Minutes of the Board of Regents of Stephen F. Austin State University. 2009, Volume No. 255

              Stephen F. Austin
State University
Minutes of the
Board of Regents
Nacogdoches, Texas
October 11 and 12,2009 (Volume 255)
TABLE OF CONTENTS
BOARD MINUTES FOR OCTOBER 11 AND 12,2009
Page
Approval of Minutes
Board Order 10-01
Approval of July 20 and 21, 2009 Minutes.
Personnel
Board Order 10-02
Faculty Appointments for 2009-2010 3
Staff Appointments for 2009-2010 4
Changes of Status for 2009-2010 5
Retirements 7
Academic and Student Affairs
Board Order 10-03
Small Size Classes for Summer II and Fall 2009 8
Proposal to Offer a Certificate in Facilities Management 8
Building and Grounds
Board Order 10-04
Construction Manager at Risk for the Chemistry Building Renovation 8
Energy Performance Contract Project Scope 9
Electricity Contract Authorization 9
Board Order 10-05
Naming Opportunities (Executive Session Items) 10
A. Naming of Computer Classroom in the Building Known as the Richard and
Lucille DeWitt School of Nursing
B. Naming of Simulation Laboratory in the Building Known as the Richard
and Lucille DeWitt School of Nursing
C. Naming of the Birdwell Plaza at Corner of North Street and East College Street
Financial Affairs
Board Order 10-06
Fuel Cards for Retail Gasoline Purchases 11
WebFOCUS Software License 11
Grant Awards for FY10 11
Purchase of a Nuclear Magnetic Resonator Spectrometer 12
Approval of Annual Audit Plan, Audit Charter and Report 12
Memorandum of Agreement between SFA and SFA Alumni
Association/Alumni Foundation 12
Resolution to Approve an Application for Funding through the Texas Higher
Education Coordinating Board for American Recovery and Reinvestment
Act Funds 13
University Policies and Procedures
Board Order 10-07
Policy Revisions 15
Reports
President
Audit Services Report
Faculty Senate
Student Government Association
Appendices
Appendix 1 - Small Size Classes for Summer II and Fall 2009
Appendix 2 - Grant Awards for FY10
Appendix 3 - Audit Charter
Appendix 4 - Policy Revisions
Academic Program Review (A-64) 3
Authority for Official Statements (D-6) 11
Authorization for the University President to Suspend
Faculty and Staff (D-8) 12
Bookstore Special Orders (F-3) 13
Bookstore Textbook Orders (F-4) 14
Camp and Conference Reservations (B-4) 15
Campus Facilities for Political Purposes (B-5) 27
Computer and Network Security (D-8.1) 28
Faculty Compensation Plan (E-71) 33
Food Services (C-13.5) 37
Fraud (C-46) 38
Guest Speaker (F-15) 44
Illicit Drugs and Alcohol Abuse (D-19) 46
Insurance and Other Benefits (E-28) 56
Mail Services (F-18) 63
New Employee Orientation (E-33.1) 65
Notary Public (F-21) 67
Oral English Proficiency Program (A-35.1) 68
Organized Work Stoppage (E-34) ...............................................................73
Performance Management Plan (E-57) .......................................................74
Private Support Organizations or Donors (D-25.5) ....................................77
Receipts and Deposits (C-5) .......................................................................79
Reduction in Force of Non-Academic Employees (E-41N) .......................90
Regents Professors (A-38) ..........................................................................93
Retirement Programs (E-43) .......................................................................96
Risk Management (E-43.5) .........................................................................99
Selection of President, General Counsel, Director of Audit Services
and Assistant to the Board of Regents (D-30) ............................105
Selection of Vice Presidents, Athletic Director
and Head Coaches (D-30.1) ........................................................106
Sick Leave (E-47) .....................................................................................107
Sick Leave Pool (E-47.1) ..........................................................................110
Student Center Operations (B-29) .............................................................114
Student Records (D-13).............................................................................122
Students Displaying Serious Psychological Problems (D-35) ..................130
Ticket Office Services (F-30) ...................................................................135
Vending (F-31) ..........................................................................................137
Appendix 5 – Memorandum of Agreement between SFA and SFA Alumni
Association/Alumni Foundation
Stephen F. Austin State University
Minutes of the Meeting of the Board of Regents
Nacogdoches, Texas
October 11 and 12,2009
Austin Building 307
Meeting 255
Sunday, October 11,2009
The regular meeting of the Board of Regents was called to order in open session at 1:00
p.m., Sunday, October 11, 2009, by Chair James Thompson.
PRESENT:
Board Members: Mr. James Thompson, Chair
Mr. Carlos Amaral
Mr. Richard Boyer
Dr. Scott Coleman
Mr. James Dickerson
Ms. Valerie Ertz
Mr. Bob Garrett
Mr. Steve McCarty
Ms. Morgan Tomberlain
Mr. Melvin White
President: Dr. Baker Pattillo
Vice-Presidents: Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook
General Counsel: Ms. Yvette Clark
Other SFA administrators, staff, and visitors
The Building and Grounds Committee convened at 1:00p.m. and adjourned at 3:50p.m.
The Finance/Audit Committee convened at 4:00 p.m. and adjourned at 5:00 p.m. The
Academic and Student Affairs Committee convened at 5:10 p.m. and adjourned at 6:00
p.m.
The chair called for an executive session at 6:00 p.m. to consider the following items:
Deliberations Regarding the Deployment, or Special Occasions for Implementation, of
Security Personnel or Devices (Texas Government Code, Section 551.076)
• Texas Administrative Code Section 202 Compliance Review
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Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated
Litigation or Settlement Offers, including but not limited to the following:
• Alcohol Liability
• Damage Claim
(Texas Government Code, Section 551.071)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations (Texas
Government Code, Section 551.073)
• Possible Naming Opportunities
Consideration of Individual Personnel Matters Relating to Appointment, Employment,
Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee,
including but not limited to the executive director of alumni affairs, executive director of
public affairs/marketing, the vice president for development, vice presidents, and
president (Texas Government Code, Section 551.074)
The executive session ended at 7:40 p.m. and the board meeting was recessed for the
evening with no further action.
Monday, October 12,2009
The chair reconvened the board meeting in open session at 9:14 a.m. on Monday,
October 12, 2009.
PRESENT:
Board Members: Mr. James Thompson, Chair
Mr. Carlos Amaral
Mr. Richard Boyer
Dr. Scott Coleman
Mr. James Dickerson
Ms. Valerie Ertz
Mr. Bob Garrett
Mr. Steve McCarty
Ms. Morgan Tomberlain
Mr. Melvin White
President: Dr. Baker Pattillo
Vice-Presidents: Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook
General Counsel: Ms. Yvette Clark
Other SFA administrators, staff, and visitors
Regent McCarty led the pledge to the flags and provided the invocation.
RECOGNITIONS
President Pattillo introduced the student who broke the record when he registered as the
12,816th student for the Spring Semester. The Banner Implementation Team was
recognized and congratulated on a job well done. Dr. Berry introduced newly appointed
academic department chairs. Those who have been involved with the Twenty First
Birthday Card project were recognized. Dr. Mark Ludorf, who led a study abroad
program in Italy during the Maymester, presented gifts to the board members.
APPROVAL OF MINUTES
Board Order 10-01
Upon motion by Regent Amaral, seconded by Regent Dickerson, with all members
voting aye, the minutes of the July 20 and 21, 2009, meetings were approved.
PERSONNEL
Board Order 10-02
Upon motion by Regent Garrett, seconded by Regent White, with all members voting
aye, the following personnel items were approved:
FACULTY APPOINTMENTS FOR 2009 - 2010
Business
Gail J. Leslie, Lecturer of Computer Science, M.S. (Stephen F. Austin State
University), at an academic year salary of $20,000 for 46 percent time, effective
September 1,2009.
Education
Ginger L. Kelso, Assistant Professor of Human Services, Ph.D. (Utah State
University), at an academic year salary of $60,000 for 100 percent time, effective
September 1,2009.
J. Lindsey Kennon, Lecturer of Human Services, M.Ed. (Stephen F. Austin State
University), at an academic year salary of $43,500 for 100 percent time, effective
September 1,2009.
Kerry Lee Roberts, Assistant Professor of Secondary Education, Ph.D.
(Washington State University), at an academic year salary of $57,000 for 100
percent time, effective September 1, 2009.
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Nagalapura Viswanath, Associate Professor of Human Services, Ph.D. (City
University of New York), at an academic year salary of $71,000 for 100 percent
time, effective September 1, 2009.
Fine Arts
Jackie A. Rosenfeld Visiting Lecturer of Theatre, M.F.A. (Texas Tech
University), at an academic year salary of $38,000 for 100 percent time, effective
September 1,2009.
Liberal Arts
Kierah Weber, Intern in Enrollment Management/Instructor ofGovernment, B.A.
(Stephen F. Austin State University), at an academic year salary of $32,000 for
100 percent time, effective September 1, 2009.
Sciences and Mathematics
Anne B. Collier, Clinical Instructor of Nursing (MSN, University of Texas), at an
academic year salary of $54,000 for 100 percent time, effective September 1,
2009.
Christopher H. Ryan, Clinical Instructor of Nursing (MSN, Texas Women's
University), at an academic year salary of $54,000 for 100 percent time, effective
September 21, 2009.
STAFF APPOINTMENTS FOR 2009-2010
Athletics
Lacee' C. Carmon, Assistant Track Coach, at a 10.5 month salary of $25,462 for
100 percent time, effective September 1, 2009.
Stefanie Lee Gray, Assistant Golf Coach, at a 10.5 month salary of $30,000 for
100 percent time, effective September 1, 2009.
James Thomas Stellato, Assistant Coach Women's Basketball, at a 10.5 month
salary of $32,622 for 100 percent time, effective September 7, 2009.
Jacob Paul Willingham, Assistant Football Coach, at a 10.5 month salary of
$24,720 for 100 percent time, effective July 20, 2009.
International Programs
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Dr. Murali Venugopalan, Director of International Programs, at an annual salary
of $84,000 for 100 percent time effective January 1, 2010.
Public Affairs
Lee Charles Shortridge, Publication Specialist, at an annual salary of $39,500 for
100 percent time, effective September 8, 2009.
Residence Life
Thomas E. Browning, Hall Director, at an annual salary of $28,000 for 100
percent time, effective August 31, 2009.
University Police
Matthew R. McDanieL Manager of Public Safety Technology, at an annual salary
of $52,000 for 100 percent time, effective September 2, 2009.
CHANGES OF STATUS FOR 2009 - 2010
Athletics
Meredith P. Doyle, from Assistant Coach Women's Basketball at a 10.5 month
salary of $31,672 for 100 percent time, to Assistant Coach Women's Basketball
and Instructor at a 10.5 month salary of $48,243 for 100 percent time, effective
September 1,2009.
Business
Deborah D. Dufrene, from Professor and Chair of General Business at an annual
salary of $106,617 for 100 percent time, to Professor and Interim Associate Dean
of Business at an annual salary of $119,800 for 100 percent time, effective July 1,
2009.
Shirley A. Wilson, from Associate Professor of General Business at an academic
year salary of $60,350 for 100 percent time, to Associate Professor and Interim
Chair of General Business at an annual salary of $81,250 for 100 percent time,
effective July 1,2009.
Controller's Office
Pamela R. Corman, from Accounting Assistant III at an annual salary of $34,818
for 100 percent time, to Interim Assistant Bursar at an annual salary of $45,000
for 100 percent time, effective August 10, 2009.
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Bobby F. Williams, from Assistant Bursar at an annual salary of $45,439 for 100
percent time, to Interim Bursar at an annual salary of $60,000 for 100 percent
time, effective July 27, 2009.
Education
Elizabeth A. Gouncl from Instructor of Secondary Education at an academic year
salary of $6,667 for 50 percent time, to Visiting Instructor of Secondary
Education at an academic year salary of $41,000 for 100 percent time, effective
September 1,2009
Paula B. Griffin, from Adjunct Faculty in Elementary Education at a six month
salary of $10,000 for 100 percent time, to Instructor of Elementary Education at
an academic year salary of $44,000 for 100 percent time, effective September 1,
2009.
Fine Arts
Louis C. Tasciotti, from casual worker in Summer II at a salary of $3,330, to
Keyboard Technician at an annual salary of $47,000 for 100 percent time,
effective September 1, 2009.
Forestry and Agriculture
Joey L. Bray, from Associate Director of Poultry Science at an annual salary of
$50,594 for 100 percent time, to Assistant Professor and Director of Poultry
Science at an annual salary of $65,960 for 100 percent time, effective September
1,2009.
Michael S. Fountain, from Professor and Interim Dean of Forestry and
Agriculture at an annual salary of $120,000 for 100 percent time, to Professor of
Forestry at an annual salary of $80,542 for 100 percent time, effective September
1,2009.
Information Technology Services
Melinda A. Colby, from Communications and Training Specialist at an annual
salary of $48,500 for 100 percent time, to Assistant Director Project Banner at an
annual salary of $51,500 for 100 percent time, effective September 1, 2009.
