revision Request form, Administrative Account Request Banner Access Request form Board Committee Assignment: Finance and Audit Appendix 6 P-22 Effort Reporting and Certification for Sponsored Activities (A-68) Original Implementation: January 29, 2008 Last Revision: October 18, 2010April 17, 2012 This policy establishes requirements for recording and reporting employee effort to comply with federal and state laws and regulations [Office of Management and Budget Circular A-21 and Texas Uniform Grant Management Standards II (B)(11)(h)(1-5,7)]. Effort reporting is a process that uses after-the-fact activity records to certify that only allowable payroll expenses are charged to or contributed (cost-shared or matched) to grants, contracts, and other sponsored agreements, and that effort commitments to sponsored agreements are met as specified in the agreement. A. Effort reports are required for faculty and staff who devote effort (paid or cost-shared) to one or more sponsored agreements that are funded by state or federal sponsors. B. Effort is defined as the amount of time spent on a particular activity and is not based on a traditional 40-hour work week. The total effort associated with institutional base salary is defined as 100% effort. This includes instruction, departmental administration, departmental research, sponsored projects, and other activities. C. Effort expended for extra compensation, such as salary supplements, stipends, or additional compensation as defined in SFA PolicySalary Supplements, Stipends and Additional Compensation (E-9), or for work not compensated by the university, is not included in effort calculations. Refer to Compensation from Grants, Contracts and Other Sponsored Agreements (E-74). D. Effort reports should reasonably reflect the activities for which employees are compensated by the institution. However, in the use of any methods for apportioning salaries, it is recognized that, in an academic setting, teaching, research, service, and administration are often inextricably intermingled. Therefore, a precise assessment of factors that contribute to costs is not always feasible, nor is it expected. Reliance, therefore, is placed on estimates in which a degree of tolerance is appropriate. E. Tolerance is defined by the university as +/- five percent (5%) of the committed effort. Effort certification report adjustments may be required when: 1) certified Appendix 6 P-23 effort does not match salary expenditures within the tolerance limit for the time period covered by the report; 2) there are payroll cost transfers; or 3) revised personnel actions are generated. F. Project directors (PDs) or principal investigators (PIs) are responsible for ensuring that effort certification reports are completed accurately and in a timely manner for each individual subject to this policy and paid and or cost-shared from a grant, contract, or other state/federal sponsored agreement for which they serve as PD/PI. G. To confirm that the distribution of activity represents a reasonable estimate of the work performed by the employee during the period, reports will be signed certified by the employee, PD/PI, or other responsible person with suitable means of verification that the work was performed. H. Effort certification reports are generated electronically in the Banner system for individuals by payroll when any portion of a salary is paid or cost-shared in a reporting period from state of Texas and/or federally sponsored accountsfunds. Completed forms are returned to the controller’s office for review, filing, and retentionElectronically certified forms are maintained in the Banner system; manually signed forms are retained by the Office of Research and Sponsored Programs (ORSP) for the appropriate period of time. I. Effort attributed to any state and/or /federally sponsored agreement (grant, contract, or cooperative agreement) must represent work specific to the agreement. Intentional falsification, forgery, or fraudulent alteration of effort certification reports constitutes fraud. Criminal and/or employee discipline measures may be pursued. J. Training in the effort certification process is mandatory for all employees with who certify payroll expenses charged to or contributed (cost-shared or matched) to externally funded grants, contracts, or other sponsored agreements subject to effort reporting requirements, and for departmental and other employees involved in the effort reporting process. The Office of Research and Sponsored Programs (ORSP) will provides and documents training activities. Detailed pProcedures for effort reporting and certification ; information on training; timelines for distribution, completion, and submission of effort reports; for modifications to salary charges based on variances between the estimated and actual effort; and for correction of effort reports are outlined in the Technical AssistanceGrants and Contracts Appendix 6 P-24 Procedures Manual published on the by the Office of Research and Sponsored Programs (ORSP) website. Cross Reference: ORSP Technical Assistance ManualGrants and Contracts Procedure Manual; Office of Management and Budget Circular A-21, J.10. (2 C.F.R. § 220, Appendix J.10.); Texas Uniform Grant Management Standards II(B)(11)(h)(1-5, 7); Salary Supplements, Stipends and Additional Compensation (E-9); Compensation from Grants, Contracts and Other Sponsored Agreements (E-74) Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Director, Office of Research and Sponsored Programs; Controller Forms: Banner Effort Certification Reports for Faculty and Salaried Employees Board Committee Assignment: Academic and Student Affairs Appendix 6 P-25 Employee Scholarship Program (E-65) Original Implementation: January 28, 2003 Last Revision: April 21, 2009April 17, 2012 Employees of the university, their spouses and dependents are eligible to participate in the Employee Scholarship Program provided eligibility requirements are met. The detailed program and eligibility requirements can be found on the Human Resources website. The widow or widower and dependent children of an individual who died while an employee shall also be eligible for the Employee Scholarship Program. Participation in the program does not supersede regular work responsibilities. See Policy E-16, Employee Enrolling for Courses (E-16). Benefits under the program are subject to the availability of specific funds in the university budget. The university shall not be required to make funds available in any given fiscal year. Cross Reference: Policy E-16, Employee Enrolling for Courses (E-16) Responsible for Implementation: Vice President for Finance and Administration Contact for Revision: Vice President for Finance and Administration Forms: Employee Educational Assistance packet: http://www.sfasu.edu/hr/115.asphttp://www.sfasu.edu/personnel/EducAssistPacket.pdf. Board Committee Assignment: Academic and Student Affairs Appendix 6 P-26 Establishing Centers, Institutes, and Specialized Testing or Service Laboratories (A-71) Original Implementation: Unpublished Last Revision: April 21, 2009 April 17, 2012 Centers, institutes, and specialized testing or service laboratories (hereafter referred to as “centers”) at Stephen F. Austin State University (SFASU) engage in educational, research, scholarly, service, outreach, and/or faculty development activities. Centers at SFASU are subject to all policies and procedures of the university, as well as to applicable state and federal laws and regulations. A center may be established within an academic department or division, college, or the university, and may be interdisciplinary. A formal proposal shall beis required for the to establishment and officially recognition recognize of a center. Procedures and guidelines for proposals must beare subject to approvaled by the provost and vice president for academic affairs, and shall be published posted by the Office of Research and Sponsored Programs (ORSP). A center proposal must include, at a minimum, a description of the mission of the center, its goals and objectives, and how the center shall be structured and funded or otherwise supported by the university. Proposals are subject to approval by participating department chairs/directors, deans, and the appropriate vice president(s). Recommendations for formal recognition of centers shall be forwarded to the president for approval. shall be reviewed by the director of research and sponsored programs and recommended for approval by participating department chairs/directors, academic deans, and the appropriate vice president. Recommendations for formal recognition of centers shall be forwarded to the president for approval. Centers shall submit annual updates to the appropriate dean(s) and/or vice president(s) in a format prescribed by the dean(s) or vice president(s). The annual review process shall include criteria that assess the effectiveness of the center in meeting its mission, goals, and objectives. Every five years a review by the authorizing dean(s) and/or vice president(s) will determine whether a center will be continued or dissolved. Centers may be named by the Board of Regents for persons who have made outstanding contributions to the university. Appendix 6 P-27 Existing Ccenters without formal recognition existing at the time of the adoption of this policy are required to submit a formal proposal, consistent with this policy’s guidelines, to remain recognized by the university. A center may not participate in activities that do not, in their entirety, support the mission of the university, including the use of a center’s or the university’s name. Centers shall submit annual updates to the appropriate dean and/or vice president (VP) in a format prescribed by the dean or VP. A center shall be disbanded within five years, unless a request for review and continuation is approved by the authorizing dean and/or VP . The review process shall include, at a minimum, criteria that assess the effectiveness of the center in meeting its mission, goals, and objectives. ORSP The Office of Research and Sponsored Programs shall maintain an inventory of centers and their status. Cross Reference: Guidelines and Procedures for Establishing Centers, Institutes, and Specialized Testing or Service Laboratories; Policy D-22;, Naming Guidelines (D-22) Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Director, Office of Research and Sponsored Programs Forms: Annual Report for Recognized Centers, Institutes, and Specialized Testing or Service Laboratories; Recommendation to Establish, Continue, Modify or Dissolve a Center, Institute, and Specialized Testing or Service Laboratory Board Committee Assignment: Academic and Student Affairs Appendix 6 P-28 Expenditure Authority for Financial Transactions (C-53) Original Implementation: April 13, 2006 Last Revision: April 21, 2009April 17, 2012 The Stephen F. Austin State University Board of Regents authorizes the president of the university to designate individuals to approve payments on banks and financial institutions and expenditures paid through the Uniform State Accounting System (USAS). Only individuals who are properly designated by the president are allowed to approve payments of the university's expenditures. Only university employees may be designated to approve the university's expenditures. For the purpose of this policy, this designation will apply to those persons who have the authority to sign checks, authorize electronic payments, authorize wire transfers, authorize the issuance of certified checks by a bank, authorize Automated Clearing House (ACH) transactions, release ACH transactions, and release expenditures in USAS. Individuals designated to approve payments must sign and submit documentationa signature card to as required by the relevant state agency or financial institution with documentation showing they are properly designated to approve the university's expenditures. The Stephen F. Austin State University Board of Regents authorizes the vice president for finance and administration to designate a USAS security coordinator and assistant security coordinator. The Office of the Vice President for Finance and Administration is responsible for removing expenditure authority when an individual is no longer authorized to approve expenditures or is terminated. The security coordinator or assistant security coordinator is responsible for removing expenditure authority in USAS when an individual is no longer authorized to approve expenditures or when an individual is terminated. Cross Reference: Title 34, Texas Tex. Administrative Admin. Code §, Part 1, Chapter 5, Subchapter F, Rule 5.61; Security Coordinator Reference Guide Responsible for Implementation: Vice President for Finance and Administration Contact for Revision: Vice President for Finance and Administration, Controller Forms: None Board Committee Assignment: Finance and Audit Appendix 6 P-29 Extra-institutional Learning Experiences in the BAAS Degree (A-52) Original Implementation: October 26, 1999 Last Revision: January 31, 2012April 17, 2012 Role and Scope The purpose of this policy is to define a procedure to award credit for extra-institutional learning experiences in the Bachelor of Applied Arts and Sciences (BAAS) degree. This policy provides a rationale for the credit awarded and definitions of the significant elements of the process, establishes guidelines for the occupational portfolio, and provides a means for monitoring the policy. Review The dean of the College of Liberal and Applied Arts shall review and implement
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Title | Minutes of the Board of Regents of Stephen F. Austin State University. 2012, Volume No. 274 |
Subject |
Meetings Universities & colleges Stephen F. Austin State University |
Description | April 16 and 17, 2012, Volume No. 274 |
Date | 2012-04-16 |
Contributors | Mr. Bob Garrett Dr. Scott Coleman Mr. James Dickerson Ms. Sarah Feye Ms. Brigettee Henderson Mr. Steve McCarty Mr. Ken Schaefer Mr. Ralph Todd Ms. Connie Ware Dr. Baker Pattillo Dr. Richard Berry Mr. Danny Gallant Mr. Steve Westbrook Mr. Damon Derrick |
Repository | East Texas Research Center |
Associated Dates | 2010-2019 |
Type | Publication |
Format | |
Rights | This item may be protected under Title 17 of the U.S. Copyright Law. It is available for non-commercial research and education. For permission to publish or reproduce, please contact the East Texas Research Center at asketrc@sfasu.edu |
Transcript | Stephen F. Austin State University MINUTES OF THE BOARD OF REGENTS Nacogdoches, Texas April 16 and 17, 2012 Volume 274 TABLE OF CONTENTS BOARD MINUTES FOR APRIL 16 AND 17, 2012 MEETING 274 Page Board Order 12-18 Naming of the Mast Student Investment Roundtable in the Nelson Rusche College of Business..................................................................................................3 Board Order 12-19 Naming of the James Campbell Plaza Established at Homer Bryce Stadium Near the Athletic Field House..................................................................................4 APPROVAL OF MINUTES Board Order 12-20 Approval of January 30 and 31, 2012 Minutes ....................................................................5 PERSONNEL Board Order 12-21 Faculty Appointments for 2012-2013 ..................................................................................5 Staff Appointments for 2012-2013 ......................................................................................6 Changes of Status for 2012-2013 .........................................................................................7 Retirements ......................................................................................................................8 Promotions ....................................................................................................................10 Tenure ....................................................................................................................11 Faculty Development Leave for 2012-2013 ......................................................................12 Regents Professorship for 2012-2013 ................................................................................12 ACADEMIC AND STUDENT AFFAIRS Board Order 12-22 Small-size Classes for Spring 2012 ...................................................................................13 Curriculum Changes ..........................................................................................................13 Request from the Rusche College of Business: Name Change for Department of General Business ............................................................................13 Request from the College of Sciences and Mathematics: Name Change for Department of Chemistry ........................................................................................13 Academic and Student Affairs Policy Revisions ...............................................................13 Board Order 12-23 South Texas Technology Management Invention Management .......................................14 BUILDING AND GROUNDS Board Order 12-24 Purchase of Shuttle Buses ..................................................................................................15 