Minutes of the Board of Regents of Stephen F. Austin State University. 2012, Volume No. 274

              Stephen F. Austin
State University
MINUTES OF THE
BOARD OF REGENTS
Nacogdoches, Texas
April 16 and 17, 2012
Volume 274
TABLE OF CONTENTS
BOARD MINUTES FOR APRIL 16 AND 17, 2012
MEETING 274
Page
Board Order 12-18
Naming of the Mast Student Investment Roundtable in the Nelson Rusche
College of Business..................................................................................................3
Board Order 12-19
Naming of the James Campbell Plaza Established at Homer Bryce Stadium
Near the Athletic Field House..................................................................................4
APPROVAL OF MINUTES
Board Order 12-20
Approval of January 30 and 31, 2012 Minutes ....................................................................5
PERSONNEL
Board Order 12-21
Faculty Appointments for 2012-2013 ..................................................................................5
Staff Appointments for 2012-2013 ......................................................................................6
Changes of Status for 2012-2013 .........................................................................................7
Retirements ......................................................................................................................8
Promotions ....................................................................................................................10
Tenure ....................................................................................................................11
Faculty Development Leave for 2012-2013 ......................................................................12
Regents Professorship for 2012-2013 ................................................................................12
ACADEMIC AND STUDENT AFFAIRS
Board Order 12-22
Small-size Classes for Spring 2012 ...................................................................................13
Curriculum Changes ..........................................................................................................13
Request from the Rusche College of Business: Name Change for
Department of General Business ............................................................................13
Request from the College of Sciences and Mathematics: Name Change for
Department of Chemistry ........................................................................................13
Academic and Student Affairs Policy Revisions ...............................................................13
Board Order 12-23
South Texas Technology Management Invention Management .......................................14
BUILDING AND GROUNDS
Board Order 12-24
Purchase of Shuttle Buses ..................................................................................................15
Conservation Education Center Architect RFQ and
Construction Manager at Risk RFP .......................................................................15
Building and Grounds Policy Revisions ............................................................................16
FINANCIAL AFFAIRS
Board Order 12-25
Adoption of Fiscal year 2011-2012 Summer Budget ........................................................16
Approval of Contract for Assessment and Evaluation Services
for the Gear-Up Grant ...........................................................................................16
Course and Lab Fees FY 2013 ...........................................................................................17
Designated Tuition Increase for 2012-2013 ......................................................................17
State Energy Conservation Office (SECO) Loan Payment with Available
University Funds ..................................................................................................17
Lease of Space in Pattillo Student Center by Commercial Bank of Texas ........................18
Room and Board Rates for FY 2013..................................................................................18
Grant Awards ....................................................................................................................19
Financial Affairs Policy Revisions ....................................................................................19
Reports ....................................................................................................................19
President
Audit
Faculty Senate
Student Government Association
Athletic Attendance Committee
Appointment of Board Committees 2012-2013 .................................................................20
APPENDICES
Appendix 1 – Small-size Classes for Spring 2012
Appendix 2 – Curriculum Changes
Appendix 3 – Course and Lab Fees for FY 2013
Appendix 4 – Room and Board Rates for FY 2013
Appendix 5 – Grant Awards for January 1, 2012 to March 20, 2012
Appendix 6 – Policy Revisions
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Stephen F. Austin State University
Minutes of the Meeting of the Board of Regents
Nacogdoches, Texas
April 16 and 17, 2012
Austin Building 307
Meeting 274
Monday, April 16, 2012
The regular meeting of the Board of Regents was called to order in open session at 8:07
a.m. Monday, April 16, 2012, in the Austin Building Board Room by Chair Bob Garrett.
PRESENT:
Board Members: Mr. Bob Garrett, Chair
Dr. Scott Coleman
Mr. James Dickerson
Ms. Sarah Feye
Ms. Brigettee Henderson
Mr. Steve McCarty
Mr. Ken Schaefer
Mr. Ralph Todd
Ms. Connie Ware
President: Dr. Baker Pattillo
Vice-Presidents: Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook
General Counsel: Mr. Damon Derrick
Other SFA administrators, staff, and visitors
Regent Carlos Amaral was absent from the meeting.
The Building and Grounds Committee convened at 8:08 a.m. and adjourned at 8:20 a.m.
The Finance and Audit Committee convened at 8:35 a.m. and adjourned at 9:30 a.m. The
Academic and Student Affairs Committee convened at 9:55 a.m. and adjourned at
10:47 a.m.
The chair called for an executive session at 3:00 p.m. to consider the following items:
Consideration of Individual Personnel Matters Relating to Appointment, Employment,
Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee,
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including but not limited to the director of athletics, dean of the College of Sciences and
Mathematics, vice presidents and the president. (Texas Government Code, Section
551.074)
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property
(Texas Government Code, Section 551.072)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas
Government Code, Section 551.073)
Possible Naming Opportunities
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated
Litigation or Settlement Offers, including but not limited to, Christian Cutler v. Stephen
F. Austin State University President Baker Pattillo et al., Jacob Duffee v. Baker Pattillo et
al., and intellectual property (Texas Government Code, Section 551.071)
The executive session ended at 5:07 p.m. and the board meeting was recessed for the
evening with no further action.
Tuesday, April 17, 2012
The chair reconvened the board meeting in open session at 9:05 a.m. on Tuesday, April
17, 2012.
PRESENT:
Board Members: Mr. Bob Garrett, Chair
Dr. Scott Coleman
Mr. James Dickerson
Ms. Sarah Feye
Ms. Brigettee Henderson
Mr. Steve McCarty
Mr. Ken Schaefer
Mr. Ralph Todd
Ms. Connie Ware
President: Dr. Baker Pattillo
Vice-Presidents: Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook
General Counsel: Mr. Damon Derrick
Other SFA administrators, staff, and visitors
Regent Carlos Amaral was absent from the meeting.
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Student Regent Feye led the pledge to the flags and Regent McCarty provided the
invocation.
RECOGNITIONS
Robert Hill introduced the 2012 Southland Conference Indoor Track and Field
Championship Ladyack Track Team and the Ladyjack Tennis Team, the 2012 Southland
Conference Women’s Tennis Champions. Steve Westbrook recognized the students who
participated in the Alternative Spring Break, as well as the National Champion Spirit
Teams, the Jack Attack Dance Team and the Partner Stunts Team. Richard Berry
introduced faculty members being recommended for promotion to the rank of professor.
Dr. Berry introduced Dillard Tinsley, Professor Emeritus. Staff from the SFA Press made
a presentation to the board members introducing books that have been recently published.
Dr. Berry also recognized Tim King as one of the “faculty members who add value.”
BOARD ORDER 12-18
Upon motion by Regent McCarty, seconded by Regent Todd, with all members voting
aye, the following item was approved:
NAMING OF THE MAST STUDENT INVESTMENT ROUNDTABLE IN THE
NELSON RUSCHE COLLEGE OF BUSINESS (Executive Session Item)
WHEREAS, the board members considered the following: In accordance with the Board
Rules and Regulations and the university policy on Naming Guidelines (D-22), buildings
and other facilities may be named for persons, both living and deceased, and the board
may create any alternate naming opportunity within its discretion. The board will
consider the appropriate naming of the student investment roundtable, a program
currently housed in the Nelson Rusche College of Business.
THEREFORE, it was ordered that the university name the student investment roundtable, a
program currently housed in the Nelson Rusche College of Business, for the Mast family.
and that the following resolution be adopted:
WHEREAS, the Mast family’s forefathers were instrumental in bringing Stephen F.
Austin State University to Nacogdoches; and
WHEREAS, the Mast family has faithfully served and continues to serve the
Nacogdoches community with their commitment to rebuilding historical downtown
Nacogdoches; and
WHEREAS, the Mast family has been a loyal benefactor and supporter of the
arboretum, nursing, art, alumni and athletic programs at Stephen F. Austin State
University; and
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WHEREAS, Travis Mast III, John Mast, John Joseph Mast and the late Horace Mast
each attended Stephen F. Austin State University; and
WHEREAS, in their loyal dedication to Stephen F. Austin State University and their
generous spirit of service to the Nacogdoches community, they have set a
distinguished example for others;
NOW, THEREFORE, LET IT BE RESOLVED, the Board of Regents expresses its
admiration, gratitude and high regard for the Mast family by naming the student
investment roundtable in the Nelson Rusche College of Business the Mast Student
Investment Roundtable.
BOARD ORDER 12-19
Upon motion by Regent McCarty, seconded by Regent Todd, with all members voting
aye, the following item was approved:
NAMING OF THE JAMES CAMPBELL PLAZA ESTABLISHED AT HOMER
BRYCE STADIUM NEAR THE ATHLETIC FIELD HOUSE (Executive Session Item)
Whereas, the board members considered the following: In accordance with the Board
Rules and Regulations and the university policy on Naming Guidelines (D-22), buildings
and other facilities may be named for persons, both living and deceased, and the board
may create any alternate naming opportunity within its discretion. The board will
consider the appropriate naming of the area surrounding the vintage SFA sign at the north
end of the Homer Bryce Stadium near the athletic field house.
Therefore, it was ordered that the university name the area surrounding the vintage SFA
sign at the north end of the Homer Bryce Stadium near the athletic field house for James
E. Campbell and that the following resolution be adopted:
WHEREAS, James E. Campbell of Center, Texas, attended Stephen F. Austin State
Teachers College beginning in 1941 and has been a life-long fan of the SFA
Lumberjacks; and
WHEREAS, James E. Campbell developed an incredible work ethic at an early age
and founded businesses such as Campbell’s Portable Buildings, General Shelters of
Texas, and Center Auction Company; and
WHEREAS, Mr. Campbell served as a board member for the SFA Alumni
Foundation and Alumni Association, serving as its President, as well as being named
a Distinguished Alumnus of the University in 1985; and
WHEREAS, he has received the Silver Sprig Award from Ducks Unlimited, was
named East Texan of the Year in 1995, and is a Rotary International Paul Harris
Fellow; and
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WHEREAS, Mr. Campbell has been actively involved in fundraising activities and
programs sponsored by the SFA Alumni Association; and
WHEREAS, he has been a champion for SFA in Center, Shelby County, throughout
the East Texas Region, and across the entire state and nation;
NOW, THEREFORE, LET IT BE RESOLVED, the Board of Regents expresses its
admiration, gratitude and high regard for James E. Campbell by announcing that the
James Campbell Plaza will be established at Homer Bryce Stadium near the athletic
field house, in honor of the dedication and devotion of Mr. James E. Campbell.
APPROVAL OF MINUTES
BOARD ORDER 12-20
Upon motion by Regent McCarty, seconded by Regent Schaefer, with all members voting
aye, it was ordered that the minutes of the January 30 and 31, 2012, regular meeting of
the Board of Regents be approved as presented.
PERSONNEL
BOARD ORDER 12-21
Upon motion by Regent Henderson, seconded by Regent McCarty, with all members
voting aye, it was ordered that the following personnel items be approved.
FACULTY APPOINTMENTS FOR 2012 – 2013
EDUCATION
Erik Byker, Assistant Professor of Elementary Education, M.Ed. (University of
Virginia), at an academic year salary of $54,000 for 100 percent time, effective
September 1, 2012.
LIBERAL AND APPLIED ARTS
Donald Gooch, Assistant Professor of Government, Ph.D. (University of
Missouri), at an academic year salary of $48,000 for 100 percent time, effective
September 1, 2012.
David Rex-Galindo, Assistant Professor of Latin American History, Ph.D.
(Southern Methodist University), at an academic year salary of $46,000 for 100
percent time, effective September 1, 2012.
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SCIENCES AND MATHEMATICS
Daniel Bennett, Assistant Professor of Biology, Ph.D. (University of Kansas), at
an academic year salary of $51,000 for 100 percent time, effective September 1,
2012.
Jennifer Gumm, Assistant Professor of Biology, Ph.D. (Lehigh University), at an
academic year salary of $51,000 for 100 percent time, effective September 1,
2012.
STAFF APPOINTMENTS FOR 2012 – 2013
ALUMNI AFFAIRS
Samantha Mora, Alumni Events and Engagement Director, at an annual salary of
$39,500 for 100 percent time, effective February 1, 2012.
ATHLETICS
Kevin Carberry, Assistant Football Coach, at a 10.5 month salary of $35,000 for
100 percent time, effective February 20, 2012.
Daniel Georgalas, Assistant Volleyball Coach, at a 10.5 month salary of $28,728
for 100 percent time, effective January 23, 2012
Joshua Jorgensen, Coordinator of Athletic Operations, at an annual salary of
$38,937 for 100 percent time, effective January 16, 2012.
Richard Olin, Assistant Football Coach, at a 10.5 month salary of $82,000 for 100
percent time, effective January 30, 2012.
Samantha Robinson, Athletic Academic Services Assistant, at an annual salary of
$35,000 for 100 percent time, effective February 27, 2012.
Troy Rogers, Assistant Football Coach, at a 10.5 month salary of $61,000 for 100
percent time, effective January 30, 2012.
CAMPUS RECREATION
Suzanne Heffernan, Aquatics Coordinator, at an annual salary of $34,000 for 100
percent time, effective February 20, 2012.
CONTROLLER’S OFFICE
Anne Uhyrek, Accountant III, at an annual salary of $50,000 for 100 percent time,
effective February 1, 2012.
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GRAPHICS SHOP
June Parker, Graphics Shop Supervisor, at an annual salary of $31,200 for 100
percent time, effective January 3, 2012.
HEALTH SERVICES
Maureen Havard, Physician Assistant, at an annual salary of $80,000 for 100
percent time, effective January 2, 2012.
INFORMATION TECHNOLOGY SERVICES
Wayne Meier, Programmer/Analyst I, at an annual salary of $35,000 for 100
percent time, effective February 20, 2012.
PUBLIC AFFAIRS
Donna Parish, Marketing Communication Specialist, at an annual salary of
$41,000 for 100 percent time, effective February 10, 2012.
CHANGES OF STATUS FOR 2012 – 2013
ATHLETICS
Robert McDermand, from Athletic Academic Services Director at an annual
salary of $47,000 for 100 percent time, to Athletic Academic Services Director at
an annual salary of $52,000 for 100 percent time, effective February 1, 2012.