Liberal and Applied Arts
George R. Franks, from Instructor of Government at an academic year salary of
$45,346 for 100 percent time, to Assistant Professor of Government at an
academic year salary of $49,896 for 100 percent time, effective September 1,
2009.
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Physical Plant
Robert L. Coker, from Accounting Clerk II at an annual salary of $30,000 for 100
percent time, to Manager of Transportation Services at an annual salary of
$60,000 for 100 percent time, effective September 1, 2009.
Sciences and Mathematics
Lvnsev C. Cortines, from Admissions Counselor at an annual salary of $31,165
for 100 percent time, to Academic Advisor at an annual salary of $36,531 for 100
percent time, effective August 17, 2009.
Student Affairs
Lacev A. Claver, from Graduate Assistant in Student Life at an annual salary of
$18,000 for 50 percent time, to Assistant Coordinator of Student Activities at an
annual salary of $32,900 for 100 percent time, effective July 13, 2009.
Whitney K. Denney, from Graduate Assistant in Student Life at a monthly salary
of $1,500 during Summer II for 50 percent time, to Early Intervention
Coordinator at an annual salary of $38,000 for 100 percent time, effective August
17,2009
RETIREMENTS
The following retirement was accepted:
Victor L. Shepherd, Manager of Transportation Services, effective August 31,
2009.
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ACADEMIC AND STUDENT AFFAIRS
Board Order 10-03
Upon motion by Regent Dickerson, seconded by Regent White, with all members voting
aye, the following academic items were approved:
SMALL SIZE CLASSES FOR SUMMER II AND FALL 2009
Whereas, the board considered the following: Texas Higher Education Coordinating
Board rules require that all regular organized undergraduate classes with fewer than ten
students enrolled and regular graduate classes with fewer than five students enrolled by
approved by the Board of Regents. Under policies established by the board, such classes
can only be taught for specific reasons, such as the course being needed for students to
meet graduation requirements, etc. Courses for Summer II and Fall 2009 are listed in
Appendix 1.
Therefore, the Summer II and Fall 2009 small-size class lists were approved, as
presented in Appendix 1.
PROPOSAL TO OFFER A CERTIFICATE IN FACILITIES MANAGEMENT
Whereas, the board considered the following: The School of Human Sciences seeks
approval to offer a Certificate in Facilities Management. The curriculum is designed to
prepare students to enter professional practice as facility planners and workplace
strategists in consulting and real estate firms and large organizations. According to the
International Facilities Management Association, currently there is a need nationally for
10,000 facility managers. There are 150 programs in the United States but none are
offered in Texas. The goal is to begin with a certificate program and eventually offer a
degree program.
Therefore, approval was given to offer the Certificate in Facilities Management
beginning in Spring 2010.
BUILDING AND GROUNDS
Board Order 10-04
Upon motion by Regent Garrett, seconded by Regent McCarty, with all members voting
aye, the following building and grounds items were approved:
CONSTRUCTION MANAGER AT RISK FOR THE CHEMISTRY BUILDING
RENOVATION
Explanation:
Whereas, the board considered the following: At the July 21, 2009 meeting the Stephen
F. Austin State University Board of Regents authorized the administration to issue a
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request for proposals (RFP) for a construction manager at risk to renovate the Chemistry
Building. An RFP was issued and the university received four responses. From that group
three finalists were chosen and are presented to the Building and Grounds Committee for
selection of a construction manager at risk for the Chemistry Building renovation.
Therefore, the J.E. Kingham Construction Company was selected as the most qualified
firm to serve as construction manager at risk for the Chemistry Building renovation. The
president was authorized to sign all associated contracts and purchase orders.
ENERGY PERFORMANCE CONTRACT PROJECT SCOPE
Whereas, the board considered the following: Siemens Building Technologies has
completed a detailed energy audit of the university as authorized by the Board of Regents
on May 15, 2009. The audit scope included an assessment of the university's energy
infrastructure and delivery process. Siemens' audit reveals that replacement of inefficient
energy delivery equipment and controls will result in energy savings to support the debt
service on equipment. At the July 21, 2009 meeting, the regents authorized the university
to obtain an independent third party review of the audit and seek Texas Higher Education
Coordinating Board approval when the energy project plan is finalized. The regents
further authorized financing through the State Energy Conservation Office (SECO) at a
cost not to exceed $20 million.
Therefore, the energy performance contract project scope was approved at a cost not to
exceed $18 million, subject to SECO or other state approved financing. Where it is
necessary to match available financing with project components, a project phased
approach will be followed.
ELECTRICITY CONTRACT AUTHORIZATION
Whereas, the board considered the following: The university is currently using TXU
Energy as an electricity provider. Stephen F. Austin State University participates in an
electricity contract with Texas A&M University System schools in order to obtain
competitive electricity rates. Stephen F. Austin State University is the largest participant
in the consortium. Current market conditions are favorable for the consortium to enter
into a new electricity contract. The TEES Energy Systems Lab at Texas A&M University
will issue an RFP to electricity providers and select a provider based on the best value for
members of the consortium.
Therefore, the university was authorized to enter into an electricity contract with
members of the Texas A&M University System consortium based on the best value for
SFA. The president was authorized to sign the associated contracts or documents.
Board Order 10-05
Upon motion by Regent Garrett, seconded by Regent White, with all members voting
aye, the following building and grounds items were approved:
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NAMING OPPORTUNITIES
A. Naming of Computer Classroom in the Building Known as the Richard and
Lucille DeWitt School of Nursing
Whereas, the board considered the following: In accordance with Board Rules and
Regulations, buildings and other facilities may be named for persons, both living and
deceased, who make a significant donation to the university
Therefore, the Board of Regents named the computer classroom in the Richard and
Lucille DeWitt School of Nursing building as the Birch Foundation, Inc. Computer
Classroom.
B. Naming of Simulation Laboratory in the Building Known as the Richard and
Lucille DeWitt School of Nursing
Whereas, the board considered the following: In accordance with Board Rules and
Regulations, buildings and other facilities may be named for persons, both living and
deceased, who make a significant donation to the university
Therefore, the Board of Regents named the simulation laboratory in the Richard and
Lucille DeWitt School of Nursing building as the Ed and Gwen Cole Simulation
Laboratory.
C. Naming of Birdwell Plaza at Corner of North Street and East College Street
Whereas, the board considered the following: The story of SFA began when Stephen F.
Austin State Normal College came into existence on the birthday of its first president, Dr.
Alton W. Birdwell, on September 18, 1923. Dr. Birdwell appointed the faculty, taught
history courses, and led the school through its growth in the 1920s and then through the
tenuous period of the Great Depression and the beginnings of World War II.
After his retirement in 1942, Dr. Birdwell remained on the faculty, continuing to teach
courses in history, and served as president emeritus until his death in 1954. Even before
his death, the SFA Board of Regents had voted to name the new liberal arts building
being built on the corner of North Street and East College Street the Alton W. Birdwell
Building. Dedicated in November 1955, the building served the university for more than
50 years until it was removed in 2007 as a condition from the state for the approval to
construct the current Human Services Building.
In the location of the former Birdwell Building, the Board of Regents has authorized the
development of a nature-filled plaza that can be enjoyed by the university and the
Nacogdoches community and stand as the northern gateway to the campus. It is fitting
that this beautiful corner continues to serve as a memorial to the first president of SFA.
Therefore, it was ordered by the Board of Regents that the area of campus at the corner
of North Street and East College Street be named and hereafter known as Birdwell Plaza
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and that a dedication ceremony be planned as part of the festivities during Homecoming
'09.
FINANCIAL AFFAIRS
Board Order 10-06
Upon motion by Regent Ertz, seconded by Regent Boyer, with all members voting aye,
the following financial affairs items were approved.
FUEL CARDS FOR RETAIL GASOLINE PURCHASES
Whereas the board considered the following: The university utilizes the Council on
Competitive Government (CCG) contract for retail fuel purchases at discounted prices.
Fuel cards are assigned to specific vehicles or occasionally to a specific person who may
utilize different university vehicles. Fiscal year 2008 total expenditures were
$415,203.27, and fiscal year 2009 expenditures through July were $261,402.48.
Therefore, the Board of Regents approved continuation of the CCG contract and
issuance of a purchase order for the payment of fiscal year 2010 fuel card expenditures
under the contract. The president was authorized to sign the purchase order.
WebFOCUS SOFTWARE LICENSE
Whereas, the board considered the following: WebFOCUS is a software subscription
license that the university pays for the Banner system report writing tool. The current
license subscription cost is $86,244 per year. The university wishes to convert the license
from a periodic to a permanent subscription. To convert the license, there will be a one
time cost of $138,125 and annual maintenance of $34,625. The total conversion and
maintenance cost for the year will be $172,750. The conversion to a permanent license
will decrease the annual cost of WebFOCUS and will result in a savings beginning in
fiscal year 2012. In addition to the WebFOCUS conversion, the administration wishes to
negotiate additional software maintenance that can be bundled with the WebFOCUS
conversion cost.
Therefore, the administration was authorized to purchase a permanent WebFOCUS
subscription license, associated software maintenance, and other software maintenance
that can be bundled with the purchase at a cost not to exceed $195,000. Designated funds
will be used for the purchase.
GRANT AWARDS
Whereas, the board considered the following: Since the fiscal year 2009-10 budget was
approved, the university has received grant awards that total $8,105,735. These include
multi-year awards. The grant awards to be budgeted for fiscal year 2010 total $6,156,284.
The grant awards result from extensive faculty research engagement across many
academic disciplines. The grants include direct federal, federal pass through, state and
private awards. The grant awards are detailed in Appendix 2.
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Therefore, the board approved and ratified the fiscal year 2010 grant awards that total
$6,156,284, as presented in Appendix 2.
PURCHASE OF A NUCLEAR MAGNETIC RESONATOR SPECTROMETER
Whereas, the board considered the following: Faculty members of the Arthur Temple
College of Forestry and Agriculture and the College of Sciences and Mathematics have
need of a 400 MHz Nuclear Magnetic Resonance (NMR) spectrometer with which to
conduct ongoing research. At present, researchers from SFA must travel to research
facilities in Houston or other large population centers in order to use borrowed time on an
NMR. Purchasing a new instrument, which will be housed in space vacated by the School
of Nursing in January, will enable faculty members to have increased and more
convenient access and will encourage additional research in areas that require such an
instrument.
Therefore, the Board of Regents authorized the purchase of a 400 MHz Nuclear
Magnetic Resonance (NMR) spectrometer, instrument accessories, training, and extended
service contract, other equipment and materials required to install the instrument, and
configuration of the room in which it will be installed at a cost not to exceed $300,000.
The source of funds will be state appropriated Research Development Funds.
APPROVAL OF ANNUAL AUDIT PLAN, AUDIT CHARTER AND REPORT
Whereas, the board considered the following: According to the Rules and Regulations of
the Board of Regents, the director of audit services shall annually submit information on
the annual audit plan, work schedule and staffing plan to the president for his review and
to the Board of Regents for their approval. The director shall submit an annual report as
required by Art. 6252-5d, V.T.C.S., recodified at Government Code, Chapter 2101. The
annual report shall be submitted to the president and the board for review prior to public
dissemination.
In addition, the Internal Standards for the Professional Practice of Internal Auditing
require the internal audit charter to be approved on an annual basis. It is included as
Appendix 3.
Therefore, the annual audit plan, audit charter and report were approved as presented.
MEMORANDUM OF AGREEMENT BETWEEN SFA AND SFA ALUMNI
ASSOCIATION/ALUMNI FOUNDATION
Whereas, the board considered the following: University policy and state law require the
Board of Regents to enter into a written agreement with any private support organization
that assists the university in furthering its purposes and duties. The university's exiting
agreement with the SFA Alumni Association and Alumni Foundation was last approved
in 1999. Meetings and discussions have been held proposing updates in the agreement to
reflect the current understandings between the parties.
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Therefore, the updated Memorandum of Agreement between Stephen F. Austin State
University and the Stephen F. Austin State University Alumni Association and Alumni
Foundation was approved as presented in Appendix 5 and the president was authorized to
sign the final document.
RESOLUTION TO APPROVE AN APPLICATION FOR FUNDING THROUGH THE
TEXAS HIGHER EDUCATION COORDINATING BOARD FOR AMERICAN
RECOVERY AND REINVESTMENT ACT FUNDS
Explanation:
Whereas, the board considered the following: The Texas Higher Education
Coordinating Board (THECB) has been designated to manage the American Recovery
and Reinvestment Act (ARRA) Government Services Fund (GSF.) These federal funds
were appropriated by the Texas Legislature in Art. XII of SB1, the general appropriations
act for the 2010-2011 biennium. The Texas Higher Education Coordinating Board
requires that institutions of higher education submit an application for authority to expend
the ARRA funds. The application requires that an institution's governing board adopt a
resolution that approves the application for ARRA funding.