Conservation Education Center Architect RFQ and Construction Manager at Risk RFP .......................................................................15 Building and Grounds Policy Revisions ............................................................................16 FINANCIAL AFFAIRS Board Order 12-25 Adoption of Fiscal year 2011-2012 Summer Budget ........................................................16 Approval of Contract for Assessment and Evaluation Services for the Gear-Up Grant ...........................................................................................16 Course and Lab Fees FY 2013 ...........................................................................................17 Designated Tuition Increase for 2012-2013 ......................................................................17 State Energy Conservation Office (SECO) Loan Payment with Available University Funds ..................................................................................................17 Lease of Space in Pattillo Student Center by Commercial Bank of Texas ........................18 Room and Board Rates for FY 2013..................................................................................18 Grant Awards ....................................................................................................................19 Financial Affairs Policy Revisions ....................................................................................19 Reports ....................................................................................................................19 President Audit Faculty Senate Student Government Association Athletic Attendance Committee Appointment of Board Committees 2012-2013 .................................................................20 APPENDICES Appendix 1 – Small-size Classes for Spring 2012 Appendix 2 – Curriculum Changes Appendix 3 – Course and Lab Fees for FY 2013 Appendix 4 – Room and Board Rates for FY 2013 Appendix 5 – Grant Awards for January 1, 2012 to March 20, 2012 Appendix 6 – Policy Revisions -1- Stephen F. Austin State University Minutes of the Meeting of the Board of Regents Nacogdoches, Texas April 16 and 17, 2012 Austin Building 307 Meeting 274 Monday, April 16, 2012 The regular meeting of the Board of Regents was called to order in open session at 8:07 a.m. Monday, April 16, 2012, in the Austin Building Board Room by Chair Bob Garrett. PRESENT: Board Members: Mr. Bob Garrett, Chair Dr. Scott Coleman Mr. James Dickerson Ms. Sarah Feye Ms. Brigettee Henderson Mr. Steve McCarty Mr. Ken Schaefer Mr. Ralph Todd Ms. Connie Ware President: Dr. Baker Pattillo Vice-Presidents: Dr. Richard Berry Mr. Danny Gallant Mr. Steve Westbrook General Counsel: Mr. Damon Derrick Other SFA administrators, staff, and visitors Regent Carlos Amaral was absent from the meeting. The Building and Grounds Committee convened at 8:08 a.m. and adjourned at 8:20 a.m. The Finance and Audit Committee convened at 8:35 a.m. and adjourned at 9:30 a.m. The Academic and Student Affairs Committee convened at 9:55 a.m. and adjourned at 10:47 a.m. The chair called for an executive session at 3:00 p.m. to consider the following items: Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, -2- including but not limited to the director of athletics, dean of the College of Sciences and Mathematics, vice presidents and the president. (Texas Government Code, Section 551.074) Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072) Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas Government Code, Section 551.073) Possible Naming Opportunities Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to, Christian Cutler v. Stephen F. Austin State University President Baker Pattillo et al., Jacob Duffee v. Baker Pattillo et al., and intellectual property (Texas Government Code, Section 551.071) The executive session ended at 5:07 p.m. and the board meeting was recessed for the evening with no further action. Tuesday, April 17, 2012 The chair reconvened the board meeting in open session at 9:05 a.m. on Tuesday, April 17, 2012. PRESENT: Board Members: Mr. Bob Garrett, Chair Dr. Scott Coleman Mr. James Dickerson Ms. Sarah Feye Ms. Brigettee Henderson Mr. Steve McCarty Mr. Ken Schaefer Mr. Ralph Todd Ms. Connie Ware President: Dr. Baker Pattillo Vice-Presidents: Dr. Richard Berry Mr. Danny Gallant Mr. Steve Westbrook General Counsel: Mr. Damon Derrick Other SFA administrators, staff, and visitors Regent Carlos Amaral was absent from the meeting. -3- Student Regent Feye led the pledge to the flags and Regent McCarty provided the invocation. RECOGNITIONS Robert Hill introduced the 2012 Southland Conference Indoor Track and Field Championship Ladyack Track Team and the Ladyjack Tennis Team, the 2012 Southland Conference Women’s Tennis Champions. Steve Westbrook recognized the students who participated in the Alternative Spring Break, as well as the National Champion Spirit Teams, the Jack Attack Dance Team and the Partner Stunts Team. Richard Berry introduced faculty members being recommended for promotion to the rank of professor. Dr. Berry introduced Dillard Tinsley, Professor Emeritus. Staff from the SFA Press made a presentation to the board members introducing books that have been recently published. Dr. Berry also recognized Tim King as one of the “faculty members who add value.” BOARD ORDER 12-18 Upon motion by Regent McCarty, seconded by Regent Todd, with all members voting aye, the following item was approved: NAMING OF THE MAST STUDENT INVESTMENT ROUNDTABLE IN THE NELSON RUSCHE COLLEGE OF BUSINESS (Executive Session Item) WHEREAS, the board members considered the following: In accordance with the Board Rules and Regulations and the university policy on Naming Guidelines (D-22), buildings and other facilities may be named for persons, both living and deceased, and the board may create any alternate naming opportunity within its discretion. The board will consider the appropriate naming of the student investment roundtable, a program currently housed in the Nelson Rusche College of Business. THEREFORE, it was ordered that the university name the student investment roundtable, a program currently housed in the Nelson Rusche College of Business, for the Mast family. and that the following resolution be adopted: WHEREAS, the Mast family’s forefathers were instrumental in bringing Stephen F. Austin State University to Nacogdoches; and WHEREAS, the Mast family has faithfully served and continues to serve the Nacogdoches community with their commitment to rebuilding historical downtown Nacogdoches; and WHEREAS, the Mast family has been a loyal benefactor and supporter of the arboretum, nursing, art, alumni and athletic programs at Stephen F. Austin State University; and -4- WHEREAS, Travis Mast III, John Mast, John Joseph Mast and the late Horace Mast each attended Stephen F. Austin State University; and WHEREAS, in their loyal dedication to Stephen F. Austin State University and their generous spirit of service to the Nacogdoches community, they have set a distinguished example for others; NOW, THEREFORE, LET IT BE RESOLVED, the Board of Regents expresses its admiration, gratitude and high regard for the Mast family by naming the student investment roundtable in the Nelson Rusche College of Business the Mast Student Investment Roundtable. BOARD ORDER 12-19 Upon motion by Regent McCarty, seconded by Regent Todd, with all members voting aye, the following item was approved: NAMING OF THE JAMES CAMPBELL PLAZA ESTABLISHED AT HOMER BRYCE STADIUM NEAR THE ATHLETIC FIELD HOUSE (Executive Session Item) Whereas, the board members considered the following: In accordance with the Board Rules and Regulations and the university policy on Naming Guidelines (D-22), buildings and other facilities may be named for persons, both living and deceased, and the board may create any alternate naming opportunity within its discretion. The board will consider the appropriate naming of the area surrounding the vintage SFA sign at the north end of the Homer Bryce Stadium near the athletic field house. Therefore, it was ordered that the university name the area surrounding the vintage SFA sign at the north end of the Homer Bryce Stadium near the athletic field house for James E. Campbell and that the following resolution be adopted: WHEREAS, James E. Campbell of Center, Texas, attended Stephen F. Austin State Teachers College beginning in 1941 and has been a life-long fan of the SFA Lumberjacks; and WHEREAS, James E. Campbell developed an incredible work ethic at an early age and founded businesses such as Campbell’s Portable Buildings, General Shelters of Texas, and Center Auction Company; and WHEREAS, Mr. Campbell served as a board member for the SFA Alumni Foundation and Alumni Association, serving as its President, as well as being named a Distinguished Alumnus of the University in 1985; and WHEREAS, he has received the Silver Sprig Award from Ducks Unlimited, was named East Texan of the Year in 1995, and is a Rotary International Paul Harris Fellow; and -5- WHEREAS, Mr. Campbell has been actively involved in fundraising activities and programs sponsored by the SFA Alumni Association; and WHEREAS, he has been a champion for SFA in Center, Shelby County, throughout the East Texas Region, and across the entire state and nation; NOW, THEREFORE, LET IT BE RESOLVED, the Board of Regents expresses its admiration, gratitude and high regard for James E. Campbell by announcing that the James Campbell Plaza will be established at Homer Bryce Stadium near the athletic field house, in honor of the dedication and devotion of Mr. James E. Campbell. APPROVAL OF MINUTES BOARD ORDER 12-20 Upon motion by Regent McCarty, seconded by Regent Schaefer, with all members voting aye, it was ordered that the minutes of the January 30 and 31, 2012, regular meeting of the Board of Regents be approved as presented. PERSONNEL BOARD ORDER 12-21 Upon motion by Regent Henderson, seconded by Regent McCarty, with all members voting aye, it was ordered that the following personnel items be approved. FACULTY APPOINTMENTS FOR 2012 – 2013 EDUCATION Erik Byker, Assistant Professor of Elementary Education, M.Ed. (University of Virginia), at an academic year salary of $54,000 for 100 percent time, effective September 1, 2012. LIBERAL AND APPLIED ARTS Donald Gooch, Assistant Professor of Government, Ph.D. (University of Missouri), at an academic year salary of $48,000 for 100 percent time, effective September 1, 2012. David Rex-Galindo, Assistant Professor of Latin American History, Ph.D. (Southern Methodist University), at an academic year salary of $46,000 for 100 percent time, effective September 1, 2012. -6- SCIENCES AND MATHEMATICS Daniel Bennett, Assistant Professor of Biology, Ph.D. (University of Kansas), at an academic year salary of $51,000 for 100 percent time, effective September 1, 2012. Jennifer Gumm, Assistant Professor of Biology, Ph.D. (Lehigh University), at an academic year salary of $51,000 for 100 percent time, effective September 1, 2012. STAFF APPOINTMENTS FOR 2012 – 2013 ALUMNI AFFAIRS Samantha Mora, Alumni Events and Engagement Director, at an annual salary of $39,500 for 100 percent time, effective February 1, 2012. ATHLETICS Kevin Carberry, Assistant Football Coach, at a 10.5 month salary of $35,000 for 100 percent time, effective February 20, 2012. Daniel Georgalas, Assistant Volleyball Coach, at a 10.5 month salary of $28,728 for 100 percent time, effective January 23, 2012 Joshua Jorgensen, Coordinator of Athletic Operations, at an annual salary of $38,937 for 100 percent time, effective January 16, 2012. Richard Olin, Assistant Football Coach, at a 10.5 month salary of $82,000 for 100 percent time, effective January 30, 2012. Samantha Robinson, Athletic Academic Services Assistant, at an annual salary of $35,000 for 100 percent time, effective February 27, 2012. Troy Rogers, Assistant Football Coach, at a 10.5 month salary of $61,000 for 100 percent time, effective January 30, 2012. CAMPUS RECREATION Suzanne Heffernan, Aquatics Coordinator, at an annual salary of $34,000 for 100 percent time, effective February 20, 2012. CONTROLLER’S OFFICE Anne Uhyrek, Accountant III, at an annual salary of $50,000 for 100 percent time, effective February 1, 2012. -7- GRAPHICS SHOP June Parker, Graphics Shop Supervisor, at an annual salary of $31,200 for 100 percent time, effective January 3, 2012. HEALTH SERVICES Maureen Havard, Physician Assistant, at an annual salary of $80,000 for 100 percent time, effective January 2, 2012. INFORMATION TECHNOLOGY SERVICES Wayne Meier, Programmer/Analyst I, at an annual salary of $35,000 for 100 percent time, effective February 20, 2012. PUBLIC AFFAIRS Donna Parish, Marketing Communication Specialist, at an annual salary of $41,000 for 100 percent time, effective February 10, 2012. CHANGES OF STATUS FOR 2012 – 2013 ATHLETICS Robert McDermand, from Athletic Academic Services Director at an annual salary of $47,000 for 100 percent time, to Athletic Academic Services Director at an annual salary of $52,000 for 100 percent time, effective February 1, 2012. Jake Morrison, from Assistant Football Coach at a 10.5 month salary of $32,000 for 100 percent time, to Assistant Football Coach at a 10.5 month salary of $35,000 for 100 percent time, effective February 1, 2012. Nathan Schneider, from Athletic Academic Services Assistant at an annual salary of $40,000 for 100 percent time, to Assistant Football coach at a 10.5 month salary of $40,000 for 100 percent time, effective February 1, 2012. Bruce Slaughter, from Assistant Football Coach at a 10.5 month salary of $58,000 for 100 percent time, to Assistant Football Coach at a 10.5 month salary of $65,000 for 100 percent time, effective February 1, 2012. Jacob Willingham, from Assistant Football Coach at a 10.5 month salary of $32,000 for 100 percent time, to Assistant Football Coach at a 10.5 month salary of $35,000 for 100 percent time, effective February 1, 2012. -8- EDUCATION Jennifer Bailey, from Associate Director of Project ENLANCE in the Department of Secondary Education at an annual salary of $65,000 for 100 percent time, to Director of Project CONFIANZA in the Department of Secondary Education at an annual salary of $65,000 for 100 percent time, effective February 1, 2012. FINE ARTS Fred Allen, from Director of Bands at an academic year salary of $75,399 for 100 percent time, to Professor of Music and Director of Bands at an academic year salary of $75,399 for 100 percent time, effective September 1, 2012. INFORMATION TECHNOLOGY SERVICES William Croft, from Instructional Systems Administrator in the Office of Instructional Technology at an annual salary of $42,822 for 100 percent time, to Systems Programmer I at an annual salary of $42,822 for 100 percent time, effective December 1, 2011. Daniel Duplechian, from Programmer/Analyst II at an annual salary of $43,782 for 100 percent time, to Programmer/Analyst III at an annual salary of $50,000 for 100 percent time, effective January 2, 2012. Allena Kendall, from Programmer/Analyst I at an annual salary of $35,482 for 100 percent time, to Programmer/Analyst II at an annual salary of $42,000 for 100 percent time, effective February 1, 2012. Jacquelyn Vose, from Programmer/Analyst I at an annual salary of $36,347 for 100 percent time, to Programmer/Analyst II at an annual salary of $42,000 for 100 percent time, effective February 1, 2012. LIBERAL AND APPLIED ARTS Charles Abel, From Professor and Chair of the Department of Government at an annual salary of $102,691 for 100 percent time, to Professor of Government at an academic year salary of $82,000 for 100 percent time, effective January 1, 2012. Kwame Antwi-Boasiako, from Associate Professor of Government at an academic year salary of $53,953 for 100 percent time, to Associate Professor and Interim Chair of the Department of Government, at an academic year salary of $53,953 for 100 percent time, with an additional monthly stipend of $2,595 for seven months for interim duties, effective January 1, 2012. Mark Barringer, from Associate Professor of History and Associate Dean of the College of Liberal and Applied Arts, at an annual salary of $101,135 for 100 -9- percent time, to Associate Professor of History and Chair of the Department of History, at an annual salary of $101,135 for 100 percent time, effective September 1, 2012. Robert Szafran, from Professor of Social and Cultural Analysis at an academic year salary of $83,695 for 100 percent time, to Professor and Chair of the Department of Social and Cultural Analysis at an annual salary of $114,294 for 100 percent time, effective September 1, 2012. PINEYWOODS AREA HEALTH EDUCATION CENTER Randall Scott, from Coordinator of AHEC at an annual salary of $34,421 for 100 percent time, to Director of Pineywoods AHEC at an annual salary of $52,000 for 100 percent time, effective January 23, 2012. PROCUREMENT SERVICES Crystal Bell, from Contracting Specialist (non-exempt) at an annual salary of $36,409 for 100 percent time, to Contracting Specialist (exempt) at an annual salary of $36,409 for 100 percent time, effective March 1, 2012. Peggy Byers, from Contracting Specialist (non-exempt) at an annual salary of $37,089 for 100 percent time, to Contracting Specialist (exempt) at an annual salary