Stephen F. Austin
Minutes of the
Board of Regents
May 27,2009 (Volume 253)
BOARD MINUTES FOR MAY 27, 2009
Board Order 09-33 Selection of Design Option for DeWitt Nursing Building
Board Order 09-34 Increase to GMP for Dunn Contract 2
Board Order 09-35 Clarification of Project Budget for DeWitt Nursing Project 2
Stephen F. Austin State University
Minutes of the Telephone Meeting of the
Board of Regents
Austin Building 307
A special telephone meeting of the Board of Regents was called to order in open session
at 11:00 a.m., Friday, May 27, 2009, by Chair James Thompson.
Board Members Present by Telephone: Mr. James Thompson, Chair
Mr. Richard Boyer
Ms. Lacey Claver
Dr. Scott Coleman
Mr. James Dickerson
Ms. Valerie Ertz
Mr. Bob Garrett
Mr. Melvin White
Present in Room 307:
Board Member: Mr. Steve McCarty
President: Dr. Baker Pattillo
Vice-Presidents: Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook
General Counsel: Ms. Yvette Clark
Other SFA administrators, staff, and visitors
Regent Carlos Amaral was absent from the meeting.
Board Order 09-33
Upon motion by Regent Garrett, seconded by Regent White, with all members voting
aye, the following item was approved:
SELECTION OF DESIGN OPTION FOR DEWITT NURSING BUILDING
Whereas, the board considered the following: At the May 15, 2009 meeting, university
regents reviewed external enhancement options for the nursing facility project. The
administration was ordered to prepare a design and cost proposal for external
enhancements to the DeWitt Nursing School Building based on options that were
presented. Two options have been developed for consideration. Both options have a cost
estimate of $381,500, which includes architectural and engineering fees, construction
costs, and a contingency.
During the development of the construction manager at risk (CMR) gross maximum price
amount (GMP), economic changes provided the opportunity to create an owner's
contingency and CMR contingency within the GMP. Additionally, a contingency was
included in the soft cost portion of the project budget. Currently, at this completion point
in the project, the university feels that contingencies can be reallocated to provide
funding for the east elevation enhancements of the nursing facility. In addition, a civil
engineering estimate for cost of an entrance and egress driveway at the north end of the
property is $100,000 and can also be reallocated from the contingency. As the project
nears completion, additional opportunities may develop for enhancements within the
project budget. Approval of a GMP increase of $300,000 is required for the east elevation
and driveway enhancements.
Regarding the project budget, at the October 30, 2007 board meeting the university
obtained project budget approval that included "construction, furnishing, infrastructure,
and bond issuance costs not to exceed $13,000,000." Bond issuance costs should not have
been included in the project budget definition. The administration seeks clarification of
this action item.
Therefore, the board of regents selected design option two (2), with a straight brick
wall, brick sign, gabled roof entrance, and brick enhancements to the building, at a cost
of $381,000, of which $200,000 would come from project contingencies.
Board Order 09-34
Upon motion by Regent Ertz, seconded by Regent White, with all members voting aye, it
was ordered that the gross maximum price for the Dunn contract be increased by
$300,000 to include the building enhancements and an additional allocation of $100,000
to fund a north driveway, an entrance sign on the highway and landscaping.
Board Order 09-35
Upon motion by Regent Ertz, seconded by Regent Garrett, with all members voting aye,
it was ordered that the original $13,000,000 project budget exclude costs of issuance and
the investment earnings be allowed for use in the project.
The meeting was adjourned at 11:32 a.m.
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