Therefore, the Board of Regents adopted the resolution that approves application for
ARRA funding through the Texas Higher Education Coordinating Board as follows:
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A RESOLUTION APPROVING AN APPLICATION FOR FUNDING THROUGH
THE TEXAS HIGHER EDUCATION COORDINATING BOARD
FOR AMERICAN RECOVERY AND REINVESTMENT ACT FUNDS
BE IT RESOLVED by the Board of Regents of Stephen F. Austin State University as
follows:
SECTION 1.
The Board of Regents has reviewed and hereby approves an application for:
Working capital for academic employee salary support $2,059,053
Formula Component $ 1,499,875
Incentive Component $ 559,178
SECTION 2.
The Board of Regents has reviewed and hereby agrees to comply with all Certifications
and Assurances executed in connection with the application and, if funded, the award.
SECTION 3.
The president is hereby authorized and directed to act on the Board's behalf in all matters
pertaining to this application, and if approved, the contract.
PASSED AND ADOPTED at a regular meeting of the Board of Regents of Stephen F.
Austin State University held on October 12, 2009 by the following vote:
AYES: NAYS: ABSENT:
Chair of the Board of Regents
ATTEST:
John R. Garrett, Secretary
James A. Thompson
Stephen F. Austin State University
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UNIVERSITY POLICIES AND PROCEDURES
Board Order 10-07
Upon motion by Regent Ertz, seconded by Regent Garrett, with all members voting aye,
the policy revisions were approved, as presented in Appendix 4.
REPORTS
The president presented a report on the following topics:
• Dedication
• November 3, 2009 - Faculty and Staff Picnic
• November 4, 2009 - Tyler Junior College
• November 4, 2009 - Football Team and Band Picnic
• November 19, 2009 - The Big Switch
. "Battle of the Piney Woods"
• Admissions Standards
• Governor's Efficiency Resolution
• January 24, 2010 - Ribbon cutting for the Richard and Lucille DeWitt School
of Nursing
The director of Audit Services made the following report:
• Follow-up Review
• Texas Administrative Code Section 202 Compliance Review
• Update on Audit Plan
The chair of the Faculty Senate made the following report:
. Student/Faculty Success - Erin Roth, '07 SFA Alum
The president of the Student Government Association made the following report:
• SGA Spirit Buses - update on how they are coming along
• 24 hour study space - SGA is currently searching for a spot where students
can study 24 hours a day. It does not have to be an entire building but is
something similar to the Nibblers Nook in the old Student Center.
• Results from the UPD safety and lighting ride around
• Results from Constitution Week Activities
The meeting was adjourned at 10:23 a.m. The next regular meeting of the board will be
on January 25 and 26, 2010.
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Appendix 1
Texas Higher Education Coordinating Board Rules Currently in Effect (9-2006)
Chapter 5. Rules Applying to Public Universities and/or Health-Related Institutions of Higher Education in Texas
Subchapter B. Role and Mission, Tables of Programs, Course Inventory
§5.23 Definitions
§5.23.5 Organized classes—Classes whose primary mode of instruction is lecture, laboratory, or seminar.
§5.23.8 Small classes-Undergraduate level classes with less than 10 registrations, and graduate level classes with less
than five registrations.
§5.26 Offering of Small Classes by Public Universities
In accordance with Texas Education Code, §51.403(d), public universities may offer organized small classes which:
§51.403(d.l) have been approved by the governing board of the university;
§51.403(d.2) is a required course for graduation (the course is not offered each semester or term, and, if canceled, may
affect the date of graduation of those enrolled);
§51.403(d.3) is a required course for majors in this field and should be completed this semester (or term) to keep proper
sequence in courses;
§51.403(d.4) is a course in a newly established degree program, concentration, or support area;
§51.403(d.5) is part of an interdepartmental (cross-listed) course taught as a single class by the same faculty at the
same station, provided that the combined enrollments do not constitute a small class;
§51.403(d.6) is a first-time offering of the course;
§51.403(d.7) is class size-limited by accreditation or state licensing standards;
§51.403(d.8) is class size-limited by availability of laboratory or clinical facilities; or
§51.403(d.9) is voluntarily offered by a faculty member in excess of the institutional teaching load requirement and for
which the faculty member receives no additional compensation.
Source Note: The provisions of this §5.26 adopted to be effective May 28, 2003, 28 TexReg 4124
Appendix 1
Total Estimated Credit Hours in Small Classes
Total Estimated SFA Credit Hours Summer II 2009
Estimated Small Class Credit Hours as a Percentage of SFA Total Credit Hours
155
18,100
0.86%
Date: Approval:
Appendix 1
Total Estimated Credit Hours in Small Classes
Total Estimated SFA Credit Hours Fall 2009
Estimated Small Class Credit Hours as a Percentage of SFA Total Credit Hours
487
157766
0.31%
Date: Approval:
Appendix 2
Grant Awards for FY10 not previously included in the FY10 Budget
as of September 15, 2009
Direct Federal Awards
Texas Leadership Initiative: Mathematics Instruction Transformed (Texas LIMIT)
(ARRA stimulus funds)
FY 2010 Award: $260,006 {included in FY10 budget; excluded from total)
Total Award: $ 1,494,187 (Grant)
Sponsor: National Science Foundation
Term (this action): June 1, 2009 - May 31, 2015
Description: Twenty middle and secondary school teachers in five participating
school districts in East Texas will be recruited to become Master Teaching Fellows and
will be immersed in leadership training programs that provide in-depth study in
mathematics and educational leadership. PI/PD: Dr. Kimberly Childs, Mathematics and
Statistics; Co-PIs/PDs: Dr. Lesa Beverly and Dr. Debbie Pace, Mathematics and
Statistics, and Dr. Betty Alford, Secondary Education/Educational Leadership
Virtual Reach: A Pilot Collaborative for Head Start Employees Seeking the Baccalaureate
FY 2010 Award: $69,421
Total Award: $330,011 (Grant)
Sponsor: U.S. Department of Agriculture
Term (this action): September 1, 2009 - August 31, 2012
Description: This pilot research study is a collaborative effort among SFA,
Angelina College, Tarrant County College-Northeast, and regional Head Start centers to
progressively prepare Head Start employees to obtain baccalaureate degrees in a major
related to child development using on-line courses and on-site/virtual support. PI/PD: Dr.
Tara Newman, Human Sciences; Co-PI/PD: Dr. Lynda Martin, Human Sciences
Proliferation Inhibition and Apoptosis Induction of Tumor Cells by Saponins Aesculiosides
FY 2010 Award: $132,229
Total Award: $262,080 (Grant)
Sponsor: U.S. Department of Agriculture
Term (this action): September 1, 2009 - August 31, 2011
Description: The long-term goal of this research project is to isolate and
identify compounds derived from specific plant species that lead to the development of
novel cancer drugs with high efficacy and low toxicity. PI/PD: Dr. Shiyou Li, Forestry -
Center for Medicinal Plant Research
A Photographic Exhibit of El Camino Real de los Tejas National Historic Trail
FY 2010 Award: $12,414
Total Award: $30,000 (Cooperative Agreement)
Sponsor: National Park Service, U.S. Department of the Interior
Term (this action): September 1, 2009 - January 31,2012
Description: This project creates a photographic exhibit that can be used to
educate the public about the history of the El Camino Real de los Tejas National Historic
Prepared by the Office of Research & Sponsored Programs
Appendix 2
Trail and the beauty and significance of its resources. PI/PD: Mr. Christopher Talbot,
School of Art
El Camino Real de los Tejas Oral History Research Project (Sabine to the Angelina River, II)
FY 2010 Award: $13,486
Total Award: $ 18,390 (Cooperative Agreement)
Sponsor: National Park Service, U.S. Department of the Interior
Term (this action): October 1, 2009 - January 1, 2011
Description: The research project will record data from elderly individuals to
assist in the preservation of important stories and information about the El Camino Real
de los Tejas National Historic Trail and document cultural information related to various
occupations of the region. PI/PD: Dr. George Avery, Social and Cultural Analysis -
Center for Regional Heritage Research
Federal Private Land Agreement 2
FY 2010 Award: $18,000
Total Award: $ 18,000 (Cooperative Agreement)
Sponsor: Fish & Wildlife Service, U.S. Department of the Interior
Term (this action): June 5, 2009 - June 4, 2019
Description: SFA will enhance the Pineywoods Native Plant Center (PNPC)
Environmental Study Area with outdoor classroom improvements, restoration of a
palustrine forested habitat, enhancement of an upland mixed forest on an additional 25
acres of the PNPC, and removal of invasive plant species. PI/PD: Dr. David Creech,
Agriculture. Co-PIs/PDs: Dr. Jeffrey Adkins and Dr. Michael Maurer, Agriculture
Spatial Analysis of the Impact of Land Cover Change on Water Resources in Southern Region
FY 2010 Award: $10,000
Total Award: $ 10,000 (Cooperative Agreement)
Sponsor: Forest Service, U.S. Department of Agriculture
Term (this action): August 5, 2009 - December 31, 2010
Description: The project will model water quality and quantity for different land
cover scenarios and generate spatial data and maps reflecting the impact of land cover
change on water resources for 13 southern states. PI/PD: Dr. Yanli Zhang, Forestry
National Visitor Use Monitoring (NVUM) - Kisatchie National Forest
FY 2010 Award: $5,000
Total Award: $5,000 (Challenge Cost Share Agreement)
Sponsor: Forest Service, U.S. Department of Agriculture
Term (this action): July 18, 2009 - March 31, 2011
Description: In partnership with the USFS, SFA will conduct surveys to
determine visitor use patterns of the Kisatchie National Forest. PI/PD: Dr. Pat Stephens-
Williams, Forestry
Subtotal Direct Federal Awards (this period) =$2,167,668
Subtotal FY 2010 Awards (this report) = $260,550
Prepared by the Office of Research & Sponsored Programs
Appendix 2
Federal Pass-through Awards
Columbia Regional Geospatial Service Center
FY 2010 Award: $3,800,000
Total Award: $3,800,000 (Grant - additional award)
Sponsor: Texas Adjutant General's Office (U.S. Department of Defense)
Term (this action): October 1, 2009 - September 30, 2010
Description: Funding supports general operations and activities of the
Columbia Regional Geospatial Service Center System, a growing network of university-based
centers dedicated to supplying regional geospatial services in support of
emergency response, economic development, and natural resource management. Centers
exist at the University of Texas at ElPaso, Texas Tech University, andLamar University.