of $37,089 for 100 percent time, effective March 1, 2012. William Ethridge, from Contracting Specialist (non-exempt) at an annual salary of $35,300 for 100 percent time, to Contracting Specialist (exempt) at an annual salary of $35,300 for 100 percent time, effective March 1, 2012. SCIENCES AND MATHEMATICS Kimberly Childs, from Professor and Interim Dean of Sciences and Mathematics at an annual salary of $130,000 for 100 percent time, to Professor and Dean of Sciences and Mathematics at an annual salary of $140,000 for 100 percent time, effective April 17, 2012. RETIREMENTS It was ordered that he following retirements be accepted: Mitzi Blackburn, Alumni Activities/Events Director, effective January 31, 2012. Florence Elliot-Howard, Associate Professor of General Business, effective January 31, 2012. Debbie Ellisor, Clinical Instructor of Nursing, effective May 31, 2012. -10- Betty Johnson, Professor of General Business, effective May 31, 2012. Mary Pack, Clinical Instructor of Nursing, effective May 31, 2012. PROMOTIONS It was ordered that the following individuals be granted promotion to the academic rank indicated. To Assistant Professor, effective January 1, 2012: Erin Bailey Nursing Tamara Harris Nursing To Assistant Professor, effective March 1, 2012: Adam Akerson Elementary Education Tracey Hasbun Elementary Education Robin Johnson Elementary Education To Associate Professor, effective fall semester, 2012: Mario Ajero Music Linda Black Secondary Education Todd Brown Economics and Finance Wesley Brown Geology Wilma Cordova Social Work Dianne Dentice Sociology Jeremy Heider Psychology George Hunt Accounting Matthew Kwiatkowski Biology Alan Larson Human Services Steven Marsden English Michael Maurer Agriculture Matthew McBroom Forestry Kefa Onchoke Chemistry Karren Price Criminal Justice Kerry Roberts Secondary Education Daniel Scognamillo Forestry Mark Seaman Secondary Education Le’Ann Solmonson Human Services Scott Sosebee History Pat Stephens-Williams Forestry Sandra Stewart Secondary Education -11- Janet Tareilo Secondary Education To Professor, effective fall semester, 2012: Charlotte Allen Management, Marketing and Int’l Business Christopher Ayer Music Angela Bacarisse Theatre Lesa Beverly Mathematics Dean Coble Forestry Warren Conway Forestry Roy Joe Harris Mathematics Joyce Johnston Modern Languages Emmerentie Oliphant Social Work Sarah Stovall Mathematics To Professor Emeritus, effective fall semester, 2012: Alan Nielsen Theatre Allen Oster Theatre Dillard Tinsley Management and Marketing To Librarian II, effective fall semester, 2012: Greg Bailey East Texas Research Center To Archivist II, effective fall semester, 2012: Jennifer Brancato East Texas Research Center TENURE It was ordered that academic tenure be awarded to the following individuals, effective fall semester, 2012. Mario Ajero Music Brian Beavers Mathematics Jeremy Becnel Mathematics Linda Black Secondary Education Todd Brown Economics and Finance Wesley Brown Geology Wilma Cordova Social Work Dianne Dentice Sociology Tracey Hasbun Elementary Education Jeremy Heider Psychology George Hunt Accounting -12- Mikhail Kouliavtsev Economics and Finance Matthew Kwiatkowski Biology Alan Larson Human Services Steven Marsden English Michael Maurer Agriculture Matthew McBroom Forestry Gene Moon Music Jannah Nerren Elementary Education Emmerentie Oliphant Social Work Kefa Onchoke Chemistry Karren Price Criminal Justice Kent Riggs Mathematics Kerry Roberts Secondary Education Jorge Salas Music Daniel Scognamillo Forestry Mark Seaman Secondary Education Le’Ann Solmonson Human Services Scott Sosebee History Pat Stephens-Williams Forestry Sandra Stewart Secondary Education Janet Tareilo Secondary Education Claudia Whitley Elementary Education FACULTY DEVELOPMENT LEAVE FOR 2010-2011 It was ordered that the faculty members listed below be awarded Faculty Development Leave for the semester indicated. Fall 2012 Elizabeth Tasker Davis Department of English Spring 2013 Stephen Lias School of Music REGENTS PROFESSORSHIP FOR 2012-2013 It was ordered that Dr. Brian Oswald, Professor of Forestry, be awarded a Regents Professorship for the academic year 2012-2013: -13- ACADEMIC AND STUDENT AFFAIRS BOARD ORDER 12-22 Upon motion by Regent Dickerson, seconded by Regent Todd, with all members voting aye, it was ordered that the following academic and student affairs items be approved. SMALL-SIZE CLASSES FOR SPRING 2012 The spring 2012 small-size class list was approved as presented in Appendix 1. CURRICULUM CHANGES The Board of Regents approved the undergraduate and graduate curriculum changes listed in Appendix 2. REQUEST FROM THE RUSCHE COLLEGE OF BUSINESS: NAME CHANGE FOR DEPARTMENT OF GENERAL BUSINESS WHEREAS, the board members considered the following: The Nelson Rusche College of Business is requesting a change in department name for the Department of General Business to the Department of Business Communication and Legal Studies. This name change will more clearly indicate the academic disciplines taught in the department and the types of research pursued by faculty. THEREFORE, approval was given to the name change for the Department of General Business to the Department of Business Communication and Legal Studies. REQUEST FROM THE COLLEGE OF SCIENCES AND MATHEMATICS: NAME CHANGE FOR DEPARTMENT OF CHEMISTRY Whereas, the board members considered the following: The College of Sciences and Mathematics is requesting a name change for the Department of Chemistry to the Department of Chemistry and Biochemistry. The biochemistry program has grown rapidly into a popular degree with more majors than the chemistry degree. Renaming the department is necessary to maximize the potential of biochemistry’s growth. Therefore, approval was given to the name change for the Department of Chemistry to the Department of Chemistry and Biochemistry. ACADEMIC AND STUDENT AFFAIRS POLICY REVISIONS The Board of Regents adopted the following policy revisions as presented in Appendix 6: Academic Accommodation for Students with Disabilities (F-33) Compensation from Grants, Contracts and Other Sponsored Agreements (E-74) NEW Dead Week (A-15) -14- Effort Reporting and Certification for Sponsored Activities (A-68) Employee Scholarship Program (E-65) Establishing Centers, Institutes and Specialized Testing or Service Laboratories (A-71) Extra-institutional Learning Experiences in the BAAS Degree (A-52) Faculty Compensation (E-71) File Maintenance for Faculty Personnel Files (A-60) Institutional Animal Care and Use Committee (A-77) NEW Leave of Absence (Faculty) (E-29A) Leave of Absence (Non-Academic) (E-30N) Mobile Device Applications (A-78) NEW Nepotism (E-33) Parking and Traffic Regulations (D-24) Payments to Human Research Subjects (A-72) Probationary Period of Employment (E-40N) Radioactive or Radiation-producing Materials or Equipment (D-27) Research Development Program (A-65) Research Enhancement Program (A-39) Salary Supplements, Stipends and Additional Compensation (E-9) Staff Development (E-47.2) Terminal Degree Policy (E-73) USA Patriot Act (E-63) Wireless Networking (D-49) BOARD ORDER 12-23 Upon motion by Regent Dickerson, seconded by Regent Coleman, with all members voting aye, the following item was approved: SOUTH TEXAS TECHNOLOGY MANAGEMENT (STTM) INVENTION MANAGEMENT (Executive Session Item) Whereas, the board members considered the following: University faculty and staff members develop intellectual property during the scope of their employment. This intellectual property must be evaluated for its patentability and commercial potential, and if determined to be suitable for such, patented and commercialized. South Texas Technology Management (STTM) is a regional technology transfer office affiliated with the University of Texas Health Science Center at San Antonio, and affiliated with various research departments within components of the UT System and Texas State University. STTM provides comprehensive and integrated technology development services to their affiliates, from initial evaluation of an invention to patenting to marketing. The university could greatly benefit from affiliating with STTM for the development of university-owned intellectual property. Therefore, it was ordered that the president be authorized to enter into an agreement with STTM for invention management and any subsequent agreements necessary to jointly manage or market university-owned intellectual property, including an invention -15- management service agreement and inter-institutional agreements or similar for the joint management and marketing of university-owned property. It is further ordered that the president be authorized to enter into agreements to retain outside counsel as necessary to pursue patent protection of any invention disclosed to STTM for the term of the STTM agreement. BUILDING AND GROUNDS BOARD ORDER 12-24 Upon motion by Regent McCarty, seconded by Regent Todd, with all members voting aye, the following building and grounds items were approved: PURCHASE OF SHUTTLE BUSES WHEREAS, the board members considered the following: The university’s shuttle bus fleet currently consists of four traditional type buses that are 14 to 31 years old and frequently require repair. The administration proposes that the existing shuttle bus fleet be replaced with four new shuttle type buses that can accommodate 24 seated and 6 standing passengers and meet required safety and ADA requirements. The smaller size will also allow easier negotiation through the interior of campus. THEREFORE, the purchase of four new buses for student shuttle needs was approved at a cost not to exceed $400,000. The president was authorized to sign any necessary purchase orders and contracts. The Higher Education Fund (HEF) will be the source of funds. CONSERVATION EDUCATION CENTER ARCHITECT RFQ AND CONSTRUCTION MANAGER AT RISK RFP WHEREAS, the board members considered the following: The SFA Division of Development has received and expects to receive additional donations for the construction of a conservation education center at the Pineywoods Native Plant Center on Raguet Street near the Tucker House. The university wishes to begin the construction project with a request for qualifications (RFQ) for an architect, and a request for proposals (RFP) for a construction manager at risk. THEREFORE, the Board of Regents authorized the university to issue an RFQ for an architectural firm and an RFP for a construction manager at risk to begin the construction phase of the conservation education center. Following the evaluation of qualifications and proposals, architect and construction manager at risk finalists will be presented to the Board of Regents for selection. Donations will be used to fund the project. -16- BUILDING AND GROUNDS POLICY REVISIONS The Board of Regents adopted the following policy revisions as presented in Appendix 6: Building Security/Special Events (F-5) POLICY TO BE DELETED The Ed and Gwen Cole Art Center and the Griffith Gallery (B-36) Guest Rooms (B-11) POLICY TO BE DELETED Security Systems (D-57) Solicitation on Campus (D-33) Smoking and Use of Tobacco Products (D-35.5) University Vehicles (Rental and 15 Passenger Vans) (B-30) FINANCIAL AFFAIRS BOARD ORDER 12-25 Upon motion by Regent Coleman, seconded by Regent Schaefer, with all members voting aye, the following financial affairs items were approved. ADOPTION OF FISCAL YEAR 2011-2012 SUMMER BUDGET WHEREAS, the board members considered the following: The fiscal year 2011-12 summer budget contains two regular summer semesters and a mini-semester. The 2011-12 annual budget includes $2,700,576 that is available to support summer school salaries and benefits. In addition, $540,157 of income in excess of budget and $320,000 from E&G salary savings are used to fund summer school salaries. Additional summer salaries of $13,052 are supported by designated funds. THEREFORE, the Board of Regents approved the 2011-12 summer budget that totals $3,573,785. APPROVAL OF CONTRACT FOR ASSESSMENT AND EVALUATION SERVICES FOR THE GEAR-UP GRANT WHEREAS, the board members considered the following: The university has received a seven-year grant award from the U.S. Department of Education for the Gaining Early Awareness and Readiness for Undergraduate Programs for Success; GEAR UP for Success Project. Comprehensive program assessment, data analysis, and an external evaluation of the project outcomes are required as a condition of the award. Because of its expertise in these areas, CoBro Consulting was included in the grant budget to deliver these services, pending approval as a major consulting contract per university policies and procedures. The total cost of these services is expected to exceed $100,000 over the term of the contract. Therefore, the Board of Regents ordered that the university utilize the services of CoBro Consulting to provide comprehensive program assessment, data analysis, and evaluation -17- services to the GEAR UP for Success Project to meet grant requirements. The president was authorized to sign the contract. COURSE AND LAB FEES FY 2013 WHEREAS, the board members considered the following: Course and lab fees provide instructional departments with funds to support the actual cost of consumable supplies, service, and travel related to specific courses. Course and lab fees are allocated to instructional departments for expenditures that are necessary for course delivery. THEREFORE, the Board of Regents ordered the adoption of the schedule of course fees for the 2012-13 fiscal year shown in Appendix 3. DESIGNATED TUITION INCREASE FOR 2012-2013 WHEREAS, the board members considered the following: The university has experienced significant reductions in state appropriations during the past two years. In order to maintain meet operating needs, it is necessary to increase designated tuition. THEREFORE, the Board of Regents ordered that the designated tuition be increased from $124.40 to $141.86 per semester credit hour in fiscal year 2012-2013. STATE ENERGY CONSERVATION OFFICE (SECO) LOAN PAYMENT WITH AVAILABLE UNIVERSITY FUNDS WHEREAS, the board members considered the following: The university entered into an energy performance contract with the State Energy Conservation Office (SECO). The university was given authority to use SECO loan funds for two energy performance enhancement projects that total $17,245,462. Energy savings from the contract implementation will release budgeted utility funds to pay the debt service on the SECO loans. The first project was funded at $9,817,962 and the second project was funded at $7,427,500. Both of the projects have been completed. Current market conditions do not allow for any significant investment return, and funds are available to complete the project(s) and reduce our reliance on SECO loan funds. THEREFORE, the Board of Regents ordered that available fund balances in the HEF and Designated Funds can be used to fund the remaining project(s) obligation. This would enable the university to reduce its debt burden. Based on reimbursements received from SECO to date compared to the original projections, this would reduce university debt burden by $3,917,834. Since the project is guaranteed to produce savings in future years to fund both the principal and interest payments, a portion of these savings could be used for operating costs instead of debt service payments. Based on the initial debt service schedules provided, the loan reduction is expected to free up approximately $400,000 -18- annually. The Board of Regents approved the use of available fund balances in the Higher Education Fund (HEF) and Designated Fund to pay SECO loan obligations not to exceed $3,920,000. LEASE OF SPACE IN PATTILLO STUDENT CENTER BY COMMERCIAL BANK OF TEXAS WHEREAS, the board members considered the following: Commercial Bank of Texas (CBTX) currently leases approximately 750 square feet of space in the Baker Pattillo Student Center to provide banking services. The lease agreement for this space expires on May 31, 2012. The current agreement includes a clause that allows for the agreement to be renewed for an additional 5-year period upon mutual agreement between the parties and the negotiation of a new agreement. CBTX has informed the university that it would like to renew its agreement for lease of this space. The university has been pleased with the services provided to students and employees by CBTX and will work with CBTX to negotiate an agreement renewal. THEREFORE, the Board of Regents ordered that the agreement with Commercial Bank of Texas for the lease of space in the Baker Pattillo Student Center be renewed for a term to expire on May 31, 2017. The president was authorized to sign this agreement. ROOM AND BOARD RATES FOR FY 2013 WHEREAS, the board members considered the following: Projected student housing and food service operating costs support the need for revised room and board rates for the 2013 fiscal year. Pursuant to the relevant provisions of the university food service contract, the administration and Aramark annually negotiate any rate increases for the upcoming fiscal year. The contract uses the percentage increase in the Food and Beverage element of the Consumer Price Index (CPI) published by the Bureau of Labor Statistics, U. S. Department of Labor, for urban consumers (“CPI-U”) in