Jake Morrison, from Assistant Football Coach at a 10.5 month salary of $32,000
for 100 percent time, to Assistant Football Coach at a 10.5 month salary of
$35,000 for 100 percent time, effective February 1, 2012.
Nathan Schneider, from Athletic Academic Services Assistant at an annual salary
of $40,000 for 100 percent time, to Assistant Football coach at a 10.5 month
salary of $40,000 for 100 percent time, effective February 1, 2012.
Bruce Slaughter, from Assistant Football Coach at a 10.5 month salary of $58,000
for 100 percent time, to Assistant Football Coach at a 10.5 month salary of
$65,000 for 100 percent time, effective February 1, 2012.
Jacob Willingham, from Assistant Football Coach at a 10.5 month salary of
$32,000 for 100 percent time, to Assistant Football Coach at a 10.5 month salary
of $35,000 for 100 percent time, effective February 1, 2012.
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EDUCATION
Jennifer Bailey, from Associate Director of Project ENLANCE in the Department
of Secondary Education at an annual salary of $65,000 for 100 percent time, to
Director of Project CONFIANZA in the Department of Secondary Education at
an annual salary of $65,000 for 100 percent time, effective February 1, 2012.
FINE ARTS
Fred Allen, from Director of Bands at an academic year salary of $75,399 for 100
percent time, to Professor of Music and Director of Bands at an academic year
salary of $75,399 for 100 percent time, effective September 1, 2012.
INFORMATION TECHNOLOGY SERVICES
William Croft, from Instructional Systems Administrator in the Office of
Instructional Technology at an annual salary of $42,822 for 100 percent time, to
Systems Programmer I at an annual salary of $42,822 for 100 percent time,
effective December 1, 2011.
Daniel Duplechian, from Programmer/Analyst II at an annual salary of $43,782
for 100 percent time, to Programmer/Analyst III at an annual salary of $50,000
for 100 percent time, effective January 2, 2012.
Allena Kendall, from Programmer/Analyst I at an annual salary of $35,482 for
100 percent time, to Programmer/Analyst II at an annual salary of $42,000 for
100 percent time, effective February 1, 2012.
Jacquelyn Vose, from Programmer/Analyst I at an annual salary of $36,347 for
100 percent time, to Programmer/Analyst II at an annual salary of $42,000 for
100 percent time, effective February 1, 2012.
LIBERAL AND APPLIED ARTS
Charles Abel, From Professor and Chair of the Department of Government at an
annual salary of $102,691 for 100 percent time, to Professor of Government at an
academic year salary of $82,000 for 100 percent time, effective January 1, 2012.
Kwame Antwi-Boasiako, from Associate Professor of Government at an
academic year salary of $53,953 for 100 percent time, to Associate Professor and
Interim Chair of the Department of Government, at an academic year salary of
$53,953 for 100 percent time, with an additional monthly stipend of $2,595 for
seven months for interim duties, effective January 1, 2012.
Mark Barringer, from Associate Professor of History and Associate Dean of the
College of Liberal and Applied Arts, at an annual salary of $101,135 for 100
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percent time, to Associate Professor of History and Chair of the Department of
History, at an annual salary of $101,135 for 100 percent time, effective September
1, 2012.
Robert Szafran, from Professor of Social and Cultural Analysis at an academic
year salary of $83,695 for 100 percent time, to Professor and Chair of the
Department of Social and Cultural Analysis at an annual salary of $114,294 for
100 percent time, effective September 1, 2012.
PINEYWOODS AREA HEALTH EDUCATION CENTER
Randall Scott, from Coordinator of AHEC at an annual salary of $34,421 for 100
percent time, to Director of Pineywoods AHEC at an annual salary of $52,000 for
100 percent time, effective January 23, 2012.
PROCUREMENT SERVICES
Crystal Bell, from Contracting Specialist (non-exempt) at an annual salary of
$36,409 for 100 percent time, to Contracting Specialist (exempt) at an annual
salary of $36,409 for 100 percent time, effective March 1, 2012.
Peggy Byers, from Contracting Specialist (non-exempt) at an annual salary of
$37,089 for 100 percent time, to Contracting Specialist (exempt) at an annual
salary of $37,089 for 100 percent time, effective March 1, 2012.
William Ethridge, from Contracting Specialist (non-exempt) at an annual salary
of $35,300 for 100 percent time, to Contracting Specialist (exempt) at an annual
salary of $35,300 for 100 percent time, effective March 1, 2012.
SCIENCES AND MATHEMATICS
Kimberly Childs, from Professor and Interim Dean of Sciences and Mathematics
at an annual salary of $130,000 for 100 percent time, to Professor and Dean of
Sciences and Mathematics at an annual salary of $140,000 for 100 percent time,
effective April 17, 2012.
RETIREMENTS
It was ordered that he following retirements be accepted:
Mitzi Blackburn, Alumni Activities/Events Director, effective January 31, 2012.
Florence Elliot-Howard, Associate Professor of General Business, effective
January 31, 2012.
Debbie Ellisor, Clinical Instructor of Nursing, effective May 31, 2012.
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Betty Johnson, Professor of General Business, effective May 31, 2012.
Mary Pack, Clinical Instructor of Nursing, effective May 31, 2012.
PROMOTIONS
It was ordered that the following individuals be granted promotion to the academic rank
indicated.
To Assistant Professor, effective January 1, 2012:
Erin Bailey Nursing
Tamara Harris Nursing
To Assistant Professor, effective March 1, 2012:
Adam Akerson Elementary Education
Tracey Hasbun Elementary Education
Robin Johnson Elementary Education
To Associate Professor, effective fall semester, 2012:
Mario Ajero Music
Linda Black Secondary Education
Todd Brown Economics and Finance
Wesley Brown Geology
Wilma Cordova Social Work
Dianne Dentice Sociology
Jeremy Heider Psychology
George Hunt Accounting
Matthew Kwiatkowski Biology
Alan Larson Human Services
Steven Marsden English
Michael Maurer Agriculture
Matthew McBroom Forestry
Kefa Onchoke Chemistry
Karren Price Criminal Justice
Kerry Roberts Secondary Education
Daniel Scognamillo Forestry
Mark Seaman Secondary Education
Le’Ann Solmonson Human Services
Scott Sosebee History
Pat Stephens-Williams Forestry
Sandra Stewart Secondary Education
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Janet Tareilo Secondary Education
To Professor, effective fall semester, 2012:
Charlotte Allen Management, Marketing and Int’l Business
Christopher Ayer Music
Angela Bacarisse Theatre
Lesa Beverly Mathematics
Dean Coble Forestry
Warren Conway Forestry
Roy Joe Harris Mathematics
Joyce Johnston Modern Languages
Emmerentie Oliphant Social Work
Sarah Stovall Mathematics
To Professor Emeritus, effective fall semester, 2012:
Alan Nielsen Theatre
Allen Oster Theatre
Dillard Tinsley Management and Marketing
To Librarian II, effective fall semester, 2012:
Greg Bailey East Texas Research Center
To Archivist II, effective fall semester, 2012:
Jennifer Brancato East Texas Research Center
TENURE
It was ordered that academic tenure be awarded to the following individuals, effective fall
semester, 2012.
Mario Ajero Music
Brian Beavers Mathematics
Jeremy Becnel Mathematics
Linda Black Secondary Education
Todd Brown Economics and Finance
Wesley Brown Geology
Wilma Cordova Social Work
Dianne Dentice Sociology
Tracey Hasbun Elementary Education
Jeremy Heider Psychology
George Hunt Accounting
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Mikhail Kouliavtsev Economics and Finance
Matthew Kwiatkowski Biology
Alan Larson Human Services
Steven Marsden English
Michael Maurer Agriculture
Matthew McBroom Forestry
Gene Moon Music
Jannah Nerren Elementary Education
Emmerentie Oliphant Social Work
Kefa Onchoke Chemistry
Karren Price Criminal Justice
Kent Riggs Mathematics
Kerry Roberts Secondary Education
Jorge Salas Music
Daniel Scognamillo Forestry
Mark Seaman Secondary Education
Le’Ann Solmonson Human Services
Scott Sosebee History
Pat Stephens-Williams Forestry
Sandra Stewart Secondary Education
Janet Tareilo Secondary Education
Claudia Whitley Elementary Education
FACULTY DEVELOPMENT LEAVE FOR 2010-2011
It was ordered that the faculty members listed below be awarded Faculty Development
Leave for the semester indicated.
Fall 2012 Elizabeth Tasker Davis Department of English
Spring 2013 Stephen Lias School of Music
REGENTS PROFESSORSHIP FOR 2012-2013
It was ordered that Dr. Brian Oswald, Professor of Forestry, be awarded a Regents
Professorship for the academic year 2012-2013:
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ACADEMIC AND STUDENT AFFAIRS
BOARD ORDER 12-22
Upon motion by Regent Dickerson, seconded by Regent Todd, with all members voting
aye, it was ordered that the following academic and student affairs items be approved.
SMALL-SIZE CLASSES FOR SPRING 2012
The spring 2012 small-size class list was approved as presented in Appendix 1.
CURRICULUM CHANGES
The Board of Regents approved the undergraduate and graduate curriculum changes
listed in Appendix 2.
REQUEST FROM THE RUSCHE COLLEGE OF BUSINESS: NAME CHANGE FOR
DEPARTMENT OF GENERAL BUSINESS
WHEREAS, the board members considered the following: The Nelson Rusche College of
Business is requesting a change in department name for the Department of General
Business to the Department of Business Communication and Legal Studies. This name
change will more clearly indicate the academic disciplines taught in the department and
the types of research pursued by faculty.
THEREFORE, approval was given to the name change for the Department of General
Business to the Department of Business Communication and Legal Studies.
REQUEST FROM THE COLLEGE OF SCIENCES AND MATHEMATICS: NAME
CHANGE FOR DEPARTMENT OF CHEMISTRY
Whereas, the board members considered the following: The College of Sciences and
Mathematics is requesting a name change for the Department of Chemistry to the
Department of Chemistry and Biochemistry. The biochemistry program has grown
rapidly into a popular degree with more majors than the chemistry degree. Renaming the
department is necessary to maximize the potential of biochemistry’s growth.
Therefore, approval was given to the name change for the Department of Chemistry to
the Department of Chemistry and Biochemistry.
ACADEMIC AND STUDENT AFFAIRS POLICY REVISIONS
The Board of Regents adopted the following policy revisions as presented in Appendix 6:
Academic Accommodation for Students with Disabilities (F-33)
Compensation from Grants, Contracts and Other Sponsored
Agreements (E-74) NEW
Dead Week (A-15)
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Effort Reporting and Certification for Sponsored Activities (A-68)
Employee Scholarship Program (E-65)
Establishing Centers, Institutes and Specialized Testing or Service
Laboratories (A-71)
Extra-institutional Learning Experiences in the BAAS Degree (A-52)
Faculty Compensation (E-71)
File Maintenance for Faculty Personnel Files (A-60)
Institutional Animal Care and Use Committee (A-77) NEW
Leave of Absence (Faculty) (E-29A)
Leave of Absence (Non-Academic) (E-30N)
Mobile Device Applications (A-78) NEW
Nepotism (E-33)
Parking and Traffic Regulations (D-24)
Payments to Human Research Subjects (A-72)
Probationary Period of Employment (E-40N)
Radioactive or Radiation-producing Materials or Equipment (D-27)
Research Development Program (A-65)
Research Enhancement Program (A-39)
Salary Supplements, Stipends and Additional Compensation (E-9)
Staff Development (E-47.2)
Terminal Degree Policy (E-73)
USA Patriot Act (E-63)
Wireless Networking (D-49)
BOARD ORDER 12-23
Upon motion by Regent Dickerson, seconded by Regent Coleman, with all members
voting aye, the following item was approved:
SOUTH TEXAS TECHNOLOGY MANAGEMENT (STTM) INVENTION
MANAGEMENT (Executive Session Item)
Whereas, the board members considered the following: University faculty and staff
members develop intellectual property during the scope of their employment. This
intellectual property must be evaluated for its patentability and commercial potential, and
if determined to be suitable for such, patented and commercialized. South Texas
Technology Management (STTM) is a regional technology transfer office affiliated with
the University of Texas Health Science Center at San Antonio, and affiliated with various
research departments within components of the UT System and Texas State University.
STTM provides comprehensive and integrated technology development services to their
affiliates, from initial evaluation of an invention to patenting to marketing. The university
could greatly benefit from affiliating with STTM for the development of university-owned
intellectual property.
Therefore, it was ordered that the president be authorized to enter into an agreement with
STTM for invention management and any subsequent agreements necessary to jointly
manage or market university-owned intellectual property, including an invention
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management service agreement and inter-institutional agreements or similar for the joint
management and marketing of university-owned property. It is further ordered that the
president be authorized to enter into agreements to retain outside counsel as necessary to
pursue patent protection of any invention disclosed to STTM for the term of the STTM
agreement.
BUILDING AND GROUNDS
BOARD ORDER 12-24
Upon motion by Regent McCarty, seconded by Regent Todd, with all members voting
aye, the following building and grounds items were approved:
PURCHASE OF SHUTTLE BUSES
WHEREAS, the board members considered the following: The university’s shuttle bus
fleet currently consists of four traditional type buses that are 14 to 31 years old and
frequently require repair. The administration proposes that the existing shuttle bus fleet
be replaced with four new shuttle type buses that can accommodate 24 seated and 6
standing passengers and meet required safety and ADA requirements. The smaller size
will also allow easier negotiation through the interior of campus.
THEREFORE, the purchase of four new buses for student shuttle needs was approved at a
cost not to exceed $400,000. The president was authorized to sign any necessary
purchase orders and contracts. The Higher Education Fund (HEF) will be the source of
funds.
CONSERVATION EDUCATION CENTER ARCHITECT RFQ AND
CONSTRUCTION MANAGER AT RISK RFP
WHEREAS, the board members considered the following: The SFA Division of
Development has received and expects to receive additional donations for the
construction of a conservation education center at the Pineywoods Native Plant Center on
Raguet Street near the Tucker House. The university wishes to begin the construction
project with a request for qualifications (RFQ) for an architect, and a request for
proposals (RFP) for a construction manager at risk.