PI/PD: Mr. P. R. Blackwell, Forestry
A TC Professional Development Accountability System
FY 2010 Award: $500,000
Total Award: $500,000 (Grant - renewal)
Sponsor: Texas Education Agency (U. S. Department of Education)
Term (this action): September 1, 2009 - August 31,2010
Description: This project supports the statewide Advanced Technical Credit
(ATC) Program by determining and recording the eligibility of secondary teachers to
teach courses for articulated college credit and, in partnership with the Lone Star
College System, facilitates secondary-to-postsecondary course alignment and training of
secondary subject-area teachers. PI/PD: Dr. Mel Finkenberg, College of Education
Visually Impaired Preparation (VIP) Program
FY 2010 Award: $487,000
Total Award: $487,000 (Interagency Agreement - renewal)
Sponsor: Texas School for the Blind and Visually Impaired
(U.S. Department of Education)
Term (this action): September 1, 2009 - August 31,2010
Description: SFA will prepare or begin to prepare 34 new professionals taking
coursework leading to endorsement in visual impairment or Academy for Certification of
Vision Rehabilitation and Education Professionals (ACVREP) certification in
Orientation and Mobility. PI/PD: Dr. Dixie Mercer, Human Services
State Leadership Educational Excellence for CTE in Education & Training, Hospitality &
Tourism, and Human Services
FY 2010 Award: $300,000
Total Award: $300,000 (Grant)
Sponsor: Texas Education Agency (U. S. Department of Education)
Term (this action): September 1, 2009 - August 31, 2010
Description: This project supports the statewide implementation of rigorous
TEKSfor the Education and Training, Hospitality and Tourism, and Human Services
career cluster and develops and coordinates professional development opportunities to
Prepared by the Office of Research & Sponsored Programs
Appendix 2
improve teacher effectiveness. PI/PD: Dr. Lynda Martin, Human Sciences. Co-PIs/PDs:
Ms. Mary Olle and Ms. Chay Runnels, Human Sciences
SFA Charter School Start-up Grant
FY 2010 Award: $203,821
Total Award: $203,821 (Grant - supplemental award)
Sponsor: Texas Education Agency (U.S. Department of Education)
Term (this action): September 1, 2009 - January 31, 2010
Description: This award provides additional funds for the start-up of the SFA
Charter School, including teacher professional development, computer equipment,
classroom supplies, and instructional materials. PI/PD: Ms. Lysa Hagan, Elementary
Education
Child Welfare Professional Development Project FY10
FY 2010 Award: $175,355
Total Award: $175,355 (Interagency Agreement - renewal)
Sponsor: Texas Department of Family and Protective Services (DHHS)
Term (this action): July 1, 2009 - June 30, 2010
Description: The purpose is to develop a pool of trained professional social
workers with BSW and/or MSWdegrees who are prepared for employment in Title IV-E
eligible Child Protective Services positions and to train prospective and current foster
parents and prospective adoptive parents. PI/PD: Ms. Becky Price-Mayo, Social Work
Critical Facilities Infrastructure Mapping (CFIM)
FY 2010 Award: $150,000
Total Award: $150,000 (Interagency Vendor Contract - supplemental award)
Sponsor: Texas Commission on Environmental Quality (EPA)
Term (this action): September 1, 2009 - August 31, 2010
Description: This project, conducted in partnership with UT ElPaso and Texas
Tech University, identifies and collects geographic locations of public water systems'
critical facility infrastructure. PI/PD: Mr. P. R. Blackwell, Forestry - Columbia Regional
Geospatial Service Center
Special Education IDEA-B Stimulus Grant (ARRA - stimulus funds)
FY 2010 Award: $26,891
Total Award: $26,891 (Formula grant)
Sponsor: Texas Education Agency (U.S. Department of Education)
Term (this action): July 9, 2009 - September 30, 2011
Description: This funding provides for a counselor and the services of a
contracted speech pathologist, diagnostician, and ARD/IEP facilitator for special
education in the SFA Charter School. PI/PD: Ms. Lysa Hagan, Elementary Education
Utilities and Districts Mapping Implementation of Districts
FY 2010 Award: $25,000
Total Award: $25,000 (Interagency Vendor Contract - supplemental award)
Sponsor: Texas Commission on Environmental Quality (EPA)
Prepared by the Office of Research & Sponsored Programs
Appendix 2
Term (this action): September 1, 2009 - August 31, 2010
Description: This project determines the physical location of districts that
provide water and/or sewer services in Texas and converts the location information to
geographic information systems (GIS). PI/PD: Mr. P. R. Blackwell, Forestry - Columbia
Regional Geospatial Service Center
AmeriCorps AHEC Professional Corps Placement Agreement
FY 2010 Award: $5,000
Total Award: $5,000 (Interagency Contract)
Sponsor: U.T. Health Science Center - Tyler
(Corporation for National and Community Service)
Term (this action): July 6, 2009 - July 5, 2010
Description: SFA coordinates placement and operating sites for Family
Medicine and Occupational Medicine medical residents participating in the AmeriCorps
Program. PI/PD: Ms. Janis Ritter, AHEC - College of Science and Mathematics
Subtotal Federal Pass-through Awards (this period) =$5,673,067
Subtotal FY 2010 Awards (this report) = $5,673,067
State Awards
Disability Services - Interpreter Services
FY 2010 Award: $35,000
Total Award: $70,000 (Interagency Agreement - renewal)
Sponsor: Texas Department of Assistive and Rehabilitative Services
Term (this action): September 1, 2009 - August 31, 2011
Description: This contract provides Certified Interpreter, notetaker/scribe,
notetaker/typist, tutorial, mobility/support, and other services to individuals who are also
consumers ofDARS. PI/PD: Mr. Chuck Lopez, Disability Services
Deep East Texas P-16 Council
FY 2010 Award: $47,200
Total Award: $47,200 (Grant - renewal)
Sponsor: Texas Higher Education Coordinating Board
Term (this action): September 1, 2009 - August 31, 2010
Description: Funds are provided to support activities of the Deep East Texas P-
16 Council, comprised of SFA, Angelina College, 15 regional school districts, Workforce
Solutions of Deep East Texas, and regional business and community representatives.
PI/PD: Dr. Mary Nelle Brunson, Academic Affairs. Co-PI/PD: Ms. Brenda Hill
Nursing Education Performance Initiative Grant
FY 2010 Award: $25,000
Total Award: $25,000 (Grant)
Sponsor: Texas Higher Education Coordinating Board
Term (this action): July 1, 2009 - August 31, 2010
Prepared by the Office of Research & Sponsored Programs
Appendix 2
Description: Funds are to develop a dissemination plan for the best practice
documented by SFA in its application for recognition and to increase enrollments and
graduates from the nursing program. PI/PD: Dr. Glenda Walker, Nursing
Current Knowledge of the Angelina-Neches River Basin Area Texas Instream Flow
FY 2010 Award: $15,000
Total Award: $ 15,000 (Interagency Agreement)
Sponsor: Texas Water Development Board
Term (this action): June 19, 2009 - August 31, 2009
Description: The purpose of this award is to scan existing reports and
referenced literature on the Angelina-Neches River basin and link them to a database.
PI/PD: Dr. Matthew McBroom, Forestry. Co-PI/PD: Dr. Kenneth Farrish, Environmental
Science - Waters of East Texas (WET) Center
JAMP: Joint Admissions Medical Program FY10
FY 2010 Award: $15,000
Total Award: $15,000 (Interagency Agreement - renewal)
Sponsor: U.T. Medical Branch - Galveston (TX Higher Education
Coordinating Board)
Term (this action): September 1, 2009 - August 31, 2015
Description: The purpose is to identify and recruit students who may be eligible
to participate in JAMP, which is designed to academically prepare students for
admission to medical school. PI/PD: Dr. Kevin Langford, Biology
Subtotal State Awards (this period) = $172,200
Subtotal FY2010 Awards (this report) = $137,200
Private Awards
Portable Photosynthesis System - Li-COR
FY 2010 Award: $40,000
Total Award: $40,000 (non-cash; matching equipment award)
Sponsor: Li-COR Biosciences Environmental Education Fund (LEEF)
Term (this action): June 24, 2009 - April 30, 2010
Description: This award provided $40,000 toward the purchase of an
Ecophysiology Package. The acquisition of the state-of-the-art portable photosynthesis
system will provide the biology department with the equipment necessary to successfully
carry out environmental and physiological studies of plants under global climate change
scenarios. PI/PD: Dr. Dennis Gravatt, Biology
Paving, Privet Control, and fGator Replacement
FY 2010 Award: $25,000
Total Award: $25,000 (Grant)
Sponsor: George and Fay Young Foundation, Inc.
Term (this action): May 1, 2009 - December 31, 2009
Description: Funding is provided to resurface the parking area near the Tucker
House and Lady Bird Johnson Wildflower Demonstration Gardens, to purchase a John
Prepared by the Office of Research & Sponsored Programs
Appendix 2
Deer Gator, and to control invasive species in the forest at the Pineywoods Native Plant
Center. PI/PD: Dr. David Creech, Agriculture - SFA Gardens
Black Bear Population Abundance in the Northern Lower Peninsula, Michigan
FY 2010 Award: $8,667
Total Award: $16,000 (Grant)
Sponsor: Turtle Lake Wildlife Foundation
Term (this action): July 9, 2009 - July 8, 2011
Description: Funds will be used to conduct a black bear population density
study on and around the Turtle Lake Club in Michigan. PI/PD: Dr. Daniel ScognamiUo,
Forestry
LongleafPine Data Collection - Research Internship
FY 2010 Award: $5,000
Total Award: $5,000 (Contract)
Sponsor: The Nature Conservancy
Term (this action): September 1, 2009 - August 31, 2010
Description: SFA will select and provide student interns to conduct research in
the Big Thicket/Sandylands Conservation Area Program in Silsbee, Texas. PI/PD: Dr.
William Forbes, Social and Cultural Analysis - Center for Regional Heritage Research
Assessment of Population Status and Evaluation of Suitable Habitats for Louisiana Black
Bear (Ursus americanus luteolus) in East Texas
FY 2010 Award: $5,000
Total Award: $5,000 (Grant)
Sponsor: Defenders of Wildlife
Term (this action): July 1, 2009 - August 31, 2012
Description: SFA will conduct an inventory and assessment program to provide
a baseline assessment of population status for future monitoring of populations of
Louisiana Black Bear, a federally listed species, as well as evaluate habitat for future
population expansion and management. PI/PD: Dr. Christopher Comer, Forestry
Tournees Festival Film Program
FY 2010 Award: $1,800
Total Award: $ 1,800 (Grant)
Sponsor: French American Cultural Exchange
Term (this action): July 14, 2009 - June 30, 2010
Description: This award supports the screening of contemporary French cinema
on the SFA campus. PI/PD: Dr. Joyce Johnston, Modern Languages
Subtotal Private Awards (this period) = $92,800
Subtotal FY 2010 Awards (this report) = $85,467
Total Grant Awards (this period) = $8,105,735
Total FY 2010 Awards (this report) = $6,156,284
Prepared by the Office of Research & Sponsored Programs
Appendix 2
Note:
• Excludes from FY 2010 award totals accounts reported in FY 2010 annual budget
restricted funds unless another award was received since then.
• Amounts are based on award notices as they are received from the funding agency, not
balances in funds/accounts.
• Does not include financial aid or gift accounts.
Prepared by the Office of Research & Sponsored Programs
Appendix 3
STEPHEN F. AUSTIN STATE UNIVERSITY
DEPARTMENT OF AUDIT SERVICES
INTERNAL AUDIT CHARTER
October 12, 2009
Purpose
Internal auditing is an independent, objective assurance and consulting activity
designed to add value and improve the university's operations. It helps the
university accomplish its objectives by bringing a systematic, disciplined
approach to evaluate and improve the effectiveness of risk management, control
and governance processes.
The purpose of the Department of Audit Services is to provide the Board of
Regents and the President an independent appraisal of the adequacy and the
effectiveness of the University's system of internal administrative and accounting
controls and the quality of performance when compared with established
standards. The primary objective is to assist the Board of Regents, the President
and University management in the effective discharge of their responsibilities.
Authority
The Department of Audit Services is an integral part of Stephen F. Austin State
University and functions within established policies. The Director of Audit
Services reports functionally to the Board of Regents and administratively to the
President.
The Department of Audit Services will have unrestricted access to all University
activities; records, both manual and electronic; property; and personnel relevant
to any area being reviewed. Members of the Audit Services' staff will handle all
documents and other information acquired in the course of their duties prudently.
Standards and Independence
The Department will operate within the guidelines of the Texas Internal Auditing
Act (Article 6252 - 5d., V.A.C.S.), the Institute of Internal Auditors (IIA)
Professional Practices Framework which includes the Definition of Internal
Auditing, the Code of Ethics, and the International Standards for the Professional
Practice of Internal Auditing as mandatory guidance. In addition, where
applicable the Department will follow Generally Accepted Government Auditing
Standards (GAGAS).
The Department's internal auditors will uphold the principles of integrity,
objectivity, confidentiality, and competency. Internal auditors will be independent
1
Appendix 3
of the activities or operations they review; they will not engage in any activity
which would impair their independence.
Responsibility
The Department of Audit Services will fulfill its responsibility to the Board and the
President by:
• developing an audit plan based on a risk analysis which includes
consideration of the university's goals and objectives and the concerns of
management and the Board.
• providing audit coverage that consistently meets the needs and
expectations of management
• following up on identified weaknesses, findings and recommendations
from previous audit work
• participating in a program of quality assurance designed to ensure the
increasing professionalism of the department and standard of the work
performed
• performing consulting services including advisory and related service
activities, the nature and scope of which are agreed upon and which are
intended to add value and improve the university's governance, risk
management, and control processes without assuming management
responsibility. Examples include counsel, advice, facilitation, training, and
committee service.
Annually the Director of Audit Services will submit information on the annual audit
plan, work schedule, and staffing plan to the President for his review and to the
Board of Regents for their approval. Quarterly the Director will provide activity
reports to the President and the Board detailing progress against the annual
audit plan, audit accomplishments, and highlights of any significant audit findings
and recommendations. The Director of Audit Services will submit reports as
required to the State Auditor's Office, Governor's Office, Legislative Budget
Board and Sunset Advisory Commission.
The scope of audit activities will include all controls, reports and operations of the
University. The Department of Audit Services will examine and evaluate:
• The reliability and integrity of financial and operating information and the
means used to identify, measure, classify and report information.
• The systems established to ensure compliance with policies, plans,
procedures, laws and regulations that could have a significant impact on
the University.
• The means of safeguarding assets and verifying their existence.
• The economy and the efficiency with which resources are employed.
Appendix 3
• The extent to which the operations and programs of the University are
consistent with its objectives and goals.
• The ethics objectives and activities of the University.
• The potential for fraud and the management of fraud risk.
Appendix 4
Policies for Board Review
October 12, 2009
p-l
Appendix 4
P-2
Appendix 4
Academic Program Review (A-64)
Original Implementation: April 28, 2005
Last Revision: My M, 2005October 12, 2009
BACKGROUND
Academic Program Review (APR) is intended to enhance the quality of all academic
programs and ensure the ongoing support necessary for continuation, modification, and
development of programs. All undergraduate and graduate degree programs fall within
this policy. APR serves to encourage self-study and planning within programs and to
strengthen connections among the strategic plans of the program, the college, and the
university. Academic program reviews provide information for curricular and budgetary
planning decisions at each administrative level. In turn, resources needed for growth,
continuation, or modification of programs can be included in planning processes.
The normal cycle for APR is every five (5) years. All academic programs in a department
should be reviewed at the same time, making APR a departmental as well as degree self-study.
If one program in a department is governed by an external accrediting agency, all
programs in the department shall be reviewed concurrently and in the same cycle as the
accredited review. Departments with multiple accrediting agencies should follow the
cycle of the accrediting agency most appropriate to the department.