the South as a benchmark for any rate increase considered. The percentage increase for this CPI benchmark was 4.0%. The administration has negotiated a smaller rate increase of 3.375% for the provision of board plan food service during the 2013 fiscal year. The proposed room and board rates for FY2013 are presented in Appendix 4 and reflect a 2% increase in the board plan and a 2.5% increase in the room rate. These revised rates will become effective in the fall semester of 2012. THEREFORE, the Board of Regents approved the negotiated 3.375% Aramark increase and the proposed room and board rates for FY2013 in accordance with the schedule presented in Appendix 4. -19- GRANT AWARDS Whereas, the board members considered the following: To date, the university has received multi-year grant awards totaling $50,083,118 that include funds allocable to fiscal year 2012. This includes $333,302 in new awards since the last report. Of the multi-year total, grant awards allocable to fiscal year 2012 are $15,893,335 which reflects an increase of $278,210 since the last report. The grant awards result from extensive faculty research and service engagement across many academic disciplines. The grants include direct federal, federal pass through, state and private awards. Therefore, the Board of Regents approved and ratified the additional grant awards allocable to fiscal year 2012 detailed in Appendix 5 and totaling $333,302. FINANCIAL AFFAIRS POLICY REVISIONS The Board of Regents adopted the following policy revisions as presented in Appendix 6: Departmental Budgeting and Accounting Responsibilities (C-11) Expenditure Authority for Financial Transactions (C-53) Gramm Leach Bliley Act Required Information Security (D-54) Identity Theft Prevention (C-60) Parking and Traffic Regulations (D-24) Student Account Receivables (C-59) Student Fiscal Appeals (C-57) REPORTS The president presented a report on the following topics: Upcoming Dates London Band Trip Accreditations Faculty Senate Student Regent The director of audit services presented the following reports: Public Funds Investment Act Compliance Review Campus Recreation Audit Update on Audit Plan Risk Assessment Dr. David Howard gave a report on the 2011-2012 Faculty Senate Activities and introduced Dr. Linda Bobo, who will chair the Faculty Senate in the next academic year. -20- Ms. Syndi Mitchell gave a report from the Student Government Association: Senators Serving as Voter Deputy Registrar Update on Veterans Resource Center Introduction of New Student Body President Dennis Hagans and Vice President Daaven Johnson Board Chair Bob Garrett announced the appointment of board members to standing committees for 2012-2013: Executive Committee Bob Garrett, Chair Steve McCarty, Vice Chair James Dickerson, Secretary Academic and Student Affairs Committee Brigettee Henderson, Chair Carlos Amaral Connie Ware Student Member Bob Garrett, ex officio Buildings and Grounds Committee Steve McCarty, Chair Carlos Amaral James Dickerson Bob Garrett, ex officio Finance and Audit Committee Scott Coleman, Chair Ken Schaefer Ralph Todd Bob Garrett, ex officio Investment Committee Liaison: Ken Schaefer The board meeting was adjourned at 11:20 a.m. Appendix 1 1 APPROVED REASONS TO OFFER SMALL-SIZE CLASSES DEFINITIONS Organized classes--Classes whose primary mode of instruction is lecture, laboratory, or seminar. Small classes--Undergraduate level classes with less than 10 registrations, and graduate level classes with less than five registrations. REASONS: (1) have been approved by the governing board of the university; (2) is a required course for graduation (the course is not offered each semester or term, and, if canceled, may affect the date of graduation of those enrolled); (3) is a required course for majors in this field and should be completed this semester (or term) to keep proper sequence in courses; (4) is a course in a newly established degree program, concentration, or support area; (5) is part of an interdepartmental (cross-listed) course taught as a single class by the same faculty at the same station, provided that the combined enrollments do not constitute a small class; (6) is a first-time offering of the course; (7) is class size-limited by accreditation or state licensing standards; (8) is class size-limited by availability of laboratory or clinical facilities; or (9) is voluntarily offered by a faculty member in excess of the institutional teaching load requirement and for which the faculty member receives no additional compensation. Appendix 1 2 SMALL CLASSES SPRING 2012 Course Information Section Title Number Enrolled Credit Hour Value Total Credit Hours Reason Code CSC 435 001 Teleprocessing & Data Comm 8 3 .00 24 (2) CSC 441 001 Principles Systems Programming 8 3 .00 24 (2) FIN 415 001 Personal Financial Planning 9 3 .00 27 (2,3) FIN 490 001 Student Invest Roundtable 7 3 .00 21 (4) FIN 590 001 Adv Student Invest Roundtable 2 3 .00 6 (4) MGT 422 022 International Management 9 3 .00 27 (2) MGT 463 023 Business Policy & Strategy 7 3 .00 21 (3) COU 533 020 Counseling Skills & Tech 4 3 .00 12 (2) ELE 495 501 Humane & Enviro Education 3 3 .00 9 (5) ELE 595 588 Humane & Environmental Edu 1 3 .00 3 (5) EPS 675 020 Special Problems 2 3 .00 6 (9) HMS 100 550 Foundations in Human Sciences 6 3 .00 18 (5) HMS 100 570 Foundations in Human Sciences 3 3 .00 9 (5) HMS 146 550 Intr to Family & Child Develop 5 3 .00 15 (5) HMS 146 570 Intr to Family & Child Develop 3 3 .00 9 (5) HMS 353 551 Parenting 8 3 .00 24 (5) HMS 353 571 Parenting 1 3 .00 3 (5) KIN 502 004 Pers Training Cert Prep Lab 3 1 .00 3 (5) SED 450 036 Diversity in a Learner-Center 9 1 .00 9 (3) SED 450 601 Diversity in a Learner-Center 9 2 .00 18 (3) SPE 564 556 Early Childhood Spec Ed 3 3 .00 9 (4) ART 509 501 Rdgs & Research in Museum Stud 4 3 .00 12 (2) ART 599 601 Art Ed: Theory & Practice 4 3 .00 12 (2) MUP 105 001 Class Piano for Non-Mus Maj 2 3 1 .00 3 (2) MUT 320 001 Music Production Techniques 9 3 .00 27 (4) MUT 325 001 Music Industry 9 1 .00 9 (4) MUT 360 501 Commercial Recording & Comp 7 3 .00 21 (4) AGM 410 001 Agricultural Mach Oper & Perf 9 2 .00 18 (3) AGM 410 020 Agricultural Mach Oper & Perf 9 1 .00 9 (3) FOR 404 001 Urban Forestry 8 3 .00 24 (2) FOR 438 001 Fire Use in Land Management 5 3 .00 15 (2) FOR 457 001 Env. Attitudes & Issues 8 3 .00 24 (2) GIS 410 001 Landscape Modeling 6 3 .00 18 (4) GIS 415 001 Spatial Analysis 4 3 .00 12 (4) GIS 552 001 Intro Digital Remote Sensing 4 3 .00 12 (3) CO M 515 001 Political Communication 4 3 .00 12 (2) FRE 435 090 French Films 9 3 .00 27 (2) PSC 405 001 Appellate Advocacy II 5 3 .00 15 (9) CHE 338 001 Physical Chemistry II 3 4 .00 12 (9) Appendix 1 3 CHE 441 001 Advanced Inorganic Chemistry 3 3 .00 9 (9) CHE 442 020 Adv Inorganic Chemistry Lab 3 1 .00 3 (9) CHE 454 001 Biochemical Techniques 4 3 .00 12 (9) CHE 571 007 Advanced Inorganic Chemistry 2 3 .00 6 (9) CHE 572 001 Adv. Environmental Chem I 3 3 .00 9 (9) GOL 332 001 The Evolution of North America 7 3 .00 21 (2) GOL 435 001 Introduction to Geophysics 6 4 .00 24 (2) MTH 514 001 Complex Variables II 4 3 .00 12 (2,3) MTH 540 001 Real Analysis II 3 3 .00 9 (2,3) PHY 430 001 Thermodynamics 9 3 .00 27 (5) STA 521 001 Statistical Analysis II 4 3 .00 12 (2,3) Total Estimated Credit Hours in Small Classes 723 Total Estimated Credit Hours Spring 2012 144,696 Estimated Small Credit Hours as a Percentage of SFA Total Credit Hours 0.50% Date: ___________________________________ Approval: _________________________________________ Appendix 2 COURSE NUMBER COURSE/PROGRAM TITLE DEPARTMENT CHANGE REQUESTED NUR356 Birth Practices in the United States and Beyond Nursing New Course NUR358 Exploring Grief Nursing New Course BIO215 Fundamentals Forensic Pathology Biology New Course BIO451 Lecture - Natural History of the Algae Biology New Course BIO451 (LAB) Lab - Natural History of the Algae Biology New Course THR163 Film and Culture Theatre New Course ENV301 Hazardous Materials Forestry New Course RDG398 Reading Elementary Education New Course RDG398 Meeting the Literacy Needs of Diverse Learners Elementary Education New Course SPH323 Literacy and the SLP Human Services* New Course HMS201 Family Life Education Human Sciences* New Course HMS319 Codes and Materials Human Sciences* New Course HMS425 Advanced ID Graphic Computer Visualization Human Sciences* New Course HMS425L Advanced ID Graphic Computer Visualization Lab Human Sciences* New Course HMS435 Nutrition Counseling Human Sciences* New Course KIN463 Fundamentals of Strength & Conditioning Kinesiology New Course KIN467 Exercise Testing Field/Clinical Kinesiology New Course KIN468 Exercise Psychology Kinesiology New Course KIN462 Motor Learning Kinesiology New Course CSC341 Principles of Operating Systems Computer Science New Course Web Development Technology Certificate Computer Science New Certificate Computer Application Technology Certificate Computer Science New Certificate ANT384 Archaeological Mysteries Social & Cultural Analysis New Course ANT455 Osteology and Forensics Social & Cultural Analysis New Course ANT467 Cults & the Mythological Social & Cultural Analysis New Course PBA420 Ethics in Public Administration Government New Course PSY352 Health Psychology Psychology New Course HIS438 American Urban History History New Course HIS465 Public History Internship History New Course COM355 Health Communication Mass Communication New Course MCM205 Media Writing Mass Communication New Course MCM210 Multimedia Production Mass Communication New Course MCM250 Photographic Journalism I Mass Communication New Course MCM300 Single Camera Production Mass Communication New Course MCM305 Convergence Reporting Mass Communication New Course MCM320 Sports Writing Mass Communication New Course MCM350 Photographic Journalism II Mass Communication New Course MCM382 Public Relations Case Studies Mass Communication New Course MCM383 Public Relations Campaigns Mass Communication New Course MCM406 Media Ethics Mass Communication New Course MCM410 Student Publications Practicum Mass Communication New Course MCM420 Broadcast Practicum Mass Communication New Course MCM440 Backpack Journalism Mass Communication New Course MCM445 Advertising & Illustration Mass Communication New Course MCM450 Advanced Photojournalism Mass Communication New Course UNDERGRADUATE COURSE PROPOSALS - NEW COURSES/PROGRAMS/CERTIFICATES FY13 Page 1 New Course Proposals Appendix 2 MCM455 Media & Politics Mass Communication New Course MCM460 Media Management Mass Communication New Course MCM465 Meet the Media Mass Communication New Course MCM470 Strategic Media Mass Communication New Course MCM475 Topics in Public Relations Mass Communication New Course POR131 Elementary Portuguese I Languages, Cultures & Communication New Course POR132 Elementary Portuguese II Languages, Cultures & Communication New Course POR231 Intermediate Portuguese I Languages, Cultures & Communication New Course POR232 Intermediate Portuguese II Languages, Cultures & Communication New Course BA/BS in Mass Media Mass Communication New Program Page 2 New Course Proposals Appendix 2 COURSE NUMBER COURSE/PROGRAM TITLE DEPARTMENT CHANGE REQUESTED RDG314 Reading Elementary Education Delete Course SPH322 Language Disorders in School Age Human Services* Delete Course HMS290 Codes and Materials Human Sciences* Delete Course PSY300 Experimental Math of Psychology Psychology Delete Course PSY385 Psychology of Aggression Psychology Delete Course PSY400 Positive Psychology Psychology Delete Course PSY410 Performance Management Psychology Delete Course PSY425 Psychology & Law Psychology Delete Course PSY428 Comparative Psychology Psychology Delete Course UNDERGRADUATE COURSE PROPOSALS - DELETIONS FY13 Page 1 Delete Course Proposals Appendix 2 COURSE NUMBER COURSE/PROGRAM TITLE DEPARTMENT CHANGE REQUESTED CHE302 Fundamental Applications of Chemistry Chemistry Modify Course PHY410 Experimental Techiniques of Physics Physics Modify Course MTH099 Intermediate Algebra Math Modify Course MTH129 Concepts and Applications Math Modify Course B.S. Chemistry Chemistry Modify Program ART240 Art Metals/Jewelry Art Modify Course ART461 Digital Media II Art Modify Course ART462 Digital Media Interactive Art Art Modify Course ART463 Ditigal Media: Motion Graphics Art Modify Course ART464 Ditigal Media: Time Based Media Art Modify Course THR428 Advanced Directing Theatre Modify Course AGN462 Forages Agriculture Modify Course FOR466 Urban Wildlife Management Forestry Modify Course FOR252 Environmental Interpretation Methods Forestry Modify Course GIS395 GIS Database Management Forestry Modify Course GIS400 GIS Programming Forestry Modify Course GIS425 Mobile and Field GIS Forestry Modify Course Agriculture Major Forestry Modify Program RDG390 Content Area Reading and Writing Elementary Education Modify Course RDG416 Reading as a Language Process Elementary Education Modify Course MLG401 The Mid-Level Learning Community Elementary Education Modify Course MLG401L The Mid-Level Learning Community Lab Elementary Education Modify Course MLG403L Integrating Mid Grades Learn Lab Elementary Education Modify Course MLG423 Social Studies in Middle Grades Elementary Education Modify Course MLG402 Learner Centered Middle Schools Elementary Education Modify Course SPH320 Language Disorders in Children Human Services* Modify Course HMS355 Nutrition for Healthcare Human Sciences* Modify Course HMS372 Occupational Family and Consumer Sciences Current Human Sciences* Modify Course HMS404 Quantity Food Production and Services Human Sciences* Modify Course HMS409 Applied Nutrition Human Sciences* Modify Course HMS449 Nutrition and Disease Human Sciences* Modify Course HMS479 Medical Nutrition Therapy Human Sciences* Modify Course KIN234 Innovative Games and Sports Kinesiology Modify Course SED370 Introduction to Pedagogy Secondary Education Modify Course EC-12 All Level Physical Education Teacher Certification Kinesiology Modify Program Elementray Education Major Elementary Education Modify Program EC-6 Program Elementary Education Modify Program 4-8 MLG Program Elementary Education Modify Program Rehabilitation Major Human Services Modify Program Food Nutrition and Dietetic Human Services Modify Program Interior Design Human Services Modify Program ACC437 Auditing Principles Accounting Modify Course CSC214 Computer Organization Computer Science Modify Course CSC351 Internet Programming Concepts Computer Science Modify Course CSC355 Network Administration Computer Science Modify Course CSC435 Teleprocessing & Data Communications Computer Science Modify Course CSC445 Computer Graphics Computer Science Modify Course CSC452 Database Application Development Computer Science Modify Course CSC455 Enterprise Security Computer Science Modify Course FIN415 Personal Financial Planning Economics & Finance Modify Course BCM450 Executive Communication General Business Modify Course UNDERGRADUATE COURSE PROPOSALS - MODIFICATIONS FY13 Page 1 Modify Course Proposals Appendix 2 BS Computer Science Degree B.S. Computer Science Computer Science Modify Program Finance Major Economics & Finance Modify Major ANT248 Physical Anthropology Social & Cultural Analysis Modify Course ANT466 Magic, Cults, & the Supernatural Social & Cultural Analysis Modify Course GEO365 Political Geography Social & Cultural Analysis Modify Course Criminal Justice/Public Administration Government Modify Program AAS300 Professional Planning and Development Seminar Social & Cultural Analysis Modify Course AAS498 Senior Capstone Seminar Social & Cultural Analysis Modify Course ENG442 Topics in Linguistics English Modify Course MCM301 Copy Editing Mass Communication Modify Course MCM302 Video Production Mass Communication Modify Course MCM307 Advertising Techniques & Procedure Mass Communication Modify Course MCM376 Radio-Television Announcing Mass Communication Modify Course MCM380 Public Relations Mass Communication Modify Course MCM381 Public Relations Writing Mass Communication Modify Course MCM403 Modify Course Title for Layout and Design.Approved 2- 3 Mass Communication Modify Course MCM421 Writing for Radio/TV Mass Communication Modify Course GER131 Elementary German I Languages, Cultures & Communication Modify Course GER132 Elementary German II delines Languages, Cultures & Communication Modify Course Major in Communication Studies, Journalism, & Radio/Television Mass Communication Modify Program Major in Philosophy Mass Communication Modify Program B.S, in Mulitdisciplinary Studies Multi-Disciplinary Studies Modify Program Gender Studies minor Social & Cultural Analysis Modify Program Psychology Major Psychology Modify Program B.FA in Creative Writing English Modify Program Linguistics Minor English Modify Program Page 2 Modify Course Proposals Appendix 2 Graduate Proposals 1 GRADUATE CURRICULUM PROPOSALS, CHANGES, DELETIONS FY2013 College of Education COURSE COURSE TITLE DEPARTMENT CHANGE/MODIFICATION AED 554 Practicum for School Principals Secondary Education Modify Course AED 676 Overview of the Superintendency Secondary Education New Course AED 679 Facilities and Resource Management Secondary Education New Course AED 683 Higher Ed. Finance Policy and Law Secondary Education New Course AED 684 Higher Ed. Administration Secondary Education New Course AED 685 Critical Issues in Higher