THEREFORE, the Board of Regents authorized the university to issue an RFQ for an
architectural firm and an RFP for a construction manager at risk to begin the construction
phase of the conservation education center. Following the evaluation of qualifications and
proposals, architect and construction manager at risk finalists will be presented to the
Board of Regents for selection. Donations will be used to fund the project.
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BUILDING AND GROUNDS POLICY REVISIONS
The Board of Regents adopted the following policy revisions as presented in Appendix 6:
Building Security/Special Events (F-5) POLICY TO BE DELETED
The Ed and Gwen Cole Art Center and the Griffith Gallery (B-36)
Guest Rooms (B-11) POLICY TO BE DELETED
Security Systems (D-57)
Solicitation on Campus (D-33)
Smoking and Use of Tobacco Products (D-35.5)
University Vehicles (Rental and 15 Passenger Vans) (B-30)
FINANCIAL AFFAIRS
BOARD ORDER 12-25
Upon motion by Regent Coleman, seconded by Regent Schaefer, with all members
voting aye, the following financial affairs items were approved.
ADOPTION OF FISCAL YEAR 2011-2012 SUMMER BUDGET
WHEREAS, the board members considered the following: The fiscal year 2011-12 summer
budget contains two regular summer semesters and a mini-semester. The 2011-12 annual
budget includes $2,700,576 that is available to support summer school salaries and
benefits. In addition, $540,157 of income in excess of budget and $320,000 from E&G
salary savings are used to fund summer school salaries. Additional summer salaries of
$13,052 are supported by designated funds.
THEREFORE, the Board of Regents approved the 2011-12 summer budget that totals
$3,573,785.
APPROVAL OF CONTRACT FOR ASSESSMENT AND EVALUATION SERVICES
FOR THE GEAR-UP GRANT
WHEREAS, the board members considered the following: The university has received a
seven-year grant award from the U.S. Department of Education for the Gaining Early
Awareness and Readiness for Undergraduate Programs for Success; GEAR UP for
Success Project. Comprehensive program assessment, data analysis, and an external
evaluation of the project outcomes are required as a condition of the award. Because of
its expertise in these areas, CoBro Consulting was included in the grant budget to deliver
these services, pending approval as a major consulting contract per university policies
and procedures. The total cost of these services is expected to exceed $100,000 over the
term of the contract.
Therefore, the Board of Regents ordered that the university utilize the services of CoBro
Consulting to provide comprehensive program assessment, data analysis, and evaluation
-17-
services to the GEAR UP for Success Project to meet grant requirements. The president
was authorized to sign the contract.
COURSE AND LAB FEES FY 2013
WHEREAS, the board members considered the following: Course and lab fees provide
instructional departments with funds to support the actual cost of consumable supplies,
service, and travel related to specific courses. Course and lab fees are allocated to
instructional departments for expenditures that are necessary for course delivery.
THEREFORE, the Board of Regents ordered the adoption of the schedule of course fees for
the 2012-13 fiscal year shown in Appendix 3.
DESIGNATED TUITION INCREASE FOR 2012-2013
WHEREAS, the board members considered the following: The university has experienced
significant reductions in state appropriations during the past two years. In order to
maintain meet operating needs, it is necessary to increase designated tuition.
THEREFORE, the Board of Regents ordered that the designated tuition be increased from
$124.40 to $141.86 per semester credit hour in fiscal year 2012-2013.
STATE ENERGY CONSERVATION OFFICE (SECO) LOAN PAYMENT WITH
AVAILABLE UNIVERSITY FUNDS
WHEREAS, the board members considered the following: The university entered into an
energy performance contract with the State Energy Conservation Office (SECO). The
university was given authority to use SECO loan funds for two energy performance
enhancement projects that total $17,245,462. Energy savings from the contract
implementation will release budgeted utility funds to pay the debt service on the SECO
loans. The first project was funded at $9,817,962 and the second project was funded at
$7,427,500. Both of the projects have been completed. Current market conditions do not
allow for any significant investment return, and funds are available to complete the
project(s) and reduce our reliance on SECO loan funds.
THEREFORE, the Board of Regents ordered that available fund balances in the HEF and
Designated Funds can be used to fund the remaining project(s) obligation. This would
enable the university to reduce its debt burden. Based on reimbursements received from
SECO to date compared to the original projections, this would reduce university debt
burden by $3,917,834. Since the project is guaranteed to produce savings in future years
to fund both the principal and interest payments, a portion of these savings could be used
for operating costs instead of debt service payments. Based on the initial debt service
schedules provided, the loan reduction is expected to free up approximately $400,000
-18-
annually. The Board of Regents approved the use of available fund balances in the
Higher Education Fund (HEF) and Designated Fund to pay SECO loan obligations not to
exceed $3,920,000.
LEASE OF SPACE IN PATTILLO STUDENT CENTER BY COMMERCIAL BANK
OF TEXAS
WHEREAS, the board members considered the following: Commercial Bank of Texas
(CBTX) currently leases approximately 750 square feet of space in the Baker Pattillo
Student Center to provide banking services. The lease agreement for this space expires on
May 31, 2012. The current agreement includes a clause that allows for the agreement to
be renewed for an additional 5-year period upon mutual agreement between the parties
and the negotiation of a new agreement.
CBTX has informed the university that it would like to renew its agreement for lease of
this space. The university has been pleased with the services provided to students and
employees by CBTX and will work with CBTX to negotiate an agreement renewal.
THEREFORE, the Board of Regents ordered that the agreement with Commercial Bank of
Texas for the lease of space in the Baker Pattillo Student Center be renewed for a term to
expire on May 31, 2017. The president was authorized to sign this agreement.
ROOM AND BOARD RATES FOR FY 2013
WHEREAS, the board members considered the following: Projected student housing and
food service operating costs support the need for revised room and board rates for the
2013 fiscal year. Pursuant to the relevant provisions of the university food service
contract, the administration and Aramark annually negotiate any rate increases for the
upcoming fiscal year. The contract uses the percentage increase in the Food and Beverage
element of the Consumer Price Index (CPI) published by the Bureau of Labor Statistics,
U. S. Department of Labor, for urban consumers (“CPI-U”) in the South as a benchmark
for any rate increase considered. The percentage increase for this CPI benchmark was
4.0%. The administration has negotiated a smaller rate increase of 3.375% for the
provision of board plan food service during the 2013 fiscal year.
The proposed room and board rates for FY2013 are presented in Appendix 4 and reflect a
2% increase in the board plan and a 2.5% increase in the room rate.
These revised rates will become effective in the fall semester of 2012.
THEREFORE, the Board of Regents approved the negotiated 3.375% Aramark increase and
the proposed room and board rates for FY2013 in accordance with the schedule presented
in Appendix 4.
-19-
GRANT AWARDS
Whereas, the board members considered the following: To date, the university has
received multi-year grant awards totaling $50,083,118 that include funds allocable to
fiscal year 2012. This includes $333,302 in new awards since the last report. Of the
multi-year total, grant awards allocable to fiscal year 2012 are $15,893,335 which reflects
an increase of $278,210 since the last report.
The grant awards result from extensive faculty research and service engagement across
many academic disciplines. The grants include direct federal, federal pass through, state
and private awards.
Therefore, the Board of Regents approved and ratified the additional grant awards
allocable to fiscal year 2012 detailed in Appendix 5 and totaling $333,302.
FINANCIAL AFFAIRS POLICY REVISIONS
The Board of Regents adopted the following policy revisions as presented in
Appendix 6:
Departmental Budgeting and Accounting Responsibilities (C-11)
Expenditure Authority for Financial Transactions (C-53)
Gramm Leach Bliley Act Required Information Security (D-54)
Identity Theft Prevention (C-60)
Parking and Traffic Regulations (D-24)
Student Account Receivables (C-59)
Student Fiscal Appeals (C-57)
REPORTS
The president presented a report on the following topics:
Upcoming Dates
London Band Trip
Accreditations
Faculty Senate
Student Regent
The director of audit services presented the following reports:
Public Funds Investment Act Compliance Review
Campus Recreation Audit
Update on Audit Plan
Risk Assessment
Dr. David Howard gave a report on the 2011-2012 Faculty Senate Activities and
introduced Dr. Linda Bobo, who will chair the Faculty Senate in the next academic year.
-20-
Ms. Syndi Mitchell gave a report from the Student Government Association:
Senators Serving as Voter Deputy Registrar
Update on Veterans Resource Center
Introduction of New Student Body President Dennis Hagans
and Vice President Daaven Johnson
Board Chair Bob Garrett announced the appointment of board members to standing
committees for 2012-2013:
Executive Committee
Bob Garrett, Chair
Steve McCarty, Vice Chair
James Dickerson, Secretary
Academic and Student Affairs Committee
Brigettee Henderson, Chair
Carlos Amaral
Connie Ware
Student Member
Bob Garrett, ex officio
Buildings and Grounds Committee
Steve McCarty, Chair
Carlos Amaral
James Dickerson
Bob Garrett, ex officio
Finance and Audit Committee
Scott Coleman, Chair
Ken Schaefer
Ralph Todd
Bob Garrett, ex officio
Investment Committee Liaison: Ken Schaefer
The board meeting was adjourned at 11:20 a.m.
Appendix 1
1
APPROVED REASONS TO OFFER SMALL-SIZE CLASSES
DEFINITIONS
Organized classes--Classes whose primary mode of instruction is lecture, laboratory, or seminar.
Small classes--Undergraduate level classes with less than 10 registrations, and graduate level classes with less than five
registrations.
REASONS:
(1) have been approved by the governing board of the university;
(2) is a required course for graduation (the course is not offered each semester or term, and, if canceled, may affect
the date of graduation of those enrolled);
(3) is a required course for majors in this field and should be completed this semester (or term) to keep proper
sequence in courses;
(4) is a course in a newly established degree program, concentration, or support area;
(5) is part of an interdepartmental (cross-listed) course taught as a single class by the same faculty at the same
station, provided that the combined enrollments do not constitute a small class;
(6) is a first-time offering of the course;
(7) is class size-limited by accreditation or state licensing standards;
(8) is class size-limited by availability of laboratory or clinical facilities; or
(9) is voluntarily offered by a faculty member in excess of the institutional teaching load requirement and for which
the faculty member receives no additional compensation.