Professional or specialized accreditation reports vAU-shall substitute for the program
review document report required by this policy. However, The scheduling of reviews for
programs requiring such reports will be modified so the two reports can be produced
simultaneously. Aony information required by the program review APR appendices but
not included in the professional or accreditation review should must be added before the
report is submitted as a program review.
The provost, dean, or department chair may recommend that a program which has very
low enrollments be subject to an independent (external) evaluation to help assist in
assessing the program and determine if new strategies to increase enrollment are
warranted.
The following definitions help in distinguishing terms used throughout this document:
• An academic program is a structured grouping of coursework designed to meet
aa-educational objectives1 leading to a baccalaureate degree, e^-post-baccalaureate
degree, a minor, certificate, or a-teaching credential.
• A department/division/school (hereafter referred to as department) -is an
administrative unit that ffla^nmanages one or more academic programs.
• Unit outcomes are the key services provided by an academic unit (e.g., advising,
alumni outreach, file maintenance).
P-3
Appendix 4
• Program Learning Outcomes (PLOs) are the knowledge, skills, and abilities
students are expected to demonstrate upon completion of an academic
program/major.
• Student Learning Outcomes (SLOs) define the knowledge, skills, and abilities
students are expected to demonstrate upon completion of a particular course.
• Exemplary Educational Outcomes (EEOs) outline content knowledge and
discipline-specific skills in five component areas (communication, mathematics,
natural science, humanities/arts, and social sciences) within the core curriculum
as identified by the Texas Higher Education Coordinating Board (THECB).
PURPOSE
The goal of Academic Program Review is to improve the quality and viability of each
academic program. Academic Program Review serves to encourage self study and
planning within programs and to strengthen connections among the strategic plans of the
program, the college, and the university as a whole. Academic program reviews provide
information for curricular and budgetary planning decisions at each administrative level.
In turn, resources needed for growth, continuation, or modification of programs can be
included in planning processes.
PROCESS SUMMARY
The academic program review process is intended to close a circle of self inquiry,
review, and improvement. The basic components of APR are the following:The APR
process is designed to maintain compliance with the accreditation standards of the
Southern Association for Colleges and Schools (SACS) and the THECB. Within the
framework of strategic planning, academic units evaluate their effectiveness in achieving
unit outcomes and learning outcomes as they seek to accomplish college and university
goals. As such, APR should be considered a self study that mirrors the process utilized
for SACS re-accreditation.
The university's mission statement and strategic plan drive APR. Academic units must be
engaged in the ongoing assessment of their unit outcomes and program learning
outcomes. Program Learning Outcomes (PLOs), in turn, are related to student learning
outcomes (SLOs). Departments with core curriculum offerings are also required to
conduct an assessment of the Exemplary Educational Outcomes (EEOs) of these courses.
Since assessment calendars are not uniform, PLOs, unit outcomes, and EEOs are
unlikely to be reviewed on the same schedule during an academic year. The annual
assessment cycle includes collection and analysis of data, including the use of the results
to improve program effectiveness. Strategic planning by academic units is the effort to
reflect the university's strategic plan through its unit outcomes and PLOs.
APR shall yield a self-study report that involves a longitudinal examination of assessment
results and improvement strategies. The APR schedule, as noted above, is adjusted for
academic units with outside accrediting agencies. The provost and vice president for
academic affairs (VPAA) shall establish a five year schedule of the programs to be
P-4
Appendix 4
reviewed along with the deadlines for completing each task. The self-study is developed
by a committee composed off aculty within the department appointed by the chair. The
report must adhere to the APR template.
Programs with external professional accreditation are normally reviewed by outside
program evaluators as part of the accreditation process. Programs and academic units
lacking external professional accreditation or review shall also benefit from external
review. They shall submit their completed self-study to a panel of outside reviewers. The
external reviewers must have no conflict of interest by being alumni, former students,
employees, or formal collaborators with faculty in the unit they shall review. A site visit
by the external reviewers shall take place every ten years. In the intervening fifth year
review, the external reviewers shall evaluate the self-study remotely. The department
shall select three individuals to serve as the panel of outside reviewers from a larger
panel of no fewer than five senior faculty in disciplines selected by the dean of the college
from comparable institutions of higher education. Preference shall be given to out of
state colleges and universities accredited by SACS unless there is a compelling reason,
such as educator certification, to select from within Texas. The outside reviewers shall
evaluate the materials (self-study, required appendices, and site visit when scheduled)
and write a thorough evaluation of the program to be attached to the self-study. Upon
completion of the external review, the report is forwarded first to the chair and then to
the dean for comments. After comments by the chair and dean, the departmental
committee may include a response. All areas of the self-study, external review, and
internal review must be addressed to the satisfaction of the provost.
Once available but no later than the deadline established by the provost, all materials
(self-study, comments, and outside review) shall be considered by the University
Program Review Committee (UPRC). The faculty from each college shall annually elect
a tenured faculty member to serve on the committee and the provost shall appoint an
additional three members. The provost, or designee, shall chair the committee, with the
director of institutional research serving in an ex officio capacity. The UPRC shall
develop a set of guidelines for improvement that the departmental self-study committee
translates into an action plan with deadlines. This plan is reviewed in a meeting attended
by the chair, dean, and provost and either accepted or modified at this time.
♦A self study, recommendations, and implementation plan completed by the faculty
associated with the program and in some cases, an external evaluation.
♦Review and recommendations by the college
♦Review and recommendations by the University Program Review Committee.
♦Final approval by the Provost.
The process can be summarized as follows:
P-5
Appendix 4
1 .The Office of the Provost announces the programs to be reviewed one year prior to
the completion date of the self study along with its recommendations and
implementation plan.
2.The program rcpresentative(s), program administrator, dean and Institutional
Research establish a schedule for completion of the review within the university's
timeline for review.
3.For accredited programs, the provost, in consultation with the college dean and the
program administrator, will determine whether the accreditation review process
covers the essential elements of APR.
4.The program representative conducts the self study and then prepares
recommendations and a suggested implementation plan along with the
budgetary/resource issues identified in the self study.
5.The college reviews the self study, requesting additional materials as needed, and
makes recommendations. A copy of the self study and implementation plan is
forwarded to the Office of the Provost for distribution to the University Program
Review Committee.
6.The Program Review Committee reviews the self study, recommendations, and
implementation plan of the program and makes recommendations.
7.The program representative(s), the program administrator, the college dean, the
representative of the Program Review Committee, and the provost meet to discuss
recommendations.
8.The program administrator, in collaboration with the dean, submits to the provost a
final implementation plan that identifies resource needs consistent with the
recommendations of reviewing committees, and consistent with the college
mission strategic plan. Programs responsible for core curriculum courses and
those programs that teach courses in the Honors Program may also factor needs
resulting from such participation into their resource needs.
9. A copy of the self study, recommendations, and action plan is submitted to
Institutional Research
lO.Institutional Research submits a year end report to the Board of Regents on the
program reviews completed that year.
11.Academic Affairs and the individual college builds the program review
recommendations into planning for the coming year(s).
ROLES AND RESPONSIBILITIES
Academic program review is a comprehensive and periodic review of academic programs
and General Education. APR is a function of the Provost, in conjunction with the deans
and academic governance, and is supported by Institutional Research. Since APR is the
major assessment of all academic programs, appropriate support should be given to
programs to ensure a thoughtful, critical appraisal of the program.
Academic programs should be reviewed periodically at intervals of five years. This
schedule may be accelerated in individual cases either at the discretion of the Provost or
college dean or in compliance with recommendations from prior program reviews.
Wherever possible, APRfs will be coordinated with specialized accreditation reviews.
P-6
Appendix 4
ELEMENTS OF THE SELF-STUDY
An APR template guides the development of the self study report. Any deviation from the
template must be approved in advance by the provost. The self study report is limited to a
maximum of 25 pages, excluding the mandatory appendices. The report's format must
adhere to the following guidelines: one-inch margins, single-spaced, and 12-point Times
New Roman font. The self-study should be available in electronic version. The report
should not be descriptive but rather an analysis of program effectiveness supported by
assessment results.
The report is divided into three sections: (1) program overview and unit effectiveness
(unit outcomes), (2) teaching/learning effectiveness (PLOs andEEOs), and (3) faculty
research/scholarly/creative effectiveness. All appendices must be completed even if an
accrediting report is submitted in lieu of the APR report. The self-study is composed of a
narrative (25 page limit) supported by the appendices.
I. Program Overview and Unit Effectiveness
This section is designed to evaluate a program ys effectiveness in performing its
operational activities. As such, the report should (1) review the program's
administration and resources and (2) analyze the annual assessment results of
unit outcomes.
A. Program Administration
An academic program cannot be effective unless it is supported with
sufficient and quality resources to fulfill its mission. In determining the
effectiveness of a program's administration, the following template should
be completed and included as Appendix A: (1) alignment of the unit's
mission statement with the university }s mission statement, (2) degrees
and/or certificates offered by the program, (3) faculty profile, (4) student
profile, (5) staff, and (6) sources of income. Except where indicated, data
are for a department rather than specific degrees.
Once the appendices are constructed, the accompanying narrative should
address the effectiveness of the program in fulfilling the university's
mission in light of the faculty, student, and resource characteristics. The
narrative should describe areas for improvement and plans for addressing
them.
B. Unit Outcomes Assessment
Unit outcomes define the key services a department provides. Under SACS
accreditation standards, these outcomes must be assessed annually and
actions taken as warranted by the assessment. The template on unit
outcomes (Appendix B) should collate the annual unit assessment reports
from the university's assessment software (e.g., TracDat) for the previous
five years. A narrative should summarize the trends discerned in the
P-7
Appendix 4
assessment information, demonstrate that appropriate actions have been
taken to enhance program effectiveness, and outline a five-year strategic
plan.
II. Program Learning Outcomes
PLOs constitute benchmarks against which the effectiveness of student learning is
measured. Under SACS accreditation standards, PLOs must be assessed annually
and appropriate actions taken as a result of the feedback. Relevant assessment
data on EEOs should be incorporated. Appendix C shall contain the cumulative
assessment data as reported in the university's assessment software (e.g.,
TracDat). The narrative should summarize the trends identified through the
assessment process and demonstrate that appropriate actions have been taken to
enhance learning effectiveness within the program.
III. Faculty Research/Scholarly/Creative Productivity
This section assesses the performance of a program's faculty in conducting
scholarly activities. Appendix D should contain faculty productivity data over a
five-year period. The template should (1) collate faculty data from the previous
five years on intellectual contributions, creative works, and
contracts/grants/sponsored research from the university's faculty reporting
system (e.g., Digital Measures) and (2) the results of tenure and promotion
decisions (Template D-l). The narrative should include an analysis of the data as
well as emphasize distinctive faculty accomplishments and honors. Where
improvements are indicated, an explanation should indicate that appropriate
actions have been or shall be taken to enhance faculty effectiveness within the
program.
•Introduction and update since last review
How has this discipline/field changed over the past five years? How has your
curriculum changed to address these developments? What actions have been taken
in response to recommendations made in any previous reviews?
•Commitment to student learning
What are the learning goals of your program? How do you measure that students
arc achieving these goals? How do you gather and use data collected in your
assessment program? For undergraduate programs, identify the general education
goals/skills that are most critical for majors entering your program. What is your
assessment of student achievement in these goals/skills as they enter your major
courses? On what evidence do you base this assessment?
♦Describe enrollment trends in the program for the past five years
Provide an analysis of how successful the program is in recruiting, retaining and
graduating students. Include information about service courses (for other majors,
general education, remediation) if appropriate.
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Appendix 4
♦Does faculty expertise cover the breadth of the program?
Please report how faculty members are engaged and supported in development of
expertise and skills required to strengthen the program and how they are engaged
in scholarship, research, and/or creative activity.
♦Recommendations and implementation plan.
What are the recommendations of the program in response to this review? Provide
the plan that shows implementation of these recommendations and projections for
the program for the next five years. In the course of your plan, please address the
following:
oAre there any changes you can reasonably anticipated in the profile of the
students in your program, including number and types of students?
eWhat curricular changes are planned? What scheduling changes are planned?
How will the program contribute to non traditional modes of delivery (i.e.
short courses, web, TV)
eWhat types of human, fiscal and physical resources are needed to implement
your enrollment projections and recommendation
A preliminary draft should be included with the self study; however, the final draft
should reflect not only the views of the program faculty but also recommendations by
university committees. The final implementation plan will result from discussion and
consultation among the self study coordinator, the department chair, the dean of the
college, and the provost. The implementation plan will link the program plans and goals
to those of the college and university and will guide the activities of the program for the
subsequent five years.
DATA APPENDICES:
Information provided by the Office of Institutional Research
STUDENT DATA (5 year history)
Student enrollment (major, minor)
Student/ethnicity/gender
Student grade distribution; GPA
Student retention rates, degrees awarded
FACULTY & faculty workloads (5 year history)
Student/faculty ratio
Course History
CURRICULUM DATA (5 year history)
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Appendix 4
Course enrollment history
Student credit hour generation
OTHER
Senior exit survey responses
TIMELINE
The timeline will be disseminated by the Provost's office in September.