Ed. Secondary Education New Course AED 686 Public School Finance & Resources Secondary Education New Course COU 530 Crisis Counseling Human Services New Course COU 539 Clinical Mental Health Counseling in Communities and Agencies Human Services Modify Course COU 559 Assessment in Counseling Human Services New Course COU 585 Lifespan Development Human Services New Course ECH 500 Infant Toddler Curriculum Elementary Education New Course ECH 561 Introduction to ECH Elementary Education Modify Course ECH 562 Early Childhood Teaching Elementary Education Modify Course EPS 661 History and Systems Human Services New Course HMS 586 Adult Development and Aging Human Services New Course KIN 552 Scientific Basis of Exercise Sci Kinesiology New Course KIN 555 Orientation and Analysis of Laboratory Techniques Kinesiology New Course RDG 518 Reading Methods for ECH Elementary Education Modify Course SED 543 The Professional Educator Secondary Education Modify Course SED 544 Clinical Experience in Curriculum and Instruction Secondary Education New Course SPE 573 Leadership in Visual Impairment Human Services New Course Early Childhood M.Ed. Elementary Education Modify Program M.Ed. Special Education with certification Human Services Modify Program M.Ed. with Major in Special Education Human Services Modify Program Kinesiology and Health Science Kinesiology Modify Program Kinesiology and Health Science (552) Kinesiology Modify Program Principal Program Secondary Education Modify Program Appendix 2 Graduate Proposals 2 College of Forestry and Agriculture ENV 510 Risk Assessment Environmental Science Modify Course ENV 520 Indust, Hygiene and Safety Environmental Science Modify Course ENV 524 Toxicology and Global Health Environmental Science Modify Course ENV 525 Env Policy & Regulation Environmental Science Modify Course ENV 542 General Principles of Epidem Environmental Science Modify Course ENV 560 Internship/Practicum Environmental Science New Course FOR 510 Research Methods in Forestry Forestry Modify Course FOR 566 Urban Wildlife Management Forestry Modify Course FOR 587 Graduate Seminar Forestry Modify Course FOR 687 Graduate Seminar Forestry Modify Course GIS 500 GIS Programming Forestry Modify Course GIS 525 Mobile and Field GIS Forestry Modify Course Master of Science degree Forestry Modify Program College of Fine Arts Art 563 Digital Media: Motion Graphics Art Modify Course Art 564 Digital Media: Time Based Media Art Modify Course Master of Art in Music Music Modify Program Master of Arts in Music Education Music Modify Program Master of Music (in Music) Music Modify Program College of Business ACC 511 Accounting for Management Accounting Modify Course ACC 512 Sem in Acct Research & Analysis Accounting Modify Course ACC 532 Legal Principles Related to Acct Accounting Modify Course ACC 549 Topics in Financial Reporting Accounting Modify Course College of Sciences & Mathematics CHE 555 Proteins and Nucleic Acids Chemistry Delete Course MTH 513 Complex Variables I Mathematics Modify Course MTH 539 Real Variables Mathematics Modify Course MTH 540 Introductory Measure and Integration Mathematics Modify Course MTH 555 Technology and Communication in the Mathematical Sciences Mathematics New Course PHY 511 Nuclear Physics Physics Modify Course PHY 533 Theoretical Physics A & B Physics Modify Course PHY 534 Solid State Physics Physics Modify Course PHY 589 Thesis Research Physics Modify Course PHY 581 Problems in Teaching College Physics A&B Physics Modify Course Master of Science in Mathematical Sciences with Concentration in Mathematics Mathematics Modify Program Note: In Appendix 2, there were several instances where courses originally submitted in the April 2012 Report to the Board as Human Sciences courses were actually Human Services courses, as well as Human Services courses that were actually Human Sciences courses. Those incorrectly identified in the Report to the Board were changed in the board minutes in July 2012 and are indicated with an asterisk*. Appendix 3 Department Course # Section Course Name Present Proposed Accounting ACC 231 Principles of Financial Accounting $ 5.00 $ 10.00 Accounting ACC 232 Principles of Financial Accounting $ 5.00 $ 10.00 Accounting ACC 331 Principles of Financial Accounting $ 5.00 $ 10.00 Accounting ACC 332 Principles of Financial Accounting $ 5.00 $ 10.00 Accounting ACC 333 Principles of Financial Accounting $ 5.00 $ 10.00 Accounting ACC 343 Principles of Financial Accounting $ 5.00 $ 10.00 Department Course # Section Course Name Present Proposed Elementary Education MLG 403 Learner Centered Middle Schools $ 30.00 $ 40.00 Elementary Education MLG 401 The Middle Level Learning Community $ 30.00 $ 40.00 Human Sciences HMS413 Interior Design Portfolio Development $ - $ 120.00 Human Services COU 524 The School Counselor $ - $ 25.00 Human Services COU 534 School Counseling Programs $ - $ 25.00 Human Services COU 525 School Counseling Programs $ - $ 25.00 Human Services SPE 445 Basic Orientation and Mobility Skills and Concern $ - $ 30.00 Human Services COU 593 Pre-Practicum $ - $ 35.00 Human Services COU 594 Practicum $ 45.00 $ 75.00 Human Services SPE 438 501 Academic Instruction for Persons with Disabilities $ - $ 25.00 Human Services SPE 562 501,601 Insturctional Strategies for Exceptional Learners $ - $ 25.00 Human Services COU 528 Group Counseling $ - $ 100.00 Human Services COU 595 Counseling Practicum $ 65.00 $ 200.00 Human Services EPS 585 Advanced Human Growth & Development $ - $ 25.00 Human Services RHB 325 Intro. To Work with Persons with Visual Impairment $ - $ 25.00 Human Services RHB 340 The Eye, Its Function and Health $ - $ 25.00 Human Services RHB 493d Workshop in Rehabilitation- The Visuallly Impaired $ - $ 30.00 Human Services SPE 442 Working with Person with Visual & Multi. Impairment $ - $ 50.00 Human Services SPE 594 Adv. Clin. Practicum in Orientation & Mobility $ - $ 50.00 Secondary Education SED 542 PBIC Internship - 2nd Semester (all sections) $ 750.00 $ 750.00 Secondary Education SED 541 PBIC Internship - 1st Semester (all sections) $ 750.00 $ 750.00 Department Course # Section Course Name Present Proposed Art ART 230 Sculpture I $ 90.00 $ 110.00 Art ART 430 Sculpture II $ 130.00 $ 152.00 Art ART 431 Casting $ 135.00 $ 180.00 Art ART 533 Graduate Sculpture $ 130.00 $ 152.00 Art ART 534 Graduate Sculpture: Casting $ 135.00 $ 180.00 Art ART 440 Introduction Art Metal/Jewelry $ 110.00 $ 130.00 Art ART 240 Introduction Art Metal/Jewelry $ 110.00 $ 130.00 Theatre THR 163 Film and Culture $ 8.00 Department Course # Section Course Name Present Proposed Agriculture ANS 150 Animal Science Practicum $ - $ 30.00 Agriculture ANS 250 Artificial Insemination $ 130.00 College of Forestry and Agriculture College of Fine Arts COURSE AND LAB FEE REQUESTS FY2013 College of Education College of Business Page 1 Appendix 3 Department Course # Section Course Name Present Proposed Mass Communication MCM 205 Media Writing $ - $ 35.00 Mass Communication MCM 210 Multimedia Production $ - $ 45.00 Mass Communication MCM 250 Photographic Journalism I $ - $ 45.00 Mass Communication MCM 300 Single Camera Production $ - $ 60.00 Mass Communication MCM 305 Converged Reporting $ - $ 35.00 Mass Communication MCM 320 Sports Writing $ - $ 35.00 Mass Communication MCM 350 Photographic Journalism II $ - $ 45.00 Mass Communication MCM 420 Broadcast Practicum $ - $ 100.00 Mass Communication MCM 440 Backpack Journalism $ - $ 45.00 Mass Communication MCM 445 Advertising & Illustration $ - $ 45.00 Mass Communication MCM 450 Advanced Photojournalism $ - $ 45.00 Mass Communication MCM 456 Advanced TV Production $ 40.00 $ 60.00 Psychology PSY 420 History and Systems of Psychology $ - $ 20.00 Department Course # Section Course Name Present Proposed Biology BIO 238 Anatomy and Physiology $ 20.00 $ 30.00 Biology BIO 239 Anatomy and PhysiologyII Lab $ 20.00 $ 30.00 Chemistry CHE 134L 500-590 General Laboratory II (online lab only) $ 30.00 $ 10.00 Chemistry CHE 133L 500-590 General Laboratory I (online lab only) $ 30.00 $ 10.00 Geology GOL 364 Field Camp (effective summer 2012) $ 539.40 $ 1,495.00 Nursing NUR 307 Assessment Across the Lifespan $ 100.00 $ 85.00 Nursing NUR 406 Nursing Care of Complex Health Needs $ 115.00 $ 85.00 Nursing NUR 331 Nursing Care of Women and Children I $ 64.00 $ 65.00 Nursing NUR 332 Nursing Care in Promotion of Mental Wellness $ 20.00 $ 15.00 Nursing NUR 330 Nursing Care of Young Adult to Elderly $ 90.00 $ 75.00 Nursing NUR 306 Basic Nursing Care of Adult Clinets $ 109.00 $ 150.00 Nursing NUR 308 Pharmacology Across the Lifespan $ 20.00 $ 15.00 Nursing NUR 407 Nursing Care of Women and Children II $ 90.00 $ 60.00 Nursing NUR 408 Nursing Care Clients Complex Mental Health Needs $ 50.00 $ 45.00 Nursing NUR 430 Nursing Research and Applications $ 20.00 $ 15.00 Nursing NUR 432 Leadership/Coordination of Nursing $ 45.00 $ 50.00 Physics & Astronomy AST 105 Classical and Modern Astronomy $ 3.00 $ 5.00 Physics & Astronomy PHY 410 Experimental Techniques of Physics $ - $ 100.00 Collge of Liberal and Applied Arts Collge of Science and Mathematics Page 2 Appendix 4 Residence Fall or Spring Summer 1 or 2 Part of Term Hall Rates Rate Rate Hall 5 $1,957 Hall 7 $1,757 Hall 9 and 12 $1,976 Hall 17 $2,219 Hall 20 $2,333 Hall 10,11,15,18 $1,739 Hall 14 and 16 $1,804 $578 (Summer rate is $17.02 per day) Lumberjack Landing $2,935 Lumberjack Lodge 4 br $3,359 Lumberjack Lodge 2 br $3,566 Lumberjack Village A $3,566 Lumberjack Village A 1 br $4,391 Lumberjack Village B $3,999 Lumberjack Village B 1 br $1,766 University Woods 1 br $3,303 University Woods 2 br $2,715 Meal plans (rates include sales tax) Campus Resident 7/14 w/$125 7/20 w/$50 210 Block w/$75 $1,550 $1,550 $1,550 Commuter 5/5 w/$50 50 Block w/$50 25 Block w/$100 $610 $389 $278 Summer Resident 7/14 w/$75 7/20 w/$50 $576 $716 Summer Commuter 50 Block w/$50 25 Block w/$100 $389 $278 Combined Room and Board w/7 Day w/7 Day w/210 w/7 Day w/7 Day Residence Hall 14 Meals 20 Meals Block 14 Meals 20 Meals 5 Wisely Hall $3,507 $3,507 $3,507 7 Todd Hall $3,307 $3,307 $3,307 9 North Hall $3,526 $3,526 $3,526 10 Hall 10 $3,289 $3,289 $3,289 11 Mays Hall $3,289 $3,289 $3,289 12 South Hall $3,526 $3,526 $3,526 14 Hall 14 $3,354 $3,354 $3,354 $1,154 $1,294 15 Griffith Hall $3,289 $3,289 $3,289 16 Hall 16 $3,354 $3,354 $3,354 17 Steen Hall $3,769 $3,769 $3,769 18 Kerr Hall $3,289 $3,289 $3,289 20 Hall 20 $3,883 $3,883 $3,883 Lumberjack Landing $4,485 $4,485 $4,485 Lodge 4br $4,909 $4,909 $4,909 Lodge 2br $5,116 $5,116 $5,116 Village A $5,116 $5,116 $5,116 Students living in the halls listed above are required to have a board plan Rates above include sales tax for Board Fall and Spring Semester Summer 1 or 2 Part of Term Stephen F. Austin State University Room and Board Rates for 2012-2013 Appendix 5 Grants awarded between January 1, 2012 and March 20, 2012 *New awards Prepared by the Office of Research & Sponsored Programs 1 Total New Current Year Awards (this period) – as of March 20, 2012 Subtotal direct federal $ 0 Subtotal federal pass-through $ 114,461 Subtotal state and state pass-through $ 26,450 Subtotal private and local government $ 137,299 Total awards (all years) for new awards (this period) $ 333,302 Total awards (all years) for continuing grants (this period) $ 281,735 Direct Federal Awards Subtotal Current Year Awards (this report) = $0 Subtotal New Direct Federal Awards (total award) = $0 Federal Pass-through Awards *P-16 College and Career Readiness Marketing FY 2012 Award: $108,411 Total Award: $108,411 (Grant - renewal) Sponsor: Texas Higher Education Coordinating Board (U.S. Dept. of Education) Term (this action): January 2, 2012 – January 2, 2013 Description: Funds are provided to facilitate a data-driven effort to create a college-going culture for the region’s 28,000 P-12 students and ensure that students have the skills and knowledge necessary to succeed in college and the workforce. Goals include increasing rates of FAFSA and ApplyTX completion, increasing awareness about college and career readiness, and promoting the GenTX statewide messaging campaign. PI/PD: Dr. Judy Abbott, James I. Perkins College of Education *Preserving a Legacy: Cultural Expressions FY 2012 Award: $5,000 Total Award: $5,000 (Contract) Sponsor: Alabama-Coushatta Tribe of Texas (National Park Service - U.S. Dept. of the Interior) Term February 15, 2012 – August 31, 2012 Description: The purpose of this consulting services agreement is to assist the Alabama-Coushatta Tribe in the conduct, recording, and editing of oral history interviews to document traditional cultural practices for dissemination to schools, museums, and libraries. PI/PD: Linda Reynolds, East Texas Research Center, Ralph W. Steen Library Appendix 5 Grants awarded between January 1, 2012 and March 20, 2012 *New awards Prepared by the Office of Research & Sponsored Programs 2 *Heritage Development Summit FY 2012 Award: $1,050 Total Award: $1,050 (Grant) Sponsor: Humanities Texas (National Endowment for the Humanities) Term (this action): February 1, 2012 – March 31, 2012 Description: Funds are provided to support in part the annual Heritage Development Summit, which promotes rural economic stimulus using humanities-based projects and heritage preservation. PI/PD: Dr. Mark Barringer, Center for Regional Heritage Research, College of Liberal and Applied Arts Subtotal Current Year Awards (this report) = $114,461 Subtotal New Federal Pass-through Awards (total award) = $114,461 State and State Pass-through Awards Previously Described *JAMP Camp FY 2012 FY 2012 Award: $20,000 (renewal) Total Award: $20,000 Piney Woods AHEC Special Projects FY 2012 Award: $3,750 (additional award) Total Award: $69,710 NEC4 Statistical Analysis for SUCCESS Project FY 2012 Award: $2,700 (additional award) Total Award: $ 7,025 Subtotal Current Year Awards (this report) = $26,450 Subtotal New State/State Pass-through Awards (total award) = $20,000 Private and Local Government Awards *Establishing Earthworms on Reclaimed Lignite Mine Soils in East Texas FY 2012 Award: $66,183 Total Award: $162,725 (Grant) Sponsor: Luminant Environmental Research Program Term (this action): January 1, 2012 – December 31, 2014 Description: This grant funds a two-year research fellowship for a doctoral dissertation project that will determine earthworm abundance, biomass, and species composition in the Martin Mine lake complex in east Texas. PI/PD: Dr. Kenneth Farrish, Department of Environmental Science *Tallow Control on the Pineywoods Mitigation Bank: Establishment Ecophysiology, Growth, and Silviculture FY 2012 Award: $21,404 Total Award: $21,404 (Educational Research Agreement) Sponsor: Working Lands Investment Partners, LLC Appendix 5 Grants awarded between January 1, 2012 and March 20, 2012 *New awards Prepared by the Office of Research & Sponsored Programs 3 Term (this action): January 9, 2012 – May 31, 2014 Description: This research study will describe the relationship between different Chinese tallow control methods, features that allow for tallow establishment and growth, tallow ecophysiological processes, and the relationship of tallow and soil. PI/PD: Dr. Jeremy Stovall, School of Forestry (co-PIs: Dr. Hans Williams and Dr. Dean Coble, School of Forestry) *NISD Demographic Analysis FY 2012 Award: $12,500 Total Award: $12,500 (Contract) Sponsor: Nacogdoches Independent School District Term (this action): November 30, 2011 – April 1, 2012 Description: This contract funds a demographic study that will result in a geospatial student database to be used for analysis of student patterns and trends. PI/PD: Dr. Jerry Williams, Department of Social and Cultural Analysis *Increasing Minority Interest in Athletic Training with the SFASU Shadow Day FY 2012 Award: $1,587 Total Award: $1,587 (Grant) Sponsor: National Athletic Trainers’ Association, Inc. Term (this action): February 1, 2012 – May 31, 2012 Description: This grant provides funds to assist in the recruitment of minority high school students into the athletic training profession. PI/PD: Dr. Linda Stark Bobo, Department of Kinesiology and Health Science Previously Described Awards Henderson Wildlife Research Initiative FY 2012 Award: $35,000 (additional award) Total Award: $205,000 *Martin Luther King Day of Service FY 2012 Award: $625 (renewal) Total Award: $625 Subtotal Current Year Awards (this report) = $137,299 Subtotal New Private and Local Government Awards (total award) = $198,841 Note: Amounts are based on award notices as they are received from the funding agency, not expenditures or balances in funds/accounts. Some current year awards are estimates based on the total amount awarded spread over the award period. Does not include non-grant financial aid or gift accounts. Appendix 6 Policies for Board Review April 17, 2012 Policy Name Policy Number BOR Cte Action/Change Page Number Academic Accommodation for Students with Disabilities F-33 ASA Further clarification of ADA laws. P-4 At-Will Employment E-66 ASA Clarification of termination authority and updates to language. P-9 Building Security/Special Events F-5 B&G Policy to be deleted. P-11 Compensation from Grants, Contracts and Other Sponsored Agreements E-74 ASA New policy. P-12 Dead Week A-15 ASA Minor wording changes. P-19 Departmental Budgeting and Accounting Responsibilities C-11 