Appendix 1
2
SMALL CLASSES
SPRING 2012
Course Information
Section Title
Number
Enrolled
Credit
Hour
Value
Total
Credit
Hours
Reason
Code
CSC 435 001 Teleprocessing & Data Comm 8 3 .00 24 (2)
CSC 441 001
Principles Systems
Programming
8 3 .00 24 (2)
FIN 415 001 Personal Financial Planning 9 3 .00 27 (2,3)
FIN 490 001 Student Invest Roundtable 7 3 .00 21 (4)
FIN 590 001 Adv Student Invest Roundtable 2 3 .00 6 (4)
MGT 422 022 International Management 9 3 .00 27 (2)
MGT 463 023 Business Policy & Strategy 7 3 .00 21 (3)
COU 533 020 Counseling Skills & Tech 4 3 .00 12 (2)
ELE 495 501 Humane & Enviro Education 3 3 .00 9 (5)
ELE 595 588 Humane & Environmental Edu 1 3 .00 3 (5)
EPS 675 020 Special Problems 2 3 .00 6 (9)
HMS 100 550
Foundations in Human
Sciences
6 3 .00 18 (5)
HMS 100 570
Foundations in Human
Sciences
3 3 .00 9 (5)
HMS 146 550 Intr to Family & Child Develop 5 3 .00 15 (5)
HMS 146 570 Intr to Family & Child Develop 3 3 .00 9 (5)
HMS 353 551 Parenting 8 3 .00 24 (5)
HMS 353 571 Parenting 1 3 .00 3 (5)
KIN 502 004 Pers Training Cert Prep Lab 3 1 .00 3 (5)
SED 450 036 Diversity in a Learner-Center 9 1 .00 9 (3)
SED 450 601 Diversity in a Learner-Center 9 2 .00 18 (3)
SPE 564 556 Early Childhood Spec Ed 3 3 .00 9 (4)
ART 509 501
Rdgs & Research in Museum
Stud
4 3 .00 12 (2)
ART 599 601 Art Ed: Theory & Practice 4 3 .00 12 (2)
MUP 105 001 Class Piano for Non-Mus Maj 2 3 1 .00 3 (2)
MUT 320 001 Music Production Techniques 9 3 .00 27 (4)
MUT 325 001 Music Industry 9 1 .00 9 (4)
MUT 360 501 Commercial Recording & Comp 7 3 .00 21 (4)
AGM 410 001 Agricultural Mach Oper & Perf 9 2 .00 18 (3)
AGM 410 020 Agricultural Mach Oper & Perf 9 1 .00 9 (3)
FOR 404 001 Urban Forestry 8 3 .00 24 (2)
FOR 438 001 Fire Use in Land Management 5 3 .00 15 (2)
FOR 457 001 Env. Attitudes & Issues 8 3 .00 24 (2)
GIS 410 001 Landscape Modeling 6 3 .00 18 (4)
GIS 415 001 Spatial Analysis 4 3 .00 12 (4)
GIS 552 001 Intro Digital Remote Sensing 4 3 .00 12 (3)
CO
M
515 001
Political Communication
4 3 .00 12 (2)
FRE 435 090 French Films 9 3 .00 27 (2)
PSC 405 001 Appellate Advocacy II 5 3 .00 15 (9)
CHE 338 001 Physical Chemistry II 3 4 .00 12 (9)
Appendix 1
3
CHE 441 001 Advanced Inorganic Chemistry 3 3 .00 9 (9)
CHE 442 020 Adv Inorganic Chemistry Lab 3 1 .00 3 (9)
CHE 454 001 Biochemical Techniques 4 3 .00 12 (9)
CHE 571 007 Advanced Inorganic Chemistry 2 3 .00 6 (9)
CHE 572 001 Adv. Environmental Chem I 3 3 .00 9 (9)
GOL 332 001 The Evolution of North America 7 3 .00 21 (2)
GOL 435 001 Introduction to Geophysics 6 4 .00 24 (2)
MTH 514 001 Complex Variables II 4 3 .00 12 (2,3)
MTH 540 001 Real Analysis II 3 3 .00 9 (2,3)
PHY 430 001 Thermodynamics 9 3 .00 27 (5)
STA 521 001 Statistical Analysis II 4 3 .00 12 (2,3)
Total Estimated Credit Hours in Small Classes 723
Total Estimated Credit Hours Spring 2012 144,696
Estimated Small Credit Hours as a Percentage of SFA Total Credit Hours 0.50%
Date: ___________________________________
Approval:
_________________________________________
Appendix 2
COURSE
NUMBER COURSE/PROGRAM TITLE DEPARTMENT
CHANGE
REQUESTED
NUR356 Birth Practices in the United States and Beyond Nursing New Course
NUR358 Exploring Grief Nursing New Course
BIO215 Fundamentals Forensic Pathology Biology New Course
BIO451 Lecture - Natural History of the Algae Biology New Course
BIO451 (LAB) Lab - Natural History of the Algae Biology New Course
THR163 Film and Culture Theatre New Course
ENV301 Hazardous Materials Forestry New Course
RDG398 Reading Elementary Education New Course
RDG398 Meeting the Literacy Needs of Diverse Learners Elementary Education New Course
SPH323 Literacy and the SLP Human Services* New Course
HMS201 Family Life Education Human Sciences* New Course
HMS319 Codes and Materials Human Sciences* New Course
HMS425 Advanced ID Graphic Computer Visualization Human Sciences* New Course
HMS425L Advanced ID Graphic Computer Visualization Lab Human Sciences* New Course
HMS435 Nutrition Counseling Human Sciences* New Course
KIN463 Fundamentals of Strength & Conditioning Kinesiology New Course
KIN467 Exercise Testing Field/Clinical Kinesiology New Course
KIN468 Exercise Psychology Kinesiology New Course
KIN462 Motor Learning Kinesiology New Course
CSC341 Principles of Operating Systems Computer Science New Course
Web Development Technology Certificate Computer Science New Certificate
Computer Application Technology Certificate Computer Science New Certificate
ANT384 Archaeological Mysteries Social & Cultural Analysis New Course
ANT455 Osteology and Forensics Social & Cultural Analysis New Course
ANT467 Cults & the Mythological Social & Cultural Analysis New Course
PBA420 Ethics in Public Administration Government New Course
PSY352 Health Psychology Psychology New Course
HIS438 American Urban History History New Course
HIS465 Public History Internship History New Course
COM355 Health Communication Mass Communication New Course
MCM205 Media Writing Mass Communication New Course
MCM210 Multimedia Production Mass Communication New Course
MCM250 Photographic Journalism I Mass Communication New Course
MCM300 Single Camera Production Mass Communication New Course
MCM305 Convergence Reporting Mass Communication New Course
MCM320 Sports Writing Mass Communication New Course
MCM350 Photographic Journalism II Mass Communication New Course
MCM382 Public Relations Case Studies Mass Communication New Course
MCM383 Public Relations Campaigns Mass Communication New Course
MCM406 Media Ethics Mass Communication New Course
MCM410 Student Publications Practicum Mass Communication New Course
MCM420 Broadcast Practicum Mass Communication New Course
MCM440 Backpack Journalism Mass Communication New Course
MCM445 Advertising & Illustration Mass Communication New Course
MCM450 Advanced Photojournalism Mass Communication New Course
UNDERGRADUATE COURSE PROPOSALS - NEW COURSES/PROGRAMS/CERTIFICATES
FY13
Page 1 New Course Proposals
Appendix 2
MCM455 Media & Politics Mass Communication New Course
MCM460 Media Management Mass Communication New Course
MCM465 Meet the Media Mass Communication New Course
MCM470 Strategic Media Mass Communication New Course
MCM475 Topics in Public Relations Mass Communication New Course
POR131 Elementary Portuguese I
Languages, Cultures &
Communication New Course
POR132 Elementary Portuguese II
Languages, Cultures &
Communication New Course
POR231 Intermediate Portuguese I
Languages, Cultures &
Communication New Course
POR232 Intermediate Portuguese II
Languages, Cultures &
Communication New Course
BA/BS in Mass Media Mass Communication New Program
Page 2 New Course Proposals
Appendix 2
COURSE
NUMBER COURSE/PROGRAM TITLE DEPARTMENT CHANGE REQUESTED
RDG314 Reading Elementary Education Delete Course
SPH322 Language Disorders in School Age Human Services* Delete Course
HMS290 Codes and Materials Human Sciences* Delete Course
PSY300 Experimental Math of Psychology Psychology Delete Course
PSY385 Psychology of Aggression Psychology Delete Course
PSY400 Positive Psychology Psychology Delete Course
PSY410 Performance Management Psychology Delete Course
PSY425 Psychology & Law Psychology Delete Course
PSY428 Comparative Psychology Psychology Delete Course
UNDERGRADUATE COURSE PROPOSALS - DELETIONS
FY13
Page 1 Delete Course Proposals
Appendix 2
COURSE
NUMBER COURSE/PROGRAM TITLE DEPARTMENT CHANGE REQUESTED
CHE302 Fundamental Applications of Chemistry Chemistry Modify Course
PHY410 Experimental Techiniques of Physics Physics Modify Course
MTH099 Intermediate Algebra Math Modify Course
MTH129 Concepts and Applications Math Modify Course
B.S. Chemistry Chemistry Modify Program
ART240 Art Metals/Jewelry Art Modify Course
ART461 Digital Media II Art Modify Course
ART462 Digital Media Interactive Art Art Modify Course
ART463 Ditigal Media: Motion Graphics Art Modify Course
ART464 Ditigal Media: Time Based Media Art Modify Course
THR428 Advanced Directing Theatre Modify Course
AGN462 Forages Agriculture Modify Course
FOR466 Urban Wildlife Management Forestry Modify Course
FOR252 Environmental Interpretation Methods Forestry Modify Course
GIS395 GIS Database Management Forestry Modify Course
GIS400 GIS Programming Forestry Modify Course
GIS425 Mobile and Field GIS Forestry Modify Course
Agriculture Major Forestry Modify Program
RDG390 Content Area Reading and Writing Elementary Education Modify Course
RDG416 Reading as a Language Process Elementary Education Modify Course
MLG401 The Mid-Level Learning Community Elementary Education Modify Course
MLG401L The Mid-Level Learning Community Lab Elementary Education Modify Course
MLG403L Integrating Mid Grades Learn Lab Elementary Education Modify Course
MLG423 Social Studies in Middle Grades Elementary Education Modify Course
MLG402 Learner Centered Middle Schools Elementary Education Modify Course
SPH320 Language Disorders in Children Human Services* Modify Course
HMS355 Nutrition for Healthcare Human Sciences* Modify Course
HMS372 Occupational Family and Consumer Sciences Current Human Sciences* Modify Course
HMS404 Quantity Food Production and Services Human Sciences* Modify Course
HMS409 Applied Nutrition Human Sciences* Modify Course
HMS449 Nutrition and Disease Human Sciences* Modify Course
HMS479 Medical Nutrition Therapy Human Sciences* Modify Course
KIN234 Innovative Games and Sports Kinesiology Modify Course
SED370 Introduction to Pedagogy Secondary Education Modify Course
EC-12 All Level Physical Education Teacher
Certification Kinesiology Modify Program
Elementray Education Major Elementary Education Modify Program
EC-6 Program Elementary Education Modify Program
4-8 MLG Program Elementary Education Modify Program
Rehabilitation Major Human Services Modify Program
Food Nutrition and Dietetic Human Services Modify Program
Interior Design Human Services Modify Program
ACC437 Auditing Principles Accounting Modify Course
CSC214 Computer Organization Computer Science Modify Course
CSC351 Internet Programming Concepts Computer Science Modify Course
CSC355 Network Administration Computer Science Modify Course
CSC435 Teleprocessing & Data Communications Computer Science Modify Course
CSC445 Computer Graphics Computer Science Modify Course
CSC452 Database Application Development Computer Science Modify Course
CSC455 Enterprise Security Computer Science Modify Course
FIN415 Personal Financial Planning Economics & Finance Modify Course
BCM450 Executive Communication General Business Modify Course
UNDERGRADUATE COURSE PROPOSALS - MODIFICATIONS
FY13
Page 1 Modify Course Proposals
Appendix 2
BS
Computer
Science
Degree B.S. Computer Science Computer Science Modify Program
Finance Major Economics & Finance Modify Major
ANT248 Physical Anthropology Social & Cultural Analysis Modify Course
ANT466 Magic, Cults, & the Supernatural Social & Cultural Analysis Modify Course
GEO365 Political Geography Social & Cultural Analysis Modify Course
Criminal Justice/Public Administration Government Modify Program
AAS300 Professional Planning and Development Seminar Social & Cultural Analysis Modify Course
AAS498 Senior Capstone Seminar Social & Cultural Analysis Modify Course
ENG442 Topics in Linguistics English Modify Course
MCM301 Copy Editing Mass Communication Modify Course
MCM302 Video Production Mass Communication Modify Course
MCM307 Advertising Techniques & Procedure Mass Communication Modify Course
MCM376 Radio-Television Announcing Mass Communication Modify Course
MCM380 Public Relations Mass Communication Modify Course
MCM381 Public Relations Writing Mass Communication Modify Course
MCM403
Modify Course Title for Layout and Design.Approved 2-
3 Mass Communication Modify Course
MCM421 Writing for Radio/TV Mass Communication Modify Course
GER131 Elementary German I Languages, Cultures & Communication Modify Course
GER132 Elementary German II delines Languages, Cultures & Communication Modify Course
Major in Communication Studies, Journalism, &
Radio/Television Mass Communication Modify Program
Major in Philosophy Mass Communication Modify Program
B.S, in Mulitdisciplinary Studies Multi-Disciplinary Studies Modify Program
Gender Studies minor Social & Cultural Analysis Modify Program
Psychology Major Psychology Modify Program
B.FA in Creative Writing English Modify Program
Linguistics Minor English Modify Program
Page 2 Modify Course Proposals
Appendix 2
Graduate Proposals 1
GRADUATE CURRICULUM PROPOSALS, CHANGES, DELETIONS
FY2013
College of Education
COURSE COURSE TITLE DEPARTMENT CHANGE/MODIFICATION
AED 554 Practicum for School Principals Secondary Education Modify Course
AED 676 Overview of the Superintendency Secondary Education New Course
AED 679 Facilities and Resource Management Secondary Education New Course
AED 683 Higher Ed. Finance Policy and Law Secondary Education New Course
AED 684 Higher Ed. Administration Secondary Education New Course
AED 685 Critical Issues in Higher Ed. Secondary Education New Course
AED 686 Public School Finance & Resources Secondary Education New Course
COU 530 Crisis Counseling Human Services New Course
COU 539 Clinical Mental Health Counseling in
Communities and Agencies
Human Services Modify Course
COU 559 Assessment in Counseling Human Services New Course
COU 585 Lifespan Development Human Services New Course
ECH 500 Infant Toddler Curriculum Elementary Education New Course
ECH 561 Introduction to ECH Elementary Education Modify Course
ECH 562 Early Childhood Teaching Elementary Education Modify Course
EPS 661 History and Systems Human Services New Course
HMS 586 Adult Development and Aging Human Services New Course
KIN 552 Scientific Basis of Exercise Sci Kinesiology New Course
KIN 555 Orientation and Analysis of
Laboratory Techniques
Kinesiology New Course
RDG 518 Reading Methods for ECH Elementary Education
Modify Course
SED 543 The Professional Educator Secondary Education
Modify Course
SED 544 Clinical Experience in Curriculum and
Instruction
Secondary Education
New Course
SPE 573 Leadership in Visual Impairment Human Services New Course
Early Childhood M.Ed. Elementary Education Modify Program
M.Ed. Special Education with
certification
Human Services Modify Program
M.Ed. with Major in Special
Education
Human Services Modify Program
Kinesiology and Health Science Kinesiology Modify Program
Kinesiology and Health Science (552) Kinesiology Modify Program
Principal Program Secondary Education Modify Program
Appendix 2
Graduate Proposals 2
College of Forestry and Agriculture
ENV 510 Risk Assessment Environmental Science Modify Course
ENV 520 Indust, Hygiene and Safety Environmental Science Modify Course
ENV 524 Toxicology and Global Health Environmental Science Modify Course
ENV 525 Env Policy & Regulation Environmental Science Modify Course
ENV 542 General Principles of Epidem Environmental Science Modify Course
ENV 560 Internship/Practicum Environmental Science New Course
FOR 510 Research Methods in Forestry Forestry Modify Course
FOR 566 Urban Wildlife Management Forestry Modify Course
FOR 587 Graduate Seminar Forestry Modify Course
FOR 687 Graduate Seminar Forestry Modify Course
GIS 500 GIS Programming Forestry Modify Course
GIS 525 Mobile and Field GIS Forestry Modify Course
Master of Science degree Forestry Modify Program
College of Fine Arts
Art 563 Digital Media: Motion Graphics Art Modify Course
Art 564 Digital Media: Time Based Media Art Modify Course
Master of Art in Music Music Modify Program
Master of Arts in Music Education Music Modify Program
Master of Music (in Music) Music Modify Program
College of Business
ACC 511 Accounting for Management Accounting Modify Course
ACC 512 Sem in Acct Research & Analysis Accounting Modify Course
ACC 532 Legal Principles Related to Acct Accounting Modify Course
ACC 549 Topics in Financial Reporting Accounting Modify Course
College of Sciences & Mathematics
CHE 555 Proteins and Nucleic Acids Chemistry Delete Course
MTH 513 Complex Variables I Mathematics
Modify Course
MTH 539 Real Variables Mathematics
Modify Course
MTH 540 Introductory Measure and Integration Mathematics
Modify Course
MTH 555 Technology and Communication in the
Mathematical Sciences
Mathematics
New Course
PHY 511 Nuclear Physics Physics Modify Course
PHY 533 Theoretical Physics A & B Physics Modify Course
PHY 534 Solid State Physics Physics Modify Course
PHY 589 Thesis Research Physics Modify Course
PHY 581 Problems in Teaching College Physics
A&B
Physics Modify Course
Master of Science in Mathematical
Sciences with Concentration in
Mathematics
Mathematics Modify Program
Note:
In Appendix 2, there were several instances where courses originally submitted in the April 2012
Report to the Board as Human Sciences courses were actually Human Services courses, as well
as Human Services courses that were actually Human Sciences courses. Those incorrectly
identified in the Report to the Board were changed in the board minutes in July 2012 and are
indicated with an asterisk*.