Source of Authority: Provost/Vice President for Academic Affairs
Cross Reference: NeaePo/z'cy C-45, Professional and Consultant Services
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost/ and Vice President for Academic Affairs
Forms: ^&e&Appendix A Template, Appendix D-l Template
P-10
Appendix 4
Authority for Official Statements (D-6)
Original Implementation: January 22,1977
Last Revision: October 19, 2006October 12, 2009
The Board of Regents hereby reserves the authority and responsibility for determining
matters of policy and official statements concerning any political or other subjects of an
obviously controversial nature which represents an official policy, statement, or position
of the Board of Regents or of the university. Statements, policies, and positions by the
Board of Regents on such matters shall be made by the board through the chair of the
board or the president of the university. No regent, officer, faculty or staff member shall
have the authority to speak for or issue any public statements on policy for and on behalf
of the Board of Regents, or of the university, on such matters without prior approval of
the board.
Source of Authority: Board of Regents Rules and Regulations
Cross Reference: NeaaBoard of Regents Rules and Regulations
Responsible for Implementation: President
Contact for Revision: President
Forms: None
P-ll
Appendix 4
Authorization for the University President to Suspend
Faculty and Staff (D-8)
Original Implementation: April 27, 1970
Last Revision: October 19, 2006October 12, 2009
Without prior notice or hearing, the president of the university may suspend without pay
and immediately remove from the university or assign to other duties with pay, any
employee who:
1. poses a continuing danger to persons or property;
2. disrupts the orderly operation of the university;
3. endangers the education of students;
4. has been convicted by a trial court of any felony or a crime of moral turpitude.
The president shall immediately notify the general counsel of such action. In such cases
the president will set a hearing before the appropriate administrator or committee on the
employee's case as soon thereafter as is practical unless otherwise waived by the
employee.
Source of Authority: Board of Regents Rules and Regulations
Cross Reference: NemBoard ofRegents Rules and Regulations
Responsible for Implementation: President
Contact for Revision: President
Forms: None
P-12
Appendix 4
Bookstore Special Orders (F 3) POLICY DELETED
Original Implementation: Unpublished
Last Revision: October 19, 2006
The university bookstore will place special orders for students, faculty and staff for
merchandise not in stock. Individuals desiring special order items, such as books, office
supplies, etc., should contact the textbook manager for special orders involving textbooks
or the merchandise manager for special orders involving school supplies, spirit clothing,
spirit merchandise or assistance. Upon receipt of special order merchandise by the
bookstore, the individual will be notified and payment can be made by cash, check or
credit card (for personal merchandise) or by university credit card (for university
merchandise).
Source of Authority: Vice President for University Affairs
Cross Reference: None
Contact for Revision: Director of the Student Center
Forms: None
P-13
Appendix 4
Bookstore Textbook Orders (F-4)
Original Implementation: Unpublished
Last Revision: October 19, 2006October 12, 2009
Every semester the textbook manager in the Barnes and Noble University Bookstore
sends each academic department chair Textbook Information Forms, instructions for
completion, and a list of adopted books with new editions in print. Required textbooks
are selected and optional books are recommended by each department chair for the
following semester. Approximate due dates for departmental selections to be returned to
the university bookstore are listed below.
1. Fall semester - March 21
2. Spring semester - October 102$
3. Summer semesters - March 10
Following internal checks of textbook inventories, buy back quantities, and quantities
sold in previous semesters, the bookstore places purchase orders with publishers. If
problems arise during the purchasing process, the bookstore notifies the appropriate
department chair and if necessary, new textbook selections are made.
Source of Authority: Vice President for University Affairs
Cross Reference: None
Responsible for Implementation: Vice President for University Affairs
Contact for Revision: Director of the Student ServicesGentet/Director of Student Center
Forms: None
P-14
Appendix 4
Camp and Conference Reservations (B-4)
Original Implementation: 1987
Last Revision: October 19, 2006October 12, 2009
Each year Stephen F. Austin State University is host to a variety of camps, clinics,
workshops, and conferences. To facilitate the many and varied requests of these groups,
the coordinator for university reservations and conferences, referred to in this booklet as
the coordinator, located in the student center, is available to assist camp directors in
arranging housing, meal tickets, meeting space, insurance, parking permits, and banquets.
A camp, as referred to in this document, refers to all special programs, camps and
conferences.
Eligibility
Any camp or conference requesting use of university facilities must have a university
sponsor. If profit-making agencies are involved with the program, the sponsoring
organization must receive prior approval from the vice president for finance and
administration to conduct the camp. It is the responsibility of the university sponsor to
ensure that programs and activities conducted in the student center or at other locations
on the university campus are in compliance with the Americans with Disabilities Act.
Age of Participants
Camp participants under ten (10) years of age are not permitted to stay over-night in the
residence halls unless accompanied by parents and under close supervision at all times.
Request for Camp/Conference Facilities
Camp directors must submit a completed Camp/Conference Reservation Contract to the
coordinator to request the use of university facilities. An estimated number of attendees
(including counselors and directors) for the camp must be included on this form.
Housing, meal cards, meeting space and other requests will be reserved according to the
stated needs on this form. Completion and return of these forms as early as possible will
help assure that each specific need will be met. Some areas are limited and will be
supplied on a first-come, first-serve basis. A packet containing passes, tickets, insurance
forms and instructions will be assembled and should be picked up at the coordinator's
office two (2) weeks before the scheduled camp date.
Insurance Requirements
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Appendix 4
It is the responsibility of the university sponsor to ensure that each group has appropriate
liability coverage. All non-credit participants spending the night in university residence
halls must be insured. A per camper/night fee will be assessed at the completion of the
camp and included on the invoice for camp expenses. A list of names of all participants
to be insured must be submitted to the office of the coordinator on the first working day
of the camp session. Completion of insurance forms is the responsibility of the camp
director. Forms returned because of insufficient information are also the camp director's
responsibility.
Health Clinic
A university Medical Release and Consent Form must be completed and signed by the
parent/guardian of each camper under age 18. Neither the clinic nor local hospitals will
treat a minor student without this release form in hand. The camp director is responsible
for having these forms signed and readily accessible at all times in case of an emergency.
Claim forms are available from the coordinator as needed. The attending SFA health
clinic physician/professional will forward the claim form to the insurance carrier
following a medical visit. In the event that a camper requires treatment at a local hospital,
the insurance claim form must be returned to the coordinator to einsure correct
processing of the claim. No claim will be processed without the signature of a camp
official.
A camp official must accompany a student camper to the university health clinic, local
hospital emergency room, or pharmacy.
Emergency Phone Numbers
All camp participants should be informed that a campus 911 number is available to them
should an emergency take place.
Parents of participants should be informed of the twenty-four (24) hour emergency phone
number (936) 468-2608 at the University Police Department.
Billing Procedures
Billing for summer camps will be handled through the coordinator's office. Costs for
meals, housing and insurance will be negotiated each year and the projected costs made
available upon request. An account number or billing address should be supplied at the
time of the original camp reservation. Upon completion of the camp, invoice for all
lodging, damages, lost keys, meals, special banquets, SFA food service deliveries and
pick-ups, insurance, and other applicable costs will be issued to the camp director. Any
P-16
Appendix 4
damages, etc. discovered after the close of the camp will remain the camp director's
responsibility. Payment must be made in full within 30 days of the date of the invoice.
Camp cancellations must be made in writing to the coordinator. Cancellations within
one month to two weeks prior to the starting date of the camp will incur a $100 dollar
cancellation fee. There will be a $150 per day charge for each day that the camp was
scheduled when the cancellation is made within two weeks of the beginning date of the
camp.
Housing
The camp director should estimate as closely as possible the number of students and
counselors needing university housing for the camp session. Space will be reserved as per
the reservation completed by the camp director. Concurrent camps may result in two or
more groups occupying the same residence hall.
Before the camp session, the camp director will receive lists of final hall assignments,
summer hall directors and their current phone numbers. Two weeks before the camp
session the university will send floor plans, roommate lists, information specific to the
building, such as rooms being used for storage and not available to campers, and the
current phone number for the hall director. The camp director should contact the hall
director as soon as the lists are received and should keep the hall director updated on
changes and special needs the camp may have in the hall.
If it is necessary for a camp to have staff or campers arrive one night early or check out
one day later than the main camp, the early arrivals/late checkouts may be housed in a
different facility for this time. Any early arrivals or late checkouts must have authorized
supervision.
Final Arrangements
At least two (2) weeks prior to the start of the camp session the camp director should
contact the coordinator to finalize arrangements. Issues to be discussed include early
arrivals, pre-camp inventory of the residence hall, check-in and checkout procedures,
room assignments, storage of equipment, late departures, and post-camp inventory of the
residence hall.
The SFA Housing Department is responsible for the overall cleaning of the residence
halls, but it is the camp director's responsibility to make sure campers' posters, trash and
other items are removed from the rooms and taken to the dumpster. The camp director is
responsible for removal of any writing on walls, mirrors or doors prior to departure.
P-17
Appendix 4
Housing damages and lost key charges are assessed after the group has left the residence
hall, but remain the camp director's responsibility. (See Damages for more information).
Groups meeting in the lobbies of the residence halls are responsible for the general
cleaning of these areas. Food deliveries are not permitted after the front desk closes.
Participants may not use hallways, floors, or rooms other than those assigned to the
camp.
Special Accommodations
Any camper or conference attendee that will needmg special accommodations due to a
disability should contact the coordinator prior to arrival on campus.
The Camp/Conference Director Responsibilities
(Participants as presented below refer to all individuals associated with the
camp/conference including campers, instructors, staff and guests).
The camp/conference director:
1. Will provide counselors and staff for the camps, a minimum of one counselor per
ten campers is required. Campers must be supervised at all times.
2. Inspects residence hall facilities immediately prior to and after the camp session;
3. Advises participants of appropriate check-in and checkout procedures including
charges for damages and lost keys;
4. Familiarizes participants with university policies, especially those pertaining to fire
and emergency evacuation procedures, appropriate conduct, possession of controlled
substances and fire arms, and authorized entry into rooms;
5. Maintains discipline of all participants;
6. Cooperates with the residence hall director and staff who are responsible for the
safety, security and maintenance of the building;
7. Collects and has readily available all Medical Release and Consent Forms on all
participants;
8. Informs the university in advance of early and late arrivals;
9. Completes insurance forms at the time of treatment;
10. Handles insurance forms returned for lack of student information;
11. Furnishes the coordinator with a camp roster as soon as possible but no later than
twenty-four (24) hours after camp check-in begins.
12. It is the responsibility of the university sponsor to ensure that programs and
activities conducted in the student center or at other locations on the university
campus are in compliance with the Americans with Disabilities Act.
P-18
Appendix 4
The Hall Director's Responsibilities
The hall director is responsible for supervising the SFA residence hall staff. He/she will
develop a comprehensive work schedule and assist with distribution of keys and room
assignments as needed to provide the best possible service to camp guests. The hall
director will be available to assist the camp/conference director in providing adequate
supervision and disciplinary guidelines to campers.
After camp completion, the hall director will be responsible for submitting to the
Residence Z,z/eHousing Department the final count of rooms/beds used.
The hall director:
1. Acts as a daily contact person to assigned groups;
2. Prepares staff for handling emergencies and familiarizes them with overall building
layout (elevators, fire alarms, etc.);
3. Interprets, supports, and enforces university policies, procedures, and regulations;
4. Completes work orders and maintenance requests as needed for efficient hall
maintenance;
5. Completes administrative paperwork as required by the Residence Life Office or the
Housing Department.
6. Assesses all housing charges at the conclusion of the conference.
Hall Director Phone List
Wisely 3663 Hall 14 540S
Tedd 4907 Griffith 540J-Nerth
3644Halll6#100
Mays 4707Ke
Setrth 3793 Hall 20 3671
Residence Hall Contact Numbers
P-19
Appendix 4
Village (936)468-4300 (936)652-8133
The hall director reports to the coordinator of residence life.
The Residence Hall Staffs Responsibilities
The residence hall staff, under the supervision of the coordinator of residence life and the
day-to-day responsibility of the hall director, will assist in summer camp programs.
The hall staff:
1. Cooperates with the hall director in the operation of the residence hall;
2. Assists with check-in and preparation of facilities for each camp;
3. Assists with checkout and inspection of rooms at the close of each camp;
4. Performs desk responsibilities during assigned desk hours, gives information, checks
guests in and out, issues keys, takes messages, and/or any other duties deemed
necessary;
5. Serves as a referral/resource person to camp participants;
6. Assists in acquainting camp director with university policy, emergency procedures
and facilities lay-out;
7. Maintains necessary reports and an accurate accounting of money, keys,
maintenance requests, damages, etc.;
8. Is accessible in emergency situations;
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Appendix 4
9. Maintains duty hours as assigned by the hall director;
10. Attends staff meetings as assigned by the hall director; and,
11. Performs other duties as assigned by the hall director.
Residence Hall Rules and Regulations
■ Agenda/Schedule
A copy of the agenda or schedule for each conference group must be left with the
hall director to assist the residence hall staff in directing students during their stay.