FA Updates required by Banner system change. P-20 Effort Reporting and Certification for Sponsored Activities A-68 ASA Minor wording changes and updates. P-22 Employee Scholarship Program E-65 ASA Minor wording changes and updates. P-25 Establishing Center, Institutes and Specialized Testing or Service Laboratories A-71 ASA Minor wording changes and updates. P-26 Expenditure Authority for Financial Transactions C-53 FA Minor wording changes and updates. P-28 Extra-institutional Learning Experiences in the BAAS Degree A-52 ASA Remove reference to work/life experiences. P-29 Faculty Compensation E-71 ASA Minor wording changes and updates. P-32 File Maintenance for Faculty Personnel Files A-60 ASA Minor wording changes and updates. P-36 Appendix 6 Policy Name Policy Number BOR Cte Action/Change Page Number Gramm Leach Bliley Act Required Information Security D-54 FA Minor wording changes and updates. P-38 Guest Rooms B-11 ASA Policy to be deleted. P-41 Identity Theft Prevention C-60 FA Minor wording changes and updates. P-43 Institutional Animal Care and Use Committee A-77 ASA New policy. P-47 Leave of Absence (Faculty) E-29A ASA Clarification of bereavement and military leaves. P-49 Leave of Absence (Non-academic) E-30N ASA Clarification of military leave. P-57 Mobile Device Applications A-78 ASA New policy. P-64 Nepotism E-33 ASA Clarification and minor wording changes. P-66 Parking and Traffic Regulations D-24 ASA Major rewrite with an increase in some parking fees. P-68 Payments to Human Research Subjects A-72 ASA Documentation record retention made more specific. P-99 Probationary Period of Employement E-40N ASA Minor wording changes and updates. P-101 Radioactive or Radiation-producing Materials or Equipment D-27 ASA Clarification of ordering and receipt procedures. P-102 Research Development Program A-65 ASA Reorganization of content and minor wording changes. P-105 Research Enhancement Program A-39 ASA Minor wording changes and updates. P-107 Appendix 6 Policy Name Policy Number BOR Cte Action/Change Page Number Salary Supplements, Stipends and Additional Compensation E-9 ASA Reorganization of content and clarification of guidelines. P-110 Security Systems D-57 B&G Clarification of process for installing and maintaining systems. P-119 Smoking and Use of Tobacco Products D-35.5 B&G Reviewed with no content changes. P-124 Solicitation on Campus D-33 B&G Minor wording changes and updates. P-125 Staff Development E-47.2 ASA Minor wording changes and updates. P-129 Student Account Receivables C-59 FA Title changed; minor content changes. P-130 Student Fiscal Appeals C-57 FA Additions to causes for appeal and information possibly required. Timeline clarified. P-136 Terminal Degree Policy E-73 ASA Title changed. Minor wording changes and updates. P-138 The Ed and Gwen Cole Art Center and the Griffith Gallery B-36 B&G Clarification of procedures for scheduling requests and use of alcohol. P-140 University Vehicles (Rental and 15 Passenger Vans) B-30 B&G Title changed. Clarification for drivers and number of passengers. P-144 USA Patriot Act E-63 ASA Minor wording changes and updates. P-151 Wireless Networking D-49 ASA Minor wording changes and updates. P-153 Appendix 6 P-4 Academic Accommodation for Students with Disabilities (F-33) Original Implementation: July 14, 1998 Last Revision: April 21, 2009April 17, 2012 The Law: It is the policy of Stephen F. Austin State University to comply with the fundamental principles of nondiscrimination and accommodation in academic programs set forth in the implementing regulations for Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 (ADA), as amended by the Americans with Disabilities Act Amendments Act of 2008 (ADAAA; ). these regulationsThe implementing regulations to Section 504 provide that: No qualified handicapped student shall, with a disability shall, on the basis of disabilityhandicap, be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any academic, research, ... occupational training, housing, health insurance, counseling, financial aid, physical education, athletics, recreation, transportation, other extracurricular, or other postsecondary education program or activity ...aid, benefits, or services. [Federal Rehabilitation Act of 1973, Section 504, 84.4334 C.F.R. § 104.43(a)] and An institution shall make such modifications to its academic requirements as are necessary to ensure that such requirements do not discriminate or have the effect of discrimination discriminating, on the basis of handicap, against a qualified handicapped applicant or student. ... Academic requirements that the institution can demonstrate are essential to the instruction being pursued by such student or to any directly related licensing requirement will not be regarded as discriminatory. Modifications may include changes in the length of time permitted for the completion of degree requirements, substitution of specific courses required for the completion of degree requirements, and adaptation of the manner in which specific courses are conducted. [Federal Rehabilitation Act of 1973, Section 504, 84.4434 C.F.R. § 104.44(a)] The Americans with Disabilities Act of 1990 extends the provisions of the 1973 Rehabilitation Act to private institutions. It also puts in place more effective means for enforcing the law. Neither Section 504 nor the ADA requires universities to lower their academic standards or substantially alter the essential elements of their courses or programs to accommodate Appendix 6 P-5 students with disabilities. The requirement to provide reasonable accommodations is designed to afford an equal opportunity for students with disabilities. Achieving reasonable accommodations for a student with a disability involves shared responsibility among students, faculty and staff. Should a the university deny a requested accommodation it must be prepared to show very clearly that complying with the request would constitute a fundamental alteration; the unsubstantiated opinion of a faculty member or administrator may not be sufficient for that purpose. Moreover, the cost of the proposed modification is not usually sufficient reason for denying a requested accommodation. The following accommodations are very widely accepted in higher education: Providing services such as readers, interpreters, and note-takers. Allowing extra time for examinations, assignments and projects. Permitting exams to be individually proctored, read orally, dictated, or typed. Recording lectures. Using computer software for assistance in studying and on tests. Using alternative testing formats to demonstrate course mastery. Changing classrooms as needed for accessibility. Who must be accommodated? Students who are requesting support services from SFA are required to submit documentation through the Office of Disability Services to verify eligibility for reasonable accommodations; the institution must review and evaluate that documentation. Students are not required to assume the responsibility for securing a necessary accommodation. The university shall review and evaluate that documentation and is required to when required under law provide reasonable accommodations for a student’s known disability so that the student has an equal opportunity to participate in the courses, activities or programs. When additional expertise beyond that of the staff of the Office of Disability Services is needed to assess a student's documentation, the Academic Assessment Committee, consisting of members of the faculty who are knowledgeable about disabilities, and staff members, including the ADA coordinator, shall evaluates the documentation, requests additional information if, in their judgment, it is required, and makes a recommendation to the Office of Disability Services. Documentation must validate the need for services based on the individual’s current level of functioning in an educational setting. If the documentation is found to be insufficient Appendix 6 P-6 the institution university is not obliged to provide accommodations. If the documentation is found to be sufficient, appropriate accommodations are recommended. All levels of academic organization, the college, the department, and the individual faculty member, are required to provide all qualified students with disabilities with appropriate, reasonable accommodations. What accommodations must be provided? Students with disabilities may be accorded two types of accommodations: They they may be permitted to substitute particular courses for some of those required under their degree requirements, or they may be afforded approved accommodations within the courses they take. If a course substitution is requested, the request must be received by the academic department that teaches the course to be deleted from the student's requirements no later than the semester prior to one in which the student proposes to take one or more of the substitute courses. Ordinarily the request should arrive at the department office before the 12th day of classes of a long semester, or the 4th day of classes of a summer session. Once received by the department, the course substitution request is considered by the department chair, who consults with the Office of Disability Services before making a recommendation. The chair's recommendation regarding substitution is forwarded to the student’s academic dean. of that college. Employing the college’s usual procedures for decisions about curricula, and consulting with other colleges as necessary, the dean makes the final determination about whether the requested substitution may be allowed, or does, in fact, represent a fundamental modification of the program in question. Before a course substitution is considered there should be evidence that even with reasonable accommodation the student cannot succeed in the required course. Requests for accommodation within a particular course should, when possible, be received by the Office of Disability Services before the beginning of the semester in which the student with a disability is to enroll in the course. Once received, the accommodation request is considered by Disability Services and, if required, by the Academic Assessment Committee. If the decision is to recommend against providing the requested accommodation, the student is informed. If it is decided that accommodation is to be provided, a record of that recommendation, together with a recommendation of the general type of accommodation to be provided is sent to the instructor of the subject course, with a notificationcopy to the department chair of . In consultation with the academic unitchair. T, the instructor then meets with the disabled student to work out precisely how the recommended accommodations are to be implemented in the context of the particular course and may consult with the department chair if needed. To make Appendix 6 P-7 provision of appropriate accommodations as effective as possible, students with disabilities are to meet with instructors from whom accommodations are requested as early in the semester as possible. It is expected that tThe student, the Office of Disability Services, the Academic Assessment Committee, the department chair, and the course instructor will cooperate to identify accommodations that meet the student’s documented need without fundamentally altering the course. Who must provide approved accommodations in a particular course? Accommodations most commonly requested may include providing services such as readers, interpreters, and note-takers; allowing extra time for examinations; using alternate forms of examinations; recording lectures; using computer software for assistance in studying and on tests; and, on rare occasions, relocating the classroom. It is the responsibility of the Office of Disability Services to provide readers, interpreters, and note-takers when needed. The instructor is expected, however, toshall cooperate with Disability Services in accommodating these service providers in the classroom. It is the responsibility of the instructor to organize examinations so students with disabilities may be accorded extra time and special testing conditions when needed as an accommodation. When possible, special testing will be done within the offices of the academic department. When testing cannot be done in the department, however, Disability Services will provide secure facilities and supervision. When special materials (e.g., Braille transcripts or audio recordings of course materials) are required, it is the joint responsibility of Office of Disability Services and the instructor to arrange to make these materials available to the student. Such materials must be made available to students with disabilities at the same time that their equivalents are given to other students. It is the responsibility of the department chair, in cooperation with the instructor and the dean, to relocate courses when required. How are disagreements to be resolved? Disagreements will be resolved according to the provisions of Policy F-34, Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities. Cross Reference: Section 504 of the Rehabilitation Act of 1973, Public Pub. Law L. No. 93-112, Title 29 U.S.C. § 794 et seq.; and the Americans with Disabilities Act of 1990, Appendix 6 P-8 Public Pub. Law L. No. 101-336, 42 U.S.C. §§ 12101-12213 et seq. as amended by the Americans with Disabilities Act Amendments Act of 2008, Pub. L. No. 110-325; 34 C.F.R. 104; Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities (F-34); Accessibility for Persons with Disabilities (F-16), ); Animals on University Property (D-3) Responsible for Implementation: Provost and Vice President for Academic Affairs, Vice President for University Affairs Contact for Revision: Director of Disability Services Forms: None Board Committee Assignment: Academic and Student Affairs Appendix 6 P-9 At-Will Employment (E-66) Original Implementation: July 15, 2003 Last Revision: April 19, 2011April 17, 2012 The following non-classifiedexempt, academic and non-academic employees serve at the discretion of the university and are considered at-will employees, whose employment may be terminated with or without cause at any time by the university or the employee. All positions reporting to the Board of Regents including but not limited to the president, general counsel, director of audit services, and coordinator of board affairs. All vice presidents/provost including All associate vice presidents/associate provost All deans including associate deans All directors, associate directors, and assistant directors All department heads and chairs All coaches All charter school teachers All attorneys and auditors All grant funded positions All temporary staff employees Any appointment included in this list which is filled by a tenured employee will not affect the employee's tenure status. Tenured employees removed from administrative assignments under this policy may be reassigned to a faculty position. The university may choose to reassign an at-will employee under this policy, but such reassignment is not guaranteed. Additionally, the university will endeavor to give a terminated employee under this policy a 30-day notice, although notice is not required. Any decision to terminate an at-will employee must be reviewed by the general counsel and/or director of human resources for legal considerations. Termination of at-will employees below the vice president level must be approved by the appropriate vice president and reported to the president and Board of Regents (unless the termination is by the president or Board of Regents). The Board of Regents must approve termination of at-will employees at the vice president level or above. All such employees will be given an opportunity to resign in lieu of at-will termination, unless the termination is clearly for cause. The terms of resignation must be approved by the same process outlined for termination above, including legal review by the general counsel and/or director of human resources. In regards to this policy, and the employee's completion of the 180-day probationary period, there is no contradiction. The 180-day probationary period is the designated time frame for the new employee to demonstrate their capability to perform their job tasks in a Appendix 6 P-10 satisfactory manner. The completion of this evaluation period does not convey a permanent status to employees listed in this policy, and it does not negate the at-will status for either employee or employer. Any agreements that in any way modify this policy must be made in writing and must contain the signature of the president, appropriate vice president, and the university Board of Regents. Cross Reference: None Responsible for Implementation: President Contact For Revision: General Counsel Forms: None Board Committee Assignment: Academic and Student Affairs Appendix 6 P-11 Building Security/Special Events (F-5)POLICY DELETED APRIL 17, 2012 Original Implementation: Unpublished Last Revision: April 21, 2009 It is the responsibility of the University Police Department to open university buildings at the beginning of each business day (Monday through Friday) and to secure all buildings after the end of the business day. Police officers will check all buildings at designated hours during each night shift. When