Appendix 3
Department Course # Section Course Name Present Proposed
Accounting ACC 231 Principles of Financial Accounting $ 5.00 $ 10.00
Accounting ACC 232 Principles of Financial Accounting $ 5.00 $ 10.00
Accounting ACC 331 Principles of Financial Accounting $ 5.00 $ 10.00
Accounting ACC 332 Principles of Financial Accounting $ 5.00 $ 10.00
Accounting ACC 333 Principles of Financial Accounting $ 5.00 $ 10.00
Accounting ACC 343 Principles of Financial Accounting $ 5.00 $ 10.00
Department Course # Section Course Name Present Proposed
Elementary Education MLG 403 Learner Centered Middle Schools $ 30.00 $ 40.00
Elementary Education MLG 401 The Middle Level Learning Community $ 30.00 $ 40.00
Human Sciences HMS413 Interior Design Portfolio Development $ - $ 120.00
Human Services COU 524 The School Counselor $ - $ 25.00
Human Services COU 534 School Counseling Programs $ - $ 25.00
Human Services COU 525 School Counseling Programs $ - $ 25.00
Human Services SPE 445 Basic Orientation and Mobility Skills and Concern $ - $ 30.00
Human Services COU 593 Pre-Practicum $ - $ 35.00
Human Services COU 594 Practicum $ 45.00 $ 75.00
Human Services SPE 438 501 Academic Instruction for Persons with Disabilities $ - $ 25.00
Human Services SPE 562 501,601 Insturctional Strategies for Exceptional Learners $ - $ 25.00
Human Services COU 528 Group Counseling $ - $ 100.00
Human Services COU 595 Counseling Practicum $ 65.00 $ 200.00
Human Services EPS 585 Advanced Human Growth & Development $ - $ 25.00
Human Services RHB 325 Intro. To Work with Persons with Visual Impairment $ - $ 25.00
Human Services RHB 340 The Eye, Its Function and Health $ - $ 25.00
Human Services RHB 493d Workshop in Rehabilitation- The Visuallly Impaired $ - $ 30.00
Human Services SPE 442 Working with Person with Visual & Multi. Impairment $ - $ 50.00
Human Services SPE 594 Adv. Clin. Practicum in Orientation & Mobility $ - $ 50.00
Secondary Education SED 542 PBIC Internship - 2nd Semester (all sections) $ 750.00 $ 750.00
Secondary Education SED 541 PBIC Internship - 1st Semester (all sections) $ 750.00 $ 750.00
Department Course # Section Course Name Present Proposed
Art ART 230 Sculpture I $ 90.00 $ 110.00
Art ART 430 Sculpture II $ 130.00 $ 152.00
Art ART 431 Casting $ 135.00 $ 180.00
Art ART 533 Graduate Sculpture $ 130.00 $ 152.00
Art ART 534 Graduate Sculpture: Casting $ 135.00 $ 180.00
Art ART 440 Introduction Art Metal/Jewelry $ 110.00 $ 130.00
Art ART 240 Introduction Art Metal/Jewelry $ 110.00 $ 130.00
Theatre THR 163 Film and Culture $ 8.00
Department Course # Section Course Name Present Proposed
Agriculture ANS 150 Animal Science Practicum $ - $ 30.00
Agriculture ANS 250 Artificial Insemination $ 130.00
College of Forestry and Agriculture
College of Fine Arts
COURSE AND LAB FEE REQUESTS FY2013
College of Education
College of Business
Page 1
Appendix 3
Department Course # Section Course Name Present Proposed
Mass Communication MCM 205 Media Writing $ - $ 35.00
Mass Communication MCM 210 Multimedia Production $ - $ 45.00
Mass Communication MCM 250 Photographic Journalism I $ - $ 45.00
Mass Communication MCM 300 Single Camera Production $ - $ 60.00
Mass Communication MCM 305 Converged Reporting $ - $ 35.00
Mass Communication MCM 320 Sports Writing $ - $ 35.00
Mass Communication MCM 350 Photographic Journalism II $ - $ 45.00
Mass Communication MCM 420 Broadcast Practicum $ - $ 100.00
Mass Communication MCM 440 Backpack Journalism $ - $ 45.00
Mass Communication MCM 445 Advertising & Illustration $ - $ 45.00
Mass Communication MCM 450 Advanced Photojournalism $ - $ 45.00
Mass Communication MCM 456 Advanced TV Production $ 40.00 $ 60.00
Psychology PSY 420 History and Systems of Psychology $ - $ 20.00
Department Course # Section Course Name Present Proposed
Biology BIO 238 Anatomy and Physiology $ 20.00 $ 30.00
Biology BIO 239 Anatomy and PhysiologyII Lab $ 20.00 $ 30.00
Chemistry CHE 134L 500-590 General Laboratory II (online lab only) $ 30.00 $ 10.00
Chemistry CHE 133L 500-590 General Laboratory I (online lab only) $ 30.00 $ 10.00
Geology GOL 364 Field Camp (effective summer 2012) $ 539.40 $ 1,495.00
Nursing NUR 307 Assessment Across the Lifespan $ 100.00 $ 85.00
Nursing NUR 406 Nursing Care of Complex Health Needs $ 115.00 $ 85.00
Nursing NUR 331 Nursing Care of Women and Children I $ 64.00 $ 65.00
Nursing NUR 332 Nursing Care in Promotion of Mental Wellness $ 20.00 $ 15.00
Nursing NUR 330 Nursing Care of Young Adult to Elderly $ 90.00 $ 75.00
Nursing NUR 306 Basic Nursing Care of Adult Clinets $ 109.00 $ 150.00
Nursing NUR 308 Pharmacology Across the Lifespan $ 20.00 $ 15.00
Nursing NUR 407 Nursing Care of Women and Children II $ 90.00 $ 60.00
Nursing NUR 408 Nursing Care Clients Complex Mental Health Needs $ 50.00 $ 45.00
Nursing NUR 430 Nursing Research and Applications $ 20.00 $ 15.00
Nursing NUR 432 Leadership/Coordination of Nursing $ 45.00 $ 50.00
Physics & Astronomy AST 105 Classical and Modern Astronomy $ 3.00 $ 5.00
Physics & Astronomy PHY 410 Experimental Techniques of Physics $ - $ 100.00
Collge of Liberal and Applied Arts
Collge of Science and Mathematics
Page 2
Appendix 4
Residence Fall or Spring Summer 1 or 2 Part of Term
Hall Rates Rate Rate
Hall 5 $1,957
Hall 7 $1,757
Hall 9 and 12 $1,976
Hall 17 $2,219
Hall 20 $2,333
Hall 10,11,15,18 $1,739
Hall 14 and 16 $1,804 $578 (Summer rate is $17.02 per day)
Lumberjack Landing $2,935
Lumberjack Lodge 4 br $3,359
Lumberjack Lodge 2 br $3,566
Lumberjack Village A $3,566
Lumberjack Village A 1 br $4,391
Lumberjack Village B $3,999
Lumberjack Village B 1 br $1,766
University Woods 1 br $3,303
University Woods 2 br $2,715
Meal plans (rates include sales tax)
Campus Resident 7/14 w/$125 7/20 w/$50 210 Block w/$75
$1,550 $1,550 $1,550
Commuter 5/5 w/$50 50 Block w/$50 25 Block w/$100
$610 $389 $278
Summer Resident 7/14 w/$75 7/20 w/$50
$576 $716
Summer Commuter 50 Block w/$50 25 Block w/$100
$389 $278
Combined Room and Board
w/7 Day w/7 Day w/210 w/7 Day w/7 Day
Residence Hall 14 Meals 20 Meals Block 14 Meals 20 Meals
5 Wisely Hall $3,507 $3,507 $3,507
7 Todd Hall $3,307 $3,307 $3,307
9 North Hall $3,526 $3,526 $3,526
10 Hall 10 $3,289 $3,289 $3,289
11 Mays Hall $3,289 $3,289 $3,289
12 South Hall $3,526 $3,526 $3,526
14 Hall 14 $3,354 $3,354 $3,354 $1,154 $1,294
15 Griffith Hall $3,289 $3,289 $3,289
16 Hall 16 $3,354 $3,354 $3,354
17 Steen Hall $3,769 $3,769 $3,769
18 Kerr Hall $3,289 $3,289 $3,289
20 Hall 20 $3,883 $3,883 $3,883
Lumberjack Landing $4,485 $4,485 $4,485
Lodge 4br $4,909 $4,909 $4,909
Lodge 2br $5,116 $5,116 $5,116
Village A $5,116 $5,116 $5,116
Students living in the halls listed above are required to have a board plan
Rates above include sales tax for Board
Fall and Spring Semester Summer 1 or 2 Part of Term
Stephen F. Austin State University
Room and Board Rates for 2012-2013
Appendix 5
Grants awarded between January 1, 2012 and March 20, 2012
*New awards
Prepared by the Office of Research & Sponsored Programs
1
Total New Current Year Awards (this period) – as of March 20, 2012
Subtotal direct federal $ 0
Subtotal federal pass-through $ 114,461
Subtotal state and state pass-through $ 26,450
Subtotal private and local government $ 137,299
Total awards (all years) for new awards (this period) $ 333,302
Total awards (all years) for continuing grants (this period) $ 281,735
Direct Federal Awards
Subtotal Current Year Awards (this report) = $0
Subtotal New Direct Federal Awards (total award) = $0
Federal Pass-through Awards
*P-16 College and Career Readiness Marketing
FY 2012 Award: $108,411
Total Award: $108,411 (Grant - renewal)
Sponsor: Texas Higher Education Coordinating Board
(U.S. Dept. of Education)
Term (this action): January 2, 2012 – January 2, 2013
Description: Funds are provided to facilitate a data-driven effort to create a
college-going culture for the region’s 28,000 P-12 students and ensure that students have
the skills and knowledge necessary to succeed in college and the workforce. Goals
include increasing rates of FAFSA and ApplyTX completion, increasing awareness about
college and career readiness, and promoting the GenTX statewide messaging campaign.
PI/PD: Dr. Judy Abbott, James I. Perkins College of Education
*Preserving a Legacy: Cultural Expressions
FY 2012 Award: $5,000
Total Award: $5,000 (Contract)
Sponsor: Alabama-Coushatta Tribe of Texas
(National Park Service - U.S. Dept. of the Interior)
Term February 15, 2012 – August 31, 2012
Description: The purpose of this consulting services agreement is to assist the
Alabama-Coushatta Tribe in the conduct, recording, and editing of oral history
interviews to document traditional cultural practices for dissemination to schools,
museums, and libraries. PI/PD: Linda Reynolds, East Texas Research Center, Ralph W.
Steen Library
Appendix 5
Grants awarded between January 1, 2012 and March 20, 2012
*New awards
Prepared by the Office of Research & Sponsored Programs
2
*Heritage Development Summit
FY 2012 Award: $1,050
Total Award: $1,050 (Grant)
Sponsor: Humanities Texas (National Endowment for the Humanities)
Term (this action): February 1, 2012 – March 31, 2012
Description: Funds are provided to support in part the annual Heritage
Development Summit, which promotes rural economic stimulus using humanities-based
projects and heritage preservation. PI/PD: Dr. Mark Barringer, Center for Regional
Heritage Research, College of Liberal and Applied Arts
Subtotal Current Year Awards (this report) = $114,461
Subtotal New Federal Pass-through Awards (total award) = $114,461
State and State Pass-through Awards
Previously Described
*JAMP Camp FY 2012
FY 2012 Award: $20,000 (renewal) Total Award: $20,000
Piney Woods AHEC Special Projects
FY 2012 Award: $3,750 (additional award) Total Award: $69,710
NEC4 Statistical Analysis for SUCCESS Project
FY 2012 Award: $2,700 (additional award) Total Award: $ 7,025
Subtotal Current Year Awards (this report) = $26,450
Subtotal New State/State Pass-through Awards (total award) = $20,000
Private and Local Government Awards
*Establishing Earthworms on Reclaimed Lignite Mine Soils in East Texas
FY 2012 Award: $66,183
Total Award: $162,725 (Grant)
Sponsor: Luminant Environmental Research Program
Term (this action): January 1, 2012 – December 31, 2014
Description: This grant funds a two-year research fellowship for a doctoral
dissertation project that will determine earthworm abundance, biomass, and species
composition in the Martin Mine lake complex in east Texas. PI/PD: Dr. Kenneth Farrish,
Department of Environmental Science
*Tallow Control on the Pineywoods Mitigation Bank: Establishment Ecophysiology, Growth,
and Silviculture
FY 2012 Award: $21,404
Total Award: $21,404 (Educational Research Agreement)
Sponsor: Working Lands Investment Partners, LLC
Appendix 5
Grants awarded between January 1, 2012 and March 20, 2012
*New awards
Prepared by the Office of Research & Sponsored Programs
3
Term (this action): January 9, 2012 – May 31, 2014
Description: This research study will describe the relationship between different
Chinese tallow control methods, features that allow for tallow establishment and growth,
tallow ecophysiological processes, and the relationship of tallow and soil. PI/PD: Dr.
Jeremy Stovall, School of Forestry (co-PIs: Dr. Hans Williams and Dr. Dean Coble,
School of Forestry)
*NISD Demographic Analysis
FY 2012 Award: $12,500
Total Award: $12,500 (Contract)
Sponsor: Nacogdoches Independent School District
Term (this action): November 30, 2011 – April 1, 2012
Description: This contract funds a demographic study that will result in a
geospatial student database to be used for analysis of student patterns and trends. PI/PD:
Dr. Jerry Williams, Department of Social and Cultural Analysis
*Increasing Minority Interest in Athletic Training with the SFASU Shadow Day
FY 2012 Award: $1,587
Total Award: $1,587 (Grant)
Sponsor: National Athletic Trainers’ Association, Inc.