■ Alcohol
Alcohol is not allowed in residence halls at any time.
■ Cleaning Fee.
Cleaning charges may result if the participant leaves the room in any condition that
requires custodial personnel to be called in for extra cleaning or the removal of trash
from the building.
■ Controlled Substance.
Unlawful use, manufacture, possession, or delivery of any controlled substance or
dangerous drug is prohibited in residence halls.
- Damages
The camp will be charged for any damages to the residence hall or its furnishings.
Attaching signs or posters to the doors or the walls with tape may result in damage
charges. The university is not responsible for any damage to a camper's room as a
result of theft, vandalism, or maintenance failure. The Housing Department
encourages a representative from each group to conduct a walk through inspection
of each room prior to the arrival of the camp. All pre-existing damages should be
noted at that time. The hall director will be available to inspect each room with the
camp director upon request. The camp director is responsible for removal of any
writing on walls, mirrors or doors prior to departure. Housing damages and lost key
charges are assessed after the group has left the residence hall, but remain the camp
director's responsibility.
■ Desk
The desk will be open from 10 a.m. until the camp curfew (no later than midnight).
Messages for camp participants received by desk attendants will be posted in a
central location and not delivered to individual rooms. The hall director will unlock
the front doors at the time requested by the camp director. The front door will be
locked at midnight, or earlier if requested. Anyone who is locked out of the building
may use the emergency phone located next to the door to contact the University
Police Department for admittance to the building.
■ Desk Deliveries
Deliveries of prepaid merchandise may be made to the residence hall desk while it is
open. Desk assistants will notify participants of a delivery, but shall in no way be
P-21
Appendix 4
made accountable for such items. Occupants will be contacted for deliveries when
payment is needed.
Discipline and Supervision
It is the responsibility of the camp director or camp staff to administer discipline to
participants who violate camp or university regulations. On occasions when camp
personnel are not available, residence hall personnel will temporarily handle the
situation. In cases of chronic or severe discipline problems, the residence hall
director reserves the right to recommend that a camp participant ishe sent home.
Violation of federal, state or municipal law will require the involvement of the
University Police Department. All camps must provide on - site camper supervision
throughout the duration of the camp. This includes overnight supervision within the
residence hall.
Emergency
In case of an emergency, call 911 or University Police at (936) 468-2608.
Entry-Authorized Entry Into Rooms
Entry into a residence hall does not normally constitute a search. University
personnel and the camp staff may enter a room to remove a potential fire, safety, or
health hazard; to perform maintenance; to correct situations intruding upon the
comfort of others (a phone or alarm clock continuously ringing, loud radios, etc.); to
retrieve items upon request of the participant's immediate family; and to retrieve the
personal belongings of other individuals where there is no apparent dispute to
ownership of the property.
All other situations which would require entry into a room should be coordinated
with the hall director who may consult with University Police.
Evacuation Procedures
All persons are required to evacuate a building when an emergency alarm is
activated. If an alarm sounds, each person must leave the room and proceed to the
nearest clear exit. Stairwells must be used instead of elevators. If the camper is
unable to exit the room, a towel, sheet, or similar item should be placed outside the
window, so that emergency personnel will know that someone is in the room. Camp
directors may request that a fire drill be scheduled during the camp by contacting the
hall director prior to arrival.
Facility Sharing
In order to be more energy efficient, two or more camps may be scheduled in the
same facility.
Firearms
Possession or use of weapons or explosives (such as pistols, rifles, shotguns,
firecrackers, cherry bombs, or any weapons prohibited by laws of the state of Texas)
in university-owned-or-controlled buildings is prohibited.
Fire Safety
No incense or candles may be burned in residence halls. If an extinguisher is
P-22
Appendix 4
maliciously discharged, a fee for refilling the extinguisher and for clean-up will be
assessed. Transmission of a false alarm is a violation of state law and violators will
be prosecuted.
Gambling
Gambling in any form is prohibited.
Games
Because of potential physical harm or residence hall damage, active games such as
running and the use of frisbees, footballs, ice or water fights etc., are not allowed
within residence halls. It is the responsibility of the camp to store the equipment for
the camp such as basketballs, etc.
Guests With Disabilities
Camp guests that need any special accommodations should contact SFA's camp
coordinator prior to arrival.
Housekeeping
Housekeeping staff are on duty Monday through Friday. Common areas of the
residence halls and community bathrooms are cleaned daily. Cleaning of individual
rooms and trash in individual rooms is the responsibility of the camper. Any
housekeeping concerns should be reported to the front desk.
Keys
Keys are issued according to the camp director's request and university policy at the
time of check-in. Keys must be turned in to residence hall staff at checkout. A
replacement fee will be assessed for each key that is not returned at the end of the
camp session. This charge covers the cost to change the lock and make a new set of
keys. Camp officials will not be issued master or front door keys to any building. In
the event a camper is locked out of a room, Camp staff will be asked to confirm the
identity and room assignment of the camper before a new key is issued. Each camp
director will develop the camp procedure for lockouts.
Laundry Facilities
Coinless washing machines and dryers are located in each residence hall.
Lost and Found
Lost and found items should be turned in to the front desk. At the end of each camp,
the camp director may pick up any lost and found items. Anything left over from the
camp will be turned in to the Student Center Information Desk on campus. SFA will
not be responsible for lost or stolen items.
Maintenance
Any maintenance problems should be reported to the hall director or desk personnel.
Abuse of elevators, televisions, laundry machines or ice equipment or other
excessive maintenance charges may be billed to the camp.
Medication
The residence hall staff will not dispense any type of medication to a camper.
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Appendix 4
Contact the SFA health clinic at (936) 468-4008 if a camper will need assistance
with medication during the camp session.
Movies
No movies may be shown in the residence hall lobbies due to licensing law
restrictions.
Pets
No pets are allowed within the residence halls.
Public Areas
Eating, drinking and smoking are not permitted in the lobbies, hallways, laundry
rooms, community baths or other public areas. Pizza parties, etc. should be held
outside or the food distributed and the campers dispersed to their rooms.
Roommates
The camp director will handle all roommate problems. If a room change is
necessary, consult the hall director.
Smoking
No smoking is allowed in the residence halls or on the front porches during camps.
Storage
Rooms used for reasons other than living space will be charged the private room
rate, (i.e., storage, offices or conference rooms).
Telephones
The university does not furnish telephones for individual residence hall rooms.
Camp staff members are encouraged to bring telephones. Local telephone service is
provided in each room. Dial 9 for an outside line. In order to place a long distance
phone call, a telephone calling/credit card must be used. Incoming collect calls may
not be accepted. The phone number is printed on the telephone jack.
Trash Policy
The SFA Residence L//^Housing Department is responsible for the overall cleaning
of the residence halls, but it is the camp director's responsibility to make sure
campers' posters, trash and other items are removed from the rooms and taken to the
dumpsters located outside of each building. The Housing Department will furnish
each camper with a plastic trash bag when they check into the building and large
bags at the end of each camp to gather all of the smaller bags for removal from the
building.
Vending
Vending machines are provided for the convenience and enjoyment of the camp
participants. Empty or malfunctioning machines should be reported to the front desk
as soon as possible. Camp participants who lose money in the machines should
report to the Student Center Information Desk, for a refund.
Windows
Windows in residence halls must be closed at all times for air conditioning systems
to function properly. Window screens may not be removed by residents.
P-24
Appendix 4
Dining Service
Meal and hall access tickets to be used by camps will be enclosed in the camp packet
according to the estimated number stated on the reservation form at a price per card. As a
general rule, 10% extra meal tickets will be included to handle lost and damaged cards at
no charge. Meal cards are numbered for use in assignment. If a card is lost, the
coordinator's office may be notified immediately and SFA Dining Services will be alerted
to watch for the lost card. To facilitate quick access to the cafeteria when several large
groups are on campus simultaneously, meal times should be staggered. Special banquets
in the student center can be arranged through the coordinator's office according to student
center policies. SFA Dining Services will charge the camp for all meals scheduled
according to the Camp/Conference Reservation Contract based on the actual number of
attendees at the camp.
Campus Recreational Facilities and Programs
Requests for the use of campus recreational facilities and programs will be made in
writing by the camp director on the Camp/Conference Reservation Contract. All facilities
and programs for camps will be scheduled around academic classes, maintenance,
campus recreation programs and field conditions.
The Baker Pattillo Student Center Meeting Rooms
Rooms in the student center are made available to summer camps on a first-come, first-serve
basis following established student center policies. Only food purchased through
the university is to be served in the student center meeting rooms. Arrangements for room
set-up and food orders for banquets or meetings must be made in the coordinator's office
two weeks prior to the event. Failure to notify the coordinator of a cancellation
approximately 72 hours in advance of the scheduled activity will result in payment of the
cost incurred by the student center or food service personnel. Student center decorating
restrictions will be strictly enforced. The lounge areas are non-reservable areas during
regular operating hours. Lounges are primarily intended for general use by the public.
Due to limited space in the student center, rooms will not be available for storage before
the camp dates. Boxes shipped before the group's arrival to the campus must be held by
the sponsoring department.
Academic Buildings for Meeting Rooms
The coordinator will be available to assist camp directors in reserving meeting spaces in
academic buildings and auditoriums following policy guidelines for each building. For
assistance, the camp director should specify dates, hours, and group size on the
reservation form.
P-25
Appendix 4
William R. Johnson Coliseum
Reservations for use of the William R. Johnson Coliseum will be arranged by the
coordinator following the university regulations for coliseum usage. A per-event fee may
be charged.
University Police/Parking
Parking permits will be available through the coordinator's office for campers bringing
cars and buses to the SFA campus. Parking permits are to be displayed in the car window
while on campus and disposed of after the camp is completed. If a group of parking
spaces is needed, the coordinator will arrange with the University Police Department for
an area to be marked off for the camp.
Source of Authority: Board of Regents, President, Vice President for University Affairs
Cross Reference: None
Responsible for Implementation: Vice President for University Affairs
Contact for Revision: Director of the Student ServicesGettiet/Director of Student Center
Forms: Medical Release and Consent Form (available in Student Center Administration);
Camp/Conference Reservation Contract (available in Student Center Administration);
Camp Director's Check List Form (available in Student Center Administration)
P-26
Appendix 4
Campus Facilities for Political Purposes (B-5)
Original Implementation: April 27, 1970
Last Revision: October 19, 2006October 12, 2009
While the use of the facilities of the university for partisan political assemblies and
meetings is not normally encouraged, the faculty and administration, as members of a
learned and honorable profession, may properly exercise their acknowledged individual
rights and obligations of citizenship free of university discipline or censorship.
Individual political candidates and their election organizations are not permitted to
reserve a university facility for campaign activities. However, if a candidate is invited by
a university group, then he/she may appear in the facility, provided that the group
extending the invitation is responsible for reserving the facility and meeting the costs
related to the event.
No member of the Board of Regents shall undertake to influence the political opinions of
personnel subject to the board's jurisdiction, but such personnel are requested to exercise
their individual rights or citizenship or academic freedom in a responsible manner
reasonably calculated not to identify or associate with the university.
A university employee may not use his/her official authority or influence to coerce the
political action of a person or body.
Source of Authority: Board of Regents Rules and Regulations, Texas Government Code
§ 556.001
Cross Reference: NemBoard of Regents Rules and Regulations; Tex. Gov 't Code § 556.004
Responsible for Implementation: President
Contact for Revision: President
Forms: None
P-27
Appendix 4
Computer & Network Security (D-8.1)
Original Implementation: January 24, 1995
Last Revision: January 19, 2006October 12, 2009
Purpose
This policy Te-establishes the conditions and security requirements for the use of
computing equipment and networks , and requirements for appropriate security to cover
at Stephen F. Austin State University computing equipment and networksfSFA).
Computing equipment is defined to includes desktops, laptops, servers, handheld devices,
and printers. In order to comply with state requirements including the (Information
Resources Management Act (Tex. Gov't Code § 2054) and Texas Administrative Code,
Title 1, Part 10, Chapter 202), the director of information technology services (ITS) has
been assigned the role ofserves as information resources manager for the university^ and
the Department of ITS is tasked to ensures compliance.
Scope
This policy is effective applies at all university locations or data centers and represents
the minimum requirements that must be in place. Individual areas that have with
computers and networks may have additional controls and security., but they are in
addition to this Policy.
Each Vice President, Dean or Director shall designate individuals responsible for the
functions listed below. The same person may be responsible for one or more of these
functions, but, to ensure continuity, these individuals must be regular University
employees, not student employees. Each Vice President, Dean or Director may
specify an individual or the Technical Support Group of ITS to perform these duties,
and will inform ITS of their decision.
Computing Equipment Delivery and Setup In order to establish a secure
configuration, these designees, who are responsible for accepting delivery of any
computing equipment, are expected to install the equipment and software according
to specifications and recommendations of the vendor and all state regulations.
Maintenance and Technical Support These designees are responsible for providing
technical support by troubleshooting daily problems, loading software applications,
monitoring desktop security, applying patches and updates as prudent after they are
available from the vendor, and performing general maintenance on all computing
equipment within their organizational unit.