a special event is scheduled in a university building after normal business hours it is the responsibility of the sponsoring department to contact the University Police Department so the building can remain open. Buildings will be secured by university police officers at the appropriate time. If a special event will include visitors to campus it is the responsibility of the sponsoring department to contact the University Police Department at least 48 hours prior to the event so any special parking arrangements can be made to accommodate the visitors to the campus. Cross Reference: None Responsible for Implementation: Vice President for University Affairs Contact for Revision: Chief of University Police Forms: None Appendix 6 P-12 Compensation from Grants, Contracts and Other Sponsored Agreements (E-74) NEW Original Implementation: April 17, 2012 Last Revision: None I. Background and Purpose This policy establishes guidelines for compensation paid to faculty and professional (exempt) staff from grants, contracts, and other sponsored agreements that are consistent with federal and state regulations. Non-exempt staff members are not eligible for additional compensation from grants and must be paid overtime at the appropriate rate of pay. For purposes of this policy, “compensated effort” is defined as all university-related activities included in the institutional base salary, including salary used for cost sharing, regardless of whether the activity takes place inside or outside of normal business hours. For higher education faculty, this “compensated effort” includes teaching, research, and service, which is consistent with SFA’s Faculty Compensation policy (E-71) and Faculty Workload policy (A-18). Institutional base salary refers to academic year faculty contracts (usually nine months). In general, federal and state agencies discourage the use of funds from sponsored project agreements to provide pay above the institutional base salary. Many agencies strictly adhere to the language of Federal OMB circular A-21 and specifically prohibit additional compensation above base salary for some or all of their sponsored programs. General requirements for payment of additional compensation are detailed in Stephen F. Austin State University (SFA) policy, Salary Supplements, Stipends, and Additional Compensation (E-9). II. Compensation from Grants, Contracts, and Other Sponsored Agreements If permitted by the grant, contract or other sponsored agreement, faculty and professional (exempt) staff may receive compensation for personal services related to grants, contracts, and other sponsored agreements in the form of salary (preferred) or additional compensation (strictly limited). The form and amount of compensation depends upon a number of factors, including: the workload status of the employee (part-time or full-time); required approvals from sponsors; certification from the employee that additional compensation to be received is for work that is outside of their job description or contractual obligations; confirmation from the chair and dean that the requested form of compensation is appropriate and will not adversely affect department functions; and Appendix 6 P-13 the employee has not already reached the maximum compensation limits. A. Salary Compensation (preferred) Compensation from grants, contracts, and other sponsored agreements should be in the form of salary for actual work performed on the project from which the salary is paid. Compensated services must be performed during the project period and are captured in effort certification reporting as part of total compensated effort (institutional base salary). 1. Release Time - Whenever possible, sponsored agreement funds should be used to buy out teaching and/or scholarly activities (research, creative activities, and/or service) proportional to the level of effort on the project. This gives the faculty member adequate time to devote to the project. This approach is consistent with SFA’s faculty workload policy, which states “Any work that exceeds normal expectations in the categories of research/scholarly/creative accomplishment and service constitutes an opportunity to request a course load reassignment with the department chair.” For purposes of compensation from grants, contracts, and other sponsored agreements (paid or cost-shared), a normal three-credit hour course taught during the fall or spring semester is equivalent to 25% effort (or 0.25 FTE); 20% is normally devoted to instruction and 5% is normally devoted to institutional responsibilities outside of instruction. 2. Faculty Summer Salary - If a faculty member’s institutional workload is less than 100% (1.0 FTE) during a summer term, the faculty member may also be paid from one or more grants proportional to the effort expended, subject to the summer salary calculations outlined in policy E-9. For purposes of compensation from grants, contracts, and other sponsored agreements (paid or cost-shared), a normal three-credit hour course in a summer part of term is prorated proportionally as described above. For example, a normal three-hour course taught during Summer I is equivalent to 50% effort (or 0.50 FTE) for the Summer I part of term; 40% is normally devoted to instruction and 10% to institutional responsibilities outside of instruction for the Summer I part of term. Sponsored project funding may not be used during the summer months to pay for work performed during the academic year, nor may these funds be used to supplement institutional compensation that may be paid at a lower than base salary rate. 3. <1.0 FTE Professional (Exempt) Staff - A portion of a less-than-full-time individual’s salary may be paid from one or more sponsored project agreements proportional to the effort expended on each project agreement during the term such work is performed. Appendix 6 P-14 B. Additional Compensation (strictly limited) Additional compensation means salary paid in excess of the institutional base salary. Additional compensation is not allowed for work that is considered “compensated effort;” therefore, a clear delineation of normal faculty workload activities is required in all requests for additional compensation. Additional compensation is accounted for separately and is not captured in effort certification and reporting procedures. If allowed by a sponsor for a specific sponsored project, additional compensation may be paid from sponsored agreement funds if the employee meets all requirements; however, all such requests for additional compensation must be routed by the employee's dean or primary administrator to the Office of Research and Sponsored Programs for verification of sponsor approval. Professional (exempt) staff with 12-month, full-time employment are not eligible for additional compensation for any function that is part of their job description and duties. However, the staff member may be eligible for additional compensation if the sponsored agreement-related activities: (1) can be defined as consulting or incidental work; (2) are clearly unrelated to their current duties; and (3) are performed outside the employee's regular work hours. Faculty may be eligible to receive additional compensation for intra-university consulting or incidental work pursuant to the conditions outlined below. 1. Acceptable Forms of Additional Compensation Additional compensation from grants, contracts, and other sponsored agreements may be paid for work that is in excess of the normal workload and only for one-time or short-term activities as defined below. Intra-university Consulting Intra-university consulting is: (1) limited to unusual circumstances; (2) for work in excess of a full workload; and (3) for faculty working across departmental lines or at a separate or remote location, such as outside of the Nacogdoches area. Examples include statistical consulting, foreign language assistance, project evaluations, and other highly specialized services or activities as applicable to a specific award. Intra-university consulting does not include routine consulting, which is considered to be a professional courtesy or normal university faculty obligation. In addition to the above conditions, it must be demonstrated that the services to be provided are essential and cannot be provided by persons receiving salary support Appendix 6 P-15 from the sponsored agreement, or otherwise compensated for their services by the university. Incidental Work (task assignments) If it can be demonstrated that it is crucial to the success of the project, on occasion, faculty or exempt staff may be paid from grants, contracts, or other sponsored agreements for incidental work. Incidental work should be based on completion of an assignment or task and is restricted to one-time services or jobs with a time commitment of one month or less. Federal OMB circular A-21 does not provide examples of incidental work because “in general, these assignments are not related to sponsored programs;” however, SFA has determined that some tasks related to grants are incidental. Therefore, for purposes of this policy, incidental work includes: (1) activities that are clearly defined in university policy as additional to the normal workload (e.g., development of online courses and delivery of off-campus instruction); (2) training institutes or workshops that are conducted outside the employee’s regular work hours (such as, evenings or weekends) for external entities and their employees or students; and (3) delivery of off-campus services to non-SFA employees or students as defined in the sponsored project agreement. Exceptions to these limitations must be pre-approved by the chair and dean and reviewed by ORSP to ensure compliance with institutional policy before ORSP submits the proposal or other request to the sponsor for approval. 2. Rate of Pay The rate of pay for additional compensation shall be no more than the hourly equivalent of the individual’s regular institutional base rate of pay. This rate is calculated using a monthly basis of 173.33 hours. An exception may be provided for non-research, privately-funded contracts for services such as consulting and training. 3. Specific Requirements To ensure equitable and consistent application of SFA’s faculty workload policy, these guidelines apply to all sponsored project agreements regardless of the source of funding (federal, state, local government, and/or private entities). For sponsors that allow additional compensation to be paid, the sponsor must be informed of the intent to charge salary as additional compensation in the original budget proposal. The budget and/or project narrative of the grant or contract should clearly state: a. that additional compensation above institutional base pay will be paid to university employees; Appendix 6 P-16 b. the name or position of the individuals who will be receiving the additional compensation; and c. the work and services to be performed by these individuals. The amount of the additional compensation should be segregated from regular salary expenses and the budget justification should clearly indicate: a. the total dollar amount of additional compensation requested; b. the percent of additional effort committed to the project, or the hourly rate and number of hours committed to the project; and c. appropriate fringe benefits. The award document from the sponsoring agency must state that additional compensation is allowed, or the document must imply that the sponsor accepts the proposal with no alterations regarding the request for additional compensation. Since fixed-price contracts generally do not require a sponsor-approved budget, additional compensation from these projects requires adequate justification from the employee’s supervisor. Such requests should be included in the internal budget submitted as part of the proposal clearance process. C. Responsibility for Compliance Individuals requesting compensation are required to certify that they meet the eligibility requirements outlined in this policy by signing the ORSP Additional Compensation Verification form. They also must provide assurance to their immediate supervisor that the work to be performed will not interfere with performance of regular responsibilities. Principal Investigators (PI)/Project Directors (PD) are responsible for assessing and determining if additional compensation is appropriate, is allowed by the sponsor, and follows university policies and procedures. The PI/PD is responsible for initiating internal forms for employee eligibility certification, institutional approval, and payment of additional compensation. PIs/PDs are not eligible to receive additional compensation from their own projects. Department Chairs/Division Directors/Deans are responsible for carefully analyzing the total university commitments of the employee who requests additional compensation – to confirm that the work is outside of the employee’s contractual obligations to the university and that the department’s general functions will not be adversely affected. The dean routes the Authorization for Additional Compensation Services form to ORSP along with the ORSP Additional Compensation Verification form to verify eligibility and sponsor approval. Office of Research and Sponsored Program staff verify sponsor approval, either in the form of an approved grant application as submitted, or in the language of a Appendix 6 P-17 contract or other sponsored agreement, by approved amendment, or from subsequent written correspondence from the sponsor’s contracting official. Human Resources staff confirm that the individual has not exceeded the maximum compensation limits as outlined in policy E-9. D. Remedies for Non-Compliance Consequences of non-compliance with the university’s additional compensation policies or those of the sponsor, specific program requirements, and/or federal and state rules and regulations may include: loss of funding for current and future projects from a sponsor; suspension of the privilege to submit future grants; and/or repayment by the department, college, or employee of salary and fringe benefits paid over the institutional base salary rate. In the event that repayment of additional compensation paid from sponsored project funds is required by a sponsoring agency or other authorized entity, the department and/or college with managerial oversight of the sponsored agreement in question must identify funds within its department or college to repay the amounts in question. This includes instances where administrative and/or sponsor approvals were not obtained in advance. Employees who receive additional compensation in amounts greater than those approved by the sponsor, or that exceed the regular rate of pay as outlined in this policy, and/or exceed the cap as outlined in policy E-9 may be required to repay those amounts. Cross References: Federal Circular OMB A-21; Uniform Grant Management Standards for Texas, UGMS; Council on Governmental Relations (March 1, 2007). Policies and Practices: Compensation, Effort Commitments, and Certification. Ch. 1c. Special Care for Supplemental Compensation (pp. 20-23); Tenure (E-50A); Distance Education Faculty Competencies and Compensation (A-58); Effort Reporting and Certification for Sponsored Activities (A-68); Faculty Workload (A-18); Outside Employment (E-35); Off-campus Credit Courses (A-34); Grants and Contracts Administration (A-56); Faculty Compensation (E-71); Summer Teaching Appointments (A-18A); Overload Assignments (A-37). Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Director, Office of Research and Sponsored Programs Forms: Authorization for Additional Compensation Services and Authorization for Additional Compensation Payment (Human Resources website); Additional Compensation Verification (ORSP website). Appendix 6 P-18 Board Committee Assignment: Academic and Student Affairs Appendix 6 P-19 Dead Week (A-15) Original Implementation: June 16, 1982 Last Revision: April 21, 2009April 17, 2012 Dead week is an established tradition in higher education to allow students the necessary time to prepare for final examinations. During the last five class days of each long semester, written examinations (except to cover daily assignments) and themes or assignments beyond normal daily requirements are not to be assigned without written notification to the students prior to the twelfth class day. The Division of University Affairs and major student groups of the university, including Student Government Association (SGA), Student Activities Association (SAA), Residence Hall Association (RHA), SFA Panhellenic Association (SFAPA), National Pan-Hellenic Council (NPHC), Interfraternity Counci (IFC) and Multicultural Greek Council (MGC), shall observe dead week by refraining from sponsoring on-campus student social activities (parties, dances, films, concerts, banquets). On-campus advertising for any social activity sponsored off-campus by a student group during dead week is not permitted.will not be approved. Cross Reference: Faculty Handbook Responsible for Implementation: Provost and Vice President for Academic Affairs, Vice President for University Affairs Contact For Revision: Provost and Vice President for Academic Affairs, Vice President for University Affairs Forms: None Board Committee Assignment: Academic and Student Affairs Appendix 6 P-20 Departmental Budgeting and Accounting Responsibilities (C-11) Original Implementation: September 1, 1987 Last Revision: April 21, 2009April 17, 2012 It is the responsibility of each department head to account for the funds and property of his/her department and to exercise budgetary control over themand account for the funds and property of his/her department. For that reason, all accounts are assignedhave a designated to an account manager. An account is defined as a specific Banner fund/organization combination as assigned by the controller’s office. It is the responsibility of each account manager to maintain records of sales and other revenues, expenditures and encumbrances including salaries and wages, and other charges which support and supplement the records of the controller's office'sin the Banner finance system records. It is the account manager's responsibility to ensure that each account under his/her control does not exceed budget limitations. In accounts where both revenues and expenditures are projected (i.e. Designated Fund, Restricted Fund, and Plant Fund accounts), if actual revenues do not meet budgeted revenues, it is the account manager's responsibility to reduce expenditures accordingly. All deficits are to be thoroughly investigated and resolved in a timely manner. Complete and accurate records of financial transactions are to be maintained by the controller's office. andThese records may be accessed by the appropriate made available to account managers through the Banner system. Account managers who are responsible for comparing their records with those of the controller's office and reporting any differences promptly to the controller's office. The original approved budgets and all authorized budget revisions for non-restricted accounts are maintained by the budget director. The original approved budgets and all authorized budget revisions for restricted grants and contracts and gift accounts are maintained by the controller's office. Budget revisions for non-restricted accounts and restricted gift accounts under the account manager's control can be initiated with the Budget Change and Additional Appropriation FormOffice Transaction Request. Budget revisions between like funds and among a department’s various organizations should be completed online, by the department, through Self Service Banner. No form is necessary for these types of transactions. Budget revisions for restricted grants and contract accounts can be initiated with the External Grant Budget Revision Request form. Account access designations can be made on the Administrative Account Request Banner Access Request form. Each account manager may designate one or more additional individuals in the department to approve timesheetstime and leave in the appropriate timekeeping systems, vouchers, requisitions, and similar documents in his/her absence. The Procurement and Property Services Department, the Office of the Controller, Printing Services, Post Office, Physical Plant, and Information Technology Services (Telecommunications and Networking), and other offices initiating billing charges through interdepartmental transfers (IDTs) must be informed of these designations. These designations shall be periodically reviewed and updated. Appendix 6 P-21 Cross Reference: University policies C-4, Budget Change and Additional Appropriation (C-4) and C-19, Interdepartmental Transfer (IDT) (C-19) Responsible for Implementation: Vice President for Finance and Administration Contact for Revision: Controller, Budget Director Forms: Budget Change and Additional Appropriation FormOffice Transaction Request, External Grant Budget Revision Request form, Administrative Account Request Banner Access Request form Board Committee Assignment: Finance and Audit Appendix 6 P-22 Effort Reporting and Certification for Sponsored Activities (A-68) Original Implementation: January 29, 2008 Last Revision: October 18, 2010April 17, 2012 This policy establishes requirements for recording and reporting employee effort to comply with federal and state laws and regulations [Office of Management and Budget Circular A-21 and Texas Uniform Grant Management Standards II (B)(11)(h)(1-5,7)]. Effort reporting is a process that uses after-the-fact activity records to certify that only allowable payroll expenses are charged to or contributed (cost-shared or matched) to grants, contracts, and other sponsored agreements, and that effort commitments to sponsored agreements are met as specified in the agreement. A. Effort reports are required for faculty and staff who devote effort (paid or cost-shared) to one or more sponsored agreements that are funded by state or federal sponsors. B. Effort is defined as the amount of time spent on a particular activity and is not based on a traditional 40-hour work week. The total effort associated with institutional base salary is defined as 100% effort. This includes instruction, departmental administration, departmental research, sponsored projects, and other activities. C. Effort expended for extra compensation, such as salary supplements, stipends, or additional compensation as defined in SFA PolicySalary Supplements, Stipends and Additional Compensation (E-9), or for work not compensated by the university, is not included in effort calculations. Refer to Compensation from Grants, Contracts and Other Sponsored Agreements (E-74). D. Effort reports should reasonably reflect the activities for which employees are compensated by the institution. However, in the use of any methods for apportioning salaries, it is recognized that, in an academic setting, teaching, research, service, and administration are often inextricably intermingled. Therefore, a precise assessment of factors that contribute to costs is not always feasible, nor is it expected. Reliance, therefore, is placed on estimates in which a degree of tolerance is appropriate. E. Tolerance is defined by the university as +/- five percent (5%) of the committed effort. Effort certification report adjustments may be required when: 1) certified Appendix 6 P-23 effort does not match salary expenditures within the tolerance limit for the time period covered by the report; 2) there are payroll cost transfers; or 3) revised personnel actions are generated. F. Project directors (PDs) or principal investigators (PIs) are responsible for ensuring that effort certification reports are completed accurately and in a timely manner for each individual subject to this policy and paid and or cost-shared from a grant, contract, or other state/federal sponsored agreement for which they serve as PD/PI. G. To confirm that the distribution of activity represents a reasonable estimate of the work performed by the employee during the period, reports will be signed certified by the employee, PD/PI, or other responsible person with suitable means of verification that the work was performed. H. Effort certification reports are generated electronically in the Banner system for individuals by payroll when any portion of a salary is paid or cost-shared in a reporting period from state of Texas and/or federally sponsored accountsfunds. Completed forms are returned to the controller’s office for review, filing, and retentionElectronically certified forms are maintained in the Banner system; manually signed forms are retained by the Office of Research and Sponsored Programs (ORSP) for the appropriate period of time. I. Effort attributed to any state and/or /federally sponsored agreement (grant, contract, or cooperative agreement) must represent work specific to the agreement. Intentional falsification, forgery, or fraudulent alteration of effort certification reports constitutes fraud. Criminal and/or employee discipline measures may be pursued. J. Training in the effort certification process is mandatory for all employees with who certify payroll expenses charged to or contributed (cost-shared or matched) to externally funded grants, contracts, or other sponsored agreements subject to effort reporting requirements, and for departmental and other employees involved in the effort reporting process. The Office of Research and Sponsored Programs (ORSP) will provides and documents training activities. Detailed pProcedures for effort reporting and certification ; information on training; timelines for distribution, completion, and submission of effort reports; for modifications to salary charges based on variances between the estimated and actual effort; and for correction of effort reports are outlined in the Technical AssistanceGrants and Contracts Appendix 6 P-24 Procedures Manual published on the by the Office of Research and Sponsored Programs (ORSP) website. Cross Reference: ORSP Technical Assistance ManualGrants and Contracts Procedure Manual; Office of Management and Budget Circular A-21, J.10. (2 C.F.R. § 220, Appendix J.10.); Texas Uniform Grant Management Standards II(B)(11)(h)(1-5, 7); Salary Supplements, Stipends and Additional Compensation (E-9); Compensation from Grants, Contracts and Other Sponsored Agreements (E-74) Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Director, Office of Research and Sponsored Programs; Controller Forms: Banner Effort Certification Reports for Faculty and Salaried Employees Board Committee Assignment: Academic and Student Affairs Appendix 6 P-25 Employee Scholarship Program (E-65) Original Implementation: January 28, 2003 Last Revision: April 21, 2009April 17, 2012 Employees of the university, their spouses and dependents are eligible to participate in the Employee Scholarship Program provided eligibility requirements are met. The detailed program and eligibility requirements can be found on the Human Resources website. The widow or widower and dependent children of an individual who died while an employee shall also be eligible for the Employee Scholarship Program. Participation in the program does not supersede regular work responsibilities. See Policy E-16, Employee Enrolling for Courses (E-16). Benefits under the program are subject to the availability of specific funds in the university budget. The university shall not be required to make funds available in any given fiscal year. Cross Reference: Policy E-16, Employee Enrolling for Courses (E-16) Responsible for Implementation: Vice President for Finance and Administration Contact for Revision: Vice President for Finance and Administration Forms: Employee Educational Assistance packet: http://www.sfasu.edu/hr/115.asphttp://www.sfasu.edu/personnel/EducAssistPacket.pdf. Board Committee Assignment: Academic and Student Affairs Appendix 6 P-26 Establishing Centers, Institutes, and Specialized Testing or Service Laboratories (A-71) Original Implementation: Unpublished Last Revision: April 21, 2009 April 17, 2012 Centers, institutes, and specialized testing or service laboratories (hereafter referred to as “centers”) at Stephen F. Austin State University (SFASU) engage in educational, research, scholarly, service, outreach, and/or faculty development activities. Centers at SFASU are subject to all policies and procedures of the university, as well as to applicable state and federal laws and regulations. A center may be established within an academic department or division, college, or the university, and may be interdisciplinary. A formal proposal shall beis required for the to establishment and officially recognition recognize of a center. Procedures and guidelines for proposals must beare subject to approvaled by the provost and vice president for academic affairs, and shall be published posted by the Office of Research and Sponsored Programs (ORSP). A center proposal must include, at a minimum, a description of the mission of the center, its goals and objectives, and how the center shall be structured and funded or otherwise supported by the university. Proposals are subject to approval by participating department chairs/directors, deans, and the appropriate vice president(s). Recommendations for formal recognition of centers shall be forwarded to the president for approval. shall be reviewed by the director of research and sponsored programs and recommended for approval by participating department chairs/directors, academic deans, and the appropriate vice president. Recommendations for formal recognition of centers shall be forwarded to the president for approval. Centers shall submit annual updates to the appropriate dean(s) and/or vice president(s) in a format prescribed by the dean(s) or vice president(s). The annual review process shall include criteria that assess the effectiveness of the center in meeting its mission, goals, and objectives. Every five years a review by the authorizing dean(s) and/or vice president(s) will determine whether a center will be continued or dissolved. Centers may be named by the Board of Regents for persons who have made outstanding contributions to the university. Appendix 6 P-27 Existing Ccenters without formal recognition existing at the time of the adoption of this policy are required to submit a formal proposal, consistent with this policy’s guidelines, to remain recognized by the university. A center may not participate in activities that do not, in their entirety, support the mission of the university, including the use of a center’s or the university’s name. Centers shall submit annual updates to the appropriate dean and/or vice president (VP) in a format prescribed by the dean or VP. A center shall be disbanded within five years, unless a request for review and continuation is approved by the authorizing dean and/or VP . The review process shall include, at a minimum, criteria that assess the effectiveness of the center in meeting its mission, goals, and objectives. ORSP The Office of Research and Sponsored Programs shall maintain an inventory of centers and their status. Cross Reference: Guidelines and Procedures for Establishing Centers, Institutes, and Specialized Testing or Service Laboratories; Policy D-22;, Naming Guidelines (D-22) Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Director, Office of Research and Sponsored Programs Forms: Annual Report for Recognized Centers, Institutes, and Specialized Testing or Service Laboratories; Recommendation to Establish, Continue, Modify or Dissolve a Center, Institute, and Specialized Testing or Service Laboratory Board Committee Assignment: Academic and Student Affairs Appendix 6 P-28 Expenditure Authority for Financial Transactions (C-53) Original Implementation: April 13, 2006 Last Revision: April 21, 2009April 17, 2012 The Stephen F. Austin State University Board of Regents authorizes the president of the university to designate individuals to approve payments on banks and financial institutions and expenditures paid through the Uniform State Accounting System (USAS). Only individuals who are properly designated by the president are allowed to approve payments of the university's expenditures. Only university employees may be designated to approve the university's expenditures. For the purpose of this policy, this designation will apply to those persons who have the authority to sign checks, authorize electronic payments, authorize wire transfers, authorize the issuance of certified checks by a bank, authorize Automated Clearing House (ACH) transactions, release ACH transactions, and release expenditures in USAS. Individuals designated to approve payments must sign and submit documentationa signature card to as required by the relevant state agency or financial institution with documentation showing they are properly designated to approve the university's expenditures. The Stephen F. Austin State University Board of Regents authorizes the vice president for finance and administration to designate a USAS security coordinator and assistant security coordinator. The Office of the Vice President for Finance and Administration is responsible for removing expenditure authority when an individual is no longer authorized to approve expenditures or is terminated. The security coordinator or assistant security coordinator is responsible for removing expenditure authority in USAS when an individual is no longer authorized to approve expenditures or when an individual is terminated. Cross Reference: Title 34, Texas Tex. Administrative Admin. Code §, Part 1, Chapter 5, Subchapter F, Rule 5.61; Security Coordinator Reference Guide Responsible for Implementation: Vice President for Finance and Administration Contact for Revision: Vice President for Finance and Administration, Controller Forms: None Board Committee Assignment: Finance and Audit Appendix 6 P-29 Extra-institutional Learning Experiences in the BAAS Degree (A-52) Original Implementation: October 26, 1999 Last Revision: January 31, 2012April 17, 2012 Role and Scope The purpose of this policy is to define a procedure to award credit for extra-institutional learning experiences in the Bachelor of Applied Arts and Sciences (BAAS) degree. This policy provides a rationale for the credit awarded and definitions of the significant elements of the process, establishes guidelines for the occupational portfolio, and provides a means for monitoring the policy. Review The dean of the College of Liberal and Applied Arts shall review and implement |
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