Term (this action): February 1, 2012 – May 31, 2012
Description: This grant provides funds to assist in the recruitment of minority
high school students into the athletic training profession. PI/PD: Dr. Linda Stark Bobo,
Department of Kinesiology and Health Science
Previously Described Awards
Henderson Wildlife Research Initiative
FY 2012 Award: $35,000 (additional award) Total Award: $205,000
*Martin Luther King Day of Service
FY 2012 Award: $625 (renewal) Total Award: $625
Subtotal Current Year Awards (this report) = $137,299
Subtotal New Private and Local Government Awards (total award) = $198,841
Note:
Amounts are based on award notices as they are received from the funding agency, not
expenditures or balances in funds/accounts. Some current year awards are estimates
based on the total amount awarded spread over the award period.
Does not include non-grant financial aid or gift accounts.
Appendix 6
Policies for Board Review
April 17, 2012
Policy Name
Policy
Number
BOR
Cte
Action/Change
Page
Number
Academic Accommodation
for Students with Disabilities
F-33 ASA
Further clarification of ADA
laws.
P-4
At-Will Employment E-66 ASA
Clarification of termination
authority and updates to
language.
P-9
Building Security/Special
Events
F-5 B&G Policy to be deleted. P-11
Compensation from Grants,
Contracts and Other
Sponsored Agreements
E-74 ASA New policy. P-12
Dead Week A-15 ASA Minor wording changes. P-19
Departmental Budgeting and
Accounting Responsibilities
C-11 FA
Updates required by Banner
system change.
P-20
Effort Reporting and
Certification for Sponsored
Activities
A-68 ASA
Minor wording changes and
updates.
P-22
Employee Scholarship
Program
E-65 ASA
Minor wording changes and
updates.
P-25
Establishing Center, Institutes
and Specialized Testing or
Service Laboratories
A-71 ASA
Minor wording changes and
updates.
P-26
Expenditure Authority for
Financial Transactions
C-53 FA
Minor wording changes and
updates.
P-28
Extra-institutional Learning
Experiences in the BAAS
Degree
A-52 ASA
Remove reference to work/life
experiences.
P-29
Faculty Compensation E-71 ASA
Minor wording changes and
updates.
P-32
File Maintenance for Faculty
Personnel Files
A-60 ASA
Minor wording changes and
updates.
P-36
Appendix 6
Policy Name
Policy
Number
BOR
Cte
Action/Change
Page
Number
Gramm Leach Bliley Act
Required Information Security
D-54 FA
Minor wording changes and
updates.
P-38
Guest Rooms B-11 ASA Policy to be deleted. P-41
Identity Theft Prevention C-60 FA
Minor wording changes and
updates.
P-43
Institutional Animal Care and
Use Committee
A-77 ASA New policy. P-47
Leave of Absence (Faculty) E-29A ASA
Clarification of bereavement and
military leaves.
P-49
Leave of Absence (Non-academic)
E-30N ASA Clarification of military leave. P-57
Mobile Device Applications A-78 ASA New policy. P-64
Nepotism E-33 ASA
Clarification and minor wording
changes.
P-66
Parking and Traffic
Regulations
D-24 ASA
Major rewrite with an increase in
some parking fees.
P-68
Payments to Human Research
Subjects
A-72 ASA
Documentation record retention
made more specific.
P-99
Probationary Period of
Employement
E-40N ASA
Minor wording changes and
updates.
P-101
Radioactive or Radiation-producing
Materials or
Equipment
D-27 ASA
Clarification of ordering and
receipt procedures.
P-102
Research Development
Program
A-65 ASA
Reorganization of content and
minor wording changes.
P-105
Research Enhancement
Program
A-39 ASA
Minor wording changes and
updates.
P-107
Appendix 6
Policy Name
Policy
Number
BOR
Cte
Action/Change
Page
Number
Salary Supplements, Stipends
and Additional Compensation
E-9 ASA
Reorganization of content and
clarification of guidelines.
P-110
Security Systems D-57 B&G
Clarification of process for
installing and maintaining
systems.
P-119
Smoking and Use of Tobacco
Products
D-35.5 B&G
Reviewed with no content
changes.
P-124
Solicitation on Campus D-33 B&G
Minor wording changes and
updates.
P-125
Staff Development E-47.2 ASA
Minor wording changes and
updates.
P-129
Student Account Receivables C-59 FA
Title changed; minor content
changes.
P-130
Student Fiscal Appeals C-57 FA
Additions to causes for appeal
and information possibly
required. Timeline clarified.
P-136
Terminal Degree Policy E-73 ASA
Title changed. Minor wording
changes and updates.
P-138
The Ed and Gwen Cole Art
Center and the Griffith
Gallery
B-36 B&G
Clarification of procedures for
scheduling requests and use of
alcohol.
P-140
University Vehicles (Rental
and 15 Passenger Vans)
B-30 B&G
Title changed. Clarification for
drivers and number of passengers.
P-144
USA Patriot Act E-63 ASA
Minor wording changes and
updates.
P-151
Wireless Networking D-49 ASA
Minor wording changes and
updates.
P-153
Appendix 6
P-4
Academic Accommodation for Students with Disabilities (F-33)
Original Implementation: July 14, 1998
Last Revision: April 21, 2009April 17, 2012
The Law:
It is the policy of Stephen F. Austin State University to comply with the fundamental
principles of nondiscrimination and accommodation in academic programs set forth in
the implementing regulations for Section 504 of the Rehabilitation Act of 1973 and the
Americans with Disabilities Act of 1990 (ADA), as amended by the Americans with
Disabilities Act Amendments Act of 2008 (ADAAA; ). these regulationsThe implementing
regulations to Section 504 provide that:
No qualified handicapped student shall, with a disability shall, on the basis of
disabilityhandicap, be excluded from participation in, be denied the benefits of, or
otherwise be subjected to discrimination under any academic, research, ...
occupational training, housing, health insurance, counseling, financial aid,
physical education, athletics, recreation, transportation, other extracurricular, or
other postsecondary education program or activity ...aid, benefits, or services.
[Federal Rehabilitation Act of 1973, Section 504, 84.4334 C.F.R. § 104.43(a)]
and
An institution shall make such modifications to its academic requirements as are
necessary to ensure that such requirements do not discriminate or have the effect
of discrimination discriminating, on the basis of handicap, against a qualified
handicapped applicant or student. ... Academic requirements that the institution
can demonstrate are essential to the instruction being pursued by such student or
to any directly related licensing requirement will not be regarded as
discriminatory. Modifications may include changes in the length of time
permitted for the completion of degree requirements, substitution of specific
courses required for the completion of degree requirements, and adaptation of the
manner in which specific courses are conducted. [Federal Rehabilitation Act of
1973, Section 504, 84.4434 C.F.R. § 104.44(a)]
The Americans with Disabilities Act of 1990 extends the provisions of the 1973
Rehabilitation Act to private institutions. It also puts in place more effective means for
enforcing the law.
Neither Section 504 nor the ADA requires universities to lower their academic standards
or substantially alter the essential elements of their courses or programs to accommodate
Appendix 6
P-5
students with disabilities. The requirement to provide reasonable accommodations is
designed to afford an equal opportunity for students with disabilities. Achieving
reasonable accommodations for a student with a disability involves shared responsibility
among students, faculty and staff.
Should a the university deny a requested accommodation it must be prepared to show
very clearly that complying with the request would constitute a fundamental alteration;
the unsubstantiated opinion of a faculty member or administrator may not be sufficient
for that purpose. Moreover, the cost of the proposed modification is not usually sufficient
reason for denying a requested accommodation.
The following accommodations are very widely accepted in higher education:
 Providing services such as readers, interpreters, and note-takers.
 Allowing extra time for examinations, assignments and projects.
 Permitting exams to be individually proctored, read orally, dictated, or typed.
 Recording lectures.
 Using computer software for assistance in studying and on tests.
 Using alternative testing formats to demonstrate course mastery.
 Changing classrooms as needed for accessibility.
Who must be accommodated?
Students who are requesting support services from SFA are required to submit
documentation through the Office of Disability Services to verify eligibility for
reasonable accommodations; the institution must review and evaluate that documentation.
Students are not required to assume the responsibility for securing a necessary
accommodation. The university shall review and evaluate that documentation and is
required to when required under law provide reasonable accommodations for a student’s
known disability so that the student has an equal opportunity to participate in the courses,
activities or programs.
When additional expertise beyond that of the staff of the Office of Disability Services is
needed to assess a student's documentation, the Academic Assessment Committee,
consisting of members of the faculty who are knowledgeable about disabilities, and staff
members, including the ADA coordinator, shall evaluates the documentation, requests
additional information if, in their judgment, it is required, and makes a recommendation
to the Office of Disability Services.
Documentation must validate the need for services based on the individual’s current level
of functioning in an educational setting. If the documentation is found to be insufficient
Appendix 6
P-6
the institution university is not obliged to provide accommodations. If the documentation
is found to be sufficient, appropriate accommodations are recommended.
All levels of academic organization, the college, the department, and the individual
faculty member, are required to provide all qualified students with disabilities with
appropriate, reasonable accommodations.
What accommodations must be provided?
Students with disabilities may be accorded two types of accommodations: They they may
be permitted to substitute particular courses for some of those required under their degree
requirements, or they may be afforded approved accommodations within the courses they
take.
If a course substitution is requested, the request must be received by the academic
department that teaches the course to be deleted from the student's requirements no later
than the semester prior to one in which the student proposes to take one or more of the
substitute courses. Ordinarily the request should arrive at the department office before the
12th day of classes of a long semester, or the 4th day of classes of a summer session.
Once received by the department, the course substitution request is considered by the
department chair, who consults with the Office of Disability Services before making a
recommendation. The chair's recommendation regarding substitution is forwarded to the
student’s academic dean. of that college. Employing the college’s usual procedures for
decisions about curricula, and consulting with other colleges as necessary, the dean
makes the final determination about whether the requested substitution may be allowed,
or does, in fact, represent a fundamental modification of the program in question. Before
a course substitution is considered there should be evidence that even with reasonable
accommodation the student cannot succeed in the required course.
Requests for accommodation within a particular course should, when possible, be
received by the Office of Disability Services before the beginning of the semester in
which the student with a disability is to enroll in the course. Once received, the
accommodation request is considered by Disability Services and, if required, by the
Academic Assessment Committee. If the decision is to recommend against providing the
requested accommodation, the student is informed. If it is decided that accommodation is
to be provided, a record of that recommendation, together with a recommendation of the
general type of accommodation to be provided is sent to the instructor of the subject
course, with a notificationcopy to the department chair of . In consultation with the
academic unitchair. T, the instructor then meets with the disabled student to work out
precisely how the recommended accommodations are to be implemented in the context of
the particular course and may consult with the department chair if needed. To make
Appendix 6
P-7
provision of appropriate accommodations as effective as possible, students with
disabilities are to meet with instructors from whom accommodations are requested as
early in the semester as possible.
It is expected that tThe student, the Office of Disability Services, the Academic
Assessment Committee, the department chair, and the course instructor will cooperate to
identify accommodations that meet the student’s documented need without
fundamentally altering the course.
Who must provide approved accommodations in a particular course?
Accommodations most commonly requested may include providing services such as
readers, interpreters, and note-takers; allowing extra time for examinations; using
alternate forms of examinations; recording lectures; using computer software for
assistance in studying and on tests; and, on rare occasions, relocating the classroom.
It is the responsibility of the Office of Disability Services to provide readers, interpreters,
and note-takers when needed. The instructor is expected, however, toshall cooperate with
Disability Services in accommodating these service providers in the classroom.
It is the responsibility of the instructor to organize examinations so students with
disabilities may be accorded extra time and special testing conditions when needed as an
accommodation. When possible, special testing will be done within the offices of the
academic department. When testing cannot be done in the department, however,
Disability Services will provide secure facilities and supervision.
When special materials (e.g., Braille transcripts or audio recordings of course materials)
are required, it is the joint responsibility of Office of Disability Services and the
instructor to arrange to make these materials available to the student. Such materials must
be made available to students with disabilities at the same time that their equivalents are
given to other students.
It is the responsibility of the department chair, in cooperation with the instructor and the
dean, to relocate courses when required.
How are disagreements to be resolved?
Disagreements will be resolved according to the provisions of Policy F-34, Appeal
Procedure Relating to the Provision of Accommodations for Students with Disabilities.
Cross Reference: Section 504 of the Rehabilitation Act of 1973, Public Pub. Law L. No.
93-112, Title 29 U.S.C. § 794 et seq.; and the Americans with Disabilities Act of 1990,
Appendix 6
P-8
Public Pub. Law L. No. 101-336, 42 U.S.C. §§ 12101-12213 et seq. as amended by the
Americans with Disabilities Act Amendments Act of 2008, Pub. L. No. 110-325; 34 C.F.R.
104; Appeal Procedure Relating to the Provision of Accommodations for Students with
Disabilities (F-34); Accessibility for Persons with Disabilities (F-16), ); Animals on
University Property (D-3)
Responsible for Implementation: Provost and Vice President for Academic Affairs,
Vice President for University Affairs
Contact for Revision: Director of Disability Services
Forms: None
Board Committee Assignment: Academic and Student Affairs
Appendix 6
P-9
At-Will Employment (E-66)
Original Implementation: July 15, 2003
Last Revision: April 19, 2011April 17, 2012
The following non-classifiedexempt, academic and non-academic employees serve at the
discretion of the university and are considered at-will employees, whose employment
may be terminated with or without cause at any time by the university or the employee.
All positions reporting to the Board of Regents including but not limited to the
president, general counsel, director of audit services, and coordinator of board
affairs.
All vice presidents/provost including
All associate vice presidents/associate provost
All deans including associate deans
All directors, associate directors, and assistant directors
All department heads and chairs
All coaches
All charter school teachers
All attorneys and auditors
All grant funded positions
All temporary staff employees
Any appointment included in this list which is filled by a tenured employee will not
affect the employee's tenure status. Tenured employees removed from administrative
assignments under this policy may be reassigned to a faculty position.
The university may choose to reassign an at-will employee under this policy, but such
reassignment is not guaranteed. Additionally, the university will endeavor to give a
terminated employee under this policy a 30-day notice, although notice is not required.
Any decision to terminate an at-will employee must be reviewed by the general counsel
and/or director of human resources for legal considerations. Termination of at-will
employees below the vice president level must be approved by the appropriate vice
president and reported to the president and Board of Regents (unless the termination is by
the president or Board of Regents). The Board of Regents must approve termination of
at-will employees at the vice president level or above. All such employees will be given
an opportunity to resign in lieu of at-will termination, unless the termination is clearly for
cause. The terms of resignation must be approved by the same process outlined for
termination above, including legal review by the general counsel and/or director of
human resources.
In regards to this policy, and the employee's completion of the 180-day probationary
period, there is no contradiction. The 180-day probationary period is the designated time
frame for the new employee to demonstrate their capability to perform their job tasks in a
Appendix 6
P-10
satisfactory manner. The completion of this evaluation period does not convey a
permanent status to employees listed in this policy, and it does not negate the at-will
status for either employee or employer.
Any agreements that in any way modify this policy must be made in writing and must
contain the signature of the president, appropriate vice president, and the university
Board of Regents.
Cross Reference: None
Responsible for Implementation: President
Contact For Revision: General Counsel
Forms: None
Board Committee Assignment: Academic and Student Affairs
Appendix 6
P-11
Building Security/Special Events (F-5)POLICY
DELETED APRIL 17, 2012
Original Implementation: Unpublished
Last Revision: April 21, 2009
It is the responsibility of the University Police Department to open university buildings at
the beginning of each business day (Monday through Friday) and to secure all buildings
after the end of the business day. Police officers will check all buildings at designated
hours during each night shift.
When a special event is scheduled in a university building after normal business hours it
is the responsibility of the sponsoring department to contact the University Police
Department so the building can remain open. Buildings will be secured by university
police officers at the appropriate time.
If a special event will include visitors to campus it is the responsibility of the sponsoring
department to contact the University Police Department at least 48 hours prior to the
event so any special parking arrangements can be made to accommodate the visitors to
the campus.
Cross Reference: None
Responsible for Implementation: Vice President for University Affairs
Contact for Revision: Chief of University Police
Forms: None
Appendix 6
P-12
Compensation from Grants, Contracts and Other
Sponsored Agreements (E-74) NEW
Original Implementation: April 17, 2012
Last Revision: None
I. Background and Purpose
This policy establishes guidelines for compensation paid to faculty and professional
(exempt) staff from grants, contracts, and other sponsored agreements that are consistent
with federal and state regulations.
Non-exempt staff members are not eligible for additional compensation from grants and
must be paid overtime at the appropriate rate of pay.
For purposes of this policy, “compensated effort” is defined as all university-related
activities included in the institutional base salary, including salary used for cost sharing,
regardless of whether the activity takes place inside or outside of normal business hours.
For higher education faculty, this “compensated effort” includes teaching, research, and
service, which is consistent with SFA’s Faculty Compensation policy (E-71) and Faculty
Workload policy (A-18). Institutional base salary refers to academic year faculty
contracts (usually nine months).
In general, federal and state agencies discourage the use of funds from sponsored project
agreements to provide pay above the institutional base salary. Many agencies strictly
adhere to the language of Federal OMB circular A-21 and specifically prohibit additional
compensation above base salary for some or all of their sponsored programs.
General requirements for payment of additional compensation are detailed in Stephen F.
Austin State University (SFA) policy, Salary Supplements, Stipends, and Additional
Compensation (E-9).
II. Compensation from Grants, Contracts, and Other Sponsored Agreements
If permitted by the grant, contract or other sponsored agreement, faculty and professional
(exempt) staff may receive compensation for personal services related to grants,
contracts, and other sponsored agreements in the form of salary (preferred) or additional
compensation (strictly limited). The form and amount of compensation depends upon a
number of factors, including:
the workload status of the employee (part-time or full-time);
required approvals from sponsors;
certification from the employee that additional compensation to be received is for
work that is outside of their job description or contractual obligations;
confirmation from the chair and dean that the requested form of compensation is
appropriate and will not adversely affect department functions; and
Appendix 6
P-13
the employee has not already reached the maximum compensation limits.
A. Salary Compensation (preferred)
Compensation from grants, contracts, and other sponsored agreements should be
in the form of salary for actual work performed on the project from which the
salary is paid. Compensated services must be performed during the project period
and are captured in effort certification reporting as part of total compensated
effort (institutional base salary).
1. Release Time - Whenever possible, sponsored agreement funds should be
used to buy out teaching and/or scholarly activities (research, creative
activities, and/or service) proportional to the level of effort on the project.
This gives the faculty member adequate time to devote to the project.
This approach is consistent with SFA’s faculty workload policy, which
states “Any work that exceeds normal expectations in the categories of
research/scholarly/creative accomplishment and service constitutes an
opportunity to request a course load reassignment with the department
chair.” For purposes of compensation from grants, contracts, and other
sponsored agreements (paid or cost-shared), a normal three-credit hour
course taught during the fall or spring semester is equivalent to 25% effort
(or 0.25 FTE); 20% is normally devoted to instruction and 5% is normally
devoted to institutional responsibilities outside of instruction.
2. Faculty Summer Salary - If a faculty member’s institutional workload is
less than 100% (1.0 FTE) during a summer term, the faculty member may
also be paid from one or more grants proportional to the effort expended,
subject to the summer salary calculations outlined in policy E-9. For
purposes of compensation from grants, contracts, and other sponsored
agreements (paid or cost-shared), a normal three-credit hour course in a
summer part of term is prorated proportionally as described above. For
example, a normal three-hour course taught during Summer I is equivalent
to 50% effort (or 0.50 FTE) for the Summer I part of term; 40% is
normally devoted to instruction and 10% to institutional responsibilities
outside of instruction for the Summer I part of term.
Sponsored project funding may not be used during the summer months to
pay for work performed during the academic year, nor may these funds be
used to supplement institutional compensation that may be paid at a lower
than base salary rate.
3. <1.0 FTE Professional (Exempt) Staff - A portion of a less-than-full-time
individual’s salary may be paid from one or more sponsored project
agreements proportional to the effort expended on each project agreement
during the term such work is performed.
Appendix 6
P-14
B. Additional Compensation (strictly limited)
Additional compensation means salary paid in excess of the institutional base
salary. Additional compensation is not allowed for work that is considered
“compensated effort;” therefore, a clear delineation of normal faculty workload
activities is required in all requests for additional compensation.
Additional compensation is accounted for separately and is not captured in effort
certification and reporting procedures.
If allowed by a sponsor for a specific sponsored project, additional compensation
may be paid from sponsored agreement funds if the employee meets all
requirements; however, all such requests for additional compensation must be
routed by the employee's dean or primary administrator to the Office of Research
and Sponsored Programs for verification of sponsor approval.
Professional (exempt) staff with 12-month, full-time employment are not eligible
for additional compensation for any function that is part of their job description
and duties. However, the staff member may be eligible for additional
compensation if the sponsored agreement-related activities: (1) can be defined as
consulting or incidental work; (2) are clearly unrelated to their current duties; and
(3) are performed outside the employee's regular work hours.
Faculty may be eligible to receive additional compensation for intra-university
consulting or incidental work pursuant to the conditions outlined below.
1. Acceptable Forms of Additional Compensation
Additional compensation from grants, contracts, and other sponsored agreements
may be paid for work that is in excess of the normal workload and only for one-time
or short-term activities as defined below.
Intra-university Consulting
Intra-university consulting is: (1) limited to unusual circumstances; (2) for work
in excess of a full workload; and (3) for faculty working across departmental lines
or at a separate or remote location, such as outside of the Nacogdoches area.
Examples include statistical consulting, foreign language assistance, project
evaluations, and other highly specialized services or activities as applicable to a
specific award. Intra-university consulting does not include routine consulting,
which is considered to be a professional courtesy or normal university faculty
obligation.
In addition to the above conditions, it must be demonstrated that the services to be
provided are essential and cannot be provided by persons receiving salary support
Appendix 6
P-15
from the sponsored agreement, or otherwise compensated for their services by the
university.
Incidental Work (task assignments)
If it can be demonstrated that it is crucial to the success of the project, on
occasion, faculty or exempt staff may be paid from grants, contracts, or other
sponsored agreements for incidental work. Incidental work should be based on
completion of an assignment or task and is restricted to one-time services or jobs
with a time commitment of one month or less.
Federal OMB circular A-21 does not provide examples of incidental work
because “in general, these assignments are not related to sponsored programs;”
however, SFA has determined that some tasks related to grants are incidental.
Therefore, for purposes of this policy, incidental work includes: (1) activities that
are clearly defined in university policy as additional to the normal workload (e.g.,
development of online courses and delivery of off-campus instruction); (2)
training institutes or workshops that are conducted outside the employee’s regular
work hours (such as, evenings or weekends) for external entities and their
employees or students; and (3) delivery of off-campus services to non-SFA
employees or students as defined in the sponsored project agreement.
Exceptions to these limitations must be pre-approved by the chair and dean and
reviewed by ORSP to ensure compliance with institutional policy before ORSP
submits the proposal or other request to the sponsor for approval.
2. Rate of Pay
The rate of pay for additional compensation shall be no more than the hourly
equivalent of the individual’s regular institutional base rate of pay. This rate is
calculated using a monthly basis of 173.33 hours. An exception may be provided
for non-research, privately-funded contracts for services such as consulting and
training.
3. Specific Requirements
To ensure equitable and consistent application of SFA’s faculty workload policy,
these guidelines apply to all sponsored project agreements regardless of the
source of funding (federal, state, local government, and/or private entities).
For sponsors that allow additional compensation to be paid, the sponsor must be
informed of the intent to charge salary as additional compensation in the original
budget proposal. The budget and/or project narrative of the grant or contract
should clearly state:
a. that additional compensation above institutional base pay will be
paid to university employees;
Appendix 6
P-16
b. the name or position of the individuals who will be receiving the
additional compensation; and
c. the work and services to be performed by these individuals.
The amount of the additional compensation should be segregated from regular
salary expenses and the budget justification should clearly indicate:
a. the total dollar amount of additional compensation requested;
b. the percent of additional effort committed to the project, or the
hourly rate and number of hours committed to the project; and
c. appropriate fringe benefits.
The award document from the sponsoring agency must state that additional
compensation is allowed, or the document must imply that the sponsor accepts the
proposal with no alterations regarding the request for additional compensation.
Since fixed-price contracts generally do not require a sponsor-approved budget,
additional compensation from these projects requires adequate justification from
the employee’s supervisor. Such requests should be included in the internal
budget submitted as part of the proposal clearance process.
C. Responsibility for Compliance
Individuals requesting compensation are required to certify that they meet the
eligibility requirements outlined in this policy by signing the ORSP Additional
Compensation Verification form. They also must provide assurance to their
immediate supervisor that the work to be performed will not interfere with
performance of regular responsibilities.
Principal Investigators (PI)/Project Directors (PD) are responsible for assessing
and determining if additional compensation is appropriate, is allowed by the
sponsor, and follows university policies and procedures. The PI/PD is responsible
for initiating internal forms for employee eligibility certification, institutional
approval, and payment of additional compensation. PIs/PDs are not eligible to
receive additional compensation from their own projects.
Department Chairs/Division Directors/Deans are responsible for carefully
analyzing the total university commitments of the employee who requests
additional compensation – to confirm that the work is outside of the employee’s
contractual obligations to the university and that the department’s general
functions will not be adversely affected. The dean routes the Authorization for
Additional Compensation Services form to ORSP along with the ORSP
Additional Compensation Verification form to verify eligibility and sponsor
approval.
Office of Research and Sponsored Program staff verify sponsor approval, either in
the form of an approved grant application as submitted, or in the language of a
Appendix 6
P-17
contract or other sponsored agreement, by approved amendment, or from
subsequent written correspondence from the sponsor’s contracting official.
Human Resources staff confirm that the individual has not exceeded the
maximum compensation limits as outlined in policy E-9.
D. Remedies for Non-Compliance
Consequences of non-compliance with the university’s additional compensation
policies or those of the sponsor, specific program requirements, and/or federal and
state rules and regulations may include:
loss of funding for current and future projects from a sponsor;
suspension of the privilege to submit future grants; and/or
repayment by the department, college, or employee of salary and
fringe benefits paid over the institutional base salary rate.
In the event that repayment of additional compensation paid from sponsored
project funds is required by a sponsoring agency or other authorized entity, the
department and/or college with managerial oversight of the sponsored agreement
in question must identify funds within its department or college to repay the
amounts in question. This includes instances where administrative and/or sponsor
approvals were not obtained in advance.
Employees who receive additional compensation in amounts greater than those
approved by the sponsor, or that exceed the regular rate of pay as outlined in this
policy, and/or exceed the cap as outlined in policy E-9 may be required to repay
those amounts.
Cross References: Federal Circular OMB A-21; Uniform Grant Management Standards
for Texas, UGMS; Council on Governmental Relations (March 1, 2007). Policies and
Practices: Compensation, Effort Commitments, and Certification. Ch. 1c. Special Care
for Supplemental Compensation (pp. 20-23); Tenure (E-50A); Distance Education
Faculty Competencies and Compensation (A-58); Effort Reporting and Certification for
Sponsored Activities (A-68); Faculty Workload (A-18); Outside Employment (E-35);
Off-campus Credit Courses (A-34); Grants and Contracts Administration (A-56); Faculty
Compensation (E-71); Summer Teaching Appointments (A-18A); Overload Assignments
(A-37).
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Director, Office of Research and Sponsored Programs
Forms: Authorization for Additional Compensation Services and Authorization for
Additional Compensation Payment (Human Resources website); Additional
Compensation Verification (ORSP website).
Appendix 6
P-18
Board Committee Assignment: Academic and Student Affairs
Appendix 6
P-19
Dead Week (A-15)
Original Implementation: June 16, 1982
Last Revision: April 21, 2009April 17, 2012
Dead week is an established tradition in higher education to allow students the necessary
time to prepare for final examinations. During the last five class days of each long
semester, written examinations (except to cover daily assignments) and themes or
assignments beyond normal daily requirements are not to be assigned without written
notification to the students prior to the twelfth class day.
The Division of University Affairs and major student groups of the university, including
Student Government Association (SGA), Student Activities Association (SAA),
Residence Hall Association (RHA), SFA Panhellenic Association (SFAPA), National
Pan-Hellenic Council (NPHC), Interfraternity Counci (IFC) and Multicultural Greek
Council (MGC), shall observe dead week by refraining from sponsoring on-campus
student social activities (parties, dances, films, concerts, banquets). On-campus
advertising for any social activity sponsored off-campus by a student group during dead
week is not permitted.will not be approved.
Cross Reference: Faculty Handbook
Responsible for Implementation: Provost and Vice President for Academic Affairs,
Vice President for University Affairs
Contact For Revision: Provost and Vice President for Academic Affairs, Vice President
for University Affairs
Forms: None
Board Committee Assignment: Academic and Student Affairs
Appendix 6
P-20
Departmental Budgeting and Accounting Responsibilities (C-11)
Original Implementation: September 1, 1987
Last Revision: April 21, 2009April 17, 2012
It is the responsibility of each department head to account for the funds and property of
his/her department and to exercise budgetary control over themand account for the funds
and property of his/her department. For that reason, all accounts are assignedhave a
designated to an account manager. An account is defined as a specific Banner
fund/organization combination as assigned by the controller’s office. It is the
responsibility of each account manager to maintain records of sales and other revenues,
expenditures and encumbrances including salaries and wages, and other charges which
support and supplement the records of the controller's office'sin the Banner finance
system records.
It is the account manager's responsibility to ensure that each account under his/her control
does not exceed budget limitations. In accounts where both revenues and expenditures
are projected (i.e. Designated Fund, Restricted Fund, and Plant Fund accounts), if actual
revenues do not meet budgeted revenues, it is the account manager's responsibility to
reduce expenditures accordingly. All deficits are to be thoroughly investigated and
resolved in a timely manner. Complete and accurate records of financial transactions are
to be maintained by the controller's office. andThese records may be accessed by the
appropriate made available to account managers through the Banner system. Account
managers who are responsible for comparing their records with those of the controller's
office and reporting any differences promptly to the controller's office.
The original approved budgets and all authorized budget revisions for non-restricted
accounts are maintained by the budget director. The original approved budgets and all
authorized budget revisions for restricted grants and contracts and gift accounts are
maintained by the controller's office. Budget revisions for non-restricted accounts and
restricted gift accounts under the account manager's control can be initiated with the
Budget Change and Additional Appropriation FormOffice Transaction Request. Budget
revisions between like funds and among a department’s various organizations should be
completed online, by the department, through Self Service Banner. No form is necessary
for these types of transactions. Budget revisions for restricted grants and contract
accounts can be initiated with the External Grant Budget Revision Request form.
Account access designations can be made on the Administrative Account Request Banner
Access Request form. Each account manager may designate one or more additional
individuals in the department to approve timesheetstime and leave in the appropriate
timekeeping systems, vouchers, requisitions, and similar documents in his/her absence.
The Procurement and Property Services Department, the Office of the Controller,
Printing Services, Post Office, Physical Plant, and Information Technology Services
(Telecommunications and Networking), and other offices initiating billing charges
through interdepartmental transfers (IDTs) must be informed of these designations. These
designations shall be periodically reviewed and updated.
Appendix 6
P-21
Cross Reference: University policies C-4, Budget Change and Additional Appropriation
(C-4) and C-19, Interdepartmental Transfer (IDT) (C-19)
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Controller, Budget Director
Forms: Budget Change and Additional Appropriation FormOffice Transaction Request,
External Grant Budget Revision Request form, Administrative Account Request Banner
Access Request form
Board Committee Assignment: Finance and Audit
Appendix 6
P-22
Effort Reporting and Certification for Sponsored
Activities (A-68)
Original Implementation: January 29, 2008
Last Revision: October 18, 2010April 17, 2012
This policy establishes requirements for recording and reporting employee effort to
comply with federal and state laws and regulations [Office of Management and Budget
Circular A-21 and Texas Uniform Grant Management Standards II (B)(11)(h)(1-5,7)].
Effort reporting is a process that uses after-the-fact activity records to certify that only
allowable payroll expenses are charged to or contributed (cost-shared or matched) to
grants, contracts, and other sponsored agreements, and that effort commitments to
sponsored agreements are met as specified in the agreement.
A. Effort reports are required for faculty and staff who devote effort (paid or cost-shared)
to one or more sponsored agreements that are funded by state or federal
sponsors.
B. Effort is defined as the amount of time spent on a particular activity and is not
based on a traditional 40-hour work week. The total effort associated with
institutional base salary is defined as 100% effort. This includes instruction,
departmental administration, departmental research, sponsored projects, and other
activities.
C. Effort expended for extra compensation, such as salary supplements, stipends, or
additional compensation as defined in SFA PolicySalary Supplements, Stipends
and Additional Compensation (E-9), or for work not compensated by the
university, is not included in effort calculations. Refer to Compensation from
Grants, Contracts and Other Sponsored Agreements (E-74).
D. Effort reports should reasonably reflect the activities for which employees are
compensated by the institution. However, in the use of any methods for
apportioning salaries, it is recognized that, in an academic setting, teaching,
research, service, and administration are often inextricably intermingled.
Therefore, a precise assessment of factors that contribute to costs is not always
feasible, nor is it expected. Reliance, therefore, is placed on estimates in which a
degree of tolerance is appropriate.
E. Tolerance is defined by the university as +/- five percent (5%) of the committed
effort. Effort certification report adjustments may be required when: 1) certified
Appendix 6
P-23
effort does not match salary expenditures within the tolerance limit for the time
period covered by the report; 2) there are payroll cost transfers; or 3) revised
personnel actions are generated.
F. Project directors (PDs) or principal investigators (PIs) are responsible for ensuring
that effort certification reports are completed accurately and in a timely manner
for each individual subject to this policy and paid and or cost-shared from a grant,
contract, or other state/federal sponsored agreement for which they serve as
PD/PI.
G. To confirm that the distribution of activity represents a reasonable estimate of the
work performed by the employee during the period, reports will be signed
certified by the employee, PD/PI, or other responsible person with suitable means
of verification that the work was performed.
H. Effort certification reports are generated electronically in the Banner system for
individuals by payroll when any portion of a salary is paid or cost-shared in a
reporting period from state of Texas and/or federally sponsored accountsfunds.
Completed forms are returned to the controller’s office for review, filing, and
retentionElectronically certified forms are maintained in the Banner system;
manually signed forms are retained by the Office of Research and Sponsored
Programs (ORSP) for the appropriate period of time.
I. Effort attributed to any state and/or /federally sponsored agreement (grant,
contract, or cooperative agreement) must represent work specific to the
agreement. Intentional falsification, forgery, or fraudulent alteration of effort
certification reports constitutes fraud. Criminal and/or employee discipline
measures may be pursued.
J. Training in the effort certification process is mandatory for all employees with
who certify payroll expenses charged to or contributed (cost-shared or matched) to
externally funded grants, contracts, or other sponsored agreements subject to
effort reporting requirements, and for departmental and other employees involved
in the effort reporting process. The Office of Research and Sponsored Programs
(ORSP) will provides and documents training activities.
Detailed pProcedures for effort reporting and certification ; information on training;
timelines for distribution, completion, and submission of effort reports; for modifications
to salary charges based on variances between the estimated and actual effort; and for
correction of effort reports are outlined in the Technical AssistanceGrants and Contracts
Appendix 6
P-24
Procedures Manual published on the by the Office of Research and Sponsored Programs
(ORSP) website.
Cross Reference: ORSP Technical Assistance ManualGrants and Contracts Procedure
Manual; Office of Management and Budget Circular A-21, J.10. (2 C.F.R. § 220,
Appendix J.10.); Texas Uniform Grant Management Standards II(B)(11)(h)(1-5, 7);
Salary Supplements, Stipends and Additional Compensation (E-9); Compensation from
Grants, Contracts and Other Sponsored Agreements (E-74)
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Director, Office of Research and Sponsored Programs; Controller
Forms: Banner Effort Certification Reports for Faculty and Salaried Employees
Board Committee Assignment: Academic and Student Affairs
Appendix 6
P-25
Employee Scholarship Program (E-65)
Original Implementation: January 28, 2003
Last Revision: April 21, 2009April 17, 2012
Employees of the university, their spouses and dependents are eligible to participate in
the Employee Scholarship Program provided eligibility requirements are met. The
detailed program and eligibility requirements can be found on the Human Resources
website. The widow or widower and dependent children of an individual who died while
an employee shall also be eligible for the Employee Scholarship Program.
Participation in the program does not supersede regular work responsibilities. See Policy
E-16, Employee Enrolling for Courses (E-16).
Benefits under the program are subject to the availability of specific funds in the
university budget. The university shall not be required to make funds available in any
given fiscal year.
Cross Reference: Policy E-16, Employee Enrolling for Courses (E-16)
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Vice President for Finance and Administration
Forms: Employee Educational Assistance packet:
http://www.sfasu.edu/hr/115.asphttp://www.sfasu.edu/personnel/EducAssistPacket.pdf.
Board Committee Assignment: Academic and Student Affairs
Appendix 6
P-26
Establishing Centers, Institutes, and Specialized Testing
or Service Laboratories (A-71)
Original Implementation: Unpublished
Last Revision: April 21, 2009 April 17, 2012
Centers, institutes, and specialized testing or service laboratories (hereafter referred to as
“centers”) at Stephen F. Austin State University (SFASU) engage in educational,
research, scholarly, service, outreach, and/or faculty development activities. Centers at
SFASU are subject to all policies and procedures of the university, as well as to
applicable state and federal laws and regulations.
A center may be established within an academic department or division, college,
or the university, and may be interdisciplinary.
A formal proposal shall beis required for the to establishment and officially
recognition recognize of a center. Procedures and guidelines for proposals must beare
subject to approvaled by the provost and vice president for academic affairs, and shall be
published posted by the Office of Research and Sponsored Programs (ORSP).
A center proposal must include, at a minimum, a description of the mission of the
center, its goals and objectives, and how the center shall be structured and funded or
otherwise supported by the university.
Proposals are subject to approval by participating department chairs/directors,
deans, and the appropriate vice president(s). Recommendations for formal recognition of
centers shall be forwarded to the president for approval. shall be reviewed by the
director of research and sponsored programs and recommended for approval by
participating department chairs/directors, academic deans, and the appropriate vice
president. Recommendations for formal recognition of centers shall be forwarded to the
president for approval. Centers shall submit annual updates to the appropriate dean(s)
and/or vice president(s) in a format prescribed by the dean(s) or vice president(s). The
annual review process shall include criteria that assess the effectiveness of the center in
meeting its mission, goals, and objectives. Every five years a review by the authorizing
dean(s) and/or vice president(s) will determine whether a center will be continued or
dissolved.
Centers may be named by the Board of Regents for persons who have made
outstanding contributions to the university.
Appendix 6
P-27
Existing Ccenters without formal recognition existing at the time of the adoption
of this policy are required to submit a formal proposal, consistent with this policy’s
guidelines, to remain recognized by the university.
A center may not participate in activities that do not, in their entirety, support the
mission of the university, including the use of a center’s or the university’s name.
Centers shall submit annual updates to the appropriate dean and/or vice president
(VP) in a format prescribed by the dean or VP.
A center shall be disbanded within five years, unless a request for review and
continuation is approved by the authorizing dean and/or VP . The review process shall
include, at a minimum, criteria that assess the effectiveness of the center in meeting its
mission, goals, and objectives.
ORSP The Office of Research and Sponsored Programs shall maintain an
inventory of centers and their status.
Cross Reference: Guidelines and Procedures for Establishing Centers, Institutes, and
Specialized Testing or Service Laboratories; Policy D-22;, Naming Guidelines (D-22)
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Director, Office of Research and Sponsored Programs
Forms: Annual Report for Recognized Centers, Institutes, and Specialized Testing or
Service Laboratories; Recommendation to Establish, Continue, Modify or Dissolve a
Center, Institute, and Specialized Testing or Service Laboratory
Board Committee Assignment: Academic and Student Affairs
Appendix 6
P-28
Expenditure Authority for Financial Transactions (C-53)
Original Implementation: April 13, 2006
Last Revision: April 21, 2009April 17, 2012
The Stephen F. Austin State University Board of Regents authorizes the president of the
university to designate individuals to approve payments on banks and financial
institutions and expenditures paid through the Uniform State Accounting System
(USAS). Only individuals who are properly designated by the president are allowed to
approve payments of the university's expenditures. Only university employees may be
designated to approve the university's expenditures.
For the purpose of this policy, this designation will apply to those persons who have the
authority to sign checks, authorize electronic payments, authorize wire transfers,
authorize the issuance of certified checks by a bank, authorize Automated Clearing
House (ACH) transactions, release ACH transactions, and release expenditures in USAS.
Individuals designated to approve payments must sign and submit documentationa
signature card to as required by the relevant state agency or financial institution with
documentation showing they are properly designated to approve the university's
expenditures.
The Stephen F. Austin State University Board of Regents authorizes the vice president
for finance and administration to designate a USAS security coordinator and assistant
security coordinator. The Office of the Vice President for Finance and Administration is
responsible for removing expenditure authority when an individual is no longer
authorized to approve expenditures or is terminated. The security coordinator or assistant
security coordinator is responsible for removing expenditure authority in USAS when an
individual is no longer authorized to approve expenditures or when an individual is
terminated.
Cross Reference: Title 34, Texas Tex. Administrative Admin. Code §, Part 1, Chapter 5,
Subchapter F, Rule 5.61; Security Coordinator Reference Guide
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Vice President for Finance and Administration, Controller
Forms: None
Board Committee Assignment: Finance and Audit
Appendix 6
P-29
Extra-institutional Learning Experiences in the BAAS
Degree (A-52)
Original Implementation: October 26, 1999
Last Revision: January 31, 2012April 17, 2012
Role and Scope
The purpose of this policy is to define a procedure to award credit for extra-institutional
learning experiences in the Bachelor of Applied Arts and Sciences (BAAS) degree. This
policy provides a rationale for the credit awarded and definitions of the significant
elements of the process, establishes guidelines for the occupational portfolio, and
provides a means for monitoring the policy.
Review
The dean of the College of Liberal and Applied Arts shall review and implement