P-28
Appendix 4
Security and Password Management These designees are responsible for security
and user access for all computing equipment within their organizational unit. These
designees will maintain the administrator/root passwords for local desktop units and
will be responsible for providing necessary access to facilitate repairs. These
designees will also coordinate with the Maintenance and Technical Support designees
in monitoring desktop security and applying patches and updates as prudent after they
are available from the vendor. These designees will work with ITS to ensure
University computing and network security.
1. Each vice president, dean or director shall designate department staff (not student
employees) or the technical services group of ITS as responsible for the support,
maintenance and security of the computing equipment within their purview. For
organizational units that designate local staff as their support provider, ITS shall
provide computing support guidelines specifying the level of support that ITS shall
provide as the secondary support provider.
2. Each organizational unit, through its designees, shall implement local security
procedures^ to include:
a. Protection of the privacy of confidential information;
b. Protection of information against unauthorized modification;
c. Protection of systems against unauthorized access and use;
d. Display ofTthe standard security banner that is listed on from the ITS
Ssecurity web page on organization computers;
e. Use of Wlicrc feasible, the usage of the university ys central authentication
source for user authentication on servers and desktop computers, where
feasible;
f Use of Where feasible, the usage of the standard university antivirus software
in a managed configuration, where feasible that reports infections to the
central server.
3. Each organizational unit ofSFA that maintains a local area network(s) must
develop a local security procedures document that is subject to approval by ITS. In
order to mitigate and manage risk, each organizational unit maintaining servers shall
participate in the annual information systems security risk assessment.
The Texas Department of Information Resource Information Security Awareness,
Assessment, and Compliance application (ISAAC A) shall be utilized to perform the
risk assessment.
The results of the ISAAC A risk assessment shall be sent to the University's
Information Security Officer for inclusion in a report presented to the President or his
or her designcc.
P-29
Appendix 4
The president or designee shall make the final security risk management decisions
either to accept exposures or to protect the data according to their value or
sensitivity.
Each organizational unit of Stephen F. Austin State University that maintains a local area
netvvork(s) must develop a local security procedures document which must conform to
this policy statement subject to review by ITS.
4. SFA shall not be liable for the loss of data or interference with files resulting from the
university's efforts to maintain the privacy and security of the university's computer,
information, and network facilities. In order to maintain network security, the
^University reserves the right to:
a. Limit, restrict, or terminate an account holder's usage;
b. Inspect, copy, remove, or otherwise alter any data, file, or system resource that
threatens the security of fea^a system or fee-network, with or without prior
notice to the user;
c. Periodically cCheck fee-systems periodically and take any other such the
actions necessary actions to protect fee-university computers, information, and
networks.
The University shall not be liable for, and the user assumes the risk of, loss of data
or interference with files resulting from the University's efforts to maintain the
privacy and security of the University's computer, information and network
facilities.
5. Individuals are expected shall te-exercise responsible, ethical behavior when using
the university's information resources. The university reserves the right to limit,
restrict or extend privileges and access to its resources.
a. Access to certain university information resources is provided through the
establishment of an account. Computer accounts must be approved in writing
through the respective dean or director (or designated representative) of the
administrative unit.
b. Since the university permits access to copyrighted data through the Internet,
each user is responsible for complying with university policy D-42, Digital
Millennium Copyright. Disciplinary action, including termination of service,
may be taken on any reported copyright infringements that have been
investigated and determined valid.
P-30
Appendix 4
c. Computer systems provided by SFA are reserved only for university-related
activities (See Chapter 39 of the Texas Penal Code for provisions dealing with
the misuse of state property). The intentional deletion or alteration of
information or data of othersy intentional misuse of system resources, and
misuse of system resources by others are prohibited.
Access to some University information resources is provided through the establishment
of an account. Issuance of passwords and designation of some computer accounts must
be approved in writing through the respective dean or director (or designated
representative) of the administrative unit. The unauthorized use of University computer
systems, accounts and resources; the unauthorized use of another person's computer
account; and the provision of false or misleading information systems are prohibited and
will be subject to the sanctions described in this policy.
Each user is responsible for understanding and complying with &&-university policyies en
Acceptable Use of Information ResourcesF-40, Acceptable Use of Information Resources
andD-43y Computing Software Copyright.
c. Each user is responsible for understanding and complying with the policy on
Computing Software Copyright.
d. Because the University permits access to copyrighted data through the Public
Internet, it is imperative that each user be responsible for understanding and
complying with the policy on Digital Millennium Copyright. This-meaas
disciplinary action including termination of service may be taken on any
reported copyright infringements that have been investigated and determined
valid, (see
http://www. art org/pp/ppcopyright/copystatutcs/dinca. shtml) w w w. arl. or g/info/f
rn/copy/dmca.html>
e^—Computer systems provided by the University are reserved for use only for
University related activities. (See Chapter 39 of the Texas Penal Code for
provisions dealing with the misuse of state property) The intentional deletion or
alteration of information or data of others, intentional misuse of system
resources, and permitting misuse of system resources by others is prohibited
unless otherwise allowed in this policy.
Sanctions for pPolicv ^Violations
Violations of any provision of this policy may result in, but are not limited to:
P-31
Appendix 4
a. a limitation on a user's access to some or all university computer systems;
b. the initiation of legal action by the university, including, but not limited to,
criminal prosecution under appropriate State and Federal laws (See Chapter
33 of the Texas Penal Code);
c. the requirement of the restitution by the violator to provide restitution for any
improper use of service; and
d. disciplinary sanctions, which may include dismissal.
Applicable University discipline and/or discharge policies will be followed in the
imposition of sanctions related to a violation of this policy.
Many academic courses and work-related activities require the use of computers,
networks, and systems of the university. In the event of an imposed restriction or
termination of access to some or all university computers and systems, a user enrolled in
sueb-courses or involved in computer-related work activities may be required to use
alternative facilities, if any, to satisfy the obligation of such courses or work activity.
However, users are advised that if s«eh-alternative facilities are unavailable or not
feasible, tfee-users bear the responsibility are responsible for the failure to complete
requirements for course work or work responsibility/^.
Source of Authority: Provost/Vice President for Academic Affairs and Vice President
for Business Affairs
Cross Reference: University Policies, Acceptable Use of Information Resources F-40,
Computing Software Copyright D-43, and Digital Millennium Copyright Policy D-42,
Texas Information Resources Management Act, Tex. Gov't Code §§ 2054.001-.465,
Texas Administrative Code7 Tex. Admin. Code §§ 202.1-.2, J0-.78, Texas Penal
GedeTex. Penal Code §§ 39.01-.02.
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic AffairsYmsnct and
Administration
Forms: None
P-32
Appendix 4
Faculty Compensation
Original Implementation: February 3, 2005
Last Revision: NemOctober 12, 2009
The mission of Stephen F. Austin State University (SFA) is to provide students a
foundation for success, a passion for learning and a commitment to responsible global
citizenship in a community dedicated to teaching, research, creativity and sendee. The
quality of teaching, research and sendee provided by the university ultimately depends on
the quality of faculty and staff employed by the university. The university is responsible
for securing a qualified and competent faculty and for utilizing public funds for faculty
salaries and wages in an effective manner.
1. Faculty Employee
Faculty personnel As-are any university employee employees with academic rank
or duties which that include teaching, research, academic administration, or other
scholarly activity and who krare paid in full or in part from the line item "Faculty
Salaries" or from another academic funding source, is considered a faculty
employee. The provost and vice president for academic affairs (VPAA),
assistaatodtfte provost, and Aacademic ©Jeans are considered staff for purposes
of this -^Aaapolicy.
2. Authority to Set Compensation
The Board of Regents has the Aauthority to set the-compensation levels paid to
faculty members resides with the Board of Regents. This authority is through
review and adoption of the annual operating budget. The itemized budget^
approved by the Board of Regents, specifies the salary authorized for each
position. The provost must give initial approval ofAaW changes to budgeted
faculty positions outside of the annual operating budget require the initial
approval of the Provost. Those changes are formally requested on a Personnel
Action Request Form and approved by other administrators at SFASU.
5. General Compensation
It is the fUsstpoIicy of the university to distribute fairly and equitably funds
available for salaries and wages. Initial faculty salaries are determined based on a
combination of factors, including the funding available for the position, the
academic discipline, faculty rank at the time o/appointment (see Academic
Appoint and Titles Policy E-1A), highest degree earned, the job description,-and
requirements, professional experience, market value, and the needs* of the
department and college. Upon the recommendation of the chair and dean, the
provost approves all faculty salaries prior to hiring.
3*4.Non-Discrimination
All position and salary range assignments shall be made on the bases of the work
to be performed without regard to race, color, religion, sex, age, disability,
national origin, veteran status, or marital status and in keeping accordance with
the laws, policies, and regulations of the United States government, the state of
Texas, -and the Board of Regents of Stephen F. Austin State University^.
P-33
Appendix 4
4r5. Administration of Faculty Compensation
The provost in conjunction with the academic deans, has a responsibility for the
administration and maintenance of the Faculty Compensation Plan/to policy.
Department chairs and directors arc responsible for administering pay shall
recommend compensation for their employees in accordance with university
policies, procedures, and guidelines.
. Faculty Compensation
a. General Information: -Faculty salaries are normally budgeted for a 9-
month period. Faculty members are compensated an amount for on the
basis of a fair and reasonable workload (see Faculty Workload Policy A-
18). Under the Federal Wage and Labor Law, faculty employees are
exempt from overtime regulations.
b. Market Data: The University University administrators shall uses the
College and University Professional Association for Human Resources
(CUPAHR) as its primary determinate fef^o/the market value ef-/or
faculty salaries. In certain situations, the University Other may use
relevant market data shall be considered when appropriate, provided by
professional organizations, surveys, or other sources to determine the
market value of a faculty position. Where CUPAHR data are available, the
compensation for a faculty member should fall within a range of 50% to
150% of the CUPAHR national average salary for that rank and discipline.
The actual faculty compensation will vary within these ranges based on
the funding available for the position, discipline, rank at appointment,
degree, job description and requirements, professional experience, market
value, and need of the department and college. The CUPAHR data are
available through the SFASU Office of Institutional Research.
c. Compensation for Summer Teaching: —Summer teaching is not
guaranteed. Where needed or required, faculty members may be assigned
summer teaching (see Summer Teaching Policy A-18A). Faculty members
are compensated for summer teaching at a rate of 1/6 of their 9 month
teaching salary for a 100% teaching assignment for each summer session.
Compensation is prorated for assignments less than 100% two teaching
unitsoxc prorated accordingly. Compensation for summer teaching is
provided through the SFASU summer budget.
d. Compensation for Adjunct Faculty:— When considered necessary to hire
adjunct faculty to teach courses, the compensation should be based on the
following ranges:
Years of Experience Salary Range (per course)
Zero to Six $2,500 - $3,000
Seven to Ten $2,650 - $3,200
Over Ten $2,800 - $3,800
e.
Stipends for Adjuncts wiH-moy vary by college, discipline, need, and the
P-34
Appendix 4
education*?/ level of the proposed adjunct faculty member. Any variations
must be recommended by the chair and dean and approved by the provost
prior to appointment.
f. Additional Compensation-;- In instances where faculty members provide
services outside of their normal teaching duties, they may be eligible for
additional compensation (see Compensation in Excess of Base Pay Policy
E-9).
g. Overload Compensation: —In instances where faculty members are needed
to teach an overload, they may be eligible for overload compensation. At a
minimum, the overload compensation vAU-shall be comparable to that of
an adjunct faculty member. Upon the recommendation of the chair and
dean and approval of the provost,-the overload compensation may vary
based on the funding available, needs1 of the department, and qualifications
of the faculty member.
h. Associate Dean, Assistant Dean, Chair or Director Compensation:— When
appointed as an associate dean, department chair or director, a faculty
member may receive a combination of a stipend and release reassignment
time for performing administrative duties for the department or area (see
Chair Appointments Policy #E-6A and Chair Teaching Load Policy E-
7A).
i. Grants, Endowments, and Other Arrangements; —Grants, endowments,
awards and other arrangements may provide for an additional stipend or
salary support for a faculty member within applicable regulatory
parameters.
Increases in Compensation
a. General Increases: —All salary increases for faculty employees members,
unless otherwise mandated by the state's legislature, w^-shall be based on
merit and/or equity. Quality teaching, research, scholarly/creative activity,
administrative responsibilities, and other faculty activities service may be
considered in the merit process. Equity and adjustments may be awarded
based on the recommendations1 of the department chair and dean, subject
to with the approval of the provost.
. Recommendations:
it is the responsibility of the department chairs and or area program
directors (where applicable) teshall recommend salary rates, equity
adjustments, and merit increases in the annual department budget request
based on the budget guidelines issued by the president. The
recommendations-are shall, in turn, te-be submitted approved by to the
appropriate academic dean and the provost for approval. Approved
increases are effective for the next fiscal year. Each faculty member is to
provide an annual Faculty Activity Report to the department chair or
director for use in consideration of a merit increase